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HomeMy WebLinkAbout2016-09-06 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING SEPTEMBER 6, 2016 E Sexton, Berman, Arena, Ensmin2er LeLacheur 4b) Move that the Board of Selectmen accept the recommendation of the Volunteer Appointment Subcommittee as follows: ➢ Beth Mosier to the Cultural Council with a term expiring June 30, 2018. 5a) Move to close the hearing on the transfer of the liquor license, pledge, of license, change of location and appointment of Manager from Brooks Brew and Fine Wines, 676 Main Street to Anastasi Brookline Inc. d /b /a Reading Fine Wine and Spirits, 25 Walkers Brook Drive. Move that the Board of Selectmen, approve the transfer of the liquor license, pledge of license, change of location and appointment of Manager from Brooks Brew and Fine Wines, 676 Main Street to Anastasi Brookline Inc. d /b /a Reading Fine Wine and Spirits, 25 Walkers Brook Drive with a term expiring December 31, 2016 subject to the following conditions: ➢ All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed and also subject to a satisfactory inspection of the establishment by the Town Manager or his designee. 5b) Move that the Board of Selectmen grant a waiver of Section 3.2.2.2 of the Selectmen's Policies for Chipotle to serve alcohol in plastic cups through December 31, 2016. 5c) Move that the Board of Selectmen waive a previous request by the Board from 1985 that " ... the present slate roof shall be kept in good repair and retained as long as possible ..." at 32 Lincoln Street (the train depot building), thank the owner for maintaining the roof for over 30 years since, and request that any replacement work be as close to the slate roof look as is possible. <J 5d) Move that the Board of Selectmen vote, pursuant to the procedures established by M.G.L. c.40, §15, that a portion of a certain drainage easement, shown as crossing Lots 43 and 44 on a plan of land entitled "Easement Through Private Property for Drainage and Sewerage Purposes, Lee Street" prepared by the Town of Reading, Board of Public Works, Philip Welch, Superintendent, Engineering Division, dated September, 1963, said plan being recorded at the Middlesex South District Registry of Deeds as Plan Number 1513 of 1963, is no longer required for public purposes. 5e) Move that the Board of Selectmen close the warrant for the October 18, 2016 Special Election consisting of the following question: Shall the Town of Reading be allowed to assess an additional $7.5 million in real estate and personal property taxes for the purposes of general operation of the Town and public schools for the fiscal year beginning July first, 2017? Yes No 5i) Move that the Board of Selectmen approve the amplified sound permit for the Flag Football program from September 10 — October 29, 2016 and that the Board of Selectmen give the Recreation Committee authority to grant variances for special requests for the Flag Football Program going forward. 6a) Move that the Board of Selectmen approve the minutes of August 9, 2016 as amended. 6b) Move that the Board of Selectmen approve the minutes of August 16, 2016 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. C� PLEASE JOIN US FOR THE DEDICATION OF PETE MOSCARIELLO BALLPARK Saturday September 17, 2016 10:00 AM (rain date September 18th) 9:30 Refreshments /Reception 10:00 Entrance to the Park Donor Recognition 10:30 Sully & Irene Moscariello Seating Area Dedication 10:45 Stephen Sample Dugout Dedication 11:00 Scoreboard Sign Dedication 12:00 RMHS Alumni Baseball Game Ballpark Food served Music /Player Announcements /Interviews SPONSORED BY THE READING BABE RUTH LEAGUE Established 1975 IMPORTANT: PLEASE PARK FOR THE EVENT BEHIND WALTER HAWKES FIELD HOUSE. THANK YO �� f 3 m o M`ddW= Registry (A Deeds, S®, Dist, .................. �o a .� HH4-� CAMBRWGF, MAG.S. 19.G'5,,, CO V +H q �+ 1. U) C> W 4� W 14 .. 00 � to b b O 0 A o " .q -H Wd H Id po aa) yyp4 4 Q F� z a Q tL W M Y -� N c Y'`b � F M`ddW= Registry (A Deeds, S®, Dist, .................. CAMBRWGF, MAG.S. 19.G'5,,, Plan Number-..--1991 .........,n.,.•..,,,af 0 lNith Doc. 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REOlSTER -j wool ..... �. � p �� ✓ow6iiff 7 f-�a9ob` � ... 4T .� O "� y.rlip z� .,.. •�.•- .r,00ssy�'t,.LLS 0000i�'Qa �31 i •� 6r f70S /= 8�+i�ca� fn pa y,yi O , Q� •�-- .H.O0;98"aL,L 3,` o0'Pd ^' 0.5' / '.,.. .7'„PO�9v�-LL N-+ oO GP /.:� �1 V V �y aiao/raW ✓� u da p sawof a I OWN F I? k Town of Reading b Meeting Minutes co Board - Committee - Commission - Council: Board of Selectmen Date: 2016 -08 -09 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Great Room Session: Open Session Version: Chairman John Halsey, Vice Chairman Kevin Sexton, Secretary Barry Berman, John Arena (remotely) and Daniel Ensminger Members - Not Present: Others Present: Town Manager Bob LeLacheur, Administrartive Services Director Matt Kraunelis, Assessor Victor Santaniello, Executive Assistant Paula Schena, Carol Shattuck, Jan and Art Triglione, Dave Crowley, Samantha Carreiro, Robin Krane, Kathy Hudd, Rosemary Murphy, Andrew DiGiacomo, Craig Burkinshaw, Jayne Miller, Jack Devir, Peter E. Branch, Tom O'Connor, Lisa Egan, Stephen Crook, Ralph Colorusso, Christine Hansen, Leslie Leahy, Tina and John Brzezenski, Angela Binda, Rick Nazaro, Jen Hillery, Rachel Hitch, Elaine Webb, Mark Dockser, Julie Thurlow, Al Sylvia, James Martin, Karen Dolan, Michele Sanphy, Amy Cole, Paula Perry, Kathi Crook Minutes Respectfully Submitted By: Secretary Barry Berman Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Barry Berman noted that the 2020 Planning Group has created a plan for filling the Economic Development Planner position. John Halsey noted that he attended the School Committee meeting 10 days ago. They discussed their budget and finances and will be sending the Board some information. The School Committee is expecting $1.9 million and some members of the School Committee will be at the August 16th meeting. Public Comment - Bill Brown noted that the topic of the sign board on the Common was brought up at the last meeting and he noted that the Selectmen have control over the Common. Rosemary Murphy, 47 Batchelder Road noted that she is opposed to the Wood End Garage that is being proposed and everyone on Batchelder Road is opposed. Katy Hudd, 34 Batchelder Road, noted that the proposed garage would be in her backyard and she is opposed to it. I Page 1 1 Board of Selectmen Minutes - August 9. 2016 - oaae 2 Bill Brown noted that there is no room at the DPW for the cemetery garage. John Halsey noted that this will eventually end up at Town meeting and she should speak with Town Meeting members. Rick Nazarro asked why the garage has to be at a cemetery and John Halsey noted that we have been charged by Town Meeting to find a location for a cemetery garage. Bobbie Botticelli noted that she is not affected by a cemetery garage. She also noted that Partridge Lane was not easy because there was a cemetery there and a garage would be awful. Daniel Ensminger asked who has control of the expenditure of funds for this and the Town Manager noted that Town Meeting authorized him but he does not have to spend the money. He feels it is good that the neighbors are attendina the meetinas. Rick Nazzaro asked if the families of people who are buried there have been notified because not everyone has email or computers. Town Manager's Report - The Town Manager noted that the Permanent Building Committee met last night. Their next meeting is August 29th at Town Hall. Their desire is to find the best location in a cemetery under the direction of Town Meeting. Discussion /Action Items MWRA infiltration and Inflow - The Town Manager noted that this is for a 55/45% grant loan program and Town Meeting will finalize it. A motion by Berman seconded by Ensminger that the sale of the $211,000 Sewer Bond of the Town dated August 22 2016 to the Massachusetts Water Resources Authority (the "Authority ") is hereby approved and the Town Manager is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance Agreement with the Authority with respect to the bond The bond shall be payable without interest on August 15 of the years and in the principal amounts as follows: Year Installment Year Installment 2017 $21,100 2022 $21,100 2018 21,100 2023 21,100 2019 21,100 2024 21,100 2020 21,100 2025 21,100 2021 21,100 2026 21,100 Further move that each member of the Board of Selectmen the Town Manager, the Town Clerk and the Town Treasurer be and hereby are authorized to take any and all such actions, and execute and deliver such certificates receipts or other documents as may be determined by them or any of them to be necessary or convenient to carry into effect the provisions of the foregoing vote The motion was approved on a roll call vote with all five members voting in the affirmative Senior Tax Relief and Tax Classification Discussion - The classification usually happens in November. He reviewed FY11 and FY06 and noted that the commercial has grow The largest growing sector is personal property at 9.5 %. Page 1 2 Town Manager noted that the tax tax data information from FY16, n at a faster rate than residential. U(9 Board of Selectmen Minutes - August 9, 2016 - page 3 The commercial property assessed value ranges in Reading are as follows: 84 parcels at $100k - $500k 61 parcels at $500k - $1 m 35 parcels at $1m - $2m 8 parcels at $2m - $3m 12 parcels at $3m - $10m 6 parcels at $10 +m The Town Manager noted that the desire is to grow each by 50% but there is not enough land. If we can double Walkers Brook Drive property on another location then we would increase the commercial by 50 %. Assessor Victor Santaniello talked about senior tax relief. He noted that we already employ some that is allowed by law. Two towns - Wayland and Sudbury - have a Home Rule Petition. The Senior Circuit Breaker Credit is a refundable real estate credit for people who are 65 years or older; who's income if single is no more than $57,000, married is up to $85,000 and head of household is $71,000; they must also have an assessed real estate value that does not exceed $693,000. The Circuit Breaker Credit is income based and we would use that as a qualifier. The person would have to have a domicile in Reading for the past 10 yea rs. Daniel Ensminger asked if the person has to have owned the home for 10 years and Victor Santaniello noted no, they could have been renting some of those years but they have to own property to qualify. Barry Berman asked how many got the Circuit Breaker Credit last year and Victor Santaniello noted 642 in 2014. Mr. Santaniello noted that other residential tax payers will pay for the tax relief. If he took $1 million and shifted it would add about $.25 to the tax rate. For a maximum circuit breaker amount of $1070 he would recommend a multiple of 1.5 so someone who gets $1070 for the Circuit Breaker would get $1605. If 400 people qualify with a 1.5 shift that would equal $642,000. John Halsey asked how the percentage gets chosen. The Town Manager noted that there is a range of 1.5 - 2% and the Board of Selectmen can determine where in that range we want to be. John Arena clarified that the percentage increase of $.25 is per thousand not just $.25. John Arena also asked about a cap on the amount and the Town Manager noted that the legislation wouldn't have a cap, just a percentage. Barry Berman noted that we need a fixed number that we are willing to shift when we set the budget. John Halsey summarized noting that the Board of Selectmen decide what percentage to use; 642 more or less is the maximum number to qualify; and the 10 year requirement will prevent people from moving to Reading just for the tax break. Barry Berman indicated that he thinks a lot more people will qualify. He asked if there is any way to know how many more might apply and Victor Santaniello responded no, but we can also set by income so that the more you make the less you get. ��3 Page 1 3 Board of Selectmen Minutes - August 9, 2016 - page 4 Daniel Ensminger asked about the form of the tax break and Victor Santaniello noted it is a credit on the tax bill. Kevin Sexton asked if we can go lower at .5% and Victor Santaniello noted they can set whatever they want. John Arena suggested the Selectmen create a policy explaining this Board's think for the future Selectmen. Victor Santaniello noted that most Home Rule Petitions are good for three years and then they have to be reapproved. Barry Berman noted that there are a lot of people who are not seniors who make under $85,000 as a joint income. Victor Santaniello noted that the qualifying number also includes water and sewer. The tax plus water and sewer must exceed 10% of their total income. John Halsey noted that for a single senior on minimal social security income of $15,000 and the property taxes are $6,000 that is half of their income. That person would receive the maximum multiplier but the couple making $85,000 won't get as much. The Town Manager noted that walking before running is better. He spoke with state officials and this is a huge topic statewide and they are all looking at Reading. He recommends the Board be prudent incase the state says no after three years which is what the state did to Sudbury. Elaine Webb asked if the Board of Selectmen set the multiplier each year doesn't the cap increase each year? John Halsey noted that when the applications come in they will have indicators of how much the Selectmen can reduce the multiplier. Tina Brzenzenski noted that the retirement age is increasing to 68 years old. John Halsey noted that we will use whatever the state is using and they use 65. Tina Brzezenski noted that other state programs use different income levels. John Halsey noted that they picked the one that most resembles the housing situation. We don't have the time or resources to look at something else. Ms. Brzenzenski noted that the Town has the census couldn't we use that and Victor Santaniello noted that we cannot because the census includes renters. Tina Brzenzenski commented that the person making $20,000 more will be subsidizing the person making $85,000 and that doesn't seem fair to her. John Halsey noted that the person making $85,000 is not going to get anything. John Arena noted that Tina is talking about a different group with different concerns and we need to separate what we are talking about. The person must live in Reading for 10 years, own a house and qualify for the Circuit Breaker and there are not a lot who qualify. He noted that if someone midcareer has a bad year it happens but we're talking about retired people. Mike Monihan noted that he feels it is unfair to provide financial benefit to one segment of the population when there are struggling families with kids. He feels this is discrimination. Angela Binda noted that she doesn't consider older couples with $85,000 income as having limited income. She can't make a decision without knowing what the other things are. Michael Giacalone asked if $125 is the top level and Victor Santaniello noted yes, $125 for a home assessed at $499,000. Mr. Giacalone noted that everybody's situation is different. He is already paying into the Circuit Breaker and now this will be double dipping. He thinks this is a back door to shifting the tax split to commercial. Victor Santaniello noted that income and assets can be adjusted. Mr. Giacalone noted that he thinks we will get a lot more people than we think. He asked if assets are separate and Victor Santaniello noted that eligibility is determined by income, assets and the value of the house. �vl Page 1 4 Board of Selectmen Minutes - Auaust 9, 2016 - oaae 5 Julie Thurlow noted that the Department of Housing and Community Development has tables for income limits and assets must be considered. Mark Dockser asked if there was any reasoning of the State guideline of $1070 and Victor Santaniello noted he wasn't sure. Carol Shattuck noted that she is a senior and the Board of Selectmen are trying to do the right thing. She agrees with Michael Giacalone but we have to think about our community such as the veteran in the wheelchair. We need to do the right thing. There is no right or wrong and everyone gets their vote. Barry Berman noted that the override discussion drove this discussion. The Board of Selectmen believes people can age in place. If a senior sells their house then a developer will come in, knock it down and build a bigger house. This benefit will go to the people who really need it. We will be the third town in the state to do this. John Halsey noted the seniors want to live in their homes. They like to live in Reading. This is the right thing to do and it stands alone from the override. Paula Perry noted she doesn't believe this is a separate item because it all ends up in the tax bill. The Town wants to keep the seniors because it is healthy for the Town and cheaper for the Town instead of a family with children. She feels it is appropriate. John Halsey agreed and noted the voters will weigh each piece and vote on it. Voters need all of these pieces to decide to vote for or against. A resident asked how Wayland and Sudbury deal with the predictability factor. Victor Santaniello noted that Sudbury uses a percentage of the total tax levy. They pick a number and don't exceed it. Wayland has no cap - it is paid for by the overlay. Either way the burden is passed through to the taxpayers. The resident noted that John Arena wants a policy and she asked how that would be done. John Halsey noted the Selectmen could vote that policy if they want. The resident noted that a policy gives her faith because vision is important to understanding. Daniel Ensminger noted that a Home Rule Petition would be a Town Meeting Article - it does not go to the voters. The only thing that goes to the voters is the override. He also noted that if the tax rate is shifted to commercial it doesn't change the tax levy. The Town Manager noted that if Town Meeting doesn't approve then we stop right there with Senior Tax Relief. Michael Giacalone indicated he feels everything is getting buried in the details. Daniel Ensminger noted that the Selectmen have been discussing an override for over one year and Senior Tax Relief for the past four to five months. Kevin Sexton noted that if they put everything out to the voters then we would have ballots every day. Andrew DeGiacomo asked if there is anyway the Town will look at past tax returns to see if people are hiding their income so they will be eligible. Victor Santaniello noted that we would only look at the last calendar year and he also noted that people sign under pains and penalties of perjury. The Board took a five minute break and reconvened at 9:25 p.m. Page 1 5 Board of Selectmen Minutes - August 9. 2016 - paae 6 Tax Classification Discussion The Town Manager noted that right now the residents will pay 100% of the senior tax relief if it is approved. With the senior tax relief equivalent to $1 million a factor of 1.02 will split the amount for commercial to pay 8% and residents to pay 92 %. If we wanted to transfer all of the costs to the commercial then a factor of 1.19 will do that. We could also split the amount 50/50 with a factor of 1.10. This is the only tool that the Selectmen have to override how to share the cost. Barry Berman noted that we have maintained a single tax rate and asked if we should look at splitting the tax rate so that all tax payers share in the cost. With a factor of 1 the residents pay the highest. With a factor of 1.02 then commercial pays 8% and residents pay 92 %. He noted that the other argument is whether the tax split will put businesses out of business. Surrounding towns have commercial tax rates that are higher than ours and they are doing well. Daniel Ensminger recommended deferring this until April when we know the result of the override. John Halsey asked if he would agree to the tax classification in November and Daniel Ensminger noted yes, but he doesn't want to rush through because this is very complex. He feels this will jeopardize the override discussion. John Halsey noted that the Home Rule Petition for seniors is the right thing to do. It just happens at the same time but is not related. It should have been done years ago. He asked if we can select the year that it starts and the Town Manager noted we can but he reminded the Board that it takes nine months to get a Home Rule Petition through the legislation. He noted that the clear objective is FY18. Barry Berman noted that everyone should share the burden. He noted that we are looking at a very small shift in the payment. The ones paying the biggest share are the big businesses who don't care. He recommends doing 1.05 to split 50/50. John Halsey noted that the Town Manager talked about a second Walkers Brook Drive and that is not a far - fetched thought. He feels with a 92% and 8% split everyone is paying their fair share. Small business owners get hurt but the delta is not much - maybe $90. He feels we can't compare ourselves to other communities. The Town Manager noted that one tool the Selectmen has is the small commercial property exemption so some can be exempt from the tax burden. Elaine Webb noted that she thinks Town Meeting will want to know where the Selectmen are with this. It will help people understand and give senior tax relief a better opportunity to pass. The Selectmen should at least let Town Meeting know what the intent is. Lisa Egan noted that on behalf of the businesses it is not the time to split the rate until we are over 10 %. John Halsey noted that businesses have a revenue stream but his home doesn't. Barry Berman noted that the Town is looking at changing zoning to support businesses. If we do zero then we make the residents pay a higher tax rate. Robin Krane, owner of Fitness Within, a small fitness studio, noted that she just wants what is fair and equitable. A motion by Ensminger seconded by Sexton that the Board of Selectmen approve the proposed senior Tax Relief Home Rule Petition as discussed and request that the final language will allow flexibility in setting the annual financial terms the Board further stipulates that implementation of this position shall occur not earlier than FY18. Halsey offered an amendment to strike "...and request that the final language allow local flexibility in setting annual financial terms," and replace it with wording that says that our multiplier recommendation is a range between 0.5 and 2.0. This would allow the 1C, . Page 1 6 Board of Selectmen Minutes - August 9, 2016 - page 7 Board of Selectmen to set the factor in accordance with the amount of applications that are submitted. The final motion moved by Ensminger seconded by Sexton that the Board of Selectmen approve the proposed Senior Tax Relief Home Rule Petition as discussed; that the multiplier recommendation is a ranee between 0.5 and 2.0 and the Board further stipulates that implementation of this position shall occur not earlier than FY18 was approved on a roll call vote with all five members voting in the affirmative. A motion by Ensminger seconded by Sexton that the Board of Selectmen upon implementation of the senior tax relief, adopt a residential factor of 1.02 for the fiscal year of enactment to be enacted at a subsequent tax classification hearing was approved on a roll call vote with Halsey, Arena Sexton and Ensminger voting in the affirmative and Berman opposed. Discuss Calling for Special Town Meeting /Special Election - A motion by Berman seconded by Arena that the Board of Selectmen call for a Special Town Meetinq to on a roll call vote with all five members voting in the affirmative A motion by Berman seconded by Ensminger that the Board of Selectmen indicate 7:OOam and 8.00Rm for the purpose of requesting an Override of Proposition 2- with all five members voting in the affirmative. A motion by Berman seconded by Arena to adjourn the meeting at 10.52 p.m. was approved on a roll call vote with all five members voting in the affirmative Respectfully submitted, Secretary Page 1 7 OF 0 I. Town of Reading e Meeting Minutes INC04QO�P Board - Committee - Commission - Council: Board of Selectmen Date: 2016 -08 -16 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Open Session Version: Vice Chairman Kevin Sexton, Secretary Barry Berman, John Arena and Daniel Ensminger Members - Not Present: Chairman John Halsey Others Present: Town Manager Bob LeLacheur, Administrative Services Director Matt Kraunelis, Executive Assistant Paula Schena, Attorney Brad Latham, Stephen Crook, Jen Hillery, Bill Brown, Linda Phillips, Vicki Yablonsky, Amy Lannon, Joanne Senders, Cherrie Dubois, Kristen Powers, Linda Cunningham, Vanessa Alvarado, John Doherty, Jeanne Borawski, Paula Perry, Peter Lydecker, Al Sylvia, Kevin Vendt, Brian O'Mara, Dan McCarthy., Eric Burkhart, Kristen Graham Minutes Respectfully Submitted By: Secretary Barry Berman Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Daniel Ensminger noted that there is correspondence in tonight's handout regarding Senior Tax Relief - one from Mary Anne Downing and one opposed due to fairness inequity. Daniel Ensminger commented on Mr. Ryan's Letter to the Editor and noted that the Board of Selectmen should be clear on wording that the override is permanent and that the funds will only carry us for eight years. John Arena noted the passing of Stephen Goldy's father. Kevin Sexton noted that he, John Halsey, the Town Manager and staff greeted the Lt. Governor and Brad Jones regarding the Community Compact Grant. Public Comment - Bill Brown noted that the Selectmen are supposed to perambulate the boundaries of the Town every five years. Town Manager's Report - The Town Manager noted that the Town received a $20,000 grant for energy efficiency initiatives. He also noted that David Clark has been appointed Deputy Police Chief and the thanked John Arena for participating in the process. Proclamations /Certificates of Appreciation Joanne Senders noted that her daughter Tessa created a mannequin and a brochure for the RMHS and worked with Children's Hospital regarding hearing loss and how to prevent it. Page I 1 OZ 6BI Board of Selectmen Minutes - August 16, 2016 - page 2 A motion by Berman seconded by Arena that the Board of Selectmen approve the certificate of recognition for Tessa Senders achieving the Girl Scout Gold Award was approved by a vote of 4 -0 -0. Discussion /Action Items Amend License for Underground Storage Tank at 83 - 85 Main Street to Change one Tank from Gasoline to Diesel - Attorney Brad Latham was present representing C & J Patel. He noted that the request is to convert one tank from gasoline to diesel. There is no change of the size of the tanks or the number of tanks. Kevin Sexton asked if they have to wash the tanks first and Attorney Latham noted they have a process they need to go through. John Arena asked if they check for degradation of the tank and Attorney Latham noted that he will check into that. A motion by Berman seconded by Arena that the Board of Selectmen approve amending the license for an underground storage tank 83 - 85 Main Street to change one tank from gasoline to diesel was approved by a vote of 4 -0 -0. Hearing - Transfer of Liquor License from Brooks Brew and Fine Wines, 676 Main Street to Anastasi Brookline 25 Walkers Brook Drive - The Secretary read the hearing notice. The Town Manager noted that the applicant got called away for a family emergency so he is requesting that this be rescheduled.' The Town Manager noted that the last time we had a liquor store in a grocery store was the Atlantic and the Selectmen put conditions on the license. He will get that information for the Board. He is not sure of what the applicants plan is for this license. A motion by Berman seconded by Ensminger that the Board of Selectmen, at the request of the applicant, continue the hearing on the transfer of the liquor license from Brooks Brew and Fine Wines, 676 Main Street to Anastasi Brookline, 25 Walkers Brook Drive to September 6, 2016 at 7:30 p.m. in the Selectmen's Meeting Room, 16 Lowell Street was approved by a vote of 4 -0 -0. Hearing - Alteration of Premises for Bistro Concepts Inc. - The Secretary read the hearing notice. Linda Cunningham and Christine Powers, Managers from Bistro Concepts, were present. They noted that the patio will contain six tables of two. The Town Manager noted that there will be minimal access to the parking lot. Full staff has reviewed the plan and it is not a problem. Barry Berman asked if you have to go inside to go out on the patio and it was noted that yes you do. Bill Brown asked if this will be wheelchair accessible and it was noted it is. A motion by Berman seconded by Arena that the Board of Selectmen close the hearing on the alteration of premises for Bistro Concepts Inc. was approved by a vote of 4 -0 -0. A motion by Berman seconded by Ensminger that the Board of Selectmen approve the alteration of premises for Bistro Concepts, Inc., d /b /a Fusilli's Cucina, 107 Main Street, for the addition of outdoor seating consisting of 12 seats as indicated r"!. on the plan that was submitted with the application, was approved by a vote of 4- 0-0. ! Page 1 2 Board of Selectmen Minutes - Auaust 16. 2016 - naae 3 Override Discussion - Joint Meeting with School Committee and Board of Library Trustees - The Town Manager noted that the Selectmen have held several Community Listening Sessions and there will be another one on September 1 at 7:00 p.m. at the High School. A 3.5% increase is needed to maintain a level service budget. Accommodated costs are growing faster than 3.5 %. The FY17 budget was $2 million out of balance and that was covered by reserve cash. The FY18 budget is $3 million out of balance and future budgets will be .7% out of balance annually. The Town Manager noted that the average $499,500 family home in Reading is taxed $7250. The components of that tax bill is $6905 for the tax levy; $161 for the High School; and $184 for the Library. The High School goes away in FY24 and the Library goes away in FY25. A minimal override of $6 million will get us to FY25. Barry Berman noted that Prop 2 1/2 allows us to hit the reset button and catch up for a certain period of time. The Town Manager noted that Reading has a limited amount of space to grow. We can decrease capital spending. We don't want to mess with vehicle replacements but there are other projects that can wait. He would suggest spending more on capital at the beginning and then slow down because we've done a good job on capital. Barry Berman asked if we deviate from the capital plan are we setting up future generations with a problem and the Town Manager replied no, we just don't need $5 million in capital right now. The Town Manager noted the use of override funds will fix the structural deficit. Using the eight year model and $6 million we will use $3 million to fund the gap; increase pension funding $0.3 million; extra capital $2 million and savings $0.7 million. The Town Manager noted that pension funding was not addressed years ago. With the last override, 75% was spent right away and 85% was spent within one year. The last override lasted so long because free cash use was increased to stretch it out. Barry Berman asked how we beat up accommodated costs. The Town Manager noted the Town spent money to save money i.e. performance contracting; we brought SPED into district; we allowed an option to opt out of health insurance; we spent money to generate revenue with ALS. Operational efficiencies include capital spending, rubbish recycling and technology. We restructured large departments and single positions. Town and Schools are sharing positions. There is more long -term financial planning and more fees and revolving funds. In short, we are running out of ideas and the only certainty is that the eight year forecast is wrong. In addition, Killam and the DPW garage need to be done at some point. The Town Manager noted that the make believe good news is that the state aid could increase 5% and the override would last longer. Health insurance is another big factor. The state objective is to have local aid grow the same as state growth. The Town Manager went on to speak about the items that an override will get us as follows: ➢ $6 million override would be all structural. ➢ $7 million gives the Town $360,000 which we would use $200K to retain and attract staff; $85K for a School Resource Officer and $75K for an additional Fire Fighter. ➢ $7.5 million gives the Town $540,000 and gets the above items plus: $70K for technology; $60K for Library staffing; $25K for Town Accounting staffing and $25K 7 for volunteer Board support for night time government. X63 Page 1 3 Board of Selectmen Minutes - August 16,, 2016 - page 4 ➢ $8 million gives the Town $720,000 and gets the above items plus: $75K for an additional Police Officer; $75K for an additional Fire Fighter and $25K for professional development. ➢ $8.5 million gives the Town $900,000 and gets the above items plus: $50K for volunteer Board support; $40K for additional library hours; $40K for a DPW laborer; $20K for public safety overtime for joint training; $15K for facilities overtime and $10K for a spare Crossing Guard. ➢ $9 million gives the Town $1.28 and gets all of the above items plus: $75K for a third Police Officer; $75K for a third Fire Fighter and $40K for additional Town Hall clerical. The Town Manager noted that he is requesting a minimum of $7.5 million override. Paul McNeice called the Finance Committee to order. Barry Berman noted that Elder /H.uman Services and DPW were not on any of the lists. The Town Manager noted that the Assessors would need additional help if anything other than what is proposed is approved. Elder /Human Services is doing a study. If the override is not approved then positions in Police and Fire will be eliminated the first year. Superintendent John Doherty noted that 7.3 positions were cut this year and 30 FTE's would be cut in FY18 without an override. The challenges they face include: retaining and attracting staff; preparing kids for college and careers; keeping Special Ed in district; and the high ration of Administrators and teachers. Superintendent Doherty noted that they have about 65 students out of district. Space needs are a challenge and they need to remain competitive with area schools. The resources that are needed are as follows: ➢ $2 million for structural deficit ➢ $360K for salary adjustments ➢ $455K for full day on Wednesday ➢ $140K for Middle School Health Ed ➢ $150K for additional support for struggling students ➢ $220K for RMHS program improvements John Arena asked how $220K correlated with 4 FTE teachers. John Doherty noted that is equivalent to 20 sections (classes). Jeanne Borawski noted that they didn't cut any classes they just made the class size bigger. Daniel Ensminger noted that it would be helpful to know what is being restored and what is new. John Arena asked how they deal with struggling kids now and John Doherty noted that the Honor Society helps out after school, otherwise nothing. John Doherty noted that the school transformation grant for a data analyst and administrator for social and emotional learning is $160K and ends in three years. Elaine Webb noted that parents want students to have high quality instruction in the classroom. It is hard for the principals to oversee 40 - 50 teachers. John Arena noted that the principals sit in the classrooms and evaluate and Jeanne Borawski noted yes, that is State mandated that teachers have to be evaluated. �ey Page 1 4 Board of Selectmen Minutes - Auqust 16, 2016 - naae 5 John Doherty noted that the Special Ed Leadership position for an Assistant Director for student services is $95K. Barry Berman asked what it would take to get the Special Ed kids back and John Doherty noted this position would help to create a program that would attract those kids back. John Doherty noted that long term challenges include: free full day kindergarten for $1 million in recurring costs; and the Killam renovation /program space. John Arena asked if Killam can wait until the RMHS and Library debt is gone and John Doherty noted it would solve two problems by adding more space. John Arena asked how many resignations and retirements the schools had this year and John Doherty noted 20 - 25 resignations of teachers. There were three retirements this year. Last year was 15. John Arena asked if that is high and John Doherty noted he thinks it is high, but teachers leave because they are moving, or for higher pay or family reasons. The Town Manager noted that there will be a 2% increase in the tax if nothing is done. The increase for $6 million is $664; for $7 million it is $774 and for $7.5 million it is $829. John Arena asked if John Doherty can prioritize the list because it would help people to digest it and it will be easier to promote. Jeanne Borawski indicated they could prioritize the list if need be. Elaine Webb noted that the School Committee has not addressed that and these are the needs and they need all. She noted that the difference between $6 million and $9 million is $330 /year. John Arena told her not to forget about senior tax relief. Elaine Webb noted that the list cannot be prioritized. Kevin Sexton asked what they will do if they don't get $9 million and John Doherty noted that he and the School Committee will go back and look at the list. Barry Berman noted the he attended all of the listening sessions and this list is consumer driven. These things are what they need to be an excellent district. John Arena noted there is a value in presenting them in the same format. The Town Manager noted that Reading is $600 below peers in our tax bills. Daniel Ensminger noted that the Board needs to decide on how many questions they want on the ballot, the wording and the amount. He reviewed samples of questions from the Department of Revenue website. Barry Berman noted that he would defer to one question and one number. If we list by department we will pit interest versus interest so just put one question and number. Simplicity is the way to go. Bill Brown suggested one question and one number. Kevin Sexton noted that people will decide yes or no. John Arena noted that he could see more than one question. It could be the same question with a different number. It would be nice to have a backup. Daniel Ensminger asked if we can use Town resources to get information out to voters. Elaine Webb noted that it is important that people understand the results of a failed override. C� Paula Perry noted it is best to keep it simple. 63s1 Page 1 5 Board of Selectmen Minutes - August 16, 2016 - page 6 Dan McCarthy, 91 Prospect Street, noted that it is up to the Board of Selectmen to decide yes or no. Paul McNeice commented that if we go with two questions it is not definitive or decisive. Jeanne Borawski agreed with the previous remarks about one question and one number. Kevin Sexton noted that Chairman John Halsey was unable to be present tonight but he sent him correspondence and asked him to read it into the record as follows: To Members of the Reading BOS and Town Manager, "Regrettably I am unable to either attend or participate remotely in our BOS meeting this evening. Regarding the discussion as to both wording and amount for a proposed Proposition 2 % override this fall in Reading I offer my thoughts and opinion for your review and consideration..... A thorough review of all the consolidated material we have available brings me to the conclusion that a single ballot question would be the most user friendly approach for the citizens of Reading. Furthermore, I believe this would avoid polarizing diverse voter groups and would stick to a more common purpose for the voters to decide upon. In reviewing the amount, 1 feel we must address the structural deficit issues for both the School Department and the Town...... it seems the need here is 6 M (3M of base with an additional 3M to allow this relief for a period of approximately 8 year). Both Schools and Town are hopeful for some level of additional funding to initiate and complete overdue projects and staffing needs. I believe this should be limited to 1.5M with the customary split between both entities. Such a combination would in my opinion lead us to a maximum request to the voters of a maximum of 7.5M for the Override amount. I would be supportive of 7.5M or less not to be reduced below the 6M level necessary to address the structural deficit for approximately 8 years. Obviously in my absence 1 cannot vote at this evenings meeting but felt it was important to share my thoughts with my fellow BOS members as you contemplate wording and amount of this proposal. " Respectfully and sincerely offered, John R. Halsey Chairman, Reading Board of Selectmen Kevin Sexton noted that he agrees with John Halsey and that it feels messy breaking it down. He feels we have to look at the voters' appetite and he feels $9 million is too big and $6 million is absolute necessary. John Arena noted that he can support $7.5 million easily - it is a generous amount. Jeanne Borawski noted that the School Committee agrees that the structural deficits need to be addressed. Two members of the School Committee voted against $9 million and five voted for it. Anything south of $8 million she would have a hard time with due to all of the cuts they have already done. Elaine Webb noted that the reason two people voted no was because they didn't think the community would approve it not because they don't need it but can't afford it. Karl Weld, 60 Highland Street, noted that if the Selectmen get north of the structural deficit there will be problems. He feels the add -ons are "nice to haves" and he noted that 15% will be hard to swallow. He feels the more that is asked for, residents will find something wrong with it. 6 e 6 Page 1 6 Board of Selectmen Minutes - August 16, 2016 - page 7 Barry Berman noted that he feels the Selectmen have done a great job on transparency and we have been good stewards but we masked the true cost of running the enterprise. People want to know the cost of running the government. He's willing to pay $9 million but we're already adding in for the senior relief. He's fine with $8 million. John Arena noted that the costs are driven by accommodated while keeping services going. Peter Brown, Precinct 8, noted that the $8 million should include senior tax relief because that's an additional $1000. He noted that the value of his home has increased more than $6,000 - $10,000. This is a slam dunk because the money will come back to you because the value of your house will increase. This is a well -run community. He asks people to look at what will happen if the override fails. The $1000 will cost $18 /week so just don't pay for one pizza /week. Karl Weld asked about the average turnout for a municipal election and the Town Manager noted 10 - 12% without an override. Karl Weld suggested the Board not ask for too much and keep the number as close to the structural deficit as possible. The Town Manager noted that we have gone from 125 DPW employees to 40 over the years. We haven't been adding positions so there is nothing to add back. The warning signs were that we've been using free cash to balance the budget. He also noted that this override will take care of the High School litigation. Daniel Ensminger noted that we don't have to tax at the full levy limit if we don't need to if state aid is increased. A motion by Berman seconded by Arena to instruct Town Counsel to prepare one ballot question relative to overriding the Town's levy limit in the amount of $9 million to fund the operating budget for the Town and Schools failed by a vote of 0 -4. A motion by Berman seconded by Arena to instruct Town Counsel to prepare one ballot question relative to overriding the Town's levy limit in the amount of $8.5 million to fund the operating budget for the Town and Schools failed by a vote of 0 -4. A motion by Berman seconded by Arena to instruct Town Counsel to prepare one ballot question relative to overriding the Town's levy limit in the amount of $8 million to fund the operating budget for the Town and Schools failed by a vote of 1 -3 -0 with Berman voting in the affirmative and Sexton Arena and Ensminger opposed. A motion by Berman seconded by Arena to instruct Town Counsel to prepare one ballot question relative to overriding the Town's levy limit in the amount of $7.5 million to fund the operating budget for the Town and Schools and that such question be considered at a future Board meeting for inclusion in the warrant for a Special election to be held on Tuesday, October 18th from 7.00 a.m. to 8.00 p.m. at the Walter Hawkes Field House at Reading Memorial High School on 62 Oakland Road was approved by a vote of 4 -0 -0. Close Warrant for September 12th Special Town Meeting - The Town Manager reviewed the Warrant for the Special Town Meeting on September 12th. He noted that Article 1 is reports; Article 2 instructional motions; Article 3 amend the CIP; Article 4 is to change the senior exemption from $750 to $1000; Article 5 ties Article 4 to the consumer price index and Article 6 reduces the interest rate on deferred property taxes from 8% to 4 %. 6u Page 1 7 Board of Selectmen Minutes - Auaust 16, 2016 - Dace 8 Barry Berman noted it would be helpful to know how many people take advantage of 4, 5 and 6 or could be able to. It would also be helpful to have Jane Burns there to talk about who benefits and how many might benefit. The Town Manager noted 20 - 25 seniors currently. John Arena noted the people might find the amount is a relatively small amount. The Town Manager noted that Article 7 for the senior property tax relief will expire after three years. One community asked to renew in perpetuity and the Department of Revenue said no, it is only good for three years. Article 8 is to hear reports and to provide any advice or guidance. Town Meeting has no role or say over the override so this is meant to be an open discussion. There will be a Community Financial Forum on September 1, 2016 which will be a dry run for Article 8. A motion by Berman seconded by Arena that the Board of Selectmen close the Warrant consisting of 8 Articles for the September 12, 2016 Special Town Meeting to take place at the RMHS Performing Arts Center, 62 Oakland Road at 7:30 p.m. was approved by a vote of 4 -0 -0. Approval of Minutes A motion by Berman seconded by Arena to approve the Board of Selectmen minutes of July 19, 2016 was approved by a vote of 4 -0 -0. A motion by Berman seconded by Arena to approve the Board of Selectmen minutes of July 26, 2016 as amended was approved by a vote of 4 -0 -0. A motion by Berman seconded by Ensminger to approve the Board of Selectmen minutes of June 16, 2016 as amended was approved by a vote of 3 -0 -1 with Arena abstaining. A motion by Berman seconded by Arena to adjourn the meeting at 10:43 p.m. was approved by a vote of 4 -0 -0. Respectfully submitted, Secretary Page 1 8 1� �eff COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on September 19 2016 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Special Election Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to October 18, 2016, the date set for the Special Election in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on September 19 , 2016. j' Thomas reeman Constable A true copy Attest: Laura Gemme, Town Clerk TOWN WARRANT OWN OFRE9 r y � 3 n + 1, Iwo R'?, COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs. to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2, 3, 4, 5, 6, 7 and 8 Reading Memorial High School, Hawkes Field House, Oakland Road TUESDAY, the EIGTHEENTH DAY OF OCTOBER, A.D., 2016 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: To vot,: on the following question: Question 1: Shall the Town of Reading be allowed to assess an additional $7.5 million in real estate and personal property taxes for the purposes of general operation of the Town and Public Schools for the fiscal year beginning July 1, 2017? Yes No and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to October 18, 2016, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 6 th day of September , 2016. John R. Halsey, Chairman Kevi Sexton, i airman arty rman, t1cretary -:7� SELECTMEN OF READING homas Free ,w.Cn Jr, Constable