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HomeMy WebLinkAbout2014-08-12 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING AUGUST 12, 2014 Arena, West, Ensmineer, Halsey, Sexton LeLacheur 5b) Move that the Board of Selectmen close the hearing for a second driveway at 420 Franklin Street. Move that the Board of Selectmen approve the request for a second driveway with a reduced separation at 420 Franklin Street. 6a) Move that the Board of Selectmen approve the minutes of July 29, 2014 as amended. 8a) Move to go into Executive Session to consider the purchase, exchange, lease or value of real property, and that the chair declares that an open meeting may have a detrimental effect on the negotiating position of the body and not to reconvene in Open Session. JA MW DE JH KS orR4O'N.. READING POLICE DEPARTMENT V •I OFFICE OF THE CHIEF 4�'tMCax!oP: 15 Union Street, Reading. Massachusetts 01867 Janise W. Cormier Emergency Only: 911 All Other Calla: 781- 944 -1212 Fax: 781.944 -2893 Chief of Po&', E.Mail: JCormier @ci.roading.ma.us PRESS RELEASE: ALCOHOL COMPLIANCE UPDATE FROM THE OFFICE OF THE CHIEF OF POLICE Released on 817114 Reading, MA - Since 2008, there has been a multi- faceted effort spearheaded by Police, Town and School Leaders working with the Reading Coalition Against Substance Abuse to improve local liquor policy, responsible beverage service education, training, and alcohol enforcement. These efforts range from specific compliance checks based on a variety of local information (such as the anonymous Text -A -Tip program, keyword READINGPD sent to 847411) to community wide compliance checks, and have led to improvements in our local compliance rate. The average compliance rate from 2008 -2014 is 93% (pass) and 7% (fail). On Tuesday August 5, 2014, the Reading Police Department Detective Unit conducted community wide alcohol compliance checks at the licensed package stores, restaurants and clubs in Reading. This operation involved underage operatives attempting to purchase alcohol at twenty-four businesses. During this operation, 23 local establishments passed the compliance check and the Reading Overseas Veterans Club was closed at the time of the operation. Overall, there were no violations found with zero sales to a minor. The establishments that were 100% compliant were: American Legion Post 62 Bangkok Spice Thai Restaurant Bertucci's Italian Restaurant Busa's Reading Liquors Cafe Capri Chili's Grill & Bar Fuddruckers Grumpy Doyle's Knights of Columbus Liquor Junction Longhorn Steak House Mandarin Reading Restaurant Meadow Brook Golf Club Ricky's Liquors Oye's Restaurant Pamplemousse Portland Pie Company Ristorante Pavarotti Romano's Macaroni Grill Sam's Bistro Square Liquors The Wine Shop Venetian Moon Restaurant Communities like Reading that have reduced the availability of alcohol to underage drinkers have experienced fewer crashes and fewer crimes. According to the Reading Youth Risk Behavior Survey results, the rate of underage drinking declined from 48% in 2007 to 41% in 2013. Preventing underage drinking in Reading is everyone's responsibility! The Reading Police Department will continue to monitor local liquor establishments throughout the year and into the future. Funding provided by: 2014 Underage Alcohol Enforcement Grant Program Executive Office of Public Safety and Security (EOPSS) May 61h, 2014 Charles Robinson Elaine Webb Chris Caruso Hal Croft Jeanne Borawksi Linda Snow Dockser Dear Members of the School Committee: Let us begin by thanking your for your service to our town. As residents since 1991, we know that without volunteers like you, our town would not remain such a sought -after community that offered opportunities for all children and families. We have watched and listened to the ongoing debate regarding the school space issues. As the parents of a child who is now in a wonderful college due in part to the education he received while a student here (as well as being a student representative to the School Committee with some of you during the 2010 -2011 school year), as well as the parents of a child who we felt needed to be removed from the district due to the town not providing her an education that fit her disabilities (as is her legal right), we feel that we have a strong grasp of the town's education system and its strengths and weaknesses. That being said, we feel we need to add our voice to the ongoing debate that has stirred up emotions on all sides. First of all, we think that full -day kindergarten is a great goal to have for our town. I'm sure you know that in the past, until 2012, the town held a lottery for those parents who wanted their child to attend full -day kindergarten. This was always a sought -after "extra" for parents who had children of that age. In the same vein, having your child's ability to enter the RISE preschool as a peer role model was a wonderful opportunity for those who were lucky enough to be able to do so. As mandated by special education laws, there was always at least 50% of the population acting as peer models (but only 50 %), and the competition to get in was tough! It was a wonderful opportunity for those whose children were allowed in. It was also free, which for most of us with young children at the time, was a welcome relief. So what has changed since then? First, it appears that someone decided that our town no longer needed to hold a lottery for full -day kindergarten slots. We remember this as being confusing at the time, since we knew that there was always debate about having regular classrooms for both art and music, and that had been a bone of contention when the decision was made to build the Wood End School. (3� This decision, looking back, led us to where we are today. When was that decision made? It had to have been after 2011, but looking back at the School Committee minutes during that time do not seem to have an indication of when and how that came about. Who made that decision? Was the School Committee consulted on such a monumental policy decision that would have an enormous impact on the total education system in our town? It seems that such a huge shift in policy could only create space issues in the future, and any decision like that should have gone through a thorough analysis, much like the analysis concerning building a new early childhood center. If this wasn't done, why not? The RISE preschool population explosion occurred in the same way. Who made the decision to increase the population of peer models to a level that is not mandated? How was that decision made, and was the School Committee included in this decision? This seems to be a policy issue that falls under the committee's responsibility. So as a school system, a decision was made to let anyone who wanted have their child attend full -day kindergarten, seemingly without concern to our schools' space issues. At about the same time, a decision was made to open up the RISE Preschool to children over and above the amount mandated by law. And now we don't have enough space in our schools and there is a perceived need to build a new early childhood center? And even more importantly, we are not out of compliance with special education laws? Those laws have not changed. The town has not been cited for this in the past. This was not the result of a change in special education grouping levels. This is the result of not having enough space because the total enrollment has been allowed to increase. Remember, we are out of compliance in special education groupings, but some people's main concern seems to be on adding classes that are not mandated for kindergarten and preschool. Of course, as a district we have added several new special education substantially separate programs, but those programs take up a fraction of the total classrooms needed because of early childhood policy changes, which are not mandated. The total number of full -day kindergarten classrooms has gone from 5 to 12 (policy decision - voluntary), RISE preschool classrooms increased from 4 to 7 due to voluntary policy changes (although the need for special education programming was stated as a reason, the numbers show that using June 1St enrollment numbers, peer models constitute almost 73% of the RISE population! Once you add in the 25 students on the waiting list, the percent of peer models rises to over 78 %.) SpEd law mandates 50% peer models. We do not need to go above that number. The numbers show that the special education population at RISE in declining, not rising. 9 In contrast, our special education classrooms increased by a total of 5. So the one educational mandate was not followed, but the decision was made to increase other classrooms. This makes absolutely no sense. This problem was created. It was the result of making sweeping changes to policies without looking ahead. As we stated in the beginning of this letter, we agree that at some point the Town of Reading does need to address full -day kindergarten. It's the way things have been heading for some time. However, we cannot allow this to happen while at the same time we are not providing services to children that are mandated by law. I know that some of you are worried about how our town looks because we do not currently offer full -day kindergarten free of charge to all our residents. We are not the only ones that are in this same position. Lynnfield, Wellesley, Andover, and Hamilton, all towns with wonderful school systems, are struggling with this same issue. What we should be focusing on at this time, however, is fixing our existing problems. We need to make our education settings accessible to all. We need to follow the laws concerning special education in spacing issues and other areas. We need to address the issues concerning common core changes. Do we need full -day kindergarten for all? Yes, but now is not the time. So what do we do? We loved Linda Snow Docker's comment at Town Meeting. Is there a way to cut back on the amount of classrooms allocated to full -day kindergarten for the upcoming school year? The same could be asked about peer models and the number of classrooms needed for the RISE program. While not having an early childhood center is not ideal in many eyes, it is necessary to make changes based on priority. We believe being out of compliance with special education laws trumps all else at this time. Please accept this letter with our true intent. We care about this town, we care about its students, we care about all the families who are affected by so many administrative changes in such a short time. We hope you see that we care enough to tell you when we feel enough is enough. Thanks for your time reading this letter. We truly hope that you will be able to see where we are coming from. We are thankful for your commitment to all students in the Town of Reading. Sincerely, Lori and Chris Conway 6) LEGAL NOTICE O� OFg�O c Y f b PQ sS911NC0 Rp0��o TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on August 12, 2014 at 7:30 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading,.. Massachusetts Pn a request from the property owner for a second driveway at 420 Franklin Street. A copy of the proposed•doc- ument regarding this topic is available in the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- T.hurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and is attached to the hearing notice on the website at www.readingma.gov . All *Interested parties are Invited to attend the hearing, or may submit their comments In writing or by. email prior to 6:00 p.m. on August 12, 2014 to townmanager @ci.reading.ma.0 S By order of . Robert W.LeLacheur Town Manager 6/5 SL Memo TO: Robert W. LeLacheur, Jr., Town Manager Frorm George J. Zambouras, Town Engineer M Board of Selectman Date: August 6, 2014 Re: 420 Franklin Street — Second Driveway Request In review of the request by Mr. and Mrs. D'Ambrosio for relief from the Town's driveway regulations to allow the installation of a second driveway with less than adequate separation distance, the Engineering Division offers the following comments: • The proposed driveway would be installed with a driveway separation distance of approximately 70 feet which is less than the 125 foot driveway separation requirement. • Due to the location of the existing dwelling and its position on the parcel the expansion of the existing driveway to afford access to the proposed garage is not possible. • The location of the proposed second driveway has adequate sight distances and will not cause vehicular safety issues. • As the historic use of this area was a driveway to service an old bam, I recommend the second driveway with a reduced separation be permitted. • Page 1 2014 Special Town Meeting Monday September 29, 2014 WARRANT OUTLINE REVISED 08/09/2014 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 1 Reports Board of Selectmen ♦ Update on Permanent Building Committee — Stephen Crook, Bylaw Committee Chair ♦ Zoning Advisory Committee — Chair Marsie West ♦ Motion to Table — John Arena 2 Instructions Board of Selectmen ♦ Motion to Table — Dan Ensmin er 3 Amend the Capital Board of Selectmen ♦ Motion — John Halsey Improvement Program FY ♦ Presentation —Bob LeLacheur 2015 - FY 2024 ♦ FINCOM report — 4 Dispose of Surplus Tangible Board of Selectmen Properties 5 1 Rescind Debt Authorization I Board of Selectmen ♦ Motion — Kevin Sexton ♦ Presentation — Bob LeLacheur ♦ FINCOM report — ♦ Motion — Marsie West ♦ Presentation — Bob LeLacheur ♦ FINCOM report — 6 Transferring previous Debt Board of Selectmen ♦ Motion — John Arena Authorization in the amount ♦ Presentation — Bob LeLacheur of $94,685 to the West Street ♦ FINCOM report — Droiect 7 Debt authorization for $2.5 Board of Selectmen million Water Main 8 1Amend the FY 2015 Budget IFINCOM 9 1 Zoning Bylaws —Section 1 JCPDC 8/9/2014 1 ♦ Motion — Dan Ensminger ♦ Presentation — Bob LeLacheur ♦ FINCOM report — ♦ Motion — Mark Dockser ♦ Presentation — Bob LeLacheur ♦ FINCOM report — Mark Dockser ♦ Motion - ♦ Presentation — ♦ Bvlaw Committee 001 2014 Special Town Meeting Monday September 29, 2014 WARRANT OUTLINE REVISED 08/09/2014 8/9/2014 001 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2014 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to September 29, 2014, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2014. , Constable A true copy Attest: Laura Gemme, Town Clerk IN TOWN WARRANT 0� OFJ? N � a b f� �O'639�INC00.4�P4�C COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, September 29, 2014, at seven -thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. Board of Selectmen ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To see if the Town will vote to amend the FY2015 - FY24 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen 6 ARTICLE 5 To see if the Town will vote to rescind the remaining balances on the following authorized but unsold debt that is no longer needed for the completion of the projects: ♦ $326,722 for Green School Repairs — November 8, 2010 Subsequent Town Meeting Article 9; ♦ $110,607 for Green School Repairs —April 25, 2011 Annual Town Meeting Article 16; Or take any other action with respect thereto Board of Selectmen ARTICLE 6 To see if the Town will vote to appropriate the sum of $94,684 for the purpose of funding any associated costs with the West Street road construction project, and that to meet this appropriation: ♦ 65.71 shall be transferred from the unexpended proceeds of the town's bonds dated mm /dd /yy which were issued for the construction of the Barrows pursuant to the vote of the town passed mm /dd /yy (Article x); ♦ $47,193.63 be transferred from the unexpended proceeds of the town's bonds dated mm /dd /yy which were issued for the Green Repairs projects pursuant to the vote of the town passed mm /dd /yy (Article xx); ♦ $7,728.07 be transferred from the unexpended proceeds of the town's bonds dated mm /dd /yy which were issued for the purpose of Downtown Improvements pursuant to the vote of the town passed mm /dd /yy (Article xxx); and ♦ $39,697.59 be transferred from the unexpended proceeds of the town's bonds dated mm /dd /yy which were issued for the purpose of Technology Improvements pursuant to the vote of the town passed mm /dd /yy (Article xxx); and that the Board of Selectmen is authorized to take any other action necessary to carry out this project; provided, however that no expenditures shall be made hereunder until the Board of Selectmen determines (which determination shall be conclusive) that after the transfer of such unexpended bond proceeds, the remaining amount of unexpended bond proceeds from all of the above referenced bonds is sufficient to complete the project for which the bonds were sold, or take any other action with respect thereto. Board of Selectmen ARTICLE 7 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making water main improvements, including the costs of easements, consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said water main improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen ARTICLE 8 To see if the Town will vote to amend one or more of the votes taken under Article 14 of the Warrant of the Annual Town Meeting of April 28, 2014; and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 9 To see if the Town will vote to amend Section 1 (Authority and Purpose) of the Town of Reading Zoning By -Laws as follows: (note — cross - through represents language to be eliminated and bold represents new language): AAA text or to take any other action with respect thereto. Community Planning and Development Committee ARTICLE 10 To see if the Town will vote to amend Section 3 (Establishments of Districts) of the Town of Reading Zoning By -Laws as follows: (note — cross - through represents language to be eliminated and bold represents new language): BBB text or to take any other action with respect thereto. Community Planning and Development Committee ARTICLE 11 To see if the Town will vote to delete Section 4.5 (Wetlands Protection District) of the Town of Reading Zoning By -Laws as follows: (note — cross - through represents language to be eliminated and bold represents new language): DDD text or to take any other action with respect thereto. Community Planning and Development Committee ARTICLE 12 To see if the Town will vote to delete Section 4.6 (Mixed Use Overlay District) of the Town of Reading Zoning By -Laws as follows: (note — cross - through represents language to be eliminated and bold represents new language): EEE text or to take any other action with respect thereto. Community Planning and Development Committee ARTICLE 13 To see if the Town will vote to amend Section FFF (Medical Marijuana District) of the Town of Reading Zoning By -Laws as follows: (note — cross - through represents language to be eliminated and bold represents new language): FFF text or to take any other action with respect thereto. Community Planning and Development Committee 9 ARTICLE 14 Reserved for Summer Avenue action (if any) Board of Selectmen and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to September 29, 2014, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -`h day of 2014. , Constable John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John Halsey Kevin Sexton SELECTMEN OF READING e) �s Sc S Zoning Bylaw Update — Section 1 Existing Proposed 1.0 PURPOSE 1.0 AUTHORITY AND PURPOSE 1.1 The purposes of this Zoning Bylaw include, 1.1This Bylaw shall be known and may be cited as but are not limited to, the following: the "Zoning Bylaw of the Town of Reading, a To promote the health, safety and general welfare of Massachusetts," hereafter referred to as "Bylaw." the inhabitants of the Town of Reading; b To lessen congestion in the streets; 1.2 The Zoning Bylaw is adopted pursuant to the c To conserve health; authority granted by Chapter 40A of the General d To secure safety from fire, flood panic, congestion and Laws of the Commonwealth of Massachusetts other dangers; (M.G.L.) as amended, hereafter called "The Zoning e To provide adequate light and air; Act. „ Where the Zoning Act is amended from time f To prevent over - crowding of land; g To avoid undue concentration of population; to time after the effective date of this Bylaw and h To encourage housing for persons of all income levels; where such amendments are mandatory, such i To facilitate the adequate provisions of transportation, amendments shall supersede any conflicting water, water supply, drainage, sewerage, schools, regulations of the Bylaw which are based on the parks, open space and other public requirements; Zoning Act in existence at the effective date of the j To conserve the value of land and buildings, including Bylaw. the conservation of natural resources and the prevention of blight and pollution of the environment; 1.3 The purposes of this Zoning Bylaw include, but k To encourage the most appropriate use of land are not limited to, the following: throughout the Town of Reading, including consideration of the recommendations of comprehensive plans adopted by Town Meeting; and a. To promote the public health, safety, general To preserve natural conditions and historic sites and to welfare, and convenience, of the inhabitants of the enhance beauty and amenities. Town of Reading; b. To secure safety from fire, flood, panic, congestion and other dangers; c. To conserve the value of land and buildings, including the conservation of natural resources and the prevention of blight and pollution of the environment; d. To encourage compatible development and appropriate use of the land and resources throughout the Town of Reading, including consideration of comprehensive plans adopted by the Town of Reading; e. To encourage an orderly expansion of the tax base by utilization, development, and redevelopment of land: f. To encourage housing for persons of varying income levels and individual needs; g. To facilitate the adequate provisions of transportation, water, water supply, drainage, sewerage, schools, parks, open space and other public infrastructure; h. To preserve natural conditions and historic sites and to enhance beauty and amenities; i. To establish a fair and reasonable set of standards for evaluating each development proposal impartially; j. To provide adequate light and air; and k. To provide the Town with the full protection �s Sc S authorized by Massachusetts General Laws Chapter 40A as may be amended. Sc � v Zoning Bylaw Update — Section 3 Existing Proposed ESTABLISHMENT OF DISTRICTS ESTABLISHMENT OF DISTRICTS 3.1 Districts 3.1 Districts Type Full Name Short Name Type Full Name Short Name Residence Single Family 15 Distrid S-15 Residence Single Family 15 District S -15 Residence Single Family 20 District 5-20 Residence Single Family 20 District S -20 Residence Single Family 40 District S-40 Residence Single Family 40 District S-40 Residence Apartment 40 District A -40 Residence Apartment 40 District A-40 Residence Apartment 80 District A -80 Residence Apartment 80 District A -80 Business Business A District Bus A Business Business A District Bus A Business Business B District Bus B Business Business B District Bus B Business Business C District Bus C Business Business C District Bus C Industrial Industrial Ind Industrial Industrial Ind Overlay Flood Plain District F Overlay Flood Plain District F Overlay Wetlands Protection District W Overlay Municipal Building Reuse District MR Overlay Municipal Building Reuse District MR Overlay Aquifer Protection District AO Overlay National Flood Insurance NF Overlay Planned Unit Development PUD Flood Management District Overlay Planned Residential Development PRD Overlay Aquifer Protection District AO Overlay Gateway Smart Growth District GSGD Overlay Planned Unit Development PUD Overlay Downtown Smart Growth District DSGD Overlay Planned Residential Development PRO 3.2 Intent of Districts 3.2 Zoning Map Districts are shown, defined and bounded on the map dated April 8, 2013 entitled "Reading 3.2.1 The Single Family 15, Single Family 20 and Single Family 40 Districts are established to Zoning Map ", as amended, consisting of an index map and 61 detailed maps, prepared and set aside areas of the Town for single -family residences. For new residential development, signed approved by the Community Planning and Development Commission, which constitutes a the SF -15 district has a minimum lot size of 15,000 square feet; the SF -20 district has a part of these Zoning Bylaw. minimum lot size of 20,000 square feet; and the SF-40 district has a minimum lot size of 40,000 square feet. The "Reading Zoning Map" map shall be kept on file and current by the Town Engineer who shall v supply copies to the Town Clerk, the Town Planner, the Building Inspector, the Board of Appeals and the CPDC. The "Flood Insurance Rate Map, Town of Reading, Massachusetts Middlesex County" consisting of 7 panels, dated June 4, 2012 and They are to be appended to the "Reading Zoning Map" as Exhibits 1, 2, 3 and 4 the maps entitled "Flood Insurance Rate Map, Town of Reading, Massachusetts Middlesex County" with an effective date of July 2, 1981 consisting of Parnel 1 of 4, Panel 2 of 4, Panel 3 of 4 and Panel 4 of 4; and Exhibit 5 the map entitled "Aquifer Protection Overlay District Map, Town of Reading" dated September, 1985 consisting of 1 panel are incorporated into and made a part of the "Reading Zoning Map 3.3 Boundaries of Districts 3.3.1 Boundaries of zoning districts shall y. Interpreted as follows: 3.11.1 Where a boundary is indicated within a street or rafted right of way, the boundary shall be the center line of such street or right of way. Where a boundary is Indicated approximately parallel to a street or railroad right of way, together with a single noted dimension, it shall be interpreted as parallel and located the noted distance from the center line of such street or right of way. Where a boundary is Indicated together with two or more dimensions, it shall be Interpreted consistent with such dimensions. Where an un- dimensioned boundary apparently follows property lines to existence at the time of the establishment of such boundary, it shall be so interpreted. All other boundaries shall be indicated upon the map. 3.3.1.2 Where a boundary of an Overlay District is indicated as a contour, the boundary shall be the noted contour based on the mean sea level lines, the end of drainage structures or other features, or extensions thereof, it shalt be so interpreted. Where a boundary Is Indicated as approximately parallel to a street tine or bank of a water body or watercourse, together with a single noted dimension, it shalt be interpreted as parallel and located the noted distance from such street line or the elevation, at the bank of a water body, where vegetation changes from predominately terrestrial to aquatic, and along the bank of a watercourse where the annual high water has left a definite mark In the channel. 3.41.ots In Two Districts 3.4.1 Where a district boundary tine divides a lot as existing at the time this Bylaw takes effect, and the major portion of said lot is in the less restricted district, the regulations relating to said less restricted district may extend to such portion of said lot as is not more than thirty (30) feet The Apartment 40 District is established to set aside areas of the Town for single -family residences, two -family dwellings, and multi- family dwellings. The A-40 District has a minimum lot size of 40,000 square feet. 12.3 The Apartment 80 District is established to set aside areas of the Town for single -family residences, two -family dwellings, and multi -family dwellings. The A-80 District has a minimum lot size of 80,000 square feet. 3.2.4 The Business A District is established to set aside areas of the Town bordering transportation corridors for business and commercial uses and suitable residential development. 32.5 The Business C District is established to set aside areas of the Town adjacent to Town borders and heavily traveled public ways for business, commercial, and Industrial uses. 3.2.8 The industrial District is established to set aside areas of the Town for utility services, business, commercial, wholesale and industrial uses. 3.2.7 The Town has established overlay districts in certain areas of the Town that may specify alternate use and/or dimensional regulations. See Sections _____, for the intent of these districts. 3.3 Zoning Map Districts are shown, defined and bounded on the map dated April 8, 2013 entitled "Reading Zoning Map ", as amended, consisting of an index map and 81 detailed maps, prepared, signed and approved by the Community Planning and Development Commission (CPDC), which constitutes a part of these Zoning Bylaw. The "Reading Zoning Map" map shall be kept on file and current by the Town Engineer who shall supply copies to the Town Clerk, the Town Planner, the Building Inspector, the Board of Appeals and the CPDC. The "Flood Insurance Rate Map, Town of Reading, Massachusetts Middlesex County consisting of 7 panels, dated June 4, 2012 and they are to be appended to the "Reading Zoning Map" as Exhibits 1, 2, 3 and 4 the maps entitled "Flood Insurance Rate Map, Town of Reading, Massachusetts Middlesex County with an effective date of July 2, 1981 consisting of Panel 1 of 4, Panel 2 of 4, Panel 3 of 4 and Panel 4 of 4; and Exhibit 5 the map entitled "Aquifer Protection Overlay District Map, Town of Reading" dated September, 1985 consisting of 1 panel are incorporated Into and made a part of the "Reading Zoning Map" 3.4 Boundaries of Districts Boundaries of zoning districts shall be interpreted as follows: 3.4.1 Where a boundary is indicated within a street or railroad right of way, the boundary shall more 3.511ritent of Districts 3.5.1 Res*rved 3.5.2 Reserved 3.5.3 Reserved 3.5.4 Reserved 3.5.5 Reserved 3.5.5 'Reserved 3.51 Reserved 3.5.8 Reserved 3.5.9 Reserved any 3.6 in addition to the purposes enumerated in Section 1.0, the purpose of the Floodpiain District Is to provide that land in the Town of Reading subject to seasonal or periodic flooding shall not be used for residence or other purposes in such a manner as to endanger the health or safety of the occupants thereof. 3.6.1 a To provide that lams in the Town of Reading subject to seasonal or periodic flooding shall not be used for residence or other purposes in a manner as to endanger the health or safety of the occupants thereof, or the public generally or to burden the public with costs resulting from the unwise individual choices of land use; b To protect, preserve and maintain the water table and water recharge areas within the Town so as to preserve present and potential water supplies for the public health and safety of the Town and the Metropolitan Area,, and c To assure the continuation of the natural flow pattern of the water courses within Reading and to preserve natural float water storage areas so as to protect persons and property against the hazards of flood inundation. 3.6.2 in addition to the purposes enumerated in Section 1.0, the purpose of the Municipal Building Reuse District is to provide for the conversion of surplus municipal buildings and the land on which they are situated to private use, in a manner which encourages residential development �1 3.4.2 Where a boundary is indicated approximately parallel to a street or railroad right of way, together with a single noted dimension, it shall be interpreted as parallel and located the noted distance from the center line of such street or right of way. 3.4.3 Where a boundary is Indicated as approximately parallel to a street line or bank of a water body or watercourse, together with a single noted distension, it shall be interpreted as parallel and located the noted distance from such street line or the elevation, at the bank of a water body, where vegetation changes from predominately terrestrial to aquatic, and along the bank of a watercourse where the annual high water has left a definite mark in the channel. 3.4.4 Where a boundary is indicated together with two or more dimensions, it shall be Interpreted consistent with such dimensions. 3.4.5 Where an un- dimensioned boundary apparently follows property lines in existence at the time of the establishment of such boundary, it shall be so Interpreted. 3.4.5 Where a boundary of an Overlay District is indicated as a contour, the boundary shall be the noted contour based on the mean sea level lines, the end of drainage structures or other features, or extensions thereof, it shall be so interpreted. 3,41 Ail other boundaries shall be as indicated upon the map. 3.5 Lots In Two Districts 3.5.1 If a lot is located in two zoning districts and more than fifty percent (50%) of the lot is located In the less restrictive of the two districts, as defined by the Table of Dimensional Controls in Section 5 (see graphic), the parcel owner may apply the dimensional requirements of the less restrictive zoning district for up to thirty feet (39) within the more restrictive district. This provision shall not apply to any lot used for multi-family housing. For example, a lot with sixty percent (60 %) of the lot area located in Business A and 40% in S-15, the applicant may extend the Business A regulations (less restrictive) up to thirty feet (30) into the 5-15 district. � � 0 Reading Bylaws — Finance Committee — Proposed Amendment 3.3.2 Finance Committee 3.3.2.1 Duties The Finance Committee shall consider all matters of business included within the Articles of any warrant which involve the expenditure, appropriation and raising or borrowing of money. Additionally, the Finance Committee has the authority to investigate the books, accounts ,records and management of any official town body or department for any reason as outlined in 3.3.2.3. 3.3.2.2 Recommendation to Town Meeting The Finance Committee shall make a written recommendation on all Articles that it has considered, and the Town Clerk shall make said written recommendations available to each Town Meeting Member at least seven (7) days prior to the first business session of the Annual Town Meeting, seven (7) days prior to the second Monday in November and four (4) days prior to any Special Town Meeting. The said recommendations should be those of a majority of the entire Committee but recommendations may also be made by a minority of said Committee. The Committee's report shall also state the total amount of appropriations recommended by it on the entire warrant. 3.3.2.3 Investigation The Finance Committee, or its duly authorized agents, shall have authority at any time, and upon the petition of one hundred (100) inhabitants of the Town or a vote of Town Meeting, to investigate at once the books, accounts, records and management of any official body, and to employ such expert and other assistance as it may deem advisable for that purpose; and the books, records and accounts of any department and office of the Town shall be open to the inspection of the Committee and any person employed by it for that purpose. The Committee shall have no power to incur any expenses payable by the Town without authority for such expenses having first been obtained from the Moderator, and such expenses shall be paid from the Finance Committee Reserve Fund. The Finance Committee shall make a report on every investigation setting forth its findings and recommendations, and shall transmit such report(s) to Town Meeting and to the Board of Selectmen. 3.3.2.4 Cannot Hold another Office Any member of the Finance Committee, who shall be appointed or elected to any official body, shall forthwith upon his qualification in such office, cease to be a member of the Finance Committee. This provision shall not apply to the appointment of a Finance Committee member to serve as a member of any ad hoc board, commission or committee in the Town of Reading or to any board, commission or committee upon which a member of the Finance. 0 O� OF f? Office of the Town Manager 16 Lowell Street 6�9'fNCORP�pP Reading, MA 01867 To: Board of Selectmen From: Bob Lel-acheur Date: August 9, 2014 RE: Remote Participation Policy 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager Insert bold language below in Selectmen's Polices section 2.1 as item # 9. 9. All appointed and elected Boards, Committees and Commissions (hereinafter `public body') are hereby authorized to conduct Remote Participation subject to the requirements of The Massachusetts Open Meeting Law, G.L. c30A, §20(d), 940 CMR 29.10, and the Additional Regulations listed below. h. sor -.Rd expiFes Gn Perembe! 39 201-4 if wed reAme.eei Additional Regulations (1) Remote participation is limited to members of a public body and is not available to the general public; (2) A member of a public body requesting remote participation must notify the Chair or acting Chair in writing and in advance of the meeting, stating the reasons why; (3) The person chairing the meeting may permit remote participation if he or she determines that one or more of the following factors makes it unreasonably difficult for the member requesting remote participation to physically attend the meeting. a. Personal illness; b. Personal disability; c. Emergency; d. Military service; or e. Geographic distance. (4) Remote participation is allowed as audio only. The remote audio must be clearly heard in the public meeting space to all participants; (5) The Chair or acting Chair shall announce the presence of any remote participants at the start of the meeting; (6) If technical difficulties arise and persist during a meeting, the remote participant will be declared to have left the meeting and the Chair of the public body may decide to continue with the Agenda if there is a quorum still physically present; (7) A quorum of the body, including the Chair or, in the Chair's absence, the person authorized to Chair the meeting, shall be physically present at the meeting location, as required by M.G.L. c. 30A, sec 20(d); (8) All votes must be by roll call if there is a remote public body participant; (9) All handouts or presentations must be made available to all remote participants in advance. If used during the meeting, such documents shall be part of the official record of the meeting, and shall be listed in the meeting minutes and retained in accordance with M.G.L. c. 30A, sec. 22; (10) A member participating remotely may participate in an executive session, but shall state at the start of any such session that no other person is present and /or able to hear the discussion at the remote location, unless presence of that person is approved by a simple majority vote of the public body; (11) Any costs associated with remote participation are born entirely by the remote participant. 0 FY2O15 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version August 2014 Note that three additional resources were used to help draft these Goals: G1 `Reading 2020' working groups G2 July 2014 Financial Forum G3 Economic Development Self - Assessment Tool I. Administration The human capital of the community is the major resource that is necessary to achieve the provision of services to the community and as such should be supported and respected. This human capital includes employees, elected officials and members of Boards, Committees and Commissions (BCCs). Implement final phase of Town Manager's reorganization plan a. Hire Administrative Services Department HeadG1,G2 b. Hire Business Analyst G1 c. Consider shared Communications position with School department 2. Human Resources Planning a. Finalize Non -Union Pay & Classification Study for November, 2014 implementation b. Transition for new Human Resources Administrator c. Identify Professional Development Needs (e.g., technology training) d. Recodification/Review of Personnel Policies 3. Communication — Volunteer Boards /Committees /Commissions a. Conduct a multi -BCC Summit meeting to discuss Reading 2020G1,G2 8/12/2014 i. Community Partners: Kevin Sexton (BOS), Dan Ensminger (BOS) and Bob LeLacheur (Town Manager); ii. Services & Performance Measurement: Marsie West (BOS) and Jean Delios (Assistant Town Manager Community Services); iii. Communication: Sharon Angstrom (Town Accountant) and Jeff Zager (Public Works Director); iv. Strategic Planning: John Arena (BOS), John Halsey (BOS), Jim Cormier (Police Chief), Greg Burns (Fire Chief) and Ruth Urell (Library Director). l/ FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version August 2014 II. Regulation and Policy Development Reading will continue to address major emerging issues through development, modification, improvement and simplification of local bylaws, regulations and Selectmen's policies. When in doubt, fewer and simpler regulations are desired. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 4. Review Board of Selectmen Policies a. Article I General Operating Procedures b. Article 2 Volunteer Boards (BCCs) c. Article 3 Licenses d. Article 4 Public Works Related Policies e. Article 5 Community Services Policies f. Article 6 Personnel Related Policies g. Article 7 Public Safety Related Policies 5. Organize and Review Town Manager Policies 6. Recodification of Town Charter (January '15 Town Meeting) a. Implementation of the work by the Town Charter Committee b. Other changes suggested by the Selectmen & staff 7. Comprehensive Update of the Zoning Bylaw (Sept & Nov '14 Town Meeting) a. Implementation of the recommendations of the Zoning Advisory Committee 8. Review Other Town Bylaws a. Conservation b. Health c. Other 4 8/12/2014 011-� FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version August 2014 III. Services Reading will continue to provide as much friendly customer service as is possible. Technology trends will be monitored to change the delivery of information and services, in order for customers to engage in as much self - service as they desire. 9. Create Inventory of ServicesG' a. Provided by Town government b. Provided by private sector (for overlap services) c. Provided by non - profit sector (for overlap services) 1o. Suggest ways to gather data and measure Services provided G1 11. Provide easy to use community feedback methods 12. Provide sustainable temporary Library Services in Temporary Space G2 3 8/12/2014 9 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version August 2014 IV. Operations Reading will continue to provide municipal services in a cost - effective and efficient manner. 13. Conduct Technology Master Planning a. Consider the following over a five year horizon i. Physical space needs ii. Staffing iii. Capital planning iv. Software and Systems planning v. Hardware planning vi. Employee training vii. Public outreach b. Financial systems review c. Permits & Licensing Review d. Records Management Review e. GIS systems Review f. Regionalization opportunities g. Emergency Management planning h. Disaster Recovery planning 14. Review Current Regionalization efforts a. Assessors b. Housing Services Coordinator c. Public Health Is. Consider Future Regionalization efforts a. Veterans b. Animal Control c. Public Works/Enterprise Funds d. Other 16. Review Newly Centralized Procurement a. Identify process improvements for acquisition and disposition b. Ensure public transparency c. Ensure optimal long -term financial status �1 4 �i 8/12/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version August 2014 V. Public Safety and Health Reading will continue to focus on strong public health and public safety services. 17. Review Public Health division a. Review recommendations from the Board of Health on Staffing needs b. Create Master Plan to accomplish optimal staffing 18. Review RCASA model a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with School department efforts 19. Review Emergency Management Planning a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with area community efforts d. Review related staffing needs (especially for the Fire department) 20. Implement and Encourage Bicycle and Pedestrian Plan s 8/12/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version August 2014 VI. Community Development Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC the EDC and the Climate Protection Committee. 21. Implement Complete Streets Policy as opportunities arise 22. Examine role of Volunteer Boards in Community Development 23. Explore creative public /private ventures 24. Explore and recommend path forward on Community Preservation Act 25. Continue to strive for 10% Affordable Housing a. Housing Production Plan b. Trust Fund c. CPA d. Large/Medium scale development opportunities 26. Review use of Industrial Zone properties, including the current DPW site a. Inventory current uses b. Survey private owners for future plans c. Create area Master Plan 27. Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and Transportation improvements a. Downtown Parking b. Vine Street lot c. Other 6 8/12/2014 e FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version August 2014 VII. Facilities and Infrastructure Protects I 28. Review a. b. C. d. e. Reading will strive to maintain and improve the community's infrastructure through fiscally prudent long term capital planning. For large capital needs, a temporary tax increase (Prop 2% exclusion) will be requested so as to not `crowd out' ongoing capital requirements. Recreation Facilities Examine current capacity Project future demands Explore space options Explore Resource sharing options Birch Meadow Master Planning 29. Review Public Works Facilities a. Examine current capacity b. Project future demands c. Explore space options d. Explore Resource sharing options e. Enterprise Fund regionalization 3o. Library Building Project a. Transparency — neighborhood impacts; budget/financial b. Temporary Space 31. West Street Project a. Public Communication b. Public Safety 32. Permanent Building Committee 7 CV? 8/12/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version August 2014 33. VIII. Finance Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 34. Long -term liability planning a. Pension Fund b. OPEB c. Health Insurance 35. Review current bill printing and mailing policy. a. Determine if customers and saving on postage b. Investigate electronic option c. present options to the BOS 36. Review Town -wide fee structure a. Suggest any changes b. Establish periodic review process c. Distinguish local control versus state or federal law d. Late fees /penalties /interest 37. Develop a Fund Balance policy in accordance with GASB 54. 8/12/2014 9 Financial Forum July 30th, 2014 Brainstorming Bold indicates more than five votes (some items combined) ➢ Effective communication to community ➢ Full day Kindergarten/ Free full day Kindergarten ➢ Athletics —field space, lights, surfaces, revenues ➢ RISE preschool — room, space, revenues ➢ Fund innovative ideas toward 2020 ➢ Active economic development ➢ Technology proactive planning ➢ Retain staff ➢ Private — Public partnerships /Collaboration with other organizations ➢ Shift in library programming ➢ Constant pruning activities philosophy Services provided todav, needs being met ➢ Trash /recycling pick up ➢ Police and fire ➢ Town hall ➢ Library ➢ DPW — streets ➢ Youth activities ➢ Schools ➢ RMLD ➢ Capital ➢ Cultural opportunities Services provided today, needs not being met ➢ Effective communication to community (13 votes) ➢ Full day K (11 votes) ➢ Athletics — field space, lights, surfaces, revenues (10 votes) ➢ RISE preschool — room, space, revenues (8 votes) ➢ Senior housing /transportation (5 votes) ➢ K -12 Special Ed space (5 votes) ➢ Student counselling — anxiety prevention (4 votes) ➢ Affordable housing — workforce, youth (3 votes) ➢ Youth activities (3 votes) ➢ Institute tech specialists (3 votes) ➢ Cultural space (2 votes) 032-- ➢ Elder services (2 votes) ➢ RMHS programs (1 vote) ➢ Art /Music space (1 vote) ➢ Website (1 vote) ➢ Safe places for youths — informal and academic clubs ➢ Health programs ➢ Student social services ➢ Parking ➢ Signage for activities ➢ Diversity ➢ Cross generation activities ➢ Measure performance ➢ Grant funding — matching Services not provided todav but should be ➢ Fund innovative ideas toward 2020 (13 votes) ➢ Active economic development (7 votes) ➢ Free full day K (7 votes) ➢ Technology proactive planning (6 votes) ➢ Retain staff (6 votes) ➢ Improve solar incentives — stretch code (3 votes) ➢ RAD (2 votes) ➢ Community policing — funding (1 vote) ➢ Infrastructure planning (1 vote) ➢ Small business Services provided today but getting more funding than they should/ services that should not be funded at all ➢ PVT— PUB partnerships (12 votes) ➢ Collaboration with other organizations (11 votes) ➢ Shift in library programming (10 votes) ➢ Constant pruning activities philosophy (8 votes) ➢ outsource student health and social issues — insurance funded (5 votes) ➢ Plant watering (4 votes) ➢ More grant funding from outside sources (3 votes) ➢ Veterans services — full funding State ➢ Some capital expenses at the margin in projects ➢ Snow plowing e)