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HomeMy WebLinkAbout2017-05-30 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING May 30, 2017 Arena, Berman, Ensminger, Halsey, Friedmann LeLacheur Move to extend the gratitude of the Selectmen to the Town Accountant for her assistance to the School Department while they were in transition to a new Director of Finance and Operations earlier in the fiscal year, and further move to approve a one -time payment of $2,000 to the Town Accountant during this fiscal year, which represents only a portion of the additional hours worked for this purpose. 5a) Move to approve the three -year Inter - Municipal Agreement with Wakefield for a shared Food Services Director as presented. 5b) Move to appoint Stephen Crook as a member of the RCTV Board with a term expiring in 2018. 5f) Move to approve the Preamble (as amended) to the Board of Selectmen Mission and Values statements of policy. 6a) Move that the Board of Selectmen approve the minutes of May 16, 2017 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. 0 Town of Reading Meeting Posting with Agenda rte, t TOWN RECEIVE }� (�}�[ ,s39d tNC04p WN �,_ E R K Board - Committee - Commission - Council: Board of Selectmen 2011 MY 25 P 12' 1 Date: 2017 -05 -30 Time: 7:00 PM Building: Reading Town Hall Location: Selectmen Meeting Room Address: 16 Lowell Street Agenda: Purpose: General Business Meeting Called By: Caitlin Saunders on behalf of Chairman John Arena Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be acce Topics of Discussion: 1) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment C. Town Manager's /Assistant Town Manager's Report 2) Open Session for topics not reasonably anticipated 48 hours in advance of the meeting 3) Proclamations /Certificates of Appreciation 4) Personnel & Appointments 5) Discussion /Action Items a. Approve Inter - Municipal Agreement with Wakefield for shared Food Services Director b. Appoint Member to RCTV Board C. RCTV Report d. Town Forest Committee e. Trails Committee f. Human Rights Resolution 6) Approval of Minutes a. May 16, 2017 7) Licenses, Permits and Approvals 8) Executive Session 9) Correspondence a. Correspondence from AARP, re: Thank you b. Email from Fios TV, re: Programming changes C. Email from Bryn Panee Burkhart, re: RMHS Incident d. Email from Bob LeLacheur, re: Corrected Liquor Violation e. Correspondence from ABCC, re: Notice of Biltmore & Main Hearing f. Email from Emmy Dove, re: Reading Development g. Email from Andrew Corona, re: Response to Emmy Dove 7:20 7:30 7:40 8:00 8:15 8:30 This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 ( Da 512512017 1 Staff Estimated Approve Inter - Municipal Agreement with Wakefield for shared Food Services Director Doherty/Dowd 7:20 Boards & Committees Appoint member to RCTV Board Arena 7:30 RCTV report Rushworth 7:40 Town Forest Committee Zager 8:00 Trails Committee Zager 8:15 Human Rights Resolution Arena 8:30 Office Hour Barry Berman LeLacheur 6:30 Square Liquors parking Segalla 7:20 Hearing Driveway curb cut waiver - 69 Hanscom Ave. LeLacheur 7:30 Public Safety Training Burns & Segalla 7:40 Senior Tax Relief - update Santaniello 8:00 Council on Aging - Needs Assessment by UMass Boston Gerontology Center for Social and Demographic Research Burns 8:20 Elder Services update Burns 8:45 Board of Selectmen Policies: Article 2 Volunteers, Boards and Committees Halsey 9:15 Office Hour Andrew Friedmann Board of Selectmen Policies: Article 1 General Operating Procedures LeLacheur 9:15 Discuss Oakland Road land public process LeLacheur 9:30 Percy Avenue: improvements on a private way LeLacheur 7:20 Discuss cell tower project (scope, participants, timeline, public process) LeLacheur 7:45 Review DPW Policies Zager 8:30 Water Enterprise Fund Sewer Enterprise Fund Other Appoint Boards & Committees VASC 9:30 Office Hour Andrew Friedmann Board of Selectmen Policies: Article 1 General Operating Procedures LeLacheur 9:15 Discuss Oakland Road land public process LeLacheur 9:30 Board of Selectmen Policies: Article 3 LicensesaLeLacheur I 7:30 IOffice Hour (John Arena I _ I IOffice Hour (John Halsey I I I I-- I Close Warrant for November Town Meeting I I Office Hour Dan Ensminger _ Preview Tax Classification October 24, 2017 HEARING Tax Classification FY19 B Decem% FY19 B Review 2017, Review FY19 Budget Review December 20, 2017 FY19 Budget Review Town Meeting November 13, 2017 Monday Town Meeting November 16, 2017 Thursday Town Meeting November 20, 2017 Monday' Town Meeting November 27, 2017 Monday November 28, 201.7 Approve liquor licenses Approve licenses FY19 B Decem% FY19 B Review 2017, Review FY19 Budget Review December 20, 2017 FY19 Budget Review 9 Future Agendas Library Building Project update LeLacheur Downtown Parking Segalla Recurring Items Close Warrant: Apr'17 TM by 2/28 Close Warrant: Nov '17 TM by 9/26 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual 9 Reading Police Department Mark D. Segalla, Chief of Police 15 Union St. Reading, MA 01867 Town of Reading Robert W. LeLacheur, Jr. Town Manager Town Hall 16 Lowell Street Reading, MA 01867 Reading Public Schools Dr. John Doherty, Superintendent 82 Oakland Road Reading, MA, 01867 t .u. 14=1151 Fllfqw Thursday, May 25, 2017 0.5upportir)g "'1'19 Public Sod' Contact: John Guilfoil Phone: 617- 993 70003 Email: john,fa jgpr.r gt Statement of Reading Town Officials Regarding Swastika Incidents at Reading Memorial High School READING -- Town Manager Robert W. LeLacheur, Jr., Police Chief Mark D. Segalla, and Superintendent of Schools Dr. John F Doherty report that the Town of Reading is responding swiftly and aggressively after two incidents of swastika graffiti were reported at the Reading Memorial High School in the month of May. On May 4, students noticed a swastika drawn in blue permanent marker on a classroom floor. The incident was reported to the Reading Police Department and is under investigation. On the evening of Wednesday, May 24, Reading Police were once again called to investigate a report of a swastika found at the High School. This time, police found a swastika and other graffiti drawn in pen on a cinder block wall of a bathroom in the High School Field House. That incident is also under investigation. School officials sent a message home to families after the first incident, but this has prompted a larger discussion in town about how people treat each other and how to continuously foster a culture of respect not just in the Reading Public Schools but throughout the community. "As leaders in the Town of Reading, we are committed to ridding our community of hate and hateful speech," Chief Segalla said. "That means we need to come together and have uncomfortable discussions about how we treat each other and what words and symbols really mean. Does the average teenager truly understand the hate and violence associated with a swastika? Perhaps not, but it is incumbent upon us to teach them." The Town of Reading has an existing relationship with the New England Chapter of the Anti - Defamation League and will be utilizing its vast resources and expertise in responding to these recent messages of hate and intolerance. "We cannot simply write these acts off as isolated incidents. When we ignore hate, it grows," Superintendent Doherty said. "And while we have reached out to our police department to investigate these incidents, it is not enough for us to identify and punish those responsible. As a school district, we accept that we have a responsibility to dig deeper and teach our children about the topics of hate, racism, and fear. We will continue to use these situations as teachable moments for our students." The town has also begun reaching out to local clergy, including an area rabbi, priest, minister, and other members of the religious community to lead a public forum, which will be held in the near future. "Our police department, schools, and town officers are wholly committed to creating an atmosphere of acceptance in Reading," Town Manager LeLacheur said. "Our community is healthiest and is at its best when everyone living, working, and visiting Reading feels safe, secure, and included." Nationally, hate speech incidents and acts of Antisemitism have been on the rise recently. "The Reading Police Department is committed to the safety of all people, regardless of race, religion, gender, age, or any other demographic," Chief Segalla said. "This is the beginning of a dialog, and while we are committed to investigating these hateful acts, we all are better served if we can also prevent such acts from occurring in the future." Additional information, including dates, times, and locations of events, will follow. LeLacheur, Bob From: LeLacheur, Bob Sent: Sunday, May 28, 2017 11:28 AM To: 'hksmclean @gmail.com'; 'Idockser @verizon.net' Subject: HRAC and RMHS swastika graffiti incidents Good morning, I've sending this to you both as I understand Heather is the Chair but that Linda is the acting Chair. Heather I've also heard the reason — congratulations!!! O and Best Wishes!!! Last Wednesday night, while at a pipe -bomb incident, I learned of the second RMHS swastika incident. Right or wrong, that changed things for me from an isolated incident under the purview of the School Committee where I should play a supporting role, to a community one where I needed to lead and solve. I have since spoken to Rabbi Susan Abramson of Temple Shalom Emeth in Burlington, on the advice of other municipal leaders that have experienced related issues. I have since learned some Reading folks are among her families. I have also spoken to the Anti - Defamation League in Boston (ironically, the reason I could not reschedule and attend the Coolidge presentation, Linda). I have this morning reached out to some Reading religious leaders in order to establish a small group, as Rabbi Abramson would like to begin discussions on next steps for our community. I will join that discussion, but only if invited. In so doing, I have clearly stepped on the toes of HRAC, as you were assigned by vote of the Selectmen to determine some sort of community event or response. I do not apologize for that, but instead believe that my groundwork — which again is not yet complete —will be valuable to HRAC. It is my hope that a community meeting can be held in June at RMHS, and led by an interfaith group of religious leaders. That `small group' initial meeting I mention above will help determine if that is the best course of action though. I will keep you both updated on any progress made, and be very glad to turn things over to HRAC once that groundwork is complete. My staff and I will assist in the preparation of what may follow, as we are able. Please also know that I have written a memo to the Selectmen that outlines these same thoughts, and that memo will be part of their Tuesday night meeting packet. Thus far only Chair Arena has responded via email, and he is exceptionally engaged and supportive of such a path forward ... frankly as he has been for these past few weeks. Thanks, Bob Robert IN. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaaer @ci.reading. ma. us (P) 781 - 942- 9043,• (F) 781-942-9037 vww.rr. }c ctingrt�c7.cjQv Interfaith Meeting communications timeline 2nd swastika event — learned Wednesday evening @ pipe bomb incident Initial Rabbi Susan Abramson — contacted Thursday 5/25 Temple Shalom Emeth Burlington, MA Follow -up Father Steve Rock — contacted Sunday 5/28 St. Agnes Parish Reading, MA Reverend Lisa W. Stedman — contacted Sunday 5/28 Pastor, First Congregational Church of Reading United Church of Christ Reading, Massachusetts Next steps, as suggested by the above clergy Reverend Kyung Lyui Yu Pastor, Korean Church of the Nazarene Reading, MA (HRAC member) Father Steve. Rev. Jamie Michaels Old South UMC Reading, MA EO John F. Doherty, Ed. D. Superintendent of Schools 82 Oakland Road Reading, MA 01867 Phone: 781- 944 -5800 Fax: 781- 942 -9149 a,'ApporiFo <,3or )� PuF�tic.Sr��ci 3 Craig Martin, M.Ed. Assistant Superintendent Carolyn J. Wilson, M.Ed., JD Director of Student Services Gail Dowd, CPA Director of Finance Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow MEMORANDUM TO: Reading Board of Selectmen FROM: Gail Dowd CC: John Doherty DATE: May 15, 2017 RE: School Nutrition Director Inter - Municipal Agreement The Inter - Municipal agreement between Reading Public Schools and Wakefield Public Schools related to the School Nutrition Director expires on June 30, 2017. Our School Nutrition Director regionalization model with Wakefield Public Schools has continued to be a success. Both districts have been pleased with the model and both parties are interested in executing a new three -year inter - municipal agreement to replace the expiring three - year agreement. At the Reading School Committee meeting on May 22 °d, we will be asking the Committee to approve the attached three -year agreement. Inter - municipal Agreement Between Reading Public Schools AND Wakefield Public Schools This Inter- municipal Agreement dated as of this th day of , 2017 (this "Agreement ") by and between the Town of Reading, acting by and through its School Committee ( "the Reading Public Schools "), and the Town of Wakefield, acting by and through its School Committee ( "the Wakefield Public Schools ") WITNESSETH THAT: Whereas, the parties desire to achieve economies by sharing the services of a School Nutrition Director; and Whereas, pursuant to G.L. c. 40, §4A, this Agreement has been approved by the Board of Selectmen of the Town of Reading and by the Board of Selectmen of the Town of Wakefield, and this Agreement has been further approved by the School Committee of the Town of Reading and the School Committee of the Town of Wakefield, and the Superintendents of the Reading Public Schools and the Wakefield Public Schools have been duly authorized to execute this Agreement by their respective School Committees; Now, therefore, in consideration of the premises set forth above, and the mutual promises set forth below, and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the undersigned hereby agree as follows: 1. Employment of School Nutrition Director by Reading Public Schools; Payment by Wakefield Public Schools. The Reading Public Schools shall appoint and employ a School Nutrition Director (the "Director ") and shall be responsible for the salary paid and all employment - related benefits granted to such employee. Without limiting the generality of the foregoing, the Reading Public Schools shall be responsible for any medical or other insurance, retirement contributions, workers' compensation coverage, unemployment benefits, and vacation and other leave to which the Director may be entitled by law or by contract. The Director shall furnish services as School Nutrition Director of both the Reading Public Schools and the Wakefield Public Schools. The Wakefield Public Schools shall contribute to the cost of employing her by paying to the Reading Public Schools the sum of $66,300 in FY2018, $67,900 in FY2019 and $69,700 in FY2020, notwithstanding the provisions of Section 2, below. Equal payments shall be made three times per year due and payable on September 1, December 1, and March 1. It is anticipated that the Director will continue to be Kristin Morello. The Reading Public Schools shall arrange for coverage of the Director's position during any period of the Director's absence exceeding twenty work days during the Director's work year (as defined in Section 2, below). In addition, the Reading Public Schools shall arrange for coverage of the Director's position, if warranted, during any period of the Director's absence if mutually agreed upon by Reading Public Schools and Wakefield Public Schools. Should Reading Public Schools not find a suitable replacement or interim candidate to fulfill the role of School Nutrition Director for both Reading Public Schools and Wakefield Public Schools during such extended period of absence, Reading Public Schools shall reimburse the Wakefield Public Schools on a pro rata basis for the period of time during such extended absence when there is no such coverage. 2. Work Time. The Reading Public Schools will employ the Director for a work year consisting of 215 business days. Specific schedules shall be arranged by mutual agreement of the School Business Officer in each district and in consultation with the Director. The work year for the Director shall commence no later than ten days prior to the start of the Reading Public Schools' academic year and shall end no sooner than ten days after the conclusion of the Reading Public Schools' academic year. Any time worked prior to the established start date or after the established end date shall be paid to the Director at a per diem rate. 3. Term. The term of this Agreement (the "Term) shall be for a period of Three (3) years commencing on July 1, 2017 and ending on June 30, 2020, 4. Duties of Director. The Director shall be responsible for the management, supervision, and oversight of the School Nutrition programs of the Reading Public Schools and the Wakefield Public Schools, subject to the direction of their respective Superintendents or their designees and to the budgetary limits set by their respective School Committees. Without limiting the generality of the foregoing, the Director shall be responsible for the following for both parties hereto: a. Preparation and administration of the School Nutrition budget; b. Acquisition of equipment and supplies; c. Providing input on hiring, firing, discipline, motivation, and preparation of annual performance evaluations for cafeteria staff, d. Day -to -day School Nutrition personnel deployment and task assignment; e. Providing input to the School Committee for purposes of collective bargaining; f. Planning and delivery of meals; g. Back office support, defined in Section 5 below; h. Menu planning; i. Nutritional planning; j. Promoting, monitoring, and analyzing participation in meals programs; k. Revenue collection; 1. Loss control; m. Cash control; n. Reporting to the Bureau of Nutrition of the Department of Elementary and Secondary Education; and o. Such other related duties as may be assigned, jointly or severally, from time to time by the Superintendents of the Reading Public Schools and the Wakefield Public Schools or their designees. G] 5. Definition of "Back Office Support ". As used herein, "back office support" means and includes the following: a. Office telephone and email support; b. Menu and document production; c. Accounts payable preparation; d. Accounts receivable preparation; e. Cash deposits; f. Cash counting; g. Inventory control; h. Food and supply ordering; i. School Nutrition equipment maintenance, repair, and replacement. 6. Reimbursable Expenses. The Reading Public Schools will reimburse the Director for any mileage, travel expenses, professional association dues, and professional devclopment costs to which she may be entitled per contract. 7. Performance Evaluation. The School Business Official of the Reading Public Schools will annually conduct a performance evaluation of the Director. The evaluation will be based on the Director's job description as maintained by the Reading Public Schools, any goals or objectives established by either or both of the Superintendents for the Director, and any guidelines for administrative personnel maintained by either or both of the Reading Public Schools and the Wakefield Public Schools, The School Business Official of the Reading Public Schools shall solicit input and feedback from the School Business Official of the Wakefield Public Schools and this feedback shall be incorporated into the evaluation. It is anticipated that the annual evaluation will serve as a major basis on which the Reading Public Schools will decide whether to renew the Director's employment contract and that any deficiencies identified through the evaluation process could lead to termination, non - renewal, discipline or remedial action. The Reading Public Schools shall have authority to terminate or discipline the Director, and to determine whether or not to renew her employment contract. 8. Termination. This Agreement may be terminated at any time by agreement of the parties and will terminate sixty (60) days after either party gives written notice to the other of such party's desire to terminate this Agreement. No such termination shall affect any obligation of indemnification that may have arisen hereunder prior to such termination. The parties shall equitably adjust any payments made or due relating to the unexpired portion of the Term following such termination, including without limitation any payment made by the Wakefield Public Schools under Section 1, above. 9. Indemnification. A. By the Wakefield Public Schools. Notwithstanding the final sentence of G.L. c. 40, §4A, the Wakefield Public Schools, to the extent allowed by applicable law, shall indemnify and hold harmless the Reading Public Schools and each and all of their officials, officers, employees, agents, servants and representatives (the "Reading Indemnitees ") from and against any claim arising from or in connection with the performance by the Director of her duties for the Wakefield Public Schools including, without limitation, any claim of liability, loss, damages, costs, and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the Director while in or performing services for the Wakefield Public Schools. Such indemnification shall include, without limitation, current payment of all costs of defense (including reasonable attorneys' fees, expert witness fees, court costs, and related expenses) as and when such costs become due and the amounts of any judgments, awards, and /or settlements, provided that (a) the Wakefield Public Schools shall have the right to select counsel to defend against such claims, such counsel to be reasonably acceptable to the Reading Public Schools and its insurer, if any, and to approve or reject any settlement with respect to which indemnification is sought; (b) the Reading Indemnitees shall cooperate with the Wakefield Public Schools in all reasonable aspects in connection with such defense; and (c) the Wakefield Public Schools shall not be responsible to pay any judgment, award, or settlement to the extent occasioned by the negligence or intentional misconduct of any of the Reading Indemnitees (which term excludes the Director). B. By the Reading Public Schools. Notwithstanding the final sentence of G.L. c. 40, §4A, the Reading Public Schools, to the extent allowed by applicable law, shall indemnify and hold harmless the Wakefield Public Schools and each and all of their officials, officers, employees, agents, servants and representatives (the "Wakefield Indemnitees ") from and against any claim arising from or in connection with the performance by the Director of her duties for the Reading Public Schools including, without limitation, any claim of liability, loss, damages, costs, and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the Director while in or performing services for the Reading Public Schools. Such indemnification shall include, without, limitation, current payment of all costs of defense (including reasonable attorneys' fees, expert witness fees, court costs, and related expenses) as and when such costs become due and the amounts of any judgments, awards, and /or settlements, provided that (a) the Reading Public Schools shall have the right to select counsel to defend against such claims, such counsel to be reasonably acceptable to the Wakefield Public Schools and its insurer, if any, and to approve or reject any settlement with respect to which indemnification is sought; (b) the Wakefield Indemnitees shall cooperate with the Reading Public Schools in all reasonable aspects in connection with such defense; and (c) the Reading Public Schools shall not be responsible to pay any judgment, award, or settlement to the extent occasioned by the negligence or intentional misconduct of any of the Wakefield Indemnitees (which term excludes the Director). 4 10. Maximum Financial Liability of Parties. The Wakefield Public Schools shall not be responsible to pay more than $66,300 in FY2018, $67,900 in FY2019 and $69,700 in FY2020 to support the employment of the Director, nor shall the Reading Public Schools be responsible to pay more annually than the difference between the said sum and the costs of the salary and benefits to which the Director is entitled by contract and by law, notwithstanding the provisions of Section 2, above. 11. Financial Safeguards. The parties shall keep and exchange accurate and comprehensive records concerning the services performed by the Director in and for their respective schools, the costs incurred in connection with her employment and the services rendered by her, and all reimbursements and contributions received by or from either of the parties in connection therewith. Each party shall conduct an audit, no less frequently than annually, to confirm that the Director has duly accounted for all funds for which she is responsible in connection with such party's schools, the results of which shall be promptly shared between the parties. 12. Assignment. Neither party shall assign or transfer any of its rights or interests in or to this Agreement, or delegate any of its obligations hereunder, without the prior written consent of the other. 13. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal, or unenforceable, or if any such term is so held when applied to any particular circumstance, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, or affect the application of such provision to any other circumstances, and this Agreement shall be construed and enforced as if such invalid, illegal, or unenforceable provision were not contained herein. 14. Waiver. The obligations and conditions set forth in this Agreement may be waived only by a writing signed by the party waiving such obligation or condition. Forbearance or indulgence by a party shall not be construed as a waiver, nor limit the remedies that would otherwise be available to that party under this Agreement or applicable law. No waiver of any breach or default shall constitute or be deemed evidence of a waiver of any subsequent breach or default. 15. Amendment. This Agreement may be amended only by a writing signed by both parties duly authorized thereunto. 16. Governing Law. This Agreement shall be governed by and construed in accordance with the substantive law of the Commonwealth of Massachusetts, without regard to the conflict of laws' provisions thereof. 17. Heading. The paragraph headings herein are for convenience only, are no part of this Agreement and shall not affect the construction of the terms of this Agreement. 18. Notices. Any notice permitted or required hereunder to be given or served on either party by the other shall be in writing signed in the name of or on behalf of the other party giving or serving the same. Notice shall be deemed to have been received at the time of actual receipt of any hand delivery or three (3) business days after the date of any properly addressed notice sent by mail as set forth below. A. To the Reading Public Schools. Any notice to the Reading Public Schools shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to the Superintendent of the Reading Public Schools. B. To the Wakefield Public Schools. Any notice to the Wakefield Public Schools shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to the Superintendent of the Wakefield Public Schools. 19. Complete Agreement. This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof, superseding all prior agreements and understandings. There are no other agreements or understandings between the parties concerning the subject matter hereof. IN WITNESS WHEREOF, the parties have set their hands and seals as of the first date set forth above. READING PUBLIC SCHOOLS John F. Doherty, Ed.D. Superintendent Duly authorized. WAKEFIELD PUBLIC SCHOOLS WX Kimberly Smith, Ed.D Superintendent Duly authorized. LeLacheur, Bob From: LeLacheur, Bob Sent: Sunday, May 28, 2017 10:16 AM To: Reading - Selectmen Subject: BOS agenda material for this week Attachments: Preamble RM version.docx Importance: High Good morning, Your Chair and Vice Chair have worked to create language that serves as a Preamble to existing BOS policy (see this link https• / /www read ingma gov/ sites /readingma /files /u227 /mission values latest version 2012.pdf). I then took their versions, which had a good amount of identical language, but some differences, and created a third version. My efforts concentrated on rewording parts that I suspected Town Counsel would object to and trying to balance the desire to address immediate concerns of today while creating a timeless document for future Boards. I believe that all three of us involved in this draft effort agree this last point is very challenging and serves as the source of the remaining differences. I then sent that third version to Town Counsel, and he made further changes. That draft is attached. Ray's focus was on two areas: (1) factual accuracy, removing overstatements such as 'Reading has always been a community that xxx' that may undermine the credibility of the entire document; and (2) removing any suggestion that the BOS can force town officials and staff to do anything. I had toned that down but he caught and corrected one last phrase, that while none of us may find objectionable, it did contradict the Charter. Town Counsel accurately points out that this Preamble restates some things that are in the existing BOS policy (the link above). Once the Board agrees to any final steps next week, I will undertake a cleanup of the remaining policy document and bring it to you as a draft correction. I believe it is a fair comment to say that neither John not Barry are completely satisfied with the attached, and they may each bring up their reasons on Tuesday. I would encourage the rest of you to do the same. However I will caution you that while details are very incomplete at this time, more swastikas have been found at RMHS over the weekend. My observation, well really a guess based on the information I have, is that they are probably not new ones - but an investigation will determine that. This latest development underscores my belief that the community is at a possible flashpoint, and that a positive action agreeable to the Board would be very beneficial this week. I hope you each can live with a certain amount of discomfort in order to accomplish that. Late last night I heard from a local religious leader that told me that some families in Reading are becoming genuinely fearful for their children — and this is based on the first two RMHS incidents in the news. The situation calls for leadership, and each of us needs to do our part. After the second RMHS graffiti incident, interestingly learned at the site of the pipe -bomb incident last Wednesday night, I began to take some actions to lay the groundwork for an interfaith community meeting in June, before the summer begins. I have spoken to religious leaders outside of the community, and today after services hope to do the same with some local religious leaders. In so doing I probably stepped on the toes of your request to HRAC. Later today I will contact the HRAC Chair and acting Chair to bring them up to speed. Such a community event will require a great deal of planning and effort, and I fully expect HRAC and the religious leaders to perform that aspect. Myself and staff here will assist as is possible. Experts agree that such a meeting must be led by interfaith religious leaders. 1 C\IA) To close on a positive note, I found one observation from outside the community to be valuable. In incidents such as hate crimes, hate speech, and related actions - apparently it is highly unusual for the Selectmen or Office of the Town Manager to be involved at all. Already our leadership is being recognized and lauded — momentum we can all build upon if we step carefully. I will include this email & attachment in your packet for Tuesday night. Thanks, Bob Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townrnanoqer@ci.reod1nq.mo.us (P) 781..942-9043; (F) 78.1- 942 -9037 ww rr exdinc rncr.,gCy Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED Reading Massachusetts A Community of Excellence Preamble In 1624, Reading's first settlers arrived from distant lands after fleeing religious persecution and the lack of economic opportunity. Buoyed by hope, they risked their lives on long, dangerous journeys in search of freedom. These earliest immigrants brought with them a sense of vitality, a strong commitment to hard work, and a committed respect for unfamiliar cultures, faith traditions, and viewpoints. We continue to this day to welcome new neighbors from both nearby communities and distant lands. We ask them to continue the tradition begun by the earliest settlers and to contribute their talents, skills and energy to Reading's future, while enjoying freedom to pursue their own version of the American dream. Reading is a community that believes in equal opportunity, equal protection of the law and religious freedom. Reading citizens proudly answered the call to fight in wars to end tyranny and establish the republic, to end slavery and to destroy fascism. Today, Reading's sons and daughters serve in our nation's battle against present -day terrorism and in support of freedom. As the Town's elected executive board, we recognize and accept our role as community leaders. We support the values of our democracy and especially the right to free speech and assembly. We welcome vigorous public discourse, even where disagreement may arise as a consequence. However, we also reserve the right to stand against those who would undermine our shared values or threaten our community's welcoming nature and sense of safety. EO We commit to a leadership role in support of the operating principles of tolerance, civility, dignity and respect for all, so as to sustain our Town's cultural and religious diversity. We commit, in cooperation with other Town officials and staff, to continue to build trust in our community, and to the implementation and enforcement of applicable laws concerning discrimination, intimidation, illegal conduct and hate crimes. John J. Arena, Chairman Barry C. Berman, Vice Chair Daniel A. Ensminger, Secretary John R. Halsey May 30, 2017 Andrew Friedmann Reading Massachusetts A Community of Excellence Town of Reading Mission The Town of Reading strives for excellence in all its services — from education to government — and seeks to enhance and enrich the social, intellectual, and leisure life of the community. Municipal Government In support of the Town of Reading Mission, Reading Municipal Government will: 0 help residents identify with their community by supporting y: 7 volunteerism and civic engagement, E create opportunities for public discourse about community issues and encourage citizen participation in planning and decision - making E, commit itself to community- responsive services that incorporate best practices and a strong orientation to customer service E support open and transparent government with convenient avenues for communication and access Elenhance the integrity and livability of its many fine C3 neighborhoods by supporting community initiatives for preservation and improvements uphold the character of Reading by actively encouraging efforts to document and preserve the history of the community, its historic buildings and areas, and prized open spaces. r_Y embrace diversity by striving to provide varied housing choices and diversifying the municipal workforce by recruiting, hiring, and promoting persons of all backgrounds and races Ellenhance the social, civic, and intellectual life of residents by offering a broad range of services and programs Values The municipal government of the Town of Reading will be guided by the following values: Integrity and Transparency EIReading municipal government and its employees and officials will be guided by the highest standards of ethics and integrity. DMunicipal business will be conducted in an open manner with opportunities for public discussion and input into decisions. E' The community will be kept informed with open communication. DAII official business will be conducted in a civil, professional, and mutually respectful manner. Excellence EllExcellence will be the standard for all municipal services, with continuous review and evaluation of best practices, incorporating new methods and technologies, striving for efficiency and cost effectiveness. OReading municipal government will make decisions based on careful planning consistent with town -wide goals. Diversity DMunicipal government will encourage diversity and respect for differences in the conduct of its business and in recruiting and hiring personnel and in providing enrichment opportunities for the community. Community The following are values that the community holds in high regards: E Social, Environmental, and Financial Sustainability E`` Tolerance, Civility and Cultural Diversity t Volunteerism and Civic Engagement E`" Historic Preservation and Open Space 10 Recreational, Cultural, and Educational Opportunities 0 Reading Massachusetts A Community of Excellence Preamble May 30, 2017 In 1624, Reading's first settlers arrived from distant lands after fleeing religious persecution and the lack of economic opportunity. Buoyed by hope, they risked their lives on long, dangerous journeys in search of freedom. These earliest immigrants brought with them a sense of vitality, a strong commitment to hard work, and a committed respect for unfamiliar cultures, faith traditions, and viewpoints. We continue to this day to welcome new neighbors from both nearby communities and distant lands. We ask them to continue the tradition begun by the earliest settlers and to contribute their talents, skills and energy to Reading's future, while enjoying freedom to pursue their own version of the American dream. Reading is a community that believes in equal opportunity, equal protection of the law and religious freedom. Reading citizens proudly answered the call to fight in wars to end tyranny and establish the republic, to end slavery and to destroy fascism. Today, Reading's sons and daughters serve in our nation's battle against present -day terrorism and in support of freedom. As the Town's elected executive board, we recognize and accept our role as community leaders. We support the values of our democracy and especially the right to free speech and assembly. We welcome vigorous public discourse, even where disagreement may arise as a consequence. However, we also reserve the Nair, ANWN,r,+- 0 right to stand against those who would undermine our shared values or threaten our community's welcoming nature and sense of safety. We Gammit to aaccept our leadership role in support of the operating principles - -- Formatted: Highlight •- --- - - - - -- --- - - - - -- - - - - - -- --- - - - - -- ------- - - - - -- _ of tolerance, civility, dignity and respect for all, so as to sustain our Town's cultural and religious diversity. `^ Tlt is our enduring goal in cooperation with other Town officials and Formatted: Highlight -- - - - - - - -- - - - - -- -- - - - ---- ----------------------------------------- staff, to continue to build trust in our community, and to the implementation and enforcement of applicable laws concerning discrimination, intimidation, illegal conduct and hate crimes. Reading Board of Selectmen May 30, 2017 0 Saunders, Caitlin From: LeLacheur, Bob Sent: Thursday, May 25, 2017 5:18 PM To: Saunders, Caitlin Subject: FW: RE: Line of Duty Death Benefit BOS packet Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaaer(@ci. readina. ma. us (P) 781- 942 -9043, (F) 781- 942 -9037 www.readingma.cgov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Zager, Jeff Sent: Thursday, May 25, 2017 5:12 PM To: Strazzere, George; Isbell, Peter; Percival, Ryan; Kinsella, Jane; Keating, Bob; Ferris, Thomas Cc: LeLacheur, Bob Subject: FW: RE: Line of Duty Death Benefit Guys -just an FYI I did call, and spoke with one of Senator Lewis's staff requesting his support for budget amendment #977 as outlined below. Jeffrey T. Zager 16 Lowell Street Reading MA 01867 Tel: 781- 942 -9077 Fax: 781-942-9081 Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /19ab55aed08fbc96/ web: www.reading�ma.gov izagerkci.readin .ma.us From: wmhad [mailto:wmhad0comcast.net] Sent: Thursday, May 25, 2017 4:49 PM C�-I) To: Zager, Jeff Subject: Fwd: RE: Line of Duty Death Benefit Jeff Good to see you this morning. If you read the links below and make a phone call and let your staff know, I'd appreciate it Bill Sent from my Verizon, Samsung Galaxy smartphone -- - - - - -- Original message -- - - - - -- From: wmhad <wmhadgcomcast.net> Date: 5/25/17 1:48 PM (GMT- 05:00) To: Chip Barrett <rbarrett(,westfordma.gov >, Rick Stinson <rstinsongwakefield.ma.us >, Rick Merson <RMersongneedhamma.gov >, Julie Piacentini < jiacentini gbrooklinema.gov >, Bill <Wmhad@comcast.net >, Tom Collins <tccl54 gmail.com >, Jacqueline Connors <jaquic5 e comcast.net> Subject: Fwd: RE: Line of Duty Death Benefit I've tried to send this to multiple emails and it keeps coming back so I'm going to the original list. Please forward this to all your Massachusetts public works professionals contacts. Thanks. Greetings Please read the information below and pass on to your employees as his impacts all of them. Please take 5 minutes and call your State Senator today or Friday and ask them to support Amendment #977. It's our opportunity to correct the inequities of this law school it relates to our Public Works Profession. Also, lease pass this on to any of your Massachusetts DPW Contacts. Thanks, Bill rill LEXINGTON DPW -- - - - - -- Original message -- - - - - -- From: wmhad <wmhadkcomcast.net> Date: 5/24/17 10:07 AM (GMT- 05:00) To: Rick Merson <RMersongneedhamma.gov >, Rick Stinson <rstinsonkwakefield.ma.us >, Chip Barrett <rbarrettka,westfordma.gov >, Tom Collins <tccl54 & mail.com >, Julie Piacentini 0 <jpiacentini ,brooklinema.gov >, Jacqueline Connors <a uq ic5kcomcast.net >, Rich Benevento <rbeneventogworldtecheng com >, Bill <Wmhadgcomcast.net> Cc: Tim Webb <twebbAELLINGTON- CT. GOV >, Tony Garro <tgarro(a,beta- inc.com >, Aimee Couture <acouture ,beta- inc.com> Subject: Fwd: RE: Line of Duty Death Benefit The Massachusetts State Senate is debating the 2018 State budget this week and next. Included in the bill is Amendment #977. Currently Public Works Employees are not included in the death benefit law. Only public safety employees ( police and fire) receive the death benefit of $300,000 when killed in the line of duty. This amendment will include Public Works Employees in the death benefit law. We need you to contact your State Senator and ask him/her to support this amendment. When talking to your State Senator you can use mention the information below regarding recent DPW employees killed in the line of duty. In the past three years we have lost 5 Massachusetts DPW employees who died in the line of duty. February 2014 -- Michael McDaniel Jr., from Natick DPW was killed while repairing a water break. September 2016 - -- Robert Cabral from Newton DPW sustained a medical incident while performing his job March 2017 -- Warren Cowles from Longmeadow DPW was killed while plowing snow. A train hit the truck he was plowing in. March 2017 -- David McAdams of Newton DPW sustained a fatal heart attack while performing his job. May 2017 -- Robert Callery of Boston DPW sustained a fatal heart attack while performing his job. In March 2015 we also lost Davis Ridzon of Tolland CT DPW was killed while filling pot holes. During Hurricane Irene 2 VT DPW workers where killed while checking the water system. Please call you State Senator. Instructions are below. Let's do the right thing and correct the inequities of the death benefit law. Chapter 32 section 100. Thank you, Public Works Awareness Committee A copy of Amendment #977 is attached. HOW TO CONTACT YOUR STATE SENATOR The office of any state senator can be reached by calling 617- 722 -2000 and pressing 1. If you do not know who your state senator is enter your address at this link. You can also email Jim Durkin or call Jim at 978 -866- 2283. At this time, people should only be calling their state senator. State Representatives have already acted on the budget. Thanks very much for your help on this. Jim Durkin Director of Legislation, Political Action and Communications AFSCME Council 93 8 Beacon Street Boston, MA 02108 CELL: 978 - 866 -2283 OFFICE: 617- 367 -6012 Like Us on Facebook Follow us on Twitter www.afscme93.org Text 93 to 237263 to receive periodic updates and important notices from your union. S FR Town of Reading Meeting Minutes �f639 °)NCONQOp4� Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -05 -16 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Version: Chair John Arena, Barry Berman, Dan Ensminger, John Halsey Members - Not Present: Andrew Friedmann Others Present: Town Manager Bob LeLacheur, Town Accountant Sharon Angstrom, Human Resources Director Judi Perkins, Administrative Services Director Matt Kraunelis, Police Chief Segalla, Deputy Chief Clark, DPW Director Jeff Zager, Superintendent of Schools John Doherty, School Committee Chair Jeanne Borawski, Executive Assistant Caitlin Saunders, Bill Brown, Virginia and Everett Blodgett, Kaitlyn Mercurio, Virginia Adams, Kathryn Crook, Stephen Crook, Nancy Docktor, Dan Dewar Minutes Respectfully Submitted By: Topics of Discussion: Chairman Arena called the meeting to order. Mr. Arena noted he was alerted by email last week about a drawing of a swastika at the high school. After receiving that email he immediately alerted town officials to further look into the matter. The police investigated, multiple meetings were had with many groups including the schools, HRAC and other town officials. Mr. Arena then read a statement condoning the acts of hate/ graffiti in Reading. Superintendent of Schools John Doherty also noted he was made aware of the incident thru an email from Linda Snow Dockser who had heard of it from a parent. He immediately got in touch with Principal Bakr who noted he had been talking with students to try and figure out what happened and which students were involved. Dr. Doherty noted there is a protocol in place for when these things happen. Mr. Berman explained this is a good time for the Town to speak loudly that we do accept or tolerate acts of hate. Mr. Halsey asked what happened between Friday and Monday before the schools decided to get the police involved. Dr. Doherty noted they were gathering more information before they went to the police with it. Chief Segalla noted the schools have a lot more freedom when investigating incidents in their own buildings. Once police get involved Miranda rights, warrants, and parents have to Page I 1 May 16, 2017 Board of Selectmen Minutes - Page 2 be involved and it gets a lot harder so the schools tend to gather as much information as they can before calling police. Kaitlyn Mercurio passed out a handout of a "pyramid of hate" which shows biased behaviors growing in complexity. She also thanked Mr. Arena for his words at the beginning of the meeting. Talia Shore, student at RMHS who found the swastika explained all students should feel safe and accepted at school. She noted she did not feel safe at school after finding that graffiti. One of her goals is to show people this is a big deal and not to be taken lightly. Linda Snow Dockser noted she sent in her comments in writing not expecting to be able to make it however she just wanted to thank the students who found the swastika for coming forward and especially for coming to the meeting tonight to speak about it. She also explained her thoughts as using this as a good teaching moment and having some information community meetings. Selectmen's Liaison Reports Mr. Berman noted he attended the Trust Fund Commissioners meeting and they voted to increase contributions for transportation to the elderly. He also mentioned The Globe did a piece on Reading this week with some fun statistics. Mr. Ensminger attended the RMLD meeting where they discussed the history of the payment to the Town. He said is willing to be the Town representative on the new subcommittee forming regarding the payment to the Town. The rest of the Board agreed. Mr. Ensminger made a motion to appoint himself as the Town of Reading member on the Payment to Reading committee, second by Mr. Berman and approved with a 4 -0 -0 vote. Mr. Halsey attended the Conservation Commission meeting. He also attended the Public Safety Open House at the Police Station over the weekend. He noted the place was packed with families, officers and local businesses providing refreshments. The event was a huge success and thank you to DPW and Facilities for helping with it. Mr. Arena attended the Historical District Commission meeting regarding 186 Summer Ave and their ongoing plans. Public Comment Virginia Blodgett wanted to remind everyone that this weekend is Walkable Reading. Please be active this weekend and report it back to the Walkable Reading group so they can track how far we go. Bill Brown asked about the status of Memorial Park and Mr. LeLacheur noted he and Town Counsel are still working on it and researching. Town Manager's Report Mr. LeLacheur also noted that the Garden Club's plant sale is this weekend. He asked the board to start coming up with ideas for a future "service day" for the town. a Page 1 2 May 16, 2017 Board of Selectmen Minutes - Page 3 Personnel & Appointments Police Week Mr. Ensminger made a motion to proclaim May 15 — 21St, 2017 Police Week, second by Mr. Halsey and approved with a 4 -0 -0 vote. Police Chief Mark Segalla thanked the Board for this proclamation and noted he has a wonderful, hardworking department. Public Works Week Mr. Ensminger made a motion to proclaim May 21 — 27th, 2017 Public Works Week, second by Mr. Berman and approved with a 4 -0 -0 vote. Mr. Ensminger noted, although not recognized enough, Public Works is one of the most widely used departments and he thanked them for everything they do. Mr. Halsey also thanked DPW for doing things most people don't realize they do. For example, cleaning up the baseball field after an ambulance got stuck helping a kid. Bill Brown wanted to remind everyone of the Memorial Day services happening at Laurel Hill Cemetery with the unveiling of a new plaque. Discussion/ Action Items Camp Rice Moody Attorney Brad Latham explained they are looking to convey ownership of Camp Rice Moody to the town with exclusive use for girls' camp, under control of the Girl Scouts. The Girl Scouts would assume all expenses as they do now. Mr. Berman asked why they want to turn this over to the town. Mr. Latham explained the organization who owns it is finding it hard to find board members to participate. Mr. Halsey noted concern for maintenance with things like this and wants to make sure there is a checks and balances if this gets handed over to the town. Mr. Ensminger asked if this has to go before Town Meeting and it was noted yes. Mr. LeLacheur explained we need to think about how to structure this properly. For examples, with the ice arena the town is hands off but with the mattera cabin the town is hands on. We need to figure out what we want with this. Town Accountant Quarterly Report Sharon Angstrom noted as of today we have collected 96% of our projected revenues. We have spent about 83% of our budget. She does not feel we are in danger of any revenue deficit. The Water Department has collected 104% of their projected revenues which means consumption is up. Sewer we have collected 110 %. The finance department is currently in the middle of hiring a new treasurer. Amend FY17 Non Union Classification and Compensation Plans Mr. Ensminger read the hearing notice. Mr. Ensminger made a motion to close the hearing, second by Mr. Berman and approved with a 4 -0 -0 vote. Mr. Ensminger made a motion to approve amending the FY17 Non Union Classification and Compensation Plan as proposed, second by Mr. Halsey and approved with a 4 -0 -0 vote. Page 1 3 U�b May 16, 2017 Board of Selectmen Minutes - Page 4 Mr. Ensminger made a motion to approve the FY18 Non Union Classification and Compensation Plans as shown, second by Mr. Berman and approved with a 4 -0 -0 vote. Town Personnel Policies Human Resources Director Judi Perkins explained that the policies have not been looked at in quite some time. There are a lot of new regulations that require this to be updated. She went thru and noted the larger changes due to state regulation changes. Mr. Berman noted he thought it would be a good idea to reference the `whistle blower' law in there somewhere. The group discussed contracts and personnel policies and it was noted if it came down to it, a contract trumps the personnel policies. Board of Selectmen Policies Administrative Services Director Matt Kraunelis was present to discuss these with the board. He noted when it comes to the volunteers not too much has changed but Human Resources will need to also take a look at the policies because technically they are employees. Mr. Kraunelis noted what they have done so far is mostly house - keeping on the policies. Mr. Halsey expressed a need for clarification on what actions can be taken when boards and their members do not comply with the policies. Mr. Arena agreed that compliance enforcement is something that needs to be looked into and further explained so the Selectmen know what they can do. Board of Selectmen/ Town Manager Goals Town Manager Bob LeLacheur went thru the goals and updated the board. He made note that they should consider doing a State training on open /public meeting laws so they are always being followed. The group also discussed parking and believed it is time to officially bring that to the board in the fall and start community discussions on it. Community Projects Update Mr. LeLacheur asked the board to think about how we should arrive at what community projects should be done and how to prioritize them in the future. Minutes Mr. Ensminger made a motion to approve the May 2nd, 2017 minutes as written, second by Mr. Berman and approved with a 4 -0 -0 vote. Mr. Ensminger made a motion to adjourn at 10:15 PM, second by Mr. Berman and approved with a 4 -0 -0 vote. Page 1 4