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HomeMy WebLinkAbout2017-08-29 BOS PacketFk b � y. C' k 6T9 ° ►NC0R44Py` Town of Reading Meeting Posting with Agenda &oard - Committee - Commission - Council: Board of Selectmen `E, _ j o w n C t i RE's D04C, -A Date: 2017 -08 -29 1011 AVG 2y p Building: Reading Town Hall Time: 7:00 pM Address: 16 Lowell Street Location: Selectmen Meeting Room Purpose: Agenda: General Business Meeting Called By: Caitlin Saunders on behalf of Chairman John Notices and agendas are to be Arena posted 48 hours in advance -of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind t he Town Clerk's hours of and make necssary o adequate ratio amount of timee A listing arrangements to be sure in an discussed at the meetin topics that the chair reasonably nanticipatesew II be g must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten not will not be accepted. Topics of Discussion: 1� Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment 2) c• Town Manager's /Assistant Town Open Session for topics not reasonably anticipated 48 hours in advance of the meeting 3) Proclamations /Certificates of Appreciation 4) Personnel & Appointments 5) Discussion /Action Items a• Hearing - Driveway waivers; 90 -92 Green Street b. Board of Health Update C. Preview Warrant for November Town d• Senior Tax Relief Update Meeting e. Library Building Project Update f. Review Demand Fees 9- Review Train Depot /Compost Shared Sticker h. Extend Sunset for H from 8/31 to 12/01/1 Hu Relations Advisory Committee i. Board of Selectmen Survey Update 6) Approval of Minutes a• July 11, 2017 7) Licenses, Permits and Approvals 8) Executive Session 9) Correspondence a• Correspondence from To Community wn Manager and Police Chief, re: Message to b. Email from Kaitlyn Mercurio, re: Human Rights Resolut• Email from MEMA, re: Hazard Mitigation Plan A ion Approval 7:20 7:30 8:30 9:00 9:10 9:20 9 :30 9:45 9:50 This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meetingiscussed Page 1 1 bF$, ,639erxC04gCS d. Correspondence from Massachusetts Municipal Association, re: Statewide Essay and Poster Contest Correspondence from Massachusetts State Lottery Commission, re: KENO Applications Correspondence from Commonwealth of Massachusetts, re: MBTA Correspondence from Commonwealth of Massachusetts, re: Proposed Project at 136 Haven Street Correspondence from Alcoholic Beverages Control Commission, re: Biltmore and Main Decision Town of Reading Meeting Posting with Agenda e. f. 9. h. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 2 DRAFT MOTIONS BOARD OF SELECTMEN MEETING August 29, 2017 Arena, Berman, Ensmin2er, Halsey, Friedmann LeLacheur 5a) Move that the Board of Selectmen close the hearing on 90 -92 Green Street. Move that the Board of Selectmen approve the driveway application for 90 -92 Green Street as proposed. 5h) Move that the Board of Selectmen extend the sunset for the Human Relations Advisory Committee to December 1St, 2017 6a) Move that the Board of Selectmen approve the minutes of July 11th, 2017 as written / amended. Move that the Board of Selectmen adjourn the meeting at p.m. °� of Reg4'ti � Office of the Town Manager 16 Lowell Street 6' rN°RP °�P Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: August 23, 2017 RE: BOS Agenda for August 29th 781 - 942 -9043 town ma nagerC«?ci.reading. ma. us www.readingma.gov /town - manager Next week we will begin the meeting with a request from a resident on Green Street for curb cuts beyond the scope of your policy. The next agenda item will be led by Town Counsel Ray Miyares in an effort to clarify some matters that have caused concern regarding actions of the Board of Health. The list of topics has been shared with the Board of Health. However, I wish to call your attention to one, in particular: a few weeks ago, the Board of Health entered Executive Session for reason #5 which states "to investigate charges of criminal misconduct or to discuss the filing of criminal complaints" and when they came back to public session my name or title was explicitly mentioned, among three other employees. As required by my understanding of applicable ethics best practices, I have since recused myself from the issue, except for responding to questions from Town Counsel. On behalf of the other employees mentioned, I certainly look forward to this situation being clarified as soon as possible. After this agenda item Town Counsel will remain as we review the draft Warrant for November Town Meeting. Matt Kraunelis has done an outstanding job working with Town Counsel and the Bylaw Committee in preparation for some Bylaw changes. In particular, there is a group of 18 non - substantive changes that will be presented in one Article in order to align the General Bylaws (GBL) with Charter changes made a couple of years ago. The group is also working on the 'ten year review' as mandated by the Charter, and may be ready to present those suggestions one year from now. Other proposed current GBL changes are caused by state law; some policy discussions we'll have later tonight, and a petitioned Article dealing with a Charter change that was not presented to us in good legal form, but the Town Clerk is working with the petitioners to cure that defect so it may move forward. The next several items will be a series of updates and open -ended questions for the Board to consider, including the following: (1) Update on Senior Tax Relief; (2) Update on the Library Building Project; (3) A question on Demand Fees set by Town Meeting; (4) A question on the train depot /compost center sticker; (5) A request from Chair Arena (also an HRAC member) to extend the sunset until 12/1/17; and (6) A quick update on the Board of Selectmen survey (not detailed results yet). While not an agenda item, I've included the financial disclosure we presented to the Rotary Club before they agreed to take over the event. To date they have chosen to minimize our involvement in order to save on those estimated costs, including the 'free' offer of having a DRT. F— 8/22/2017 1 lResponsibility I Start time Building Security Review - joint meeting with School Committee and Board of Library Security Executive Session Trustees Consultant 7:00 Office Hour John Arena 6:30 Hearing 90 -92 Green Street curb cuts LeLacheur 7:20 Board of Health update Miyares 7:30 Preview Warrant for November Town Meeting LeLacheur & Miyares 8:30 Senior Tax Relief update LeLacheur 9:00 Library Building Project update LeLacheur 9:10 Review Demand Fees LeLacheur 9:20 Review Train Depot /Compost Shared Sticker LeLacheur 9:30 Extend sunset for Human Relations Advisory Committee from 8/31/17 to 12/1/17 Arena 9:45 Board of Selectmen survey update Arena 9:50 Office Hour John Halsey 6:30 Recovery Month Proclamation (RCASA) McNamara 7:20 Town Meeting Instructional Motion update - RMLD payments LeLacheur 7:45 Hearing Approve BOS Policies Article 3 - Licenses LeLacheur 8:00 Review BOS Policies: Article 1 General Operating Procedures LeLacheur 8:45 Town Manager Review Arena 9:15 September 20, 2017 Financial Forum I @RPL lWednesday Close Warrant for November Town Meeting LeLacheur 7:20 Economic Development update LeLacheur 8:00 Approve BOS Policies: Article 1 General Hearing Operating Procedures LeLacheur 8:30 October 4,2017 I Economic Development Symposium @RPL (Wednesday 1 7:00 :October 10 2017 1 uesuay Office Hour Dan Ensminger 6:30 8/21/2017 FY18 Goals/ Working Groups Staff Lead BOS members Arena Berman Finance Angstrom 1 Local Real Estate Tax Policy Santaniello 2 Override - Financial Overview LeLacheur Arena Berman 3 Override - Town Priorities LeLacheur Ensminger Halsey 4 Override - Communication Kraunelis Arena Berman 5 Charitable Giving Kume Friedmann Halsey Operations LeLacheur 6 Finance Department Policies & Procedures Angstrom 7 Public Works Policies & Procedures Kinsella Arena Berman 8 Employee Retention Delios Ensminger 9 Building Security Study Huggins Arena Ensminger 10 Public Safety /Emergency Mgmt Staffing & Training Segalla Halsey Friedmann Friedmann Policy Kraunelis 11 Review of General Bylaws Kraunelis 12 Personnel Policies Perkins Halsey Friedmann 13 Legal Review - Collective Bargainning Agreements LeLacheur Ensminger 14 Board of Selectmen Policies LeLacheur Ensminger Halsey 15 Affordable Housing Production Plan Delios Berman Friedmann Berman Arena Long Term Planning Delios 16 DPW Yard /Cemetery Garage Zager 17 Cell Tower /Water Storage Kinsella Halsey Friedmann 18 Senior /Community Center Delios Halsey Ensminger 19 Master Plan - Options & Approaches Mercier Berman Halsey 20 Economic Development Priorities Corona Berman Arena Arena Ensminger Community Lannon 21 Cable Negotiations Kraunelis 22 MWRA /North Reading project Zager Arena Ensminger 23 Historical Preservation /Archival Lannon Halsey Friedmann 24 Volunteer Boards - Training Gemme Friedmann Berman 25 Community Events Kraunelis Friedmann Ensminger Estimated Revenues $ 36,000 range 30k -45k Other expenses unrelated to the Town $ 8,000 Remaining balance $ 28,000 Costs From below Surplus revenues Billed Previously Not Billed $ 19,797 $ 15,998 $ 3,799 $ 8,203 Fs ---12,0072 Staff Item Hours Rate Cost Planning Costs Recreation Administrator Mtngs & prep time OT 18 $ 52.50 $ 945 $ 945 Recreation Administrator Mtngs & prep time 8 $ 35.00 $ 280 $ 280 Police Comm. Services Officer Meetings (3) 12 $ 66.00 $ 792 $ 792 Police Safety Officer Meetings (3) 12 $ 68.00 $ 816 $ 816 Police Safety Officer Road closures & misc 4 $ 68.00 $ 272 $ 272 Facilities Custodians Gather equipment 6 $ 22.00 $ 132 DPW Highway Supervisor Meetings (4) 8 $ 39.00 312 $ 312 3,549 $ 3,549 Event Costs DPW Highway staff (4) setup day prior 32 $ 27.00 $ 864 $ 864 DPW Parks staff (2) setup day prior 4 $ 25.0 $ 100 $ 100 Recreation Administrator 12 $ 52.0 $ 630 $ 630 Public Health Nurse 8 $ 4 .75 $ 390 $ 390 Public Health Inspectors (2) 8 $ .50 $ 396 $ 396 Permit fees - out of town $ 400 $ 400 Permit fees - in town estimate $ 250 $ 250 as discussed at last meeting Officer in Charge 7 98.00 $ 686 $ 686 hourly rate depends on Police Officers (4) estimate specific officer 2 $ 60.00 $ 1,680 $ 1,680 Community Services Officer 8 $ 66.00 $ 528 $ 528 Safety Officer 8 $ 68.00 $ 544 $ 544 Facilities Custodians (3 -4) 20 $ 35.00 $ 700 $ 700 DPW staff $ 7,500 $ 7,500 dumpster, trash liners, DPW supplies misc $ 700 $ 700 Firefighter paramedic (2) 16 $ 55.00 880 $ 880 15,998 $ — 250 -�'2 C)� . ..... ::,;.�, ox :Y4'.+#'S.<i'x� �us3cltib:7.. i�'.m1`�a13.�:.l�k;tfi."k'�':+u ?k.•= 4. -�4?t �. ?b`^.?�aCRY w nrx+r > ��• �)O� Arborgreen Inc. 58 Plymouth Road Wakefield, MA 01880 August 8, 2017 Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 -2683 Dear Board of Selectmen, Arborgreen Inc. is requesting driveway waivers pursuant to the PTTTF meeting of July 26, 2017. Property Address: #90 — 92 Green Street, Reading, MA. (Assessor mar 17, Lot 154) The waivers pertain to number of driveways, width of the driveway(s), separation between the 2nd and 3rd driveways on Green Street, and the distance of the Elliott Street driveway from the intersection of Green St. and Elliott Street. The updated site plan, dated June 29th reflects amending our original plan to move the Elliott Street driveway further north and modifying the catch basin (Elliott Street) to accommodate the placement of the driveway. In exchange for driveway waivers, we are fine with installing sidewalks, a crosswalk and handicap ramps on adjacent Elliott Street corners. Thank your consideration of the requests. Best regards, Tom Bergendahl d.b.a. Arborgreen Inc #90 — 92 Green Street, Reading, MA Town of Reading 16 Lowell Street Reading, MA 01867 -2683 JULIE D. MERCIER Community Development Director Phone: (781) 942 -6648 Fax: (781) 942 -9071 jmercier @ci.reading.ma.us To: Board of Selectmen CC: Tom Bergendahl (Applicant). / Parking Traffic Transportation Task Force From: Julie Mercier, Community Development Dir. & Ryan Percival, Town Engineer Date: August 16, 2017 Re: 90 -92 Green Street - Feedback re: curb cuts off of Green and Elliott streets On July 26, 2017, the Parking Traffic Transportation Task Force (PTTTF) reviewed a request from Tom Bergendahl of Arborgreen, Inc. for waivers from the Town's Driveway Rules and Regulations related to an approved site plan for a 4 -unit residential project at 90 -92 Green Street. Specifically, pursuant to the Proposed Site & Utility Plan dated June 29, 2017 (attached), Mr. Bergendahl is requesting the following waivers: 1. Four driveways on a single property, where two is the maximum permitted; 2. A single -car driveway off of Green Street that is 13' wide, where 12' is the maximum permitted; 3. Two adjacent 11' wide single -car driveways off of Green Street that are separated at the curb by a double bull nose, where a 125' separation is required; 4. An 11' separation between the single -car driveway in #2 and the closest single -car driveway in #3, where a 125' separation is required; 5. A driveway off of Elliott Street that: • is 120 feet from the closest driveway off of Green Street, where a 125' separation is required; • conflicts with an existing catch basin, where conflicts with utilities are not allowed. The Site Plan was reviewed and approved by the Community Planning & Development Commission (CPDC) on May 22, 2017. The Site Plan Approval contains the following input regarding the driveways, sight lines and street improvements: Findings: 2) Drivgn ays: Access to the site will be via 3 driveways off of Green Street and 1 driveway off of Elliott Street. The proposed driveways will require approval from the Board of Selectmen as they do not comply with the driveway regulations. 11) Trees: Two trees at the southeastern end of the site are proposed to be removed. The CPDC recommends that the Applicant maintain the large tree at the southeast corner of the property, and remove the shrubs to improve visibility around the corner. 19) Sidewalks: There are no sidewalks along the site frontage. The CPDC recommends that a sidewalk be added along the entire Green Street and Elliott Street site frontage, but defers to the judgement of the Engineering Division and Board of Selectmen. Prior to the Commencement of Site Work / Demolition: 4) Elliott Street Driveway: The Applicant shall work with the Town Engineer to relocate the Elliott Street driveway away from the intersection radius so that it is more safely configured. 4The driveway off of Elliott Street as shown on the June 29, 2017 plan rectifies this concern, but creates a conflict with the existing catch basin, as noted above. Page 1 The PTTTF offers the following comments and recommendations: The number of driveways proposed is related to the intended multi - family use of the property and is not anticipated to have any adverse impacts on the neighborhood; The reconfiguration of the Elliott Street driveway is an improvement over the original proposal, and the conflict with the existing catch basin is not a major concern to the Town Engineer; • The waivers can be granted; in exchange, Mr. Bergendahl shall make the following improvements: o Remove the shrubs on the property to improve sight lines; o Add sidewalks* along the entire Green Street frontage, and along the Elliott Street frontage up to the northern edge of the proposed Elliott Street driveway (to preserve the root system of the street tree); o Add a crosswalk* from the northwest corner to the northeast corner of the intersection; and o Add a handicap ramp* to the sidewalk at the northeast corner of the intersection (across Elliott Street from the site). o Reduce the single -car driveway off of Green Street from 13' to 12' in width. *All sidewalks, crosswalks and handicap accessibility features shall be coordinated with the Engineering Division, and designed and installed per Town standards and the Town's Complete Streets Policy, at the expense of the Applicant. PTTTF Members: Bob LeLacheur (Town Manager), Jean Delios (Assistant Town Manager), Julie Mercier (Community Development Director), Jeff Zager (DPW Director), Jane Kinsella (Assistant DPW Director), Ryan Percival (Town Engineer), Chris Cole (Civil Engineer), Mark Segalla (Police Chief), Michael Scouten (Safety Officer) Page 2 �Dv\ o a a 0. d F O W � m ^ � z p�8 s a z�wwF� W d o 6 d F t5 z z, � N O d � uw.1 r �- °o 0 - ¢ o (w.QW i ai O Zip V n 0 o 0 IS '•' 0 3�E S 8 2 2222 3�v.� i i i€€ rnz� �z`mn m j g tv l_ $ STREET ®a ELLIOT('e ` a� J et i I sun S Cpl ks g � m p o _ z as Bo ao 3� o a a 0. d F O W � m ^ � z a - W d o d F t5 z z, � N O d � a g ao ¢ o r �- °o 0 - ¢ o � ME z �� a a� 4r 41 O > 0 Cl Z � rn O L � L 0 C to v L Ln O f6 L i Q O C Q J C O LL N J C -C Q L U O to C E E E O- L L L O O O •� fL6 bA � N N V) ++ O 00 Uq dA w O CvC C (D u Q Q Q -0 cc� G Q G l6 (0 OD {— CD (n (/ f a--� N L UD C� O v -0 C C C O Q O cL C 0 Q C -0 lzi go O O O O N C: N O w LL. O + Q' -3 n O c C O C +w U '= c0 O O 'O N C C C N U v U N n O v -3 � L O O �1 v Ln v Ln v U vn vn v � M U c d d C C ti .. CL C C C C C C C C 1 L u u U V U y V 1 Q� a N p� O O O Oi O O- O _0 0 m m l6 O z m m (O (6 O O - t O m m L. co — Co - _ CO H 41 3 �^ MM i I L N I +�+ GJ I L d 00 u L GJ L 0 = LI Q. a Ln C r O G w r� 0 o >- '0a, °- °- o 3 O L _0 Q. 0 a lC n w> N r-I 41 N t t LL N CL o N O Q Q c Q U r LPL cn c C v o s LL s ru a -a o o a) .Q E I t 3 c o c 0 v 0 c v 0 E Q Q- L vii y E N E u CL CL m Q, �^ C�J G�1 �w m Z C� Q LL Q Q -_.�. � CC _ �_. —. w_._. O. ME z �� C6 August 22, 2017 Mr. Robert LeLacheur Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 Dear Bob, TOWN OF READING 16 LOWELL STREET READING, MA 01867 -2693 BOARD OF ASSESSORS TEL.: 781- 942 -9027 FAX: 781 - 942 -9037 As of today we have received 143 applications for Senior Tax Relief. While we haven't been too overwhelmed by the response, most folks have been very accommodating with the requested information. Of the 143 applications received, about half have been reviewed and nearly all of those have been approved. While many qualified for the full $1070 allowable Senior Circuit Breaker Exemption, our average is $994.76. As you are aware, this exemption mirrors much of the same requirements for other state - offered Statutory Exemptions. As such, we have had to deny several before they applied due to the property being held in trust. For the ownership criteria to be met, an applicant must be both a trustee and have beneficial interest in the property. All in all, I'm grateful to my dedicated office staff, without whom, we would not have had this easy a go of it! Victor OP R�g4'y Office of the Town Manager ` 16 Lowell Street :NCO V- Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: August 23, 2017 RE: Update of Library building project 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager The balance of unpaid invoices is now down to under $75,000. This includes funds held back for a couple of minor items as well as the lawn and landscaping. The finish line is just around the corner! We expect to complete the project with a surplus of over $70,000 to the budget (as was increased by $140,000 at Town Meeting). The project has turned out quite well from many standpoints, but I would like to address two of them. First, public construction is incredibly challenging, and this project was near the top in difficulty. The confluence of many stakeholders (including staff and volunteers) faced with very tricky (somewhat arcane) rules often leads to head - scratchingly poor project results. The key to success is the quality and diligence of your people. I would especially like to thank Bob Labrecque, our Owner's Project Manager from STV and Joe Huggins, our Facilities Director. While under our Charter (pre Permanent Building Committee) the Town Manager had the last word, I only had to do two things: agree with them when they agreed; or give them time and ideas when they (rarely) disagreed until they agreed. Bob treated every dollar on this project as it were coming out of his own wallet. His attention to detail was incredible, and the scope of work he completed on this project was far wider than would have been expected. He served as a great liaison to the Library community in ensuring their needs were more than met by the renovated space. Joe spent a great deal of his time — often after hours on an unpaid basis — to help Bob keep the project on track. On behalf of the community that will use the building for decades to come, thanks to both of you and to all the other town and library staff and volunteers involved. Second, we did it right. It is my expectation that future generations will look back at this construction project and say "well done" from a quality of construction angle. Quite frankly, that has not been the track record of Reading on every public construction project. Certainly we discovered that fact first -hand as the old Library building was opened up, causing us to shake our heads at the shoddy work undoubtedly caused by shortcuts taken due to funding constraints. This approach caused us to spend a greater amount of contingency funds fixing old problems. I am proud to say that not once did we choose a shortcut in order to save money. orn c Town of Reading a Meeting Minutes p �O ,639 )NCONp °aP Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -07 -11 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Version: Chair John Arena, Andrew Friedmann, Barry Berman, John Halsey Members - Not Present: Dan Ensminger Others Present: Town Manager Bob LeLacheur, Community Development Director Julie Mercier, Executive Assistant Caitlin Saunders, Stephen Crook, Nancy Docktor, Erin Gaffen, Michele Sanphy, Susan Gaskell, Vanessa Alvarado Minutes Respectfully Submitted By: Topics of Discussion: Chair John Arena called the meeting to order. Selectmen's Liaison Reports The board did their liaison reports with Mr. Friedmann, Mr. Berman and Mr. Arena noting they all attended the joint Finance Committee meeting to close out some year -end things. Mr. Friedmann and Mr. Arena also attended the recent Human Relations Advisory Committee meeting regarding collaborating more with the Selectmen and brainstorming how to work together better. Mr. Halsey attended the Recreation Committee meeting regarding their current projects and projects in their sights. Town Manager's Report Mr. LeLacheur informed the Board that State Aid is down but State assessments are up. The State budget also seems to still have local aid intact. Mr. LeLacheur then asked the Board and the room for a moment of silence in memory of the construction worker who died on the job today in Woburn. Proclamation Mr. Berman moved that the Board of Selectmen declare July 26th, 2017 as Americans with Disabilities Act Day. The motion was seconded by Mr. Friedmann and approved with a 4 -0 -0 vote. Hazard Mitigation Plan Community Development Director Julie Mercier and MAPC Representative Martin were present to talk to the Board. Page 1 1 1 Martin explained that Julie had sent him some comments from the board about the proposed Mitigation Plan. He revised the plan as requested and provided comments for things that are a template from the State and cannot be changed. Martin then explained that the plan can get us some grants that could be used for certain projects. Grants usually happen yearly, depending, and the town would deal directly with MEMA on grants. Mr. LeLacheur noted the grant process is difficult and sometimes not worth it if the reward is little money. Mr. Arena explained we are required to have the plan in place anyway, and we may or may not be able to use it to get a grant sometimes. Mr. Arena made a motion to adopt the Hazard Mitigation Plan as revised, second by Mr. Berman and approved with a 4 -0 -0 vote. Proposed FY18 Board of Selectmen Schedule Mr. LeLacheur explained he drafted a budget process timeline that would move the process up by about a month. The budget meetings will happen in December instead of January like they usually are. Hopefully all necessary information will be collected by the end of January. Vanessa Alvarado suggested having all the boards (Selectmen, Finance Committee, School Committee) posted for all the meetings to let the public know all the boards will be in discussion. Review Reading /Wakefield Real Estate Sale Mr. LeLacheur explained that Reading owns a tiny portion of the front yard of a Wakefield home. It would be a large process for us to just give Wakefield the land. Both towns hold taxation on the property. Wakefield has agreed to market and sell the property and split the profit with us. Karen Mead explained she was interested in the property but had questions about the tax title in Reading. Mr. LeLacheur noted we are just waiting for our new Treasurer to start because that is the only person who can buy /sell property. Town Manager FY17 Goals Mr. LeLacheur noted everyone did a really good job with the FY17 goals. Mr. Friedmann suggested a new strategy for better communication between the boards. It is hard for each Selectman to get to all their respective liaison meetings, so if each Selectman could at least reach out to the chair of their boards and get a little report on what happened at the meeting, then we can report back to the whole group. Mr. Halsey agreed there are so many boards /committees it is impossible to keep up. He suggested having annual check in's with the chairs. Mr. Arena noted some boards come and give us reports but not all of them. Mr. Berman suggested inviting the boards to come see us and starting that line of communication that they want to see them and hear what is going on. Draft Town Manager FY18 Goals Mr. LeLacheur distributed his ideas for next year's goals to the board. Mr. Halsey brought up the fact that a lot of people are willing to donate but they don't know how or where. The group had a lengthy discussion on how to address charitable donations. Mr. Friedmann suggested adding RCASA and the opioid issue to the list. Michelle Sanphy raised concern about the opioid problem and how the town is not addressing it at a local level. She explained her thoughts on more information being released to the public when someone overdoses. She also wants a report on the numbers of opioid problems to be released more than annually. Page 1 2 D Mr. LeLacheur noted that is a sensitive subject when it comes to releasing names and information on certain individuals and some people do not want their business in the newspaper. Vanessa Alvarado asked what we are doing about the lack in staff in the health department. Mr. LeLacheur explained we are fully staffed with the help from North Reading at the moment and all tasks are being taken care of. Town Manager Evaluation Process Mr. LeLacheur told the board they can use the same format that is used for employees to evaluate him or they can use something else they like better. The board discussed the 360 degree format to see if that was something they would like to use. Mr. LeLacheur also explained he would like to get them feedback from the department heads to help them. He just isn't sure the right way to gather that information. Board of Selectmen Survey The board sent the Town Manager their thoughts about the survey and Mr. LeLacheur put them together to come up with this new version of the survey. The board looked over the new survey and changed the wording of a few questions to be more clear to the - audience. Erin Gaffen asked if the schools have seen this survey. Mr. LeLacheur noted they are not hiding it from them but they have not asked them their opinions on it because it is a Board of Selectmen survey. Ms. Gaffen then asked what they plan to do with the information that is collected and Mr. Arena noted they would eventually present it to the public once it is sorted through and processed. Ms. Gaffen asked what the reasoning for question 6 asking about the number they would vote for. Mr. Arena explained that is to get a taste to see if the residents' appetites have changed. Vanessa Alvarado noted they would need 60% response to make this survey relatable and since we probably won't get that how do they plan on weighing the information to make it relevant. Mr. Arena noted he does not believe that is accurate and they will look at how many responses they received when they go through the results. Ms. Alvarado expressed concern with separating the schools and the town in the questions as to not draw an even bigger divide between the two. The board explained they are not putting a divide between the two, however there are people in town who would vote for something solely for the schools or vice versa and that is what they are trying to figure out. Ms. Alvarado told the Board this survey is biased and they really should consider changing it. Michelle Sanphy noted if the Board will not share this with the School Committee then she will not take the survey and will urge all her friends not to as well. Mr. Halsey explained this survey is purely to collect data to help the Board figure out what happened last time and to see if people's thoughts on the matter have changed. Change of Officer - Chili's Mr. Berman moved that the Board of Selectmen approve the change of officer / beneficial interest application for an Annual All Alcoholic Beverages Restaurant License - Pepper Dining, Inc. d /b /a Chili's, 70 Walkers Brook Drive, Reading, MA. The motion was seconded by Mr. Halsey and approved with, a 4 -0 -0 vote. Page 1 3 �D � Minutes The board reviewed the minutes from June 13th making a wording change on page 2. Mr. Berman moved that the Board of Selectmen approve the minutes of June 13tH, 2017 as amended. The motion was seconded by Mr. Friedmann and approved with a 4 -0 -0 vote. Mr. Berman moved to go into Executive Session at 10:41 PM to discuss strategy with respect to collective bargaining and that the Chair declare that an open meeting may have a detrimental effect on the bargaining position of the body, and to adjourn, not returning to Open Session. The motion was approved with the following roll call vote: Halsey - Yes Berman - Yes Friedmann - Yes Arena - Yes a�' Page 1 4 Robert W. LeLacheur, Jr. CFA TOWN MANAGER (781) 942 -9043 townmanagerkci.reading.ma.us Mark D Segalla CHIEF OF POLICE (781) 944 -1212 msegalla(a-ci.reading ma.us A Message to the Reading Community from the Town Manager and Police Chief August 17, 2017 "It is under the greatest adversity that there exists the greatest potential for doing good, both for oneself and others. " — Dalai Lama XIV As a society, increasingly we see what were once peaceful disagreements quickly escalate into open hostility. As a community, we welcome differences of opinion. We treasure and protect free speech. We DO NOT condone NOR welcome extremists that seek to spread discord and inspire violence. This Message is not due to any events or threats within our community. It is simply a reminder that we are here 24/7 "to Protect and Serve" Reading residents, businesses and visitors. We ask that you call on us at any time if you see or hear anything that makes you feel unsafe in your neighborhoods. The Mission Statement of the Reading Police Department reads in part "to ensure that the peace and tranquility of our neighborhoods are maintained and that crime and the fear of crime are reduced ". Further, the department "emphasizes and values integrity, honesty, impartiality and professionalism ... in order to create an environment that values differences and fosters fairness and flexibility ". The men and women of the Reading Police Department risk their safety daily because they see the `potential for doing good' and embrace its value. Perhaps none of us can have much impact on how broader society acts and reacts, but together we decide how our community does. Let's all take advantage of the opportunity to do some good. M11 Saunders, Caitlin From: LeLacheur, Bob Sent: Thursday, August 17, 2017 5:04 PM To: Saunders, Caitlin Subject: FW: [Reading MA] Massachusetts Condemns Hate (Sent by Kaitlyn Mercurio, Kcmercurio @gmail.com) BOS packet 8/29 - - - -- Original Message---- - From: vtsdmailer @vt -s.net [mailto:vtsdmailer @vt- s.net] Sent: Thursday, August 17, 2017 5:03 PM To: Reading - Selectmen Subject: [Reading MA] Massachusetts Condemns Hate (Sent by Kaitlyn Mercurio, Kcmercurio @gmail.com) Hello Board of Selectmen, Kaitlyn Mercurio (Kcmercurio @gmail.com) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https: / /www.readingma.gov /user /475 /edit. Message: Dear Select Board, I wanted to share the following video in which Boston Mayor Marty Walsh & Governor Baker strongly reject acts of hate. https: / /www.boston.com /news /loca I- news /2017 /08/14 /watch - live -ma rty- walsh -a nd- officials- hold - press - conference- on- planned- free - speech -rally Also, here is an article describing a resolution from Governor Baker and state legislators signed today. https:Hwww.usnews.com/ news/ best - states /virginia /articles/ 2017- 08- 17 /gov- baker -to- present - resolution -on- white- nationalist -rally The sentiments are remarkably similar to the proposed Human Rights Resolution. They will face exactly zero legal action for this because it is not a violation of the 1st amendment, as communicated by the drafters and the ACLU. I thought it would be helpful to keep with your files on the Human Rights Resolution along with the other provided examples of condemnation from leaders all around the country. With racial & anti - Semitic attacks worsening both locally and nationally, I have faith that the conversation to discuss the Board's role in such issues, as promised, will happen sooner than later. Perhaps you will consider revoking the historically inaccurate, futile Preamble, and replacing it with a Resolution from the Board, putting Reading down on the right side of history. Not to appease us, but to speak to our neighbors who do not feel safe in their own town. Do it because it is the right thing to do. Our Sanborn residents lost their homes. The town and community responded with an outpouring of support. Our senior citizens told us they were facing financial struggles with their property taxes. Reading responded with a tax relief plan. Our minority residents tell us they are being harassed and do not feel safe here. We stay silent. The town's silence is deafening. Time to act. I urge you to work closely with your Human Relations Advisory Committee to lead the town in this time of turmoil across the nation. Thank you, Kaitlyn Mercurio �bD\ Saunders, Caitlin From: LeLacheur, Bob Sent: Sunday, August 20, 2017 6:26 PM To: Saunders, Caitlin Subject: FW: Notification of Hazard Mitigation Plan Approval - Town of Reading Attachments: Reading MA Formal Approval 08_11_2017.pdf BOS 8/29 packet From: Dubrawski, Beth (CDA) [ Beth. Dubrawski @MassMail. State. MA. US] Sent: Friday, August 18, 2017 2:15 PM To: Mercier, Julie; MAPC - PDMC 09 -07, HMGP 1813 -07, HMGP 4051 -23 (mpillsbury@mapc.org); LeLacheur, Bob Cc: Mitigation (CDA); White, Sarah (CDA); Woodbury, David (CDA); Main, Mikael (CDA) Subject: Notification of Hazard Mitigation Plan Approval - Town of Reading Dear Town Officials, Congratulations! The Town of Reading's Hazard Mitigation Plan has received its formal approval from FEMA Region 1. Your copy of the Formal Approval letter is attached to this email. The Final Review Tool has not yet been received from FEMA; that will be forwarded to you as soon as I receive it. This plan approval now enables the Town to be eligible to apply for FEMA Hazard Mitigation Assistance Grant Programs. Your plan is good for a period of five years from the approval date in the letter. Your hazard mitigation plan is a "living" document. Risk information and mitigation strategies found therein are applicable to other local planning, adaptation and resilience, and mitigation efforts, and should be shared for integration purposes as outlined in the plan maintenance section. In addition, this plan should be shared with your entire community through web postings, meetings, and other local conversations. Should you have any questions on the use of your plan, please contact any member of the Hazard Mitigation Unit at MEMA. Regards, Setli Beth Dubrawski Hazard Mitigation Contract Specialist Massachusetts Emergency Management Agency 400 Worcester Road Framingham, MA 01702 508 - 820 -1425 Desk 508 - 820 -1468 Fax AUG 11 2017 Kurt Schwartz, Director Massachusetts Emergency Management Agency 400 Worcester Road Framingham, MA 01702 -5399 Dear Mr. Schwartz: We would like to acknowledge the Town of Reading and the Commonwealth of Massachusetts for their dedication and commitment to mitigation planning. The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) Region I Mitigation Planning Team has completed its review of the Town of Reading Hazard Mitigation Plan Update 2017 and determined it meets the requirements of 44 C.F.R. Pt. 201. With this plan approval, the Town of Reading is eligible to apply to the Massachusetts Emergency Management Agency for mitigation grants administered by FEMA. Requests for mitigation funding will be evaluated individually according to the specific eligibility requirements identified for each of these programs. A specific mitigation activity or project identified in your community's plan may not meet the eligibility requirements for FEMA funding; even eligible mitigation activities or projects are not automatically approved. Approved mitigation plans are eligible for points under the National Flood Insurance Program's Community Rating System (CRS). Complete information regarding the CRS can be found at http: / /www.fema.gov /nati.onal- flood - insurance - program- community-rating- system, or through your local floodplain administrator. The Town of Reading Hazard Mitigation Plan Update 2017 must be reviewed, revised as appropriate, and resubmitted to FEMA for approval within five years of the plan approval date of August 10, 2017 in order to maintain eligibility for mitigation grant funding. We encourage the Town to continually update the plan's assessment of vulnerability, adhere to its maintenance schedule, and implement, when possible, the mitigation actions proposed in the plan. qua U.S. Department of Homeland Security FEMA Region 1 99 High Street, Sixth Floor /EQARrnr . Boston. MA 02110 -2132 yF�, . �. p o FEMA �FlgA+n SkGJ�~ AUG 11 2017 Kurt Schwartz, Director Massachusetts Emergency Management Agency 400 Worcester Road Framingham, MA 01702 -5399 Dear Mr. Schwartz: We would like to acknowledge the Town of Reading and the Commonwealth of Massachusetts for their dedication and commitment to mitigation planning. The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) Region I Mitigation Planning Team has completed its review of the Town of Reading Hazard Mitigation Plan Update 2017 and determined it meets the requirements of 44 C.F.R. Pt. 201. With this plan approval, the Town of Reading is eligible to apply to the Massachusetts Emergency Management Agency for mitigation grants administered by FEMA. Requests for mitigation funding will be evaluated individually according to the specific eligibility requirements identified for each of these programs. A specific mitigation activity or project identified in your community's plan may not meet the eligibility requirements for FEMA funding; even eligible mitigation activities or projects are not automatically approved. Approved mitigation plans are eligible for points under the National Flood Insurance Program's Community Rating System (CRS). Complete information regarding the CRS can be found at http: / /www.fema.gov /nati.onal- flood - insurance - program- community-rating- system, or through your local floodplain administrator. The Town of Reading Hazard Mitigation Plan Update 2017 must be reviewed, revised as appropriate, and resubmitted to FEMA for approval within five years of the plan approval date of August 10, 2017 in order to maintain eligibility for mitigation grant funding. We encourage the Town to continually update the plan's assessment of vulnerability, adhere to its maintenance schedule, and implement, when possible, the mitigation actions proposed in the plan. qua Kurt Schwartz Page 2 Once again, thank you for your continued dedication to public service demonstrated by preparing and adopting a strategy for reducing future disaster losses. Should you have any questions, please do not hesitate to contact Melissa Surette at (617) 956 -7559. Sincerely, L Paul F. Ford Acting Regional Administrator PFF: ms cc: Joy Duperault, SHMO and NFIP Coordinator Sarah White, Acting Mitigation & Disaster Recovery Section Chief, MEMA Beth Dubrawski, Hazard Mitigation Contract Specialist, MEMA Enclosure � C'3 MUNICIPAL ONE WINTHROP SQUARE, BOSTON, MA 02110 ASSOCIATION 617 -426 -7272 « 800 - 882 -1498 s fax 617 -695 -1314 s www.nima.org "If I were elected leader of my community, I would make a difference by..." July 26, 2017 Dear Chief Municipal Official, The Massachusetts Municipal Association is pleased to announce the return of the annual MMA Statewide Essay Contest, now for 8th Graders, and the inaugural Annual Poster Contest for 3rd Graders. These initiatives have been created to raise public awareness and promote the attributes of good local government, and encourage the future leaders of Massachusetts to take an active interest in their hometown government. What: The MMA would like to to invite the students in your community to participate in this year's essay and poster contests. We are sending this letter to the chief municipal official (CMO) in each community, asking that the CMO complete the enclosed /attached commitment form, giving the MMA permission to contact the schools in your community. Note: By completing the form you will give the MMA permission to invite your schools to participate, but participation by your schools is optional. Who: All 3rd and 8th graders in your public schools will be invited to participate. Prizes will be awarded to winning entries, and the first -place essay writer will be invited to attend the Friday night dinner at the MMA's Annual Meeting in Boston in January. The contest deadline for students is Friday, November 10th. When: Please complete the enclosed commitment form and return it to the MMA by Friday, August 18th. By completing the form, you will give the MMA permission to invite your schools to participate in the contest. In early autumn, the MMA will send you, your superintendent, and the building principals each a contest kit, which will include contest posters and information, as well as a link to the MMA website for the contest form and study guides on local government. We will be inviting your school leaders to distribute the essay materials to all eligible participants. Students will be able to access contest materials via our website, www.mma.org. Why: The essay contest is fun for students and demands little time or preparation from the teacher. It is viewed as an independent student project but can be incorporated into a teacher's lesson plan. The poster contest has been added to involve younger children in activities that promote civic engagement and teach the importance of local government. The MMA is available as a resource to any teacher, school or municipal official. If you have any questions, please contact our Contest Coordinators, Vanessa Calaban or Devon Williams, at (617) 426 -7272. We are excited to engage and encourage students to think creatively about local government. We hope you will join our effort by signing up your community today! Thank you for your time, interest, and leadership. Sincerely, eie� Geoff Beckwith Melvin Kleckner MMA Executive Director & CEO Brookline Town Administrator & MMA President Essay and Poster Contest Guidelines Complete entry information to follow Essay Contest Prompt: Local government is the cornerstone of all government in America, affecting every resident in every state, region, city, and town. As a resident in your city or town you have a voice and opportunity to affect change on a local level. Choose one political or community issue that impacts young people in your city or town. If you were the Chief Municipal Official (Mayor, Town Manager, Select Board, etc.), how would you bring positive change to this issue? Be sure to consider financial limitations, the size of your town, and available resources. Please include concrete examples of changes you would make as the CMO and how those changes would impact the chosen issue. The essay must be well- organized with an introduction, a body, and a conclusion. Topics may include but are not limited to poverty, climate change, racism, public safety, littering, pollution, transportation, public spaces, and education. Please write at least 500 words on the issue of your choosing. Poster Contest Information: Students will create a poster showing a program of their local government. They will depict the program or service and select one (or multiple) theme(s): "Local government is safe, clean, fun, helpful, and smart." Judging will be based on whether the poster is informative, how well it connects to the theme, and visual presentation (neat, visually appealing). Each poster entry must include: 1. The name of a local government program or service. Examples include: Police, Sanitation, Parks, Recycling, Elections, Libraries, Roads, Transportation, etc. 2. A specific theme the student associates with the program or service. "Local Government is " (Safe, Clean, Fun, Helpful, or Smart). 3. Paper or posterboard accepted. Hand drawn, electronic, or a combination of images illustrating the program or service. Poster size may not exceed 22x28. No glitter. 4. Include the contest entry form on the back of the poster to include the student's name and brief explanation (no more than 50 words) of the service depicted and and how it connects to the theme. As the chief municipal official (CMO), our community will support the participation of our third and /or eighth grade students in the MMA's 2017 Statewide Essay and Poster contest. Name: B ekaj�vv v- Tr� Cif-- A Municipal Position: -r&j N\ Municipality: R-M f� Phone Number: � 04.„� Email: 1 3rd Grade Poster Contest- YES NO My community is in a regional school district for 3rd grade: YES NO The other communities in our regional district for 3`d grade are: 8th Grade Essay Contes . YE r NO My community is in a regional school district for 8t" grade: YES o NO The other communities in our regional district for 8th grade are: Please complete this form and send it to: Vanessa Calaban, Massachusetts Municipal Association, One Winthrop Square, Boston, MA 02110, by fax to 617- 695 -1314; or by email to vcalaban @mma.org. Deadline is Friday, August 18th. •' Massachusetts State Lottery DEBORAH B. GOLDBERG Treasurer and Receiver General Reading Board of Selectmen 16 Lowell St. Reading, MA 01867 August 9, 2017 Dear Sir /Madam: MICHAEL R. SWEENEY Executive Director av v NE The Massachusetts State Lottery is offering a KENO monitor to existing KENO To Go agents to display the game at their location. In accordance with M.G.L. c 10, section 27A, as amended, you are hereby notified of the Lottery's intent to install a monitor at the following KENO To Go agent(s) in your community: JK's Market 212 Main St. Reading Quick Stop P & S Convenient 519 Main St. 287 Lowell St. If you object to these agent(s) receiving a monitor, you must do so, in writing, within twenty -one (21) days of receipt of this letter. Please address your written objection to Carol -Ann Fraser, General Counsel, Legal Department, Massachusetts State Lottery Commission, 60 Columbian Street, Braintree, MA 02184. Should you have any questions regarding this program or any other issues relative to the Lottery, please call me at 781 - 849 -5555. 1 look forward to working with you as the Lottery continues its' efforts to support the 351 cities and towns of the Commonwealth. Sincerelv, Michael R. Sweeney Executive Director Certified Mail — Return Receipt Requested: 7001 2510 0004 3227 1515 6 Supporting the 351 Cities and Towns of Massachusetts 60 Columbian Street e Braintree m Massachusetts . 02184 -1738 . Tel: 781 -849 -5555 . Fax: 781 -849 -5547 m TTY 781 - 849 -5678 a www.inasslottery.com The Commonwealth of .Massachusetts Y e GeneraCCourt State .Mouse, Boston, W,4 02133 -1054 e July 28, 2017 Mr. Joseph Aiello Chair, MBTA Fiscal and Management Control Board MBTA 10 Park Plaza, Suite 3910 Boston, MA 02116 Dear Chairman Aiello: We are writing as legislators representing communities that host MBTA Commuter Rail lines slated for the construction of large monopoles pursuant to a license for the provision of WiFi service by InMOTION Wireless Inc. The impacts of this project, and the process surrounding its implementation, are deeply concerning to us and to the many municipal officials and residents who have also expressed their objections to the construction of the more than 300 towers of 74 feet in height that are part of this project. Once installed, these towers will leave permanent and protuberant impacts on the landscape, with the possibility that those impacts could be further exacerbated by the addition of other hardware and antennae through co- location arrangements. At the June 26th MBTA Fiscal and Management Control Board meeting you and fellow board members received input from a great number of citizens as well as state and local officials. Beyond the significant concerns with InMOTION Wireless' intentions to erect towers near wetlands, residences, and historic districts, there were also questions about the technological merits and demerits of this license which originated under the previous administration. We were gratified that the board engaged in thoughtful discussions which yielded not only a delay in implementation but also a desire of the members to understand how any future WiFi improvement projects could be more coherently integrated into existing infrastructure plans. This could result in a system which improves safety and communications capabilities consistent with Positive Train Control (PTC) mandates, and give T managers enhancements such as mobile ticketing, security camera monitoring and provide rider enhancements for premium WiFi. Yet, because of the many negative aspects surrounding the current project, including an unacceptable lack of communication with those whom it will affect, we request that you take action now. First and foremost, we request that you take every available action to prevent harm to the communities scheduled to host towers. If you conclude that your ability to protect these communities is limited or impeded by the terms of the current license, then we request that you pursue termination of that license and the release of a new Request for Proposals (RFP) for the provision of WiFi service to MBTA riders in a cost - effective, technologically advanced manner that does not adversely affect communities and individuals proximal to commuter rail lines. Such an action is justifiable, if not warranted not only because of the current contract's community impacts, but also by the following factors: • The 7.5% revenue share for the MBTA may not properly value the exclusive use of the authority's property for WiFi service by the current provider, • The license prescribes the use of technology that is not only relatively untested, but ironically is also outmoded, making it potentially antiquated and less effective than subsequently developed alternatives, • The current and ongoing installation of the technology required for PTC may present opportunities for previously unidentified or unexplored synergy through such mechanisms as co- location of fiber optic cabling and WiFi equipment. In fact, the issuance of a new RFP could well produce on of more proposals and alternatives that are less intrusive and burdensome, more effective at delivering service for riders, and generate more needed revenue for the MBTA. Certainly the cancelation of the current contact could be complicated and have some negative aspects, but they deserve to be considered in the context of what could be gained through other alternatives. InMOTION's intention for the proliferation of hundreds of 74 foot high poles towering over our neighbors is anathema. We appreciate that the board has heard our concerns and, an increasingly growing number of other voices, and we ask for your consideration in rethinking and reshaping this license particularly in light of the apparent duplication of fiber optic cable projects connected with PTC compliance. We are confident that by working collaboratively we can provide for the needs of riders without impacting the host communities. Please do not hesitate to contact us if we can be of assistance. Sincerely, Bruce E. Tarr Senate Minority Leader Jason M. Lewis Senator James B. Eldridge Senator Barbara A. L'Italien Senator Patricia D. Jehlen Senator Brad Hill House Assistant Minority Leader James J. Dwyer Representative Cory Atkins Representative Ann - Margaret Ferrante Representative Thomas M. McGee Senator James J. Lyons, Jr., Representative Kathleen O'Connor Ives Senator Frank A. Moran Representative Jennifer Benson Representative CC Charles Baker, Governor Stephanie Pollack, Secretary & CEO of the Department of Transportation Steve Poftak, MBTA Interim General Manager _ _' -w @ Em July 19, 2017 The Commonwealth of Massachusetts O. Bradley Latham William Francis Galvin, Secretary of the Commonwealth Latham Law Offices LLC Massachusetts Historical Commission 643 Main Street Reading, MA 01867 RE: Proposed Project at Former USPS Reading Main Post Office, 136 Haven Street, Reading, MA; MHC# RC.53331 Dear Mr. Latham: 2017 JUL ?4 A4 9: t The Massachusetts Historical Commission (MHC) is in receipt of the additional information you submitted, received June 22, 2017 and June 20, 2017, including comments from the Reading Historical Commission (LHC), concerning the revised proposed project referenced above. As you are aware, it is the opinion of the United States Postal Service (USPS) and the MHC that the subject property at 136 Haven Street, historically known as the U. S. Post Office — Reading Main Branch, meets the criteria of eligibility for listing in the National Register of Historic Places. As you are also aware, the MHC holds an historic covenant on the U. S. Post Office — Reading Main Branch as a result of its disposition of the subject property by the USPS. The protective covenant runs with the land, i.e., the parcel including the post office building. It is not limited to only the front fagade. In a letter dated February 24, 2017, the MHC indicated that it was not able approve the earlier proposed project and requested revisions to the proposed project. The revised proposed project involving the rehabilitation of the U. S. Post Office — Reading Main Branch and the installation of commercial space at the Haven Street level, and two outside plazas is described in the revised informational packets that were submitted to this office, received June 22, 2017; June 20, 2017; and May 19, 2017. The MHC understands that the Reading Historical Commission (LHC) has been working with the developer to address the concerns it had and that the LHC now supports the proposed project. The proposed residential block addition is no longer located on the original historic building and is further back from the front of the original building. The overall massing of the proposed residential addition has been further reduced with a smaller footprint and penthouse level corners that have been pulled in. The proposed revised project is approved by the MHC pursuant to the terms of the historic covenant. If the proposed design changes, the MHC looks forward to receiving and reviewing updated project information under the terms of the historic covenant. These comments are offered to assist in compliance with the Historic Covenant and Section 106 of the National Historic Preservation Act of 1966 (36 CFR 800). Please do not hesitate to contact Ryan Maciej of my staff if you have any questions. Sincerely, Brona Simon State Historic Preservation Officer Executive Director Massachusetts Historical Commission xc: Robert W. LeLacheur, Jr., Town Manager, Town of Reading Tom Connery, Matrix Property Group Ron Weston and Jonathan Barnes, Reading Historical Commission 220 Morrissey Boulevard, Boston, Massachusetts 02125 (617) 727 -8470 • Fax: (617) 727 -5128 www.sec.state.ma.us /mhc E Commonwealth of Massachusetts Department of the State Treasurer Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 r� Telephone: 617- 727 -3040 a " y Facsimile: 617 -727 -1510 Jean M. Lorizio, Esq. Chairman DECISION UNAGI SERVERS INC. D/B /A BILTMORE & MAIN BAR AND GRILL 530 MAIN ST. READING, MA 01867 LICENSE #: 1016 -00005 VIOLATION DATE: 04/29/2017 HEARING DATE: 07/18/2017 2017 JUL 24 AM 9. 35 Unagi Servers Inc. d /b /a Biltmore & Main Bar and Grilt (the "Licensee ") holds an alcohol license issued pursuant to M.G.L. c. 138, § 12. The Alcoholic Beverages Control Commission (the "Commission ") held a hearing on Tuesday, July 18, 2017, regarding an alleged violation of 204 CMR 2.05 (2) — Permitting an illegality on the licensed premises, to wit: M.G.L. c. 138, §34 — Sale or delivery of an alcoholic beverage to a person under twenty -one (21) years of age. Prior to the commencement of the hearing, the Licensee stipulated to the violation alleged in Investigator Di Cicco's Report. The following documents are in evidence: 1. Licensee's Stipulation of Facts; and 2. Investigator Di Cicco's Corrected Compliance Check Field Report. There is one (1) audio recording of this hearing. The Commission took Administrative Notice of the Licensee's record. FACTS 1. On Saturday, April 29, 2017, at approximately 2:21 p.m., Investigators Bailey and Di Cicco ( "Investigators ") investigated the business operation of Unagi Servers Inc. d /b /a Biltmore & Main Bar and Grill. 2. An underage operative, working with Investigators, purchased from the Licensee an alcoholic beverage, a bottle of Bud Light beer, for three dollars ($3.00). The underage operative was not asked for identification. CONCLUSION Based on the evidence the Commission finds the Licensee violated 204 CMR 2.05 (2) - Permitting an illegality on the licensed premises, to wit: M.G.L. c..138, §34 - Sale or delivery of an alcoholic beverage to a person under twenty -one (21) years of age. Therefore, the Commission suspends the license for three (3) days of which three (3) days will be held in abeyance for a period of two (2) years provided no further violations of Chapter 138 or Commission Regulations occur. ALCOHOLIC BEVERAGES CONTROL COMMISSION Jean M. Lorizio, Chairman Elizabeth A. Lashway, Commissioner OU (iQ(19A Wabx Kathleen McNally, Commissioner Dated: July 18, 2017 You have the right to appeal this decision to the Superior Courts under the provisions of Chapter 30A of the Massachusetts General Laws within thirty (30) days of receipt of this decision. This document is important and should be translated immediately. Este documento es importante y debe ser traducido inmediatamente. Este documento a importante a deve ser traduzido imediatamente. Ce document est important et devrait etre traduit immediatement. Questo documento a importante a dovrebbe essere tradotto immediatamente. To Eyypa(�o auto EivaL onµaVTLKO KaL Oa r<pErtEL va PEZa #aozouv apa awq. qT7` :Ztlm_W7 ° J21APP 4+T7&Jl* cc: Local Licensing Board Frederick G. Mahony, Chief Investigator Joseph Di Cicco, Investigator Rose Bailey, Investigator Trish Farnsworth, Esq. via email Administration, File 2 0,ha