2014-05-19 Board of Library Trustees Minutes

Home Browse Search

: changes to requests from Fire and Police. Neighbors who had a chance to see these able alternatives had negative feedback. Mr. Hutchinson summarized the current cnallenges into two issues. The first issue is the amount and availability of parking. The second issue is safety concerns with emergency access with a single entry and exit. Based on the response from the two community meetings, the library Building Committee voted to move forward with the original design. Ms. Urell reported on the recent response to the proposed site plan from the Town Engineer, Mr. George Zambouras. Issues include a recommendation for a more detailed traffic analysis and relocating the entrance further down from Middlesex Ave. Ms. Urell distributed the draft decision from the CPDC. The Trustees reviewed the current room usage and the original programmatic reasons that were the drivers behind the development and inclusion of a 150 person large meeting room. The overall goal was to provide a flexible space that would occasionally be used for large group programs, and primarily used as a divisible space to accommodate smaller groups that need space for tables and group work. Ms. Urell also stressed the some elements of the proposed site plan are specifically designed to eliminate and reduce current safety issues. IV. Policies Ms. Amy Lannon distributed a compilation of extant library policies. She asked the Trustees to review the documentation as the move to temp space and building project will prompt either short-term or permanent revisions to certain policies. Ms. Yablonsky and Mr Brzezenski noted that some policies were quite old and needed to be updated, consolidated or even eliminated to address 21s' century services and technologies. Ms. Urell proposed that the Trustees begin formal review of the extant policies in later 2014 or early 2015, and that she and Ms. Lannon would provide draft recommendations for consideration at that time. V. FY 2015 Meeting Dates Ms. Urell distributed proposed meeting dates for FY 2015. This item was tabled until the June meeting (June 19, 2014). VI. Director's Report Financials are on track for the final two months of FY2014. The library has received the second portion of State Aid. Ms. Urell also reported on current Massachusetts legislative bills and amendments that affect funding and support for public libraries and the Massachusetts Center for the Book. Sunday, May 18 was the last open Sunday. Ms. Urell has had several requests from patrons to expand the Sundays for the full school year from September through June (current schedule for Sundays is October through May). The staff is doing a five part Mindfulness -Based Stress Reduction workshop series in lieu of Staff Day. This program is sponsored by the Friends of the Reading Public Library. Page 1 2