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Home My WebLink About2017-10-24 BOS Packet�,. Town of Reading ° Meeting Posting with Agenda ,63Se INC O4g° Board - Committee - Commission - Council: oll OCT 19 P 2 :4 Board of Selectmen Date: 2017 -10 -24 Time: 7:00 PM Building: Reading Town Hall Location: Selectmen Meeting Room Address: 16 Lowell Street Agenda: Purpose: General Business Meeting Called By: Caitlin Saunders on behalf of Chairman John Arena Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment C. Town Manager's /Assistant Town Manager's Report 2) Open Session for topics not reasonably anticipated 48 hours in advance of the meeting 3) Proclamations /Certificates of Appreciation 4) Personnel & Appointments 5) Discussion /Action Items a. Change of Manager — Chili's b. Town Accountant Quarterly Report C. Review Senior Tax Relief d. Preview Tax Classification e. Depot /Compost Sticker fees f. Vote Warrant Articles g. Town Manager Review 6) Approval of Minutes a. September 5th b. September 26th 7) Licenses, Permits and Approvals 8) Executive Session 9) Correspondence a. Email from Nick Safina; re: Depot Sticker fee b. Email from Karen Draper; re: Board of Health C. Correspondence from Lucia Corbett; re: EMARC Building project 7:15 7:20 7:30 7:45 8:30 9:00 9:15 This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 OF Req Iy O �O� Office of the Town Manager 16 Lowell Street 639, INC() 0 Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: October 17, 2017 RE: BOS Agenda for October 24th 781 - 942 -9043 townmanager@ci.reading.ma.us www.readingma.gov /town - manager A reminder that next week Dan Ensminger has BOS Office Hours at 6:30pm at Town Hall. First up in your regular meeting will be a Change of Manager Request from Chilis. Please see background material from the Police department in this packet. Next Sharon Angstrom will be in to give the Quarterly Town Accountant update. As of this writing she has completed her fiscal year -end reporting and we expect the MA DOR to certify Free Cash and our Enterprise Fund Reserves shortly. We do not need to use these funds at November Town Meeting, so that timing is not important this year. The Board of Assessors and Appraiser Victor Santaniello will then review Senior Tax Relief and preview Tax Classification. I suggest you review his material in the packet and be prepared to ask questions at the meeting — then he can adjust information you need for Tax Classification in November. The Board will then go to a discussion on fees for the Compost Center and the Depot. I have received no further questions from the Board and have therefore repeated the memo from last time in your packet. As stickers will go on sale shortly, we need a decision on this at this meeting. I have included the November Town Meeting Warrant Report for your consideration, in case you choose to vote on any Articles. Please refer to the wording just above Article 4 as how your votes have been explained to Town Meeting for several years. The last item is the Performance Evaluation of the Town Manager. As of this writing I have not seen any materials but will assume they will be included in your packet for a brief discussion next week. 1011712017 Responsibility I Start time Office Hour Dan Ensminger LeLacheur 6:30 Change of Manager - Chilis LeLacheur 7:15 HEARING Town Accountant Quarterly Report Angstrom 7:20 Review Senior Tax Relief Santaniello & Bd Assessors 7:30 HEARING Preview Tax Classification (Hearing is November 7th) Santaniello & Bd Assessors 7:45 Depot /Compost Sticker fees LeLacheur 8:30 Vote Warrant Articles LeLacheur 9:00 November 13, 2017 Town Manager Review Arena 9:15 Office Hour Barry Berman LeLacheur 6:30 Post Mark Square Condos update Corona 7:20 HEARING Tax Classification Santaniello & Bd Assessors 8:00 Review Road Improvements Zager 8:45 HEARING Public Works Dept Fees Zager 9:15 Public Works dept Policies Zager 9:30 Discuss BOS Policies: Article 1 General Operating Procedures LeLacheur November 13, 2017 Subsequent Town Meeting 'I Monday November 16, 2017 Subsequent Town Meeting II Thursday November 20, 2017 Subsequent Town Meeting III Monday November 27. 2017 1 Subsequent Town Meeting IV Monday Office Hour Andrew Friedmann 6:30 FY19 Budget Review LeLacheur December 13, 2017 Wednesday FY19 Budget Review LeLacheur Eaton Lakeview Housing project update LeLacheur 7:20 Reading Little League - Birch Meadow batting cages LeLacheur 8:30 Approve liquor licenses LeLacheur 8:45 Approve licenses LeLacheur 9:00 HEARING Approve BOS Policies Article 3 - Licenses LeLacheur Selectmen Goals - update LeLacheur Discuss BOS Policies: Article 1 General Operating Procedures LeLacheur Office Hour Andrew Friedmann 6:30 FY19 Budget Review LeLacheur December 13, 2017 Wednesday FY19 Budget Review LeLacheur April 3, 2018 Local Elections Tuesday Apri117, 2018 Tuesday Office Hour Barry Berman 6:30 April 23, 2018 Annual Town Meeting I Monday April 26, 2018 Annual Town Meeting II Thursday April 30, 2018 Annual Town Meeting III Monday; May 1, 2018 Tuesday Office Hour Andrew Friedmann 6:30 May 3, 2018 Annual Town Meeting IV Thursday May 7, 2018 Annual Town Meeting V Monday May 15, 2018 Tuesday June 5, 201$ Tuesday; June 19, 2018 Tuesday . Future Agendas Discuss Cell Tower project Percival Discuss Oakland Road land public process LeLacheur Finance dept Policies Angstrom Board of Selectmen Policies: Article 2 Volunteers, Boards and Committees Halsey Percy Avenue: improvements on a private way LeLacheur Downtown Parking Segalla Recurring Items Close Warrant: Nov '17 TM by 9/26 Close Warrant: Apr ' 18 TM by 2/27 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly Economic Development Director Mar - July -Dec Tri -ann RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual Pepper Dining, Inc. d /b /a Chili's 70 Walkersbrook Drive o Reading, MA 01867 -_j C-.'3 c-y Application for Change of Manager w • Monetary Transmittal Form • Change of Manager Application • Applicant's Statement • CORI Form • Proof of Citizenship • Vote of the Corporate Board Andrew Upton DiNicola, Seligson & Upton, LLP Six Beacon Street Suite 700 Boston, MA P. 617 - 279 -2595 F. 167- 426 -0587 5 a` The Commonwealth of Massachusetts — _ Alcoholic Beverages Control Coinnnssion 239 Causeway Street _ - Boston, MA 02114 Jr� tvtiviv. mass. gov/abcc RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM APPLICATION SHOULD BE COMPLETED ON -LINE, PRINTED, SIGNED, AND SUBMITTED TO THE LOCAL LICENSING AUTHORITY. ECRT CODE: RETA CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: $200.00 (CHECK MUST DENOTE THE NAME OF THE LICENSEE CORPORATION, LLC, PARTNERSHIP, OR INDIVIDUAL) CHECK NUMBER IF USED EPAY,.CONFIRMATION NUMBER A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY) 211016 LICENSEE NAME Pepper Dining, Inc. ADDRESS 70 Walkerbrook Drive CITY /TOWN Reading STATE MA ZIP. CODE 101867 TRANSACTION TYPE iPlease check all relevant transactions): Alteration of Licensed Premises F] Cordials /Liqueurs Permit Fj Change Corporate Name E] Change of License Type Change of Location ❑X Change of Manager Issuance of Stock F] New Officer. /Director n Transfer of License 0 New Stockholder ❑ Management /Operating Agreement 0 Pledge of Stock ❑ More than (3) §15 ❑ Pledge of License New License 0 Seasonal to Annual Transfer of Stock ❑ Wine & Malt to All Alcohol ❑ 6 -Day to 7 -Day License Other THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL FORM ALONG WITH THE CHECK, COMPLETED APPLICATION, AND SUPPORTING DOCUMENTS TO: ALCOHOLIC BEVERAGES CONTROL COMMISSION 239 CAUSEWAY STREET BOSTON, MA 02241 -3396 5� The Conunonwealth of Massachusetts -' - Alcoholic Beverages Control Conuaussion 239 Causeivay Street Boston, MA 02114 W}V?V.ntass.goV/ahac AMENDEMENT APPLICATION FOR A CHANGE OF MANAGER Please complete this entire application, leaving no fields blank. if field does not apply to your situation, please write N /A. 1. NAME OF LICENSEE (Business Contact) Pepper Dining, Inc. ABCC License Number City /Town of Licensee 211016 Reading 2. APPLICATION CONTACT The application contact is required and is the person who will be contacted with any questions regarding this application. First Name: Andrew ^� Middle: C I Last Name: Upton Title: Attorney Primary Phone: 617 - 279 -2595 Email: Andrew.Upton @dsu- law.com 77-7�:] 3. BUSINESS CONTACT Please complete this section ONLY if there are changes to the Licensee phone number, business address (corporate headquarters), or mailing address. Entity Name: Primary Phone: Fax Number: Alternative Phone: Email: (Corporate Headquarters) Street Number: 6820 Street Name: LBJ Freeway City/Town: Dallas State: Texas Zip Code: 75240 Country: United States of America 71 OX Check here if your Mailing Address is the some os your Business Address Street Number: Street Name: City/Town: State: �- Zip Code: APPLICATION FOR A NEW RETAIL ALCOHOLIC BEVERAGES LICENSE 4. MANAGER CONTACT The Manager Contact is required and is the individual who will have day -to -day, operational control over the liquor license. Salutation First Name Jason — Middle Name John Last Name Noonan Suffix Social Security Number Date of Birth 05/22/1990 Primary Phone: 978 - 618 -4114 Email: ail.com Mobile Phone: Place of Employment Chili's Alternative Phone: —� Fax Number Citizenship / Residency/ Background Information of Proposed Manager Do you have direct, indirect, or financial interest in this license? { `' Yes ( No If yes, percentage of interest If yes, please indicate type of Interest (check all that apply): ❑ Officer ❑ Sole Proprietor ❑ Stockholder ❑ LLC Manager LLC Member F-1 Director ❑ ❑ Partner ❑ Landlord ❑ Contractual ❑ Revenue Sharing Management Agreement ❑ Other Are you a U.S. Citizen? C Yes C' No Have you ever been convicted of a state, (",Yes Co-No federal, or military crime? If yes, attach an affidavit that Iists your convictions v. ith zin explanation for each Have you ever been Manager of Record of a (7, { No license to sell alcoholic beverages? If yes, please list the licenses for which you are the current Chili's of Reading or proposed manager: Please indicate how many hours per week you intend to be on the licensed premises Employment Information of Proposed Manager Please provide your employment history for the past 10 years Date(s) Position Employer Address Phone 2006 Cook/Kitchen Manager Chili's 207 Main Street, Wilmingon 2015 Small Business Owner Self Employed Haverhill, MA 2016 Cook Chili's 207 Main Street, Wilimington 2017 General Manager Chili's 70 Walkers Brook Drive, Reading 781- 9424670 Prior Disciplinary Action of Proposed Manager Have you ever been involved directly or indirectly in an alcoholic beverages license that was subject to disciplinary action? If yes, please complete the following: Date of Action Name of License State City . Reason for suspension, revocation or cancellation PROPOSED MANAGER MUST COMPLETE A CORI REQUEST FORM 2 APPLICANT'S STATEMENT I p.,I e� F�il �l the: ❑sole proprietor; ❑ partner; Z corporate principal; ❑ LLC /LLP member Authorized Signatory of Pepper Dining, Inc, hereby submit this application for change of Manager Name of the Entity /Corporation Transaction(s) you are applying for (hereinafter the "Application "), to the local licensing authority (the "LLA ") and the Alcoholic Beverages Control Commission (the "ABCC" and together with the LLA collectively the "Licensing Authorities ") for approval. I do hereby declare under the pains and penalties of perjury that I have personal knowledge of the information submitted in the Application, and as such affirm that all statement and representations therein are true to the best of my knowledge and belief. further submit the following to be true and accurate: (1) 1 understand that each representation in this Application is material to the Licensing Authorities' decision on the Application and that the Licensing Authorities will rely on each and every answer in the Application and accompanying documents in reaching its decision; (2) 1 state that the location and description of the proposed licensed premises does not violate any requirement of the ABCC or other state law or local ordinances; (3) 1 understand that while the Application is pending, I must notify the Licensing Authorities of any change in the information submitted therein. I understand that failure to give such notice to the Licensing Authorities may result in disapproval of the Application; (4) 1 understand that upon approval of the Application, I must notify the Licensing Authorities of any change in the Application information as approved by the Licensing Authorities. I understand that failure to give such notice to the Licensing Authorities may result in sanctions including revocation of any license for which this Application is submitted; (5) 1 understand that the licensee will be bound by the statements and representations made in the Application, including, but not limited to the identity of persons with an ownership or financial interest in the license; (6) 1 understand that all statements and representations made become conditions of the license; (7) 1 understand that any physical alterations to or changes to the size of, the area used for the sale, delivery, storage, or consumption of alcoholic beverages, must be reported to the Licensing Authorities and may require the prior approval of the Licensing Authorities; (8) 1 understand that the licensee's failure to operate the licensed premises in accordance with the statements and representations made in the Application may result in sanctions, including the revocation of any license for which the Application was submitted; and (9) 1 understand that any false statement or misrepresentation will constitute cause for disapproval of the Application or sanctions including revocation of any license for which this Application is submitted. Signature: \ Date: Title: VC � A55t-Cec -. 5U5 1?FRORAN h, C >LRI)RF"RG 2'RF:- 1SUR1.,'R .4AAD RECEIVER GF., *FR-tL ColnrnonzveaIth of Massachusetts A lcoholic Beverages Control Commission 239 Cmisezvay Street, First Floor Boston, MA 02114 CO U REQUEST FORM JEAN AI LOR1710, E,SQ. CHAIRMAN 1-tic Alcoholic Ieverages Control Commission ( "ABCC ") has been certified by the Criminal History Systems Board to access conviction and pending Criminal Offender Record Information ( "CORI "). For the purpose of approving each shareholder, owner, licensee or applicant fOr an alcoholic beverages license, I understand that a criminal record check will be conducted on me, pursuant to the abox e. The inI,ormation below is COITect to the best of my knowledge. A &CC LICENSE INFO_ RMATION ABCC NUMBER F`11016�= LICENSEE NAME: Pepper Dining, Inc. CITY /TOWN: Reading Ali LAST NAME Noonan FIRST NAME: Jason MIDDLE NAME: John MAIDEN NAME OR ALIAS (IF APPLICABLE): I PLACE OF BIRTH: Haverhill, MA DATE OF BIRTH: 05/22/1990 = SSN: L ID T"r'T INDEX PIN (IF APPLICABLE): MOTHER'S MAIDEN NAME: DRIVER'S LICENSE k: STATE LIC. ISSUED:. New Hampshire GENDER: MALE HEIGHT: 15 t— WEIGHT: E=1 EYE COLOR: Brown CURRENT ADDRESS: CITY/TOWN: Danville STATE: NH ZIP: 03819 1I FORMER ADDRESS: CITY/TOWN: IPlaisow I STATE: NH ZIP: 03865 PRINT AND SIGN PRINTED NAME: -� r � �}OYiCf.�'l APPLICANT /EMPLOYEE SIGNATURE: � NO On this led(Lit o6 - �/ before me, the undersigned notary public, personally appeared (name of document signer), proved to me through satisfactory evidence of identification, which were to be the persdn "WK6tt-name is signed on the preceding or attached document, and aacck�n I ged to me that (he) (she) signed it voluntarily for its stated pufFOSe,._.. I �-7�- ..r NOTARY DIVISION USE ONLY REQUESTED BY;- F V I$ to M C_,,,.ted hY etc .,Vk,n Ihat have b.— rs 4 an identity theft 7ht DCI IdenbN Theft Wet MN Number trc re4�red to goVda aN aW�runtr thn cyp:•nr.n"y to Ntivdt thlr Pt.N Number, by the DUI, Certzr.td i6c'o<i t,t, Yy!" CORI farm. that NdJ l%I, It" art mati— '.'Incur! tht'a *eel bt tht CORI r ReeO f17� rW Wred to be iu=-a to'fie OUt vla mat M bV • y.. USA A. BUTLER Nolary Pubiie (� ' \��1, l rj �t s!tia. common .!Oalth of flassa,htA My commissiwi Fxpires ! tiiJ„ April 2, 2021 65,�D N 1A Of�he [JwWkaes, in Oider tofomi a mare perfai Vain, eslablijhAstice, insure domestic Tromptilio; proci,dtfor dv mmmor, 4ewa-, ,,pmowledlegmend fr4wrr ,end ;entre tke&esvSpofbl oh- too r1mixid mr. e t�ii iedlwo, oJA U A M 11 Kv 13 tT�C�F` EA ERj-stGr4ATO'OE16`Q,fft6LAIRE /FIRMA DEL TITULAR .. ......... r Surname /N NOONA14 4) X J, N J Nactormt dad `, ` F4iMt lity Nationalm UNITED STATES OF AMERIOX; Date of birth/ Date de naffs .arise 1 eCita 22May 1990 Y"�4PW&iif birth Lieu do nitssjjice ji, o't rta'd'irn' ie ex1SexelSexpf MASSACHUSETTS, U.S rA`.'; Date of issue lf Date de Mivrandd r BtKi de e*d[66rf AtAWly Aidont6 Autmidad 7— lqv! 1''I'la e�7111 ,lift[ Uhi Date *iratio6 bitto'd* • lexpiratidn'Ifegbi. "pacqqui Afit, t 16f S 09, e i Wrdi -�SEE PAGE 27,.:.'z .. ........ P,< U S A lY 0,0 1M 11 N. < < < 635 5"Ze- Scanned by CamScanner CORPORATE VOTE APPLICATION FOR CHANGE OF MANAGER This is to certify that at a meeting of the directors of Pepper Dining, Inc. it was voted to apply to the Licensing Authorities for the Town of Reading and the Commonwealth of Massachusetts for a CHANGE OF MANAGER at Chili's in Reading, MA, and to appoint Jason Noonan, a citizen of the United States, as manager for said corporation, with full authority and control of the licensed premise and of the conduct of all business therein relative to alcoholic beverages as the licensee itself should in any way have and exercise if it were a natural person resident in the Commonwealth; and to authorize Attorney Andrew Upton to execute all documents reasonably necessary for the submission of said application. [signature page follows] �C�5 The foregoing statement is made under penalty of perjury on � • 2O , 2017 BY: f TITLE: Av% Ve#As-t. Su . 5�' fi READING POLICE DEPARTMENT 15 Union Street • Reading, Massachusetts 01867 Emergency Only: 911 - All Other Calls: (781) 944 -1212 - Fax: (781) 944 -2893 Web: www.ci.reading.ma.us /police/ EXECUTIVE SUMMARY Change of Manager- Penner Dining, Inc. d/b /a Chili's Chief Mark D. Segalla Reading Police Department 15 Union Street Reading, MA 01867 Chief Segalla, As directed by your Office and in accordance Procedures, I have placed together an Executiv e Manager at "Chili's" (70 Walkers Brook Drive). . New Mhaer: Jason Noonan October 11, 2017 with Reading Police Department Policy and Summary of the application for Change of I find no reason why the Change of Manager application should not go forward. Respectfully Submitted, Lt. Detective Richard P. Abate Criminal Division Commander 60 \D LL t6 O U Q O O Q O L t6 U) t� E O i .0 M r t� S." -�e -�e � N Imo- d' 'd' N U') co N 00 d' d' m M 'r- �} Efl Efl 619, 69- O �U W _N U N L O O 2 N U N L 0 LJ X i Q. O n.. 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N Cl) .-� �--. .- ,--� .- — .-+ -. .-. O N 4J N N O O N O O N N O N N N N N y O N O O N 2 2 > 2 2 G O In l� ^� 00 Q\ in 00 01 �-o 00 O �o \�o M In N [� M 00 OO [� 00 �D �O a1 �t [� •-• ti d' DD v'� O oO rD N 0O t— to to oD O\ N 00 � V1 00 ( v1 O D1 a}i C C i t,^ C C w ;. L L sue, C GC C� 'A co� z z a, as as v A A a • W E� H H O a Cd 4. o �3 m bD o ovi o o �, bn o 42 N o a� o 4 l 4,,, �, N N cd CC O N 4; ¢ �' p 'd C,3 N vi fl >C CIS +� N O U ID v`i'i Cd m N >C vi Id r� O U o N cd U cd N O "d sue- N bD ,P-A W E� H H O a OF Rp, Office of the Town Manager 16 Lowell Street Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: September 5, 2017 RE: Compost /Depot sticker 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager Tonight we hope to understand if the Board is willing to split the stickers into two parts: one for the Compost Center only, and one for both the Compost Center and parking at the Train Depot. The Board does not need to set a price tonight, in fact I would suggest advertising a Public Hearing to do so in October. Here is some background for the current combined sticker: Price $25.00 Senior Discount (age 65 +) $15.00 Additional household at time of purchase $10.00 each 3.800 ... __........ 3,700 Stickers sold: average 3,900 in recent years: Revenues: average $80,800 in recent years As the study done several years ago suggested, the average price realized per sticker is about $20 -$21 due to the discounts available. Data suggests that 25% of the stickers sold (December- February) must be related to the Depot parking, though not all need be daily commuters. Also that 50% (spring & summer peaks) are likely related to use of the Compost Center. Splitting this into two stickers would give us better data instead of this type of guesswork. , I would suggest the "Compost Center only" sticker be no less than $20. We estimate the cost of running the Compost Center all -in to be about $70,000. If 75% of the stickers sold end up being for the Compost Center only, at $20 and given the discounts this will produce about $50,000 in revenues — close enough. We could certainly justify as high as $30 on the high end. The Depot sticker is tougher to call. Right now we are guessing that between 500 and 1,000 are bought with parking in mind. If you see the memo from Chief Segalla, over 500 depot spaces are used fairly regularly, and the 25% figure sold in the winter might suggest 1,000 stickers. Daily parking — for a typical commuter working 220 days — is $880 annually. Note that some of our neighboring communities — such as Wakefield — only have MBTA parking for their residents. We have never tried to establish operating costs for the train depot site because the fee is so low. I'm certain incorporating enforcement and maintenance (such as snow plowing) we could get to a much higher figure, but probably not $880. At that rate for 1,000 stickers, we would need $880,000 in costs. Of course a question for Town Counsel might be is the loss of state aid of about $500,000 annually because we have a train station — and this is documented fact — an eligible cost to recover? If tonight the Board is willing to split the stickers and set different prices, we can advertise a public hearing, and get more background information for the Board in their deliberations on what pricing to use. c COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Town of Reading: By virtue of this Warrant, I , on , 2017 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Public Library, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 . Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to November 13, 2017, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on .2017. Constable A true copy Attest: Laura Gemme, Town Clerk 5�\ TOWN WARRANT OFRFq�'� V. All y o two 16J9• INCORQO�P COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday November 13, 2017 at seven - thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. At this Subsequent Town Meeting, the following reports are anticipated: ➢ Town Moderator "375th Celebration Committee" ➢ RMLD General Manager "Annual update" ➢ Board of Selectmen "Update on RMLD payment instructional motion" ➢ Superintendent of Schools and School Committee Chair "State of the Schools" ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. no Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 2018 -28 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw (section 6.1.3) states "... No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program, and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the FY2018 — FY2028 CIP (current year plus ten years): r.anpral Fund FY18: +$465,000* $480,000 Wood End ES skylight repairs (new) $150,000 Fire /EMS Simulation Training equipment (moved up from FY23) $8,000 Cemetery garage Windows & Doors (new) $8,000 DPW garage Windows & Doors (new) - ($16,000) West Side Fire Windows & Doors (project completed with a surplus) - ($165,000) Reduce Fire Breathing apparatus to $25,000 local share from $190,000 because of FEMA grant *Projected debt service to decline by $142,000 because some of TLT was funded inside the levy and offset by reduced tax revenues FY19: - $294,400 $575,000 RMHS High Efficiency Boiler (moved up from FY20 and increased from $350k) $200,000 DPW School site improvements (Joshua Eaton — new) $100,000 Downtown Infrastructure Assessment (new) $50,000 DPW Parking lot improvement program (new) $50,000 Senior Center Fire alarm repairs (new) $45,600 DPW Truck #3 (moved up from FY20) +$25,000 DPW Fence Replacement Program (to $50k from $25k) $15,000 Police equipment (new) $10,000 Birch Meadow Windows & Doors (new) $10,000 Joshua Eaton Windows & Doors (new) +$10,000 DPW Windows & Doors (moved up from FY20) - $10,000 Library shelving /equipment - $35,000 Police video vehicle integration (moved out to FY22) - $40,000 DPW Wood chipper (reduced to $175k from $215k) - $125,000 Town Hall generator (moved out to FY20) - $150,000 RMHS Stadium Turf (moved out to FY21 as $1 mil debt) - $475,000 Parker MS roof (moved out to FY20, increased from $462k) - $550,000 RMHS Turf 1 (moved to FY21 as $1.75mil debt) FY20+ Various other changes made �nterpr se ruiius - vvuLGI FY18: None FY19: +$105,000 $100,000 Downtown Infrastructure Assessment +$5,000 Truck #6 (now $155k was $150k) FY20+ Various changes made enterprise ruilus - �7GVVC1 FY18: None FY19: +$198,000 $140,000 Backhoe 430D (move up from FY20) $100,000 Downtown Infrastructure Assessment - $42,000 Pickup #6 (move out to FY20) FY20+ Various changes made e11Lerp11se r- u11ua— .Jw1111 Vra «1 FYI 8: None FY19: +$350,000* $250,000 Sturges Park drainage project $100,000 Downtown Infrastructure Assessment *Projected debt service in FY19 decreased by $411,250 as drainage projects are divided into two parts: Sturges Park in FY19 and Main Street in FY21. FY20+ Various changes made Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2018 — FY 2028 Capital Improvements Program by a vote of 7 -0 -0 at their meeting on October 11, 2017. Placing items in the Capital Improvement Program is a prerequisite but in itself .does not authorize spending funds towards these items. Bylaw Committee Report: No report. By Charter, both the Finance Committee and Bylaw Committee are advisory to Town Meeting and their votes must be reported to Town Meeting, preferably in writing in advance when possible. Other volunteer Boards and Committees also vote on Warrant Articles, and when possible those votes are noted herein with an asterisk ( *) next to their name. *Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to support this Article. ARTICLE 4 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2017, as adopted under Article 16 of the Annual Town Meeting of April 4, 2017; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: General Fund — Wages and Expenses Account Line Descri tion Decrease Increase C99 — Capital Wood End ES Skylight repairs $480,000 $465,000 Expenses Fire simulator equipment $150,000 Fire breathing apparatus - $165,000 D99 — Debt Service Decrease for TLT debt service $142,000 Expenses H91 - Public Services Increased hours for Human Elder Services $27,834 Wages Director (from 20 to 24 hrs /week) $8,334 Increased hours for Building, Plumbing & Gas, and Electric Inspectors (from 88 to 96 hrs /week $19,500 L92 — Library Wages Maintenance contracts for automated $22,000 equipment (RFID, security) Subtotals $142,000 $514,834 Net Operating Expenses $372,834 From Tax Levy ($75,000) From New Growth $341,972 From State Aid $115,736 For State Assessments ($9,874) $372,834 From Free Cash — no change Finance Committee Report: At their meeting on October 11, 2017 the Finance Committee voted 7 -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. 0 *Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to support this Article. ARTICLE 5 To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise provide a sum or sums of money to pay bills remaining unpaid from prior fiscal years for goods and services actually rendered to the Town, or take any, other action with respect thereto. Board of Selectmen Background: No unpaid bills are known at this time, and this Article will only be taken up as needed. Finance Committee Report: No report. Bylaw Committee Report: No report. *Board of Selectmen Report: No report. ARTICLE 6 To see if the Town will vote to authorize the Board of Selectmen to sell, exchange, or dispose of, various items of Town tangible property, upon such terms and conditions as they may determine; or take any other action with respect thereto. Board of Selectmen Background: The following items are requested to be designated as surplus. They will either be sold competitively online, or included as part of a trade -in for a new purchase of equipment. Item Facilities GMT400Truck #86 DPW Giant Leaf Vac DPW Ford Crown Sedan DPW White ultity trailer Year Est. Value 1999 $500 2000 $ 2,000 2007 $ 300 1989 $ 1,500 Fire 40 Scott breathing apparatus < $5000 Fire 27breathingaircylinders <$5000 Finance Committee Report: At their meeting on October 11, 2017 the Finance Committee voted 7 -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to support this Article. ARTICLE 7 To see if the Town will vote to appropriate a portion of the premium paid to the Town upon the sale of bonds issued on June 30, 2017 to pay costs of capital projects and to reduce the amounts appropriated for such projects by the same amount; or to take any other action with respect thereto. Board of Selectmen Background: As has happened on two other recent occasions, this Article is for financial housekeeping only. MA DOR requires that Town Meeting must vote to reduce the original debt authorization when bonds are sold at a premium (above $100 for $100 par value). Happily we now have new language when we seek future debt authorization that has been approved by MA DOR and Bond Counsel, so this should be the last time we need Town Meeting to do this financial technical correction. Finance Committee Report: At their meeting on October 11, 2017 the Finance Committee voted 7 -0 -0 to recommend this Article to Town Meeting. BVIaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to support this Article. ARTICLE 8 To see if the Town will vote to amend the General Bylaw as follows: A. Amend Section 8,9.7 (Public Consumption of Marijuana or Tetrahydrocannabinol) by deleting the second paragraph thereof in its entirety and inserting, in place thereof, the following: and The Police Department may enforce the provisions of this section through any lawful means in law or in equity including enforcement by noncriminal disposition pursuant to MGL Chapter 40 Section 21 D. The fine for violation of this section shall be One Hundred ($100) Dollars for each offense pursuant to MGL Chapter 94G Sections 13(c) and (g), and MGL Chapter 94C Section 32N. B. Amend the Table set forth in Section 1.8 (Non - Criminal Civil Disposition of Certain Violations of the Bylaw and any Rule or Regulation of a Town Officer, Board or Department) by deleting the figure 1300" wherever it appears on line 8.9.7, and inserting, in place thereof, the figure "$100." or take any other action with respect thereto. Board of Selectmen 50 Background: This correction will bring the General Bylaws into compliance with state law. Town Counsel has advised the Town to follow state law regardless, until this change is made. Finance Committee Report: No report. Bylaw Committee Report: At their meeting on xx the Bylaw Committee voted x -0 -0 to recommend this Article to Town Meeting. *Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to support this Article. ARTICLE 9 To see if the Town will vote to amend the General Bylaw as follows: A. Delete Section 1.9 (Severability) in its entirety and insert, in place thereof, the following: If any provision of this bylaw shall be found invalid for any reason in a court of competent jurisdiction, such invalidity shall be construed as narrowly as possible, and the balance of this bylaw shall be deemed to be amended to the minimum extent necessary, so as to secure the purposes thereof, as set forth in Section 1.1 hereof. B. Delete Section 1.10.3 (He, His, Himself) in its entirety and renumber Section 1. 10.4 (Inhabitant) as 1.10.3 C. Insert anew Section 1. 10.4 as follows: Local News Medium A newspaper or other means or channel of information communication to which the general public has access within the Town. D. Delete Section 1. 10.9 (Precincts) in its entirety and insert, in place thereof, the following: Precinct Each of the areas into which the Town is divided for the purpose of conducting elections. E. Insert a new Section 1.11 as follows: Number and Gender Words contained in this bylaw that import the singular number may extend and be applied to several persons or things; words that import the plural number may include the singular; and words that import the masculine gender shall include the feminine gender. F. Insert a new Section 1.12 as follows: Computation of Time 5k� In computing time under this bylaw, if seven (7) days or less is specified, only days that Town .Hall is open to the general public shall be counted; if more than seven (7) days is specified, every calendar day shall be counted. and delete Section 4.1.5.3 (Computation of Time) in its entirety. G. Delete the words "local newspaper" from Section 2.1.6 (Posting of the Warrant) and insert, in place thereof, the words "Local News Medium." H. Amend Section 2.2.1 (Conduct of Town Meeting) by: 1. Deleting the words "the bylaw or Charter" from Rule 4 and inserting, in place thereof, the words "this bylaw or the Charter." 2. Deleting the word "therefore" from Rule 4 and inserting, in place thereof, the word "therefor." 3. Deleting the word "money" from Rule 14 and inserting, place thereof, the word "funds." 4. Inserting, in Rule 19, a comma ( ", ") after the word "Time." I. Delete the words "some newspaper" from Section 2.2.4.3 (Posting and Advertising) and insert, in place thereof, the words "a Local News Medium." J. Amend all provisions of Section 2.2.7 (Removal of Town Meeting Members) by deleting the words "Section 2 -6 of the Charter," wherever they appear, and inserting, in place thereof, the words "Section 2.6 of the Charter." K. Delete the first two sentences of Section 2.2.7.2 (Precinct Recommendation) in their entirety and insert, in place thereof, the following: At a Precinct meeting held prior to consideration by Town Meeting of any warrant article submitted pursuant to Section 2.6 of the Charter, Town Meeting Members from each precinct shall adopt a recommendation to Town Meeting on whether each member from the precinct listed in such article should be removed from Town Meeting. L. Delete the first sentence of Section 2.2.9 (Rules Committee) in its entirety and insert, in place thereof, the following: The members of the Rules Committee, established under Section 2.12 of the Charter, shall meet no less than once every two (2) years. M. Delete the title of Section 3.2.1 (Town Treasurer - Collector) and insert, in place thereof, the following: Town Collector N. Delete Section 3.2.1.1 (Duties) in its entirety and insert, in place thereof, the following: Duties The Town Collector shall be responsible for the collection and receipt of all sums and accounts due, owing or paid to the Town, including taxes and fees. O. Delete Section 3.2.1.3 (Receipts) in its entirety. P. Insert a new Section 3.2.4 as follows: Town Treasurer 3.2.4.1 Duties In addition to the powers and duties conferred and imposed upon Town Treasurers by the Massachusetts General Laws, the Town Treasurer shall: • Supervise and be responsible for the prompt deposit, safekeeping and management of all monies collected or received by the Town; • Be the custodian of all funds, monies, securities or other things of value that are or have been given, bequeathed or deposited in trust with the Town for any purpose, including the preservation, care, improvement or embellishment of any of the Town's cemeteries or burial lots therein; • Invest all sums held in trust as he determines to be appropriate after consultation with the Board of Commissioners of Trust Funds; and • Distribute the income therefrom on the order of said Board. 3.2.4.2 Receipts The Town Treasurer shall, at least once in each week, pay over to the Treasurer's accounts all money received by him during the preceding week or lesser period, including any sum received as interest on moneys received by him on all accounts committed to him and deposited in any bank. He shall give bond to the Town for the faithful performance of his duties in a form approved by the Commissioner of Revenue and in such sum, not less than the amount that may be established by said Commissioner, as shall be fixed by the Selectmen. Q. Amend the first sentence of Section 3.3.2.2 (Recommendation to Town Meeting) by: Deleting the first word "The" in the first sentence and inserting, in place thereof, the words "Unless otherwise stipulated in the Charter, the." 2. Inserting the words "or Subsequent" after the word "Annual." R. Amend Section 3.3.3 (Bylaw Committee) by 1. Deleting the word bylaw from the first sentence, and inserting, in place thereof, the words "Charter, this bylaw, Special Acts or local acceptance of State statutes." 2. Inserting, at the end of the first sentence, the words "and may also report on proposed changes to the Zoning Bylaw." 3. Deleting the words "included in the Finance Committee report" from the second sentence, and inserting, in place thereof, the words "made available in the same manner." S. Delete the title of Section 3.3.5.2 (Selection of Audit Firm), and insert, in place thereof, a new title, "Duties." T. Delete the words "Section 6 -4 of the Charter" from Section 5.2 (Resolution of Legal Matters) and insert, in place thereof, the words "Section 6.4 of the Charter," and U. Amend all provisions of Section 5.3.1 (Procedure for Adoption) by deleting the words "Section 8 -7 of the Charter" wherever they appear, and inserting, in place thereof, the words "Section 8.7 of the Charter." V. Amend the second sentence of Section 5.3.3 (Filing of Approved Rules and Regulations) by deleting the words "Section 8 -8 of the Charter," and inserting, in place thereof, the words "Section 8.8 of the Charter." or take any other action with respect thereto. Board of Selectmen Background: The Bylaw Committee has suggested a series of small changes to the General Bylaws to bring them into compliance with the revised Town Charter. No substantive changes are suggested in the various sections cited above. Finance Committee Report: No report. Bylaw Committee Report: At their meeting on xx the Bylaw Committee voted x -0 -0 to recommend this Article to Town Meeting. *Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to support this Article. ARTICLE 10 To see if the Town will vote to amend the General Bylaw as follows: A. Insert a new Section 8.13 as follows: Section 8.13 REGULATION OF RETAIL CHECKOUT BAGS 8.13.1 Purpose The purpose of this Section is to regulate the retail use of plastic bags and adopt the use of reusable, recyclable and /or biodegradable bags for use at checkout. 8.13.2 Definitions The following words shall, unless the context clearly requires otherwise, have the following meanings: 8.13.2.1 "Checkout'bag," a carryout bag provided by a store to a customer at the point of sale. Checkout bags shall not include bags, whether plastic or not, in which 5� \\ loose produce or products are placed by the consumer to deliver such items to the point of sale or check out area of the store. 8.13.2.2 "Compostable plastic bag," a plastic bag that: (1) conforms to the current ASTM D6400, the ASTM International "Standard Specification for Labeling of Plastics Designed to be Aerobically Composted in Municipal or Industrial Facilities" for compostability; (2) is certified and labeled as meeting the ASTM D6400 standard specification by a recognized verification entity; and (3) conforms to any other standards deemed acceptable by the Director. 8.13.2.3 "Director, DPW Director or the DPW Director's designee. 8.13.2.4 "Marine degradable plastic bag," a plastic bag that conforms to the ASTM D7081, the ASTM International "Standard Specification for Non - Floating Biodegradable Plastics in the Marine Environment" and conforms to any other standards deemed acceptable by the Director. 8.13.2.5 "Recyclable paper bag," a paper bag that is: (1) 100 percent recyclable; and (2) contains at least 40% post- consumer recycled paper content and is clearly labeled as such. 8.13.2.6 "Reusable checkout bag," a bag with handles that: (1) can carry twenty -five (25) pounds over a distance of three hundred (300) feet; and (2) is either (a) made of cloth or other machine washable fabric, or (b) made of plastic that is durable, non - toxic, and generally considered a food -grade material other than polyethylene or polyvinyl chloride, and that is at least three (3) mils thick. 8.13.2.7 "Retail Establishment," any commercial enterprise including, but not limited to the following: restaurants, pharmacies, convenience and grocery stores, liquor stores, seasonal and temporary businesses, jewelry stores, household goods stores and any other business that offers the sale and display of merchandise. 8.13.2.8 "Single -use plastic checkout bags," any plastic bag less than 3 mils thick. 8.13.3 Regulation 8.13.3.1 If any Retail Establishment provides plastic Checkout bags to customers, the plastic Checkout bags shall comply with the standards for Compostable plastic bags and Marine degradable plastic bags. 8.13.3.2 If a Retail Establishment provides Checkout bags, the Checkout bags shall be Marine degradable plastic bags, Reusable checkout bags, Compostable plastic bags or Recyclable paper bags. Retail Establishments are encouraged to make Reusable bags available for free or for sale to customers at a reasonable price. 8.13.3.3 Except as otherwise provided herein, Single -use plastic checkout bags shall not be distributed, used or sold for checkout or other purposes at any Retail Establishment within the Town of Reading. Existing stocks of Single -use checkout bags shall be phased out within six (6) months following the me, and effective date of Section 8.13. 8.13.3.4 The following are exempt and not subject to the provisions of Section 8.13: • Bags used by customers to: ■ package bulk items, such as fruit, vegetables, nuts, grains, candy or small hardware items; ■ contain or wrap frozen foods, meat, or fish; ■ contain or wrap flowers, potted plants, or other items where dampness may be a problem; and • Laundry or dry - cleaning bags or bags sold in packages containing multiple bags intended to be used for home food storage, garbage, waste, pet waste or yard waste. 8.13.4 Administration and Enforcement 8.13.4.1 The Director shall have the authority to administer and enforce Section 8.13. In addition to any other means of enforcement, the provision of Section 8.13 and any regulations adopted pursuant thereto may be enforced by non- criminal disposition in accordance with the provisions of Section 1.8 and MGL Chapter 40 Section 21 D. 8.13.4.2 Retail Establishments shall have fifteen (15) calendar days, after the date that a notice of violation is issued, to pay the penalty or request a hearing in writing to the Director. No more than one (1) penalty shall be imposed upon a Retail Establishment within a fifteen (15) calendar -day period. 8.13.4.3 In the event that compliance with Section 8.13 is not feasible for a Retail Establishment because of either unavailability of suitable Checkout bags or economic hardship, the Director may grant a waiver of not more than six (6) months upon application of the owner or owner's representative. The Director may provide one (1) additional six -month waiver upon showing of continued infeasibility or hardship, as set forth above. 8.13.4.4 The Director may promulgate rules and regulations to implement Section 8.13. B. Amend the Table set forth in Section 1.8 (Non - Criminal Civil Disposition of Certain Violations of the Bylaw and any Rule or Regulation of a Town Officer, Board or Department) by adding, after line 8.12, a new line as follows: Bylaw :. Bylaw Tale Enforcing Penalty � Fjrst Offense > Penalty S'cond Penalty Adcirt�onal Section Person ee Offense; Regulation of Director of 8.13 Retail Checkout Public Warning $50 $200 Bas Works or take any other action with respect thereto. Board of Selectmen Background: Finance Committee Report: No report. Bylaw Committee Report: At their meeting on xx the Bylaw Committee voted x -0 -0 to recommend this Article to Town Meeting. *Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to support this Article. and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to November 13, 2017, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -th day of 12017. , Constable John Arena, Chairman Barry Berman, Vice Chairman Daniel Ensminger, Secretary Andrew Friedmann John Halsey SELECTMEN OF READING OF R . Town of Reading to � Employee Performance Review 639. INCOR4O�� NAME: Bob LeLacheur POSITION TITLE: Town Manager DEPARTMENT: Administrative Services DIVISION: Town Manager SUPERVISOR: Board of Selectmen DATE OF REVIEW: September 2017 The annual performance review is a communication tool designed to help employees understand their roles, continue to learn, and participate in the improvement of the organization. The substance of the program is a focus on communication between employees and supervisors. This document is built on the following assumptions: o Employees need to know what is expected of them and how their supervisor views their performance. o Employees want to work, do a good job, and take responsibility. o Motivation to contribute and achieve requires a sense of purpose. o Employees and supervisors are partners in this discussion. Each annual review is confidential and is not public record. OBJECTIVES OF THE PERFORMANCE REVIEW PROGRAM Enhance communication between an employee and a supervisor. Dialogue should be continuous during the year and may include coaching, guiding, and clarification of job responsibilities within the context of larger organizational goals. This Review form is a summary of the year's efforts in this regard, and is a formal written record of that summary. Develop employees. Identify interests in professional development and opportunities for development. This may be related to either current or future positions within the organization. ® Support continuous quality improvement throughout the organization. Emphasis should be on guiding and empowering employees 4 -30 -08 Employee Performance Review Part I: List Objectives /Projects from the previous review period. Use this section to briefly explain positive results, delays in success. Below is a scorecard of the completion of the 25 goals, followed by a brief summary of each one. actual Groups 30 -Jun 1 Comprehensive financial review 100% 2 Local Real estate Tax Policy 100% 3 Projects outside of Tax Levy 100% 4 Gather feedback on the balance of resources and services 100% 5 Provide Information to the Community 100% Operational Efficiency 98% 6 Resource sharing with other communities & organizations 100% 7 Master Plan for Human /Elder Services 100% 8 Gather internal operations data 90% 9 Conduct Peer comparisons as warranted & relevant 100% 10 Continue to integrate and leverage technology 100% Communication 85% 11 Review BOS Policies - Article 2 Appointed Boards 90% 12 Improve Boards communication with BOS & community 50% 13 Cable Negotiations: complete by Nov. 2018 (FY17 portion) 85% 14 Website continuous improvements 100% 15 Complete Library Building oroiect /communication needs 100% 16 Targeted Review of General Bylaws (Nov'16 Town Mtg) 100% 17 Review BOS Policies - Article 1 Oper. Procedures /Charter 80% 18 Review BOS Policies - Article 3 Licenses . 90% 19 Complete Legal Review - union contracts 95% 20 Complete Review of Town Personnel Policies 95% 21 Ec Dev: Downtown (zoning, parking, initiatives /projects) 100% 22 Ec Dev: Other Priority Development areas (zoning, mktg) 100% 23 Ec Dev - Housing (zoning, demographics, projects) 100% 24 Assess condition of Town Bldgs /space needs; roads; wtr /swr) 100% 25 Assess status of all Town owned land (include Oakland Rd) 100% 2 4 -30 -08 4 -30 -08 Reading 2020 FY17 Working Groups & Goals R2020- 1 Financial Sustainability LeLacheur Chair, Angstrom, Miller, 4° ,;; Santaniello; Halsey Goal #1 Comprehensive financial review through FY2025 & FY2030 100% Complete. Financial review modelling done through 2030; extensive public review & discussion. Goal #2 Local Real estate Tax Policy 100% Complete, Home Rule Petition approved by September Town Meeting; extensive public discussion. Goal #3 Projects outside of Tax Levy 100% Complete. This goal is to identify projects and plan a strategy moving forward. September Town Meeting approved a Capital Plan (blue pages), where the Facilities department (now under Town control) presents more detailed information. Goal #4 Gather feedback from the Community on the balance of resources and services 100% Complete, Three Community Listening Meeings held; September 1st Community Financial Forum is planned. If on October Override fails, this topic may need revisiting for FY18 budget cuts? Goal #5 Provide Information to the Community 100% Complete. Several public meetings have been held and extensive douments have been released and reviewed. Overviews written on both Senior Tax Relief and the Override for September TM. Town Manager and a Selectman have released information to the print media. R2020- 2 Operational Efficiency Angstrom Chair; Delios, Jenkins, Furilla, Cabuzzi,,LeLacheur; Ensminger Goal #6 Resource sharing with other communities & organizations 100% complete. The Town is always looking for regionalization opportunities to provide efficiency/ savings. Currently, the Assessor position is regionalized with Wakefield. In FY16 a Regional Housing Coordinator was hired. This position is shared with Saugus, N. Reading and Wilmington. North Reading has been very helpful with a transition in our Health division and we are exploring options to continue a relationship in conjunction with our new Health Agent. We are in ongoing discussions with 8 -10 communities for a range of issues, with a focus on DPW. Goal #7 Master Plan for Human /Elder Services 100% complete. The UMass Boston Gerontology Institute has produced a Master Plan for Elder Services. This will be combined with the survey by the MAPC into a final plan. Since the Override failed, no forward action that requires funding should be expected on this plan for now. A new facility perhaps widening to be a Community Center should be considered. Goal #8 Gather internal operations data 90% complete. The FY18 budget process incorporated many changes in terms of presenting information 4 -30 -08 4 -30 -08 ��( to Town Meeting. DPW Policy review is final step and that is nearing completion. Goal #9 Conduct Peer comparisons as warranted & relevant 100% complete. The Economic Development Liaison and Town Manager have built an extensive Peer Community database that will be previewed with the Selectmen on April 20th. While the immediate use is for studying levers of economic development, the framework can tackle many other areas within the organization. Broadly, there is better statewide school data than there is municiapl government data. Goal #10 Continue to integrate and leverage technology 100% complete. An employee committee helped change our community alerts vendor to Code Red, which works well with our other systems. Next year we will more closely examine some MUN/S features. R2020- 3 Communication Kraunelis Chair; -LaRneA Waring, Zager, Miller, Furilla, Jackson, Clark, Feudo, LeLacheur; Goal #11 Review Selectmen's Policies - Article 2 Appointed Boards 90% complete. The Executive Assistant and Town Manager have compiled an extensive background and foundation on all appointed boards, including local and state legislative impacts. Remaining work is an agenda item to discuss next steps, scheduled for May /June '17. Goal #12 Improve communications between Appointed Boards & both BOS and the community 50% complete. Progress on this goal received a major setback when the Community Services Director position needed to be eliminated after the failed Override (it was vacant at the time). This item will need to be discussed further, a scaled back effort in Public Services will give more support to the ZBA as they are very busy with 40B projects. Staffing support for volunteer boards is a challenge. Goal #13 Cable Negotiations: complete by November 2018 85% complete (FY17 portion). We have solicited feedback from area towns and from Town Counsel on what legal help to enlist. We have collected all legal contracts and are reviewing the agreement with RCTV. Currently RCTV is conducting a survey of the community. Annual Town Meeting has just approved funding for legal services, so we have begun the procurement process. Goal #14 Website continuous improvements 100% complete. A migration to a new software under the same vendor allows for handheld devices to have much better functionality with the website. Following this transition, departments reviewed their portions of the website to make sure content is current and accurate. The Town may have too much information available, compared to Peer Communities. Content will be a future focus. Goal Complete Library Building project and Assess Communication needs 4 -30 -08 ��( #15 100% complete. The Library Building project has been extremely challenging and certainly shows the wisdom of creating a Permanent Building Committee to oversee any future projects. The Town acquired the services of a good Owner's Project Manager, but a large portion of work has fallen on the shoulders of the Facilities Director, Assistant DPW Director and Town Manager in descending order. Future projects should consider town staffing to ensure that a strong inside hands remains in control, in conjunction with the PBC. The former Library Director and the Architect worked offline against protocol and we are doing our best to bring the project in under budget. 82020 - 4 Policy Burns Chair; Kraunelis, Segalla; Jenkins, Kinsella, Perkins, Schena, LeLacheur; Arena) Goal #16 Targeted Review of General Bylaws (Nov'16 Town Meeting) 100% Complete. Several General Bylaws suggested by Town Counsel were completed by November Town Meeting; the Bylaw Committee has created a list of changes meant for November 2017 Town Meeting. Goal #17 Review Selectmen's Policies - Article 1 Operating Procedures /Charter 80% Complete. We have reviewed policies internally, and have discussed with Town Counsel. Some of the Policies have rarely if ever been followed. A periodic policy review should be undertaken after this comprehensive review is complete. Town Manager Policies also exist in a similar fashion, and should be folded into Selectmen's Personnel or other Polices as is appropriate. A KENO policy is needed for FY18. The review and change to the Liquor licenses policy is complete. The Board of Selectmen approved the Liquor license Changes. A Home Rule petition was filed and was passed by the Legislature and signed by the Governor. The issue with fingerprinting has been resolved. Goal #18 Review Selectmen's Policies - Article 3 Licenses 90% Complete. Excellent progress has been made on most of these licenses. Remaining areas to be investigated either relate to economic development efforts or new societal items (such as Uber or Air BNB). Goal #19 Complete Legal Review of all union collective bargaining contracts 95% Complete. All FY18 contracts have been ratified and approved by the BOS except for Facilities. The retired HR Administrator has completed a thorough review of all AFSCME contracts (4 unions: DPW & Facilities). We will assess the legal work needed for FY18 after July 1st as she will continue in this role. Goal #20 Complete Review of Town Personnel Policies 95% Complete. An employee committee has met to discuss these policies for over one year. In terms of attracting and retaining employees, policies and compensation both play key roles. The HR Director has presented a draft version to the Selectmen. After all FY contracts are settled, the Town Manager will meet with all Town Unions to review this draft version - this cannot begin until Facilities have settled however. The Selectmen should see a final suggested versdion within 30 -60 days of the Town Manager/ union meeting. 4 -30 -08 R2020- 5 Lang Term Planning Delios Chair; LeLacheur, Huggins, Kinsella, Lannon, Mercier; Berman Goal #21 Economic Development - Downtown (zon 1 ng, parking, initiatives /projects) 100% Complete. The foundation for many of these initiatives has been laid (i.e., 2009 Parking Study, the EDSAT; the recent Ec Dev Action Plan, a recent $15,000 grant in April '17 for Wayfinding; and Town Meeting approval of an expanded 40R downtown smart growth district. Next year we will review the need for studying downtown parking, as we had delayed awaiting a 40R decision. Goal #22 Economic Development - Other Priority Development areas (zoning, marketing) 100% Complete. See comments under Goal #9 for a discussion of Peer Community research; an Ec Dev Liaison was hired to work on this project to establish a solid foundation of information for future use. An Economic Development Director was hired mid fiscal year and has already established significant working relationships with developers. Both of these positions will continue into FY18 and work on website improvements and marketing material. Planning and management staff met with the state on issues regarding developing the so- called Green Triangle (Walker's Brook area) and that PDA will be the key focus for FY18. Goal #23 Economic Development - Housing (zoning, demographics, projects) 100% Complete. The town currently has five (5) 40B projects including (1) a past approval at 45 Beacon Court that has not moved forward; (2) a spring 2015 application to the state that has not been approved for Lyle Estates (meanwhile a 4 -lot subdivision is being reviewed by CPDC), (3) an August 2015 project that received a comprehensive permit from the ZBA in February 2017 for Reading Village near the train depot; (4) Schoolhouse Commons which is currently in front of ZBA; and (5) a large multi family project on Eaton & Lakeview has been filed with the state. The town has received a one- year'safe harbor'reprieve from the state, so the latter project is not fully 'cleared'. The Metro North Reg'l Housing Svcs Office is led by Reading and includes North Reading, Wilmington and Saugus working collaboratively. Goal #24 Assess condition of Town infrastructure (Bldgs - existing /space needs; roads; wtr /swr) 100% Complete. A final draft of the building security study (conducted by an independent consultant under the direction of the Facilities Director, Superintendent of Schools, Police Chief and Town Manager) is complete with initial cost estimates. We will review next steps including Executive Sessions needed to review with the elected Boards, and determine a funding path moving forward. For exisiting buildings, the PBC has worked with the Facilities Director and will begin their annual reviews at Nov'17 Town Mtg. Goal #25 Assess status of all Town owned land (include Oakland Road) 100% Complete. Town Counsel has completed an evaluation of Oakland Road, including all relevant documents and past Town Meeting actions. November Town Meeting approved the first steps needed to clear the legal issues, April 2017 Town approved the second steps which clear the title. The BOS will next determine a public process to discuss possible uses of the property. Meanwhile, the PBC has worked with the GIS Administrator and compiled an extensive list of town -owned land. 4 -30 -08 Part II: Employee Core Competencies: The following items represent important skills and competencies related to this employee's primary job functions and the supervisor's perspective on the employee's level of attainment. Note: Add to this list 3 -4 additional core competencies from the attached list which are directly related to this position. For supervisors there are 4 additional competencies listed as "4 Managerial Competencies" on the attached list. Competency Comments: Use this area to elaborate on any `below standard' areas listed above. Any areas of `below standards' must list some specific actions required to address improvement in that area. (DE) General comments pertaining to the Core Competencies are included here as well. Note: Because he did not supervise the Town Manager for the majority of FY'l7, Mr. Friedmann declined to provide ratings on Town Manager Core Competencies. (JJA): Strong managerial performance and standards. Willingness to both listen critically and "tell it like it is." Customer Service: (BB) Management has worked hard to streamline permitting process and create a more user friendly customer service interface. Even with these efforts there still is a sense in the community that Reading is difficult to work with. While some of this is unwarranted (put forth by those who were unsatisfied by a particular result), more work is needed to instill a culture of strong customer service. It is getting better but internal work needs to be done on the management level to set an expectation of exemplary customer service. Employee Training and evaluations on customer service must be a critical part of the employee experience. Communication: (BB) I feel this has been a shortfall. Recent events dealing with Board of Health and HRAC may have had better outcomes if better communication between staff and boards were implemented. The TM has identified this as a partially incomplete goal. The Board has also spoken about the need to better communicate with Boards which advise them, as well as set up a system where board chairs and co- chairs can have some sort of yearly meeting to discuss broader town wide goals and missions. Part of the communication problem is structural. There are many boards and commissions in operation and few resources to staff them. Thought should be given to bring back the position previously held by John Fuedo to help foster communication and coordination of the various night time activities. Other aspects of communication were positive. The website is 7 4 -30 -08 Competency Area Below Standard Meets Standard Exceeds Standard 1. Customer Service 2 2 2. Communication 1 2 1 3. Quality of Work 2 2 4. Dependability /Reliability 1 3 5. Skills /Knowledge 1 3 6. Productivity 4 7. Judgment 2 2 8. Flexibility/Willingness to Adapt 1 3 9. Teamwork 4 10. Ethics and Standards 2 2 11. Safety 2 2 12. Change Management 3 1 13. Leadership 2 2 14. Managing Others 3 1 15. Strategic Thinking 4 Note: Add to this list 3 -4 additional core competencies from the attached list which are directly related to this position. For supervisors there are 4 additional competencies listed as "4 Managerial Competencies" on the attached list. Competency Comments: Use this area to elaborate on any `below standard' areas listed above. Any areas of `below standards' must list some specific actions required to address improvement in that area. (DE) General comments pertaining to the Core Competencies are included here as well. Note: Because he did not supervise the Town Manager for the majority of FY'l7, Mr. Friedmann declined to provide ratings on Town Manager Core Competencies. (JJA): Strong managerial performance and standards. Willingness to both listen critically and "tell it like it is." Customer Service: (BB) Management has worked hard to streamline permitting process and create a more user friendly customer service interface. Even with these efforts there still is a sense in the community that Reading is difficult to work with. While some of this is unwarranted (put forth by those who were unsatisfied by a particular result), more work is needed to instill a culture of strong customer service. It is getting better but internal work needs to be done on the management level to set an expectation of exemplary customer service. Employee Training and evaluations on customer service must be a critical part of the employee experience. Communication: (BB) I feel this has been a shortfall. Recent events dealing with Board of Health and HRAC may have had better outcomes if better communication between staff and boards were implemented. The TM has identified this as a partially incomplete goal. The Board has also spoken about the need to better communicate with Boards which advise them, as well as set up a system where board chairs and co- chairs can have some sort of yearly meeting to discuss broader town wide goals and missions. Part of the communication problem is structural. There are many boards and commissions in operation and few resources to staff them. Thought should be given to bring back the position previously held by John Fuedo to help foster communication and coordination of the various night time activities. Other aspects of communication were positive. The website is 7 4 -30 -08 much improved, giving residents quicker and easier access to information. The data presented for the October override was cogent and understandable. The town's FB page has been a great way to alert residents to upcoming activities. (DE) I awarded Bob the highest rating under Communication (Exceeds Standards). He has exemplified this rating through his many informative communications with constituents during the Override campaign, his continuous building of bonds of trust and working with Dr. Doherty on important Town / School issues, and his many effective interactions with his counterparts in surrounding towns to further our mutual interests. He has also built strong bonds with our Legislative delegation which has paid many dividends in terms of Special Legislation requests and the removal of red tape with regard to State improvements of highway infrastructure. These same communications skills were readily apparent in the recent Board of Health hearing where two Board members accused the Health Agent of "altering records" and town employees of "criminal activity ". The Town Manager deserves recognition for mitigating the damage to employee morale resulting from those accusations, and their attempts to undermine his hiring decision by their subsequent actions. Quality of Work: (BB) The outputs from the TM have been outstanding. Financial analysis and presentations are top flight. The economic development analysis was some of the best thinking I have seen on this topic. I feel we have well thought out and complete data analysis to help us make critical decisions. Dependability: (BB) The TM works long hours and is always available. Deadlines are always met. Skills /Knowledge: (BB) The TM has a large repository of knowledge especially around the issue of municipal financing. His skills in this matter have allowed Reading to refinance its debt at substantially lower rates. This has saved Town tens of thousands of dollars in interest. He also knows where we can push the envelope and where we need to stick to protocol. Productivity: (BB) With a thin leadership staff, the Town continues to deliver top flight municipal services. We continue to do more with less. Judgment: (BB) The TM continues to exercise sound judgment in all matters. The one item I would question note is that I wish he had involved HRAC a little more quickly when developing a response to the swastika graffiti incidents. (DE) The Town manager's judgment was on display in the days following the discovery of the first swastika graffiti at RMHS. The Town Manager and BOS Chair were notified of the incident days after its appearance at the high school. Bob notified the Police Chief within an hour of first being made aware and immediately requested a police investigation. At the discovery of a second set of graffiti, the Town Manager escalated immediately to police for investigation, and requested ADL guidance on addressing similar issues elsewhere. In the October citizen "RED" meeting the town was praised by the visiting ADL representative for its handling of the graffiti incidents. Bob's judgment to escalate and involve both police and ADL, brought trained resources to bear on the issue's resolution. Teamwork: (BB) The TM has exercised great ability to work with different departments and other towns. He deftly worked with the Library Trustees to bring the library project to a successful completion. He works closely with the Superintendent when town and school issues intersect. Moving Facilities to the Town side is an excellent example of streamlining and increasing efficiency. We have also engaged with other communities on shared services, most recently with Wakefield on an exciting p ject for a new public works garage. 4 -30 -08 (°� Ethics and Standards: (BB) The TM continues to score high marks on ethics and standards. Safety: (BB) The TM successfully managed a myriad of public safety crises this year. From the fire on Sanborn Street, to the pipe bomb threat to the anti - Semitic graffiti, Public Safety staff under the leadership of the TM have exercised their duties with utmost professional acumen. Never once was confidence shaken in the town's ability to keep citizens safe. While there may have been a breakdown in communication with HRAC on establishing the response to the graffiti, he took leadership in bringing in outside assistance and working with the School Department. Leadership: (BB) There is one instance I wish to highlight the TM's leadership ability. It centered on a creative solution to save the Middle School language program for one year, after budget cuts threatened the program. He worked with the Superintendent to make sure a crucial program was saved until a longer term solution can be fashioned. Managing Others: (BB) The TM seems to enjoy a good reputation with municipal employees. He gives great leeway to department heads to run their departments, offering assistance but not micro - managing them. Strategic Thinking: (BB) This is one of the TM's greatest strengths. As lack of revenue threatens our ability to deliver high quality municipal services, the TM has consistently come up with creative solutions to keep the enterprise afloat. We are rarely caught off guard with unanticipated problems. He thinks out multi - years, not just to what's directly in front of us. Part III: Development Plan: Use this space to identify continuing education, professional development, or new skills that an employee and supervisor agree upon that will lead to improvement in the current job, future advancement, or career growth. 1. Continue and expand regular meeting with area Managers and Mayors. 2. Continue attendance at MMA and MMMA meetings. 3. (JJA): Continued integration with legislative leaders on economic development progress. 4. (AF): The upcoming budget process will require a high level of specialized skills in community outreach. Consider seeking focused training in this area. The Town would greatly benefit from a Town Manager who excels at the unique challenges involved in public outreach and who can then model these skills to others in Town government. Training in this area will help Bob fulfill FY'18 Goal 4 (Override Communication). Part IV: Future objectives: The following Objectives /Projects have been determined to support town, department and individual needs: These objectives /projects become the subject matter of Part I of the review process for the next review. Include for each objective /project the resources /support required and estimated timeframe. 4 -30 -08 FY18 Goals/ Working Groups Staff Lead Finance Angstrom 1 Local Real Estate Tax Policy Santaniello 2 Override - Financial Overview LeLacheur 3 Override - Town Priorities LeLacheur 4 Override - Communication Kraunelis 5 Charitable Givine Kume 6 Finance Department Policies & Procedures Angstrom 7 Public Works Policies & Procedures Kinsella 8 Employee Retention Delios 9 Building Security Study Huggins 10 Public Safetv /Emereencv Memt Staffine & Training SeRalla 11 Review of General Bylaws Kraunelis 12 Personnel Policies Perkins 13 Legal Review - Collective Bargainning Agreements LeLacheur 14 Board of Selectmen Policies LeLacheur 15 Affordable Housing Production Plan Delios 16 DPW Yard /Cemetery Garage Zager 17 Cell Tower /Water Storage Kinsella 18 Senior /Community Center Delios 19 Master Plan - Options & Approaches Mercier 20 Economic Development Priorities Corona Community Lannon 21 Cable Negotiations Kraunelis 22 MWRA /North Reading project Zager 23 Historical Preservation /Archival Lannon 24 Volunteer Boards - Training Gemme 25 Community Events Kraunelis Part V: Supervisor comments: Supervisors may wish to summarize the review or elaborate on an area not aaaressea tnrougn tnis process. (JA): 2017 was a challenging year with a failed override, continued work to build an economic development team and integration with neighbors on regionalized opportunities. Reading's strong town management team and execution helped it to persevere despite these challenges. (BB): A fresh set of financial challenges face the town this year. While we learned a lot about how to present complicated financial matters to the town during the last override vote, it becomes clear that we need to do a better job in communicating the choices and the ramifications before the voters. I am excited about the economic development activity that has emerged. This is no accident. It was a three year effort undertaken by the TM and the Selectmen to understand our advantages and deficits and to market ourselves to outside investors. We saw a nice uptick in new growth and anticipate more as some of these projects take root. Perhaps one of the biggest challenges facing the Town is tamping down the 10 08 4 -30- incendiary rhetoric that has infiltrated our civic discourse. While not the sole responsibility of the TM, we need to recognize that increased accountability and transparency are necessary to build trust. The TM needs to clearly lay out the options before us as well as the expectations as to what we can accomplish with the resources that are available. (DE): During FY'17 Bob has demonstrated many examples of "grace under pressure" which are a further testament to his leadership, tactfulness, and ingenuity. In the run -up to the override he demonstrated great skill in community outreach by organizing a series of "listening sessions ". Working closely with the Superintendent prior to the override election, he furnished answers to many questions raised by the citizenry in personal meetings and on the Town website. When the override failed to pass, he acted above and beyond his role as Town Manager to craft the "cogent path forward" which saved the middle schools' foreign language program. He has deftly worked with his counterparts in surrounding communities (most notably North Reading and Wakefield) on issues such as staff sharing, water supply and infrastructure extension, and a potential shared public works facility. His relationship with our state legislative delegation is excellent which has resulted in smooth sailing for Reading's special legislation and infrastructure improvement needs. He continues to nurture his excellent relationship with both the Town and School labor unions. One of the recent fruits of this relationship is an across -the- board agreement between the School and Town unions on health care plan restructuring that will save the Town millions of dollars. I am proud to have Bob as our Town Manager, and hope that we can look forward to many more years of his service to Reading. (JH): I feel that in the "Policy" category special attention needs to be paid to the Selectmen's policies. This process was started in earnest and some good progress has been made but many things arose during the process that unavoidably delayed full completion. Many of these policies are extremely out of date and irrelevant, therefore are appropriately ignored as such. I have a sense that many of the "TM Policies" are in a similar situation and need to be reviewed and updated as well. As mentioned completion of this goal was significantly derailed by unforeseen demands on the time of both the TM and the BOS and this is a goal that can only be satisfied with a joint effort. We all need to address and complete this goal asap as it can have an outsized impact on public perception which can easily lead to distraction from the important business of the Town. (AF): Bob's biggest contribution to Reading is his reliable work ethic and dependability. He attends meetings outside the typical 9 - 5 workday; an attribute that is invaluable to a government that conducts business both during the day and in the evenings. His responsiveness during weekends is greatly appreciated. At BoS meetings, it is clear that Bob has a strong ability to manage multiple projects and provide updates to Selectmen on a large array of issues. Two areas for growth include: 1. Employee retention (already identified in FY18 Goal 8) and 2. Improved communication with Selectmen. Selectmen should be equally informed for municipal compliance and increased transparency Part VI: Employee comments: Employees may wish to elaborate on an area not addressed through this process or comment on any part of this process. 11 4 -30- \ 08 I have read and discussed this review with my supervisor and objective /projects for the coming year have been established which along with daily job responsibilities, applicable policies and town by -laws and contracts will be the basis for my next performance review. Employee Signature Supervisor Signature Department Head Date 12 4 -30- 08 Core Competencies Listed in Part II of the Employee Performance Review Form 1. Customer Service: Willingness to provide consistent high - quality service using tact, courtesy, patience and discretion during interactions with all customers (staff, public, outside agencies). 2. Communication: Exchanges information well, both verbally and in writing, listens and processes information appropriately. 3. Quality of Work: Accurate, thorough, neat. 4. Dependability /Reliability: Completes assigned work in a timely manner, keeps commitments, punctual. 5. Skills /Knowledge: Possesses or acquires necessary skills, knows procedures, meets the requirement of the job description. 6. Productivity: Handles multiple priorities, works well despite frequent interruptions, works effectively under pressure, completes a reasonably expected amount of work in the time allotted. 7. Judgment: Make effective decisions, uses logical thought processes, maintains confidentiality. 8. Willingness to Adapt: Willing to maintain and update skills to meet the changing requirements of the position including utilizing new procedures and adapting to new technology. 9. Teamwork: Ability to establish working relationships with others and promote productive cooperation. 10. Ethics and Standards: Exhibits a high moral standard of conduct that sets an example for others to follow. 11. Safety: Follows safety policies and procedures, uses safe work habits, reports and corrects unsafe conditions or practices. Core Competencies In Addition to Those Listed in Part II 1. Creativity: Seeks new ideas and approaches, excels in developing new perspectives and demonstrates a high degree of originality. 2. Flexibility: Receptive to new ideas and approaches, adapts to changing priorities. 3. Goal- Oriented: Sets realistic and effective goals and priorities and steps to reach them. 4. Initiative: Self- starter, makes suggestions for improvements, seeks new challenges, takes on new tasks without direction. 5. Interpersonal Skills: Interacts well with own department and other agencies, team member, cooperates with colleagues. 6. Negotiating: Ability to influence others in a positive manner to effectively achieve results. 7. Organizational awareness: Consistently works towards department and Town goals, makes suggestions for improvement. 8. Planning and Organization: Manages time well, plans ahead, structures work logically, identifies potential problems and resolves. 9. Professionalism: Presents self in an appropriate manner, good work attitude and conduct. 10. Self - Development: Enhances personal knowledge, skills and abilities, seeks opportunities for continuous learning. 11. Work Habits: Consistently demonstrates a commitment to his /her work by giving the best effort at all times. Four Managerial Competencies 1. Change Management: Define and implement procedures and /or technologies to deal with changes in the work environment to ensure that the Town and employees profit from changing opportunities. 2. Leadership: Influence a diverse group of individuals, each with their own goals, needs and perspectives, to work together effectively for the benefit of the Town. 3. Managing Others: Has the ability to direct employees, the public towards its goals, using its resources in an effective and efficient manner. 4. Strategic Thinking: Process by which an individual envisions the future and develops strategies, goals, objectives and action plans to achieve that future. 13 4 -30 -08 %'\� o FR - Town of Reading a Meeting Minutes f .)N 0 flP� Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -09 -05 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Version: Chair John Arena, Barry Berman, Dan Ensminger, John Halsey, Andrew Friedmann Members - Not Present: Others Present: Town Manager Bob LeLacheur, Police Chief Mark Segalla, Deputy Chief David Clark, Town Treasurer Endri Kume, Executive Assistant Caitlin Saunders, RCASA Director Erica McNamara, Bill Brown, Virginia Blodgett, Nancy Docktor, Beth Shurland, Virginia Adams, Kevin Sexton, Patrick Shannon, Rebecca Liberman, John Costigan, Dan Dewer, Samantha Couture, Everett Blodgett, Stephen Crook, Sharlene Reynolds Santo, Illene Bornstein, Jack Williams Minutes Respectfully submitted By: Topics of Discussion: Mr. Arena called the meeting to order at 7:00 PM. Liaison Reports Mr. Arena wanted to recognize Bill Brown's grandson and Reading resident, Brendan Hildreth for being appointed to the North Carolina Council on Development Disabilities. Mr. Ensminger reported that a meeting has been set up between himself, members of the RMLD and the CAB to discuss the payment to the town on September 20. Mr. Berman noted he and Mr. Ensminger had a Volunteer Appointment Subcommittee meeting prior to the meeting tonight and they will discuss that later in the agenda. Public Comment Ms. Docktor stood up and wanted to address comments the Selectmen made after the Board of Health left the last meeting. A question was raised as to why they never contacted Town Counsel but Ms. Docktor noted she tried to but was not allowed. They repeatedly asked the board to investigate why three health employees have left in the past 6 months. Ms. Docktor also noted she is still waiting to know why a police officer was sent to a Board of Health meeting. Mr. Arena noted as soon as an employee feels unsafe, there is reason for an officer to be present. Ms. Docktor felt it was very odd and the board should have been notified if an officer was going to be present. Page 1 1 l� Mr. Halsey noted police officers are often present at open meetings. It is not uncommon at all to have an officer in the back of a room at a public meeting. Beth Shurland read a letter and noted she will be resigning from the Board of Health as soon as she is done speaking. She explained her time as a board member has been great up until the beginning of the year. Since then the board has been met with resistance from the Board of Selectmen. She explained there must be a problem in town if three health employees have left recently. Mr. Arena thanked her for her service. Rebecca Liberman of 50 Pratt Street explained she appreciates the board talking about raising fees later. She has given a lot of ideas to painlessly raise fees in lieu of an override. Teachers and public safety should be your number one priority this budget season. Mr. Berman thanked her for her comments and welcomed her to continue to suggest ideas in the upcoming budget season. The board is working on this, however, there is no amount of fees that can plug this gap though and we don't want to raise fees just because we can; we want them to be reasonable. Mr. LeLacheur wanted to address her idea of paying for parking at the high school. He noted that is something that is strictly set and handled by the school committee so that suggestion should go to them. Mr. Brown reminded everyone the town cannot make a profit off of a fee. Town Manager Report Mr. LeLacheur noted the September 20th financial forum has been cancelled and replaced with a September 27th Finance Committee meeting. He informed the board that they have received 194 applications for the senior tax relief and so far they have had to deny about 10 applications due to them not meeting the requirements. Recovery Month Proclamation Mr. Ensminger read the proclamation. Erica McNamara, the Director of the Reading Coalition Against Substance Abuse, was present to receive the proclamation. She also talked about and handed out a flyer with the calendar of events happening this month. She encouraged people to come out and attend some events or visit their website for more information about RCASA and recovery month. She specifically noted an event in October that is in the process of coming together. It is called Jams for Jake and it will be a music festival type event put on by friends of Reading resident Jake, who passed away after struggling with addiction. The target ven.ue for the event is Simons Field and will feature multiple bands for people to come listen to throughout the day. Volunteer Appointments Mr. Ensminger, second by Mr. Berman, moved that the Board of Selectmen accept the recommendations of the Volunteer Appointment Subcommittee as follows: Board of Cemetery Trustees Janet Baronian 6 -30 -20 Olive Hecht 6 -30 -20 Virginia Blodgett 6 -30 -18 Board of Health Kevin Sexton 6 -30 -20 Heidi Pfiefer 6 -30 -18 Climate Advisory Committee Celeste Kracke 6 -30 -20 Council on Aging Sally Hoyt Associate 6 -30 -19 The Chair asked if there was any discussion. Page 1 2 M, kt Mr. Friedmann asked Mr. Sexton w3lp his background in health was; to which Mr. Sexton replied he did not have any specific health background but he is a former selectmen with knowledge on local government. Mr. Friedmann noted he would like to appoint someone with a health background. Mr. Ensminger noted having a health background is not a requirement for a volunteer. He then asked the Chair of the Board of Health, John Costigan, if he believes someone without a health background could be brought up to speed and be a valued member of the board. Mr. Costigan noted as he does see Mr. Friedmann's point, he does believe it is very possible to someone to get acquainted to the board and serve just as well. The board voted on the motion and the motion passed 4 -1 -0 with Mr. Friedmann opposing. 186 Summer Ave Historic District Preservation Town Counsel Ray Miyares was present to explain this request. Mass historic is requesting the Selectmen to accept this even though they don't have any real authority over it. They came to a compromise and Mass Historic said they would be okay with the board approving' the restriction. In the meantime of figuring this out, Mass Historic went and changed their template leading us to have to change the restriction to comply with the new template. It says the same thing as before, just in their new requested format essentially. Jon Barnes, speaking on behalf of the Historical commission explained this is the first time they are seeing this document and would like time to look it over before voting on it. He noted the Historical Commission is meeting on the 131h and asked if that would be an appropriate time to vote on it. Everett Blodgett for the Historical District Commission agreed with Mr. Barnes and noted they have a tentative meeting scheduled for the 18th Mr. Barnes explained he is not doubting the document, he would just feel more comfortable is he read thru it again after the changes before voting on it. Mr. Arena noted it doesn't seem right for the Board of Selectmen to vote before the Historical Commissions so they will defer their vote as well until their next meeting on the 26th after both the Historical Commission and the Historical District Commission do theirs. Mr. Blodgett noted he wants to make sure Criterion is being treated equally to everyone else in the district. Virginia Adams of the Historical Commission commented she has reviewed the document and doesn't see anything to be of concern. Board of Health Discussion Mr. Friedmann started the discussion off by saying he was on the Board of Health for a while and ran for Selectmen because he felt the Board of Health was being encroached upon. It is important to protect the Board of Health from Town politics. We appoint them, we should trust them. He noted he is worried for the path forward on this. He thinks the way the Board questioned them last meeting was wrong and it could have been hashed out differently. This is going to set a precedent that if volunteers don't act the way we like, we are going to haul them in here and question them. &5p6n(li►1 Wi 6 Mr. Arena noted this is not about we dn't like. We have a duty to act as a board when volunteers are not acting properly. Mr. Berman explained this has been the most troubling issue he has ever come across. He could not believe what he heard last week. This is all because a board wanted to have a say in the hiring process of a health agent. They then used a $5 travel report to create a problem. Just because we are volunteers doesn't mean we can act wrong. We still have to be held to standards. They left this town vulnerable because they . Page 1 3 Mr. LeLacheur wanted to say for the record as well; the hiring process is very inclusive because he lets it be. He does not have to let the board participate. The Charter states he has sole power to hire someone; however, he values the input of the board. Mr. Friedmann noted he doesn't think they were challenging Bob's hire. They have a right to not appoint the hire. Mr. LeLacheur explained that the letter the previous health nurse gave as she leaving made its way to him. Labor Counsel told us we absolutely cannot contact her. End of story. We are taking care of our HR issues even if we can't talk about them in public. Mr. Arena noted the board sincerely appreciates all of our volunteers. Mr. Halsey explained they are in a difficult position but it is their job to fix it. Mr. Arena asked the Board of Health Chair John Costigan if he was okay with the decision for health agent and noted yes, he was. Mr. Arena asked Mr. Costigan how many times he made a motion to appoint Laura as Health Agent. Mr. Costigan answered saying he made a motion two times and also asked for someone to make a motion once but no one would second the motion or make it. Mr. Arena noted he is going to ask for a hearing to remove the remaining two members of the Board of Health. Mr. Ensminger, second by Mr. Halsey, moved to file a Notice of Removal with the Reading Town Clerk, pursuant to Section 8.12.1.a of the Reading Home Rule Charter, for the following individual holding the following office: John Costigan, Chair of the Board of Health The reasons cited for the proposed removal are as follows: 1. Failure to act'on the appointment of the Health Agent, Laura Vlasuk, as the authorized agent of the Board of Health; 2. Pursuing lines of questioning and taking individual actions and votes regarding Ms. Vlasuk that have exceeded the Board of Health's lawful duties and powers under the Massachusetts General Laws and the Reading Home Rule Charter and Bylaws. Mr. Arena asked the board if there was any discussion. Mr. Friedmann asked for an explanation on reason number two for removal. It is for acting out of power and doing things they have no right to do. The board took a roll call vote and was as follows: Halsey — No Ensminger — No Berman — Yes Friedmann — No Arena — No The motion failed. Mr. Ensminger, second by Mr. Halsey, moved to file a Notice of Removal with the Reading Town Clerk, pursuant to Section 8.12.1.a of the Reading Home Rule Charter, for the following individual holding the following office: Nancy Docktor, Associate Member of the Board of Health The reasons cited for the proposed removal are as follows: 1. Failure to act on the appointment of the Health Agent, Laura Vlasuk, as the authorized agent of the Board of Health; Page 1 4 ��" 2. Pursuing lines of questioning and taking individual actions and votes regarding Ms. Vlasuk that have exceeded the Board of Health's lawful duties and powers under the Massachusetts General Laws and the Reading Home Rule Charter and Bylaws. The board took a roll call vote and was as follows: Halsey — Yes Ensminger — Yes Berman — Yes Friedmann — No Arena — Yes The motion passed. Mr. Ensminger, second by Mr. Halsey, further move that the public hearing on such removals be held at the BOS regular meeting of 9/26/2017 and that the Town Clerk be directed to give notice of such hearing to Nancy Docktor not less than five days prior to the hearing in accordance with Section S. 12.2 of the. Reading Home Rule Charter. The motion passed with a 4 -0 -1 vote with Mr. Friedmann abstaining. Minutes Mr. Ensminger, second by Mr. Arena, moved that the Board of Selectmen approve the minutes of July 25th, 2017. The motion passed with a 4 -0 -1 vote with Mr. Friedmann abstaining. Train depot/ Compost Sticker Police Chief Segalla and Deputy Chief Clark were present. The board has discussed before about separating the stickers into two different ones with different fees for each. Mr. Halsey asked the Chief when the deadline is if they want to change the fee. Chief Segalla noted they usually start ordering stickers now; people usually start buying around Thanksgiving. They give out around 3,900 stickers annually with seniors getting a discount. Mr. LeLacheur suggested doing a compost only sticker and then a sticker that would work for both. Mr. Berman noted figuring out a fee for the depot sticker is going to be tricky. It is clearly at a bargain deal at the moment but we don't want to set it too high and have people find an, alternative, like parking in the surrounding neighborhoods. Bill Brown noted Wakefield has some spots open that people can pay a daily rate of $2 at. Vanessa Alvarado noted Grand Street has people parking from New Hampshire on her street every day so if the rate goes too high it is sure to only get worse. Mr. LeLacheur noted if the board has an appetite to split the sticker, what other information would they want to see to be able to set rates. Mr. Berman brought up the idea of a commercial sticker for the compost sticker. But it was noted that may be hard to regulate. Town Treasurer Endri Kume suggested maybe splitting the spots up by how close they are to the depot; the closer the spot, the more money it is. Page 1 5 The board agreed to think on this and take it up again at their next meeting. Review Demand Fees Mr. LeLacheur noted on average, over 2,000 excise payments are paid late. The state law says we cannot waive the $25 fee. If we lower the fee under $20, we could. The board discussed if they had an appetite to lower the fee and give some leeway to waive fees if needed. It was decided that if 90% of people pay on time, then they should not lower the fee for the few people who don't. Mr. Berman made a motion to adjourn at 10:15 PM. The motion was seconded by Mr. Ensminger and approved with a 5 -0 -0 vote. Page 1 6 ��&-U, Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -09 -26 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Version: Chair John Arena, Barry Berman, Dan Ensminger, John Halsey, Andrew Friedmann Members - Not Present: Others Present: Town Manager Bob LeLacheur; Police Chief Segalla, Town Counsel Ray Miyares, Executive Assistant Caitlin Saunders, Bill Brown, Nancy Forsberg, Eileen Litterio, George Kacher, James Martin, Diana Halsey, Meghan Young, Dan Dewar, Krissandra Holmes, Stephen Crook, Nancy Docktor, Bryn Burkhart, Carl McFadden, Josh Latham, Kaitlyn Mercurio, Karen Hennessy, Kate Goldlust, Angela Binda, Mary Ellen O'Neill, Sherri VanderAkker, Karen Clarke, John Costigan Minutes Respectfully Submitted By: Topics of Discussion: Chair John Arena called the meeting to order at 7 PM. Mr. Arena started the meeting off by urging everyone to come out for the RED event next Tuesday. Mr. LeLacheur wanted to make a comment to the public and note that himself, Chief Segalla and Dr. Doherty all work together for one Reading. We work together on press releases; we do not compete with each other. He would like everyone to know they work closely together on all issues. Mr. Arena noted they posted a hearing for the Board of Health tonight, however, they learned today that the notice was never sent to the member. This means there is no other alternative but to continue /postpone this hearing to our next meeting on October 10th after talking to Town Counsel. Ms. Docktor stood up and said she was just notified today that the supposed letter was not delivered and she wants to do this properly and wants the hearing to be extended. Mr. Friedmann asked if the causes are the same as when they voted and Mr. LeLacheur noted yes, they're identical. Mr. Halsey asked if we were sure we have enough time to continue this hearing and have it held at our next meeting and Mr. LeLacheur noted yes, Town Counsel said earlier it was. Page I 1 Liaison Reports Mr. Friedmann noted the Climate Advisory Committee is proposing a bylaw in the town meeting warrant but we will talk about that later on in the meeting. Mr. Berman noted on October 4t" there will be an Economic Development forum at the Library and urged everyone to attend. Mr. Ensminger noted all Town Manager review inputs are due by Friday the 29th. He reminded Mr. LeLacheur we will need to set up a hearing about the cable franchise review. The new Board of Health met for the first time on the 6th and they appointed Laura Vlasuk as Health Agent and the board seems to be functioning well. Mr. Arena attended the School Committee last night and noted it was very well attended. Public Comment Bill Brown noted the Cemetery Trustees next meeting is to discuss decoration regulations and any comments or suggestions are welcome. Carl McFadden wanted to publically note that SNL Football is holding a `Mission of Deeds' night this Saturday. They are asking for kids to bring items to donate and they will hold raffles as well. Nancy Docktor stood up and read a couple of names. She then proceeded to say those names she read are the names of women volunteers who have resigned and noted that is a problem and an outside investigation needs to happen. She also noted qualified women are not getting interviews for some reason. Emmy Dove then stood up and noted she applied for the board of health but was never given an interview. Mr. Ensminger pointed out she was given an interview but could not be there. To which she responded she was not given enough notice to change her schedule in time. Ms. Dove then went on to explain she thinks it wasn't right that the town didn't try harder to accommodate her schedule and find a different time for her to come in. Mr. Berman noted they saw her resume and were excited for her to interview, however, they had other candidates who did come to their interviews. Ms. Dove noted she applied a while ago and heard nothing until September and asked why they didn't do anything until then. Mr. LeLacheur responded saying the Fall Street Faire was coming up and they realized they needed to make an appointment. Ms. Dove said she would have let this go if they appointed someone with experience but instead the board appointed a realtor with no experience. Kaitlyn Mercurio noted she found it alarming the board didn't interview Emmy Dove and asked who actually saw her resume to which Mr. Berman noted they all saw her resume. Ms. Mercurio then went on to say the board appointed two members on the 5th but they didn't post a vacancy for Ms. Shurland's position therefore they could not appoint someone. Mr. Ensminger noted they consulted the Town Clerk and Town Counsel when Ms. Shurland resigned and they said we could appoint another member. Ms. Mercurio asked the board why they thought it was okay to appoint a realtor and not someone with experience. Mr. Arena exclaimed it was enough with the personal attacks and those comments will not be tolerated. There are no prerequisites to be on any board. t ^� Page 1 2 Megan Young asked if we did not have a health agent for the Fall Street Faire and Mr. Arena noted we were using North Reading's on a temporary, part time basis who was already here for much longer than he should have been. Mr. Friedmann asked if there was actually a need, legally, for an appointed health agent. He noted usually we have inspectors that take care of issues then report back to the health agent. Mr. LeLacheur explained we needed to make sure we were fully staffed if something were to happen. Mr. Friedmann then asked if we legally appointed Heidi Pfiefer. Town Counsel explained while the process was wrong, the appointment is still legal. Heather Mclean, the Chair of HRAC, noted she is disheartened by her fellow members' resignations. She feels the board has been met with resistance every time they try to hold events. She understands they are an advisory board but does not feel the Selectmen are listening to them. Mr. Berman noted he has been attending most of the HRAC meetings. He thinks there is a very important place for them here in town and we will figure out exactly what it is. Mr. Arena agreed with Mr. Berman and noted he looks forward to moving forward with the group. Mr. Friedmann asked Ms. Mclean if the Selectmen voted not to allow HRAC to do their events. Ms. Mclean noted she asked their liaison and staff contacts at the time and they said no. Mr. LeLacheur noted a memo that was sent to the Town from MassDEP and asked Mr. Friedmann if there would be any conflicts for him regarding this. Mr. Friedmann explained he already checked and noted he cannot call the state on the Town's behalf but other than that there is no conflict. Mr. Ensminger asked when we expect to see the survey results. Mr. LeLacheur explained they are trying to figure out the best way to tabulate the data. Mr. Halsey explained the comments will be very useful but very hard to categorize. George Kacher of 66 Colburn Road asked if they could release the survey results for the public to see. Mr. Arena noted once the board goes thru it and figures out how to best summarize it then yes it will be released to the public. Mr. Kacher cautioned the board of quantifying the information too much. There are a lot of lessons in the raw data and you don't want to lose that. Mr. Kacher explained to the group that he is currently on a board called the `Middlesex Three' and they are tasked with getting 9 communities to work together on economic development that would benefit all of them. Board of Health Hearing Mr. Ensminger read the hearing notice. He then explained again how notice was not properly delivered to the associate member. Mr. Ensminger made a motion to continue the hearing until October 10th, 2017 at 9 PM. The motion was seconded by Mr. Halsey and approved with a 5 -0 -0 vote. School House Commons Sign Request Josh Latham was present on behalf of the applicant. He explained that the town traffic consultant was the one who recommended the no parking sign along the south side of Woburn Street. The applicant has already been before the Zoning Board and had a PTTTF meeting. The PTTTF agrees with the request and saw no issues with it from a safety standpoint. The reason for the sign is because there is not a lot Page 1 3 of space there in general and now there will be the enter /exit driveway for the development going there. Mr. Ensminger, second by Mr. Berman, moved that the Board of Selectmen approve the sign request from School House Commons as presented. The motion passed with a 5 -0 -0 vote. Economic Development Update Mr. LeLacheur wanted to remind everyone there will be an economic development forum on October 4t" at the Library. Jay Ash will be a key note speaker that night. Mr. LeLacheur then explained the Town Of Wakefield and Reading have been actively working together to build a combine DPW facility at Camp Curtis for the past three years. He can publically speak on it now and wanted to give everyone a brief overview. There are no promises it is going to happen at this moment but they are trying. It is very difficult because they have to work with the Army, National Guard, the State and both municipalities. It is a very exciting but challenging project. Wakefield is all in on making it happen. Developers are interested in the current DPW site especially if it can be paired with other parcels around it. Pearl Street Lease Amendment Town Counsel was present to explain. It is a revision to the current lease the town has to make it more clear on the intentions. It is what was intended in the first place but now it just written correctly. Nothing has been changed; it is just worded to reflect what was meant to be originally. Mr. Ensminger moved that the Board of Selectmen approve the lease amendment at 75 Pearl Street as presented. The motion was seconded by Mr. Halsey and approved with a 5 -0 -0 vote. Town Meeting Instructional Motion Update - RMLD There will be a meeting tomorrow night to address this and hopefully move forward. Mr. Ensminger will be there as the Selectmen liaison and will keep the board updated. Discuss BOS Policies - Licenses Police Chief Segalla was present to talk about the Class I, II, III licenses. Currently they fingerprint to sell second hand goods, however, the Chief feels that is unnecessary unless that is their main business. Mr. Halsey explained his thoughts are this is judgement call that should be made by the Chief. If he is satisfied with only fingerprinting some, that is okay with him. Close Warrant for November Town Meeting Mr. LeLacheur went through the warrant which consists of 10 articles. He noted nothing has changed since the last time they viewed it. The board discussed Boards and committees and how communication can be better. Mr. LeLacheur noted when John Fuedo left and his job was eliminated, he staffed a lot of boards that are now without or have minimal staff. Mr. Berman suggested an on- boarding process for new volunteers. The board also discussed volunteer policies and how to integrate the boards better. Mr. Arena suggested having a large joint meeting with the boards once a quarter so they can all stay on the same page. The board all agreed communication needs to improve between all the boards and that is something they need to work on how to accomplish that. Page 1 4 �� The board also briefly brought up entertainment licenses and Mr. LeLacheur noted he has town counsel working on redoing our entertainment licenses to bring them up to date and current for today's society. Mr. Arena wanted to take a minute to discuss Mr. LeLacheur's comments in the beginning of the meeting. He explained there are people out there that want to divide us and I don't/ won't let that happen. Mr. Halsey also noted that personal attacks on certain people are absolutely not allowed. We can disagree all we want but bringing certain people into question, especially while they are not here, is not okay and will not be tolerated. Mr. Berman explained the board will defend the votes they take and the positions they take on every topic. Some people aren't always going to get what they want. Mr. Berman made a motion to adjourn at 9:48 PM, second by Mr. Ensminger and approved with a 5 -0 -0 vote. Page 1 5 �b5 Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, October 11, 2017 2:33 PM To: Saunders, Caitlin Subject: FW: [Reading MA] Depot Parking Stickers (Sent by Nick Safina, safina221 @verizon.net) BOS packet Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanager @ci.reading.ma.us (P) 781 - 942 -9043; (F) 781 - 942 -9037 www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED - - - -- Original Message---- - From: vtsdmailer @vt -s.net [mailto:vtsdmailer @vt- s.net] Sent: Wednesday, October 11, 2017 2:15 PM To: Reading - Selectmen Subject: [Reading MA] Depot Parking Stickers (Sent by Nick Safina, safina221 @verizon.net) Hello Board of Selectmen, Nick Safina (safina221 @verizon.net) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https: / /www.readingma.gov /user /475 /edit. Message: A few thoughts on your 10/10/17 discussion regarding parking at the Depot: As a resident who commutes to Boston daily, the convenience of the Depot parking is paramount. - I agree that the cost is definitely the best bargain in Town and I would tolerate a reasonable increase in cost because its still very convenient. - I prefer a sticker system simply because I'm almost always rolling up last minute and having to deal with a pay station would likely lead to missing the train. - A mobile pay app would be preferred to pay stations if it allowed for paying while already on the train. - I register 3 vehicles because I never know which car I might be taking (due to maintenance, family needs etc) but i only ever park one car there. Perhaps a hanging tag would be better than a fixed sticker if there will not be a discount for subsequent vehicles z These are all somewhat "selfish' considerations. As a member of the CPDC, however I would ask you to consider the following: - A pay station system /mobile app does not necessarily restrict parking to residents. You're likely to see more out -of- town vehicles parking.there, to the detriment of residents who tolerate having the depot there in the first place. This would increase traffic on streets leading to the depot, by outsiders who may not care about how fast they travel thru the neighborhoods. - A pay station system /mobile app would likely lead to new development residents using these spaces a their overflow parking. - A Sticker system lets the Town confirm resident address which could be part of a parking mitigation plan. My concern here is that current and future developments could try to minimize their parking requirements by claiming transportation oriented design while not seeking shared parking opportunities and other measures. For example, a development like Reading Village could be denied parking privileges if their proposal lacks significant parking mitigation solutions for residents and visitors thank you -Nick Safina Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, October 11, 2017 12:48 PM To: Saunders, Caitlin Subject: FW: [Reading MA] Meeting of October 10th (Sent by Karen Draper, Karen.draper21 @gmail.com) BOS packet Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanager @ci.reading.ma.us (P) 781- 942 -9043; (F) 781 - 942 -9037 www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED - - - -- Original Message---- - From: vtsdmailer @vt -s.net [mailto:vtsdmailer @vt- s.net] Sent: Wednesday, October 11, 2017 12:42 PM To: Reading - Selectmen Subject: [Reading MA] Meeting of October 10th (Sent by Karen Draper, Karen.draper2l @gmail.com) Hello Board of Selectmen, Karen Draper (Karen.draper2l@gmail.com) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https: / /www.readingma.gov /user /475 /edit. Message: watch meetings on a regular basis, and this whole thing with the Board of Health was troubling. I know I am not personally involved so I can't possibly know all the facts, but in the end I can understand why the Board voted the way they did. I thought you all spoke respectfully and thoughtfully - something I see on a regular basis. Hopefully, everyone involved can now move on. (Last night I felt like I was on jury duty watching a trial -OMGI) � t Lucia Corbett 2011 (IOT 16 ;`U ll: 05 376 Pearl Street Reading, MA 01867 John Arena Board of Selectman Chair Town of Reading Dear John, October 11, 2017 I am writing to you to voice my dismay over the size of yet another enormous development that is planned in downtown Reading, specifically the project that is planned for the EMARC building but in general, all of the large -scale projects that are being squeezed into our downtown. Buildings of this size have no place in our lovely town. This small parcel of land cannot support the proposed development. Please restrict the size and scope of this project to something that is smaller and more in line with the historic area. Please don't allow downtown Reading to be destroyed. Sincerely, Lucia, Corbett