HomeMy WebLinkAbout2013-06-18 Board of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN MEETING
JUNE 189 2013
Bonazoli, Arena, Tafova, Ensminger, West LeLacheur
lc) Move that the Board of Selectmen extend the deadline for RKR
Corp. d /b /a Bunratty Tavern at 622 Main Street to be fully
operational to September 14, 2013.
5c) Move that the Board of Selectmen confirm the Volunteer
Appointment Subcommittee's recommendations to the Board of
Selectmen for the appointment and /or reappointment of the
following members to various Boards, Committees and
Commissions for terms beginning July 1, 2013 as listed below:
rosition Appointment Term endin
Animal Control Appeals Com. John Miles 6 -30 -16
Audit Committee 6 -30 -16
Board of Appeals John A. Jarema 6 -30 -16
Board of Cemetery Trustees Ronald Stortz 6 -30 -16
Elise M. Ciregna 6 -30 -16
Board of Health David Singer 6 -30 -16
Board of Registrars Krissandra Holmes 6 -30 -16
Climate Advisory Committee Michele Benson 6 -30 -16
Climate Adv. Com. (Associates) Laurie Ann Sylvia 6 -30 -14
Gina Snyder 6 -30 -14
Commissioners of Trust Funds John Daly 6 -30 -16
Conservation Commission Annika Scanlon 6 -30 -16
Terrence Selle 6 -30 -16 (14)
Jamie Maughan 6 -30 -14 (16)
CPDC Nicholas Safina 6 -30 -16
John Weston 6 -30 -16
CPDC (Associate) George Katsoufis 6 -30 -14
Council on Aging Sally Hoyt
6 -30 -16
Steven Oston
6 -30 -16
Carole Scrima
6 -30 -16
Cultural Council Jacalyn Wallace 6 -30 -16
Custodian of Soldier and Francis Driscoll 6 -30 -14
Sailor Graves
Economic Development Comm.
EDC (Associates)
Meghan Young Tafoya 6 -30 -16
Karl Weld 6 -30 -16
Camille Anthony
6 -30 -14
John Russell
6 -30 -14
Maria Higgins
6 -30 -14
Fall Street Faire Committee Leslie Leahy
6 -30 -16
Sheila Mulroy
6 -30 -16
Denise Benard
6 -30 -14
Historical Commission Robyn Parker 6 -30 -16
Historical Commission (Associate) Nancy Kohl 6 -30 -14
Virginia Adams 6 -30 -14
Housing Authority Kevin Mulvey 6 -30 -18
Human Relation Adv. Com James Cormier 6 -30 -16
Lori Hodin 6 -30 -16
Jacalyn Wallace 6 -30 -16
HRAC (Associate) Camille Anthony 6 -30 -14
North Suburban Ben Tafoya 6 -30 -16
Planning Council
Recreation Committee
Francis Driscoll
Michael Dipietro
Catherine Kaminer
Recreation Committee (Associate) Sean Whalen
6 -30 -16
6 -30 -16
6 -30 -16
6 -30 -14
Town Forest Committee
Town Forest
Committee (Associate)
Thomas Gardiner
6 -30 -16
William Sullivan
6 -30 -16
Louis DeBrigard
6 -30 -14
Trails Committee Terrence Selle 6 -30 -16
David Williams 6 -30 -16
Trails Committee (Associate) John Parsons 6 -30 -14
West Street Historic Everett Blodgett 6 -30 -16
District Commission
Jennifer Driscoll 6-30 -
Kurt Habel 6-30 -
Farrukh Na'mi 6 -30-
5d) Move that the Board of Selectmen reappoint the firm of Brackett
and Lucas as Town Counsel for a term expiring December 31,
2013.
6a) Move that the Board of Selectmen approve the minutes of May 7,
2013 as amended.
8a) Move that the Board of Selectmen approve the Executive Session
minutes of May 7, 2013 as written.
JB JA BT DE MW
Move that the Board of Selectmen adjourn the meeting at _ p.m.
Town Manager's Report
Tuesday, June 18, 2013
Administrative matters
♦ Sale of Real Estate - proceeds go into Sale of Real Estate fund for use for debt service, capital
improvements, or funding unfunded pension liability.
o The Town has closed on the sales of land at 50 Lothrop ($305,000) and two small parcels at
Pearl & Audubon ($14,800 total). Proceeds will be added to the Sale of Real Estate Fund.
o House lot on Pearl /Audubon — three bids opened today, all exceeded the $200,000 minimum.
The bid packets will be evaluated early next week with Town Counsel. Award scheduled for
July 9th BOS meeting.
Town Departments — given three tasks in preparation for BOS longer -term goal setting process:
o June 2013: Comment on and prioritize existing CY13 goals set by BOS last winter (attached);
o August 1St 2013: Submit organizational changes desired to Town Manager for review with BOS
and then November Town Meeting as needed;
o January 1St 2014: Create task lists & ways to measure key tasks. Begin measuring in CY14 in
order to be able to feed into the Selectman's next goal- setting process.
Community Services
♦ Pleasant Street Center — dedication of Great Room is scheduled for the COA's lobster roll dinner on July
18th at 5pm. Please contact Jane Burns before June 26th (942 -6658 or iburns(a-ci. read ing. ma. us ) if you
wish to attend.
♦ Medical Marijuana Treatment Centers — CPDC has reviewed and voted to pass along a request for a Moratorium to
be voted on by TM at STM 2013 to the Selectmen. If the BOS agrees and refers the matter back to CPDC, a Public
Hearing notice will be published (6/24) which starts the moratorium. Further details in tonight's agenda item.
♦ Comprehensive Update of the Zoning By -Law — reviewed by CPDC, further details in tonight's agenda item.
♦ Portland Pie — open for business on Monday June 17th. Applicant was very complimentary on Town's well- organized
approach to planning and permitting process.
♦ Pamplemousse —ABC has approved their liquor license.
♦ Artis Senior Living — Applicant has filed for Site Plan Review, and then will be before the CPDC (6/24). Permitting
has been expedited including coordination with ZBA and ConsCom.
♦ Perfecto's- Pre - Construction Meeting on 5/30/13 (demolition), applicant submittals are pending. A violation notice
will be going out from the Health Director as the applicant did not file for a permit as required under Title V for Septic
Abandonment. This was addressed previously with the General Contractor, however, the applicant and the
demolition sub - contractor took their own course of action.
♦ S. Main Street Roadway DIET — Grant funds awarded, CTPS site visit last month, scope of work received last week.
♦ Retail Visioning and Fagade Improvement Program — next phase by BFSI Committee and EDC.
♦ MF Charles progressing with construction (Building Permit issued last month).
♦ Reading Housing Production Plan - approved by DHCD.
Library
♦ Library Building Committee — OPM contract signed; LBC met last night with STV's Jim Kolb and staff to
begin preparation for two next steps (hire a designer /architect and find temporary space). The key date is
May 2014 from a State Grant perspective, process designed backwards to achieve that goal.
o For the architect search, ad will be submitted today for publication in the Central Register on June
26th with the expectation to have all proposals in by July 18th and a final selection by mid - August.
o Search for temporary office space will be lagged one week, town must follow procurement law and
also request proposals that meet certain criteria. A reminder that the Library Trustees approved a
search for temporary space outside of Reading.
6/18/2013
01
Town Manager's Report
Tuesday, June 18, 2013
Public Safety
♦ Franklin & Main Street- MA DOT immediately responded with two site visits, further news pending.
♦ Ipswich River Rte. 28 bridge repairs — shorter time frame solution possible, decision by late June.
♦ Our consultant has completed counts on Main and Salem, Woburn, Pleasant, and Haven. Report about
two weeks away to see if we can adjust signal timing to move traffic through better.
Public Works
West Street — draft TIP is in 30 day comment period, MPO committee to take final vote at their June 27th
meeting (Town Engineer will be in attendance). Affirmative vote funds the project in FFY 2014 — October
1, 2013. In preparation, FINCOM Reserve Fund transfer request on June 26th to begin some paper work
on land- takings. This should allow construction to begin in the spring 2014.
Road Improvements - Completed
♦ Charles Street (Haverhill St. to Dana Rd.) — Traffic markings to be installed this week
♦ Haverhill Street (Wakefield St. to N. Reading Town Line) — Traffic markings to be installed this week
Roads - In Progress: Due to recent rains, installation of the final layer of pavement will probably not resume
until next week.
♦ Batchelder Road — Roadway reclaimed and binder installed, castings raised
♦ Boswell Road — Roadway reclaimed and binder installed, castings raised
♦ Irving Street — Roadway reclaimed and binder installed, castings raised
♦ Poets Corner: Tennyson Circle, Wadsworth Road, Whittier Road, Tennyson Road, Browning
Terrace — Roadway reclaimed, binder installed and driveway aprons adjusted. Completion is pending the
curb and /or sidewalk betterment question, results so far close to 50/50
♦ Hanscom Ave. (Weston to Hartshorn) - Roadway reclaimed and binder installed, castings being
raised /adjusted this week
♦ Hartshorn Street — Roadway milled, castings being adjusted this week
♦ Longfellow Road — Roadway milled, castings being adjusted this week
♦ Tower Road (Winthrop to Bancroft) — Roadway milled, castings being adjusted this week
♦ Weston Road (Parkview to Bancroft) - Roadway reclaimed and binder installed, castings raised
♦ Winthrop Ave. - partially milled and reclaimed, binder installed, castings being raised /adjusted this week
♦ Howard Street (Summer Ave. to Sigsbee Ave.) — Roadway reclaimed and binder installed; castings
raised
♦ Springvale Road (Overlook Rd. to 300' on Springvale Rd.) — Roadway reclaimed and binder installed;
castings raised
♦ Overlook Road — Roadway milled, castings being adjusted this week
Roads - To be scheduled
Oakland Rd. (after school closes)
Water projects
• Belmont to Ivy cross country — borings this week
♦ Main St. improvements — apply for required state permits by mid -July
Sewer projects
• Howard Street replacement — plan to advertise for bids in July
Charles -Lewis Streets - plan to advertise for bids in August
Upcoming Events:
June 25 — Special Election: US Senate seat
September 8 - Reading Fall Street Faire
6/18/2013 2
Schena, Paula
From: LeLacheur, Bob
Sent: Monday, June 17, 2013 7:48 AM
To: Schena, Paula
Subject: FW: Bunratty Tavern Liquor License
For BOS Tuesday night — please also include a motion extending this liquor license request until September
14th
From: Delios, Jean
Sent: Monday, June 17, 2013 7:38 AM
To: LeLacheur, Bob
Subject: FW: Bunratty Tavern Liquor License
Liquor License Extension Request
Jean J. Delios
Community Services Director /Town Planner
Town of Reading
16 Lowell Street
Reading, MA 01867 -2685
(P) 781 - 942 -6612
(F) 781 - 942 -9071
Town Hall Hours as of Tune 7. 2010 M, W, Th: 7:30 a.m. - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
FRIDAY: CLOSED
j delios@ci.readina.ma.us
www.readingma.gov
http://readingma -
survev.virtualtownhafl.net/survey/sid/de8bdaal6db9e6b4 /
From: eilishhavey aol.com [mailto:eilishhavey(daol.com]
Sent: Saturday, June 15, 2013 12:38 AM
To: Delios, Jean
Subject: Re: Bunratty Tavern Liquor License
Hi Jean,
I wonder if you could forward this request to the new Town Managers office.
We, James & Eilish Havey, owners of The Bunratty Tavern, 622 Main Street, Reading, MA 01867, request an extension
for the Liquor Licence approved to us by the Town of Reading and the ABCC back in February, 2013. At our initial
hearing in front of the Board of Selectmen it was suggested that we probably would require an extension as we were at
the mercy of the work being carried out by the landlord, Haven Properties LLC. It was noted on that night that we would
not have to appear in front of the Board to request this but to go through the Office of the Town Manager.
The building owners have now secured their building permit and an estimated date of late August, early September is
slated for completion. We request that an extension be permitted on our "start" date be extended to accommodate this
461
new expected opening time. We expect to start our interior renovations in approximately 3 weeks and should be
completed by the beginning of September, at which time we will request a final inspection to have the Licence issued.
Yours truly,
James & Eilish Havey
- - - -- Original Message---- -
From: Delios, Jean <jdelios ,- ci.reading.ma.up
To: eilishhavey <eilishhavey0- aol.com>
Sent: Mon, May 20, 2013 4:18 pm
Subject: FW: Bunratty Tavern Liquor License
Hi Eilish
Here is the way to handle the request. Let me know if I can assist further.
Best,
Jean
Jean J. Delios
Community Services Director/Town Planner
Town of Reading
16 Lowell Street
Reading, MA 01867 -2685
(P) 781 - 942 -6612
(F) 781- 942 -9071
Town Hall Hours as of June 7. 2010 M, W, Th: 7:30 a.m. - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
FRIDAY: CLOSED
idelios(d-)ci. reading. ma. us
www.readingma.gov
Please let us know how we are doing by filling out a brief customer service survey at http://readingma-
survev.virtualtownhall. net/survey /sid /de8bdaa l 6db9e6b4/
From: Hechenbleikner, Peter
Sent: Monday, May 20, 2013 4:02 PM
To: Delios, Jean
Cc: Wilson, Jessie; LeLacheur, Bob; Schena, Paula
Subject: RE: Bunratty Tavern Liquor License
She should apply directly to this office, and indicate what amount of extension she is requesting from the date that the
license was approved from the state. By email is ok. We will take it to the Board of Selectmen for approval. She should
indicate the reason that she is requesting the extension. You might be interested in providing background to the Board of
Selectmen when they consider it.
Peter I. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading MA 01867
Please note new Town Hall Hours effective June 7, 2010:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
2 1
Friday: CLOSED
phone: 781-942-9043
fax 781 - 942 -9071
web www.readingma.gov
email town manager(cilci. read ing. ma. us
Please let us know how we are doing -fill out our brief customer service survey at http:Hreadingma-
survev.virtualtownhall. net /survey /sid /19ab55aed08fbc96/
From: Delios, Jean
Sent: Monday, May 20, 2013 9:52 AM
To: Hechenbleikner, Peter
Cc: Wilson, Jessie
Subject: Bunratty Tavern Liquor License
I spoke with Eilish on Friday and she indicated that she would need to apply for an extension on her liquor license. She
thought that the BOS had designated me as having the administrative ability to modify that. I hadn't recalled that, but,
want to verify how best to advise Eilish.
Best,
Jean
Jean J. Delios
Community Services Director/Town Planner
Town of Reading
16 Lowell Street
Reading, MA 01867 -2685
(P) 781- 942 -6612
(F) 781- 942 -9071
Town Hall Hours as of June 7. 2010 M, W, Th: 7:30 a.m. - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
FRIDAY: CLOSED
ideliosa -ci. reading. ma. us
www.readingma.gov
Please let us know how we are doing by filling out a brief customer service survey at http:Hreadingma-
survev.virtualtownhall.net/survev /sid /de8bdaal 6db9e6b4/
3.2.1.6 — Duty to Perform
An applicant for a license to sell liquor on or off premises shall within 45 days of
the issuance of such license commence construction of the licensed premises which shall
be fully operational within 120 days of the issuance of such license, unless otherwise
approved by the Licensing Authority. Thereafter, the licensee will continuously operate
the premises in accordance with the terms and conditions of the license. The closing of
the licensed establishment for seven consecutive calendar days or for more than 20
regular business calendar days during a calendar year shall be deemed to be abandonment
of the license and sufficient grounds for revocation, unless prior approval is granted by
the Licensing Authority. Such revocation shall only be done following a public hearing.
Upon application by the licensee, the Licensing Authority may waive this abandonment
provision in the event of major renovation, destruction by fire or flood or other similar
circumstance.
01
6-C,P� &.5
Town of Reading
16 Lowell Street
Reading, MA 01867 -2685
FAX: (781) 942 -9071
Email: townmanager@ci.reading.ma.us TOWN MANAGER
Website: www. madingma.gov (781) 942 -9043
June 10, 2013
Paul Stedman
District 4 — Acting Highway Director
MassDOT — Highway Division
519 Appleton Street
Arlington, MA 02476
Re: Main Street (Rte. 28) and Franklin Street Intersection
Dear Mr. Stedman,
The Town of Reading respectfully requests that the intersection of Main Street (Rte. 28) and
Franklin Street be studied to consider altering the signals to install a dedicated left tum lane on
Main Street in the northbound direction and to improve pedestrian access to the southeast corner
of the intersection.
Following a review of the previous 5 years of crash data by the Police Department and hearing
the concerns of residents during the Board of Selectman's meeting held 6n June 4, 2013 it is
evident that this intersection has the highest crash rate in the Town and has experienced an
increase during the past two years. Of the 59 accidents which occurred 49 were a result of left
turns.
The Town is hopeful that safety improvements can be made by the re- phasing of the signals
without the need for a full re- construction of the intersection. One suggestion made was to phase
the signals as follows:
Phase #1 - Northbound Main GREEN, southbound Main RED, Franklin St. RED both East and
West
Phase #2 - Northbound Main RED, southbound Main GREEN, Franklin St. RED both East and
West
Phase #3 - Northbound and southbound Main RED, Franklin St. GREEN East and West.
While the above may be oversimplified clearly the Town's objective is to realize a left turn phase
in the northbound direction on Main Street. If traffic volumes permit the Town would not object
to reducing the roadway to one lane in each direction. The lane reduction would provide the
room for the dedicated left turn lanes.
f�
We appreciate the District having Mr. Gomes attend the June 0 meeting to hear the residents'
concerns first hand. Since this meeting last week, two additional accidents have occurred
involving left turns. We appreciate your quick response thus far that has MassDOT Highway
Safety staff already taking traffic counts today, and a plan to have Mr. Gomes on site this
Wednesday. We look forward to the Districts efforts in improving the safety of the intersection.
Sincerely,
ap-�"It
Robert W. LeLacheur, Jr.
Town Manager
cc: Representative Brad Jones
Representative James Dwyer
Senator Katherine Clark
O
Schena, Paula
From: LeLacheur, Bob
Sent: Monday, June 17, 2013 5:59 PM
To: Schena, Paula
Subject: FW: General Comments Main St Signals
For BOS
Robert W. LeLacheur, Jr. CFA
Town Manager
Town of Reading
16 Lowell Street
Reading, MA 01867
townmanaper @ci.readina. ma. us
(P) 781 - 942 -9043
(F) 781 - 942 -9037
www.readinama.gov
Please fill out our brief customer service survey at
http: / /readinema- survey.virtua Itownhall.net /survey /sid /19a b55aedO8fbc96/
Town Hall Hours:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
From: Zambouras, George
Sent: Monday, June 17, 2013 5:55 PM
To: 'Hfilipp123 @aol.com'
Cc: LeLacheur, Bob; Zager, Jeff
Subject: General Comments Main St Signals
Mrs. Filippone,
We are in the process of having a consultant review the timing of the signals in the downtown area. We should have the
results of their study shortly and will implement them as soon as possible.
One misconception of signals typical to multiple sets as we have along Main Street; they are to regulate traffic safety
and are not set so one can flow through with all greens.
All our signals are controlled by sensors in the ground which detect vehicles, this is formation is sent to a computer
which regulates the operation of the signals. Our signals are fully coordinated in the morning which means the computer
regulates the flow through all the lights to eliminate the blockage of intersections. However a computer cannot do all
the work, there are periodic blockages of intersections due to excessive volumes and sometimes bad driving habits.
We'll hope the new timings will approve the area, please be patient.
With Ash and Main this area is complicated with the RR tracks and signalization will most likely not happen. The Town
had considered relocating the end of Ash Street, however that would have required property takings and was not
pursued any further. We'll review the issues intersection and see if any other improvements can occur.
George J. Zambouras, P.E.
Town Engineer
781- 942 -6683
781 - 942- 5441(fax)
Email: gzambouras(a dreadin .ma us
Please note Town Hall Hours
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
3
Schena, Paula
From: LeLacheur, Bob
Sent: Monday, June 17, 2013 8:47 AM
To: Schena, Paula
Subject: FW: General Comments to the Town
Attachments: Attach0. html
For BOS packet
From: Helen Filippone [mailto:Hfilipo123Ca)aol.com]
Sent: Sunday, June 16, 2013 5:16 PM
To: Town Manager
Subject: General Comments to the Town
Request From: Helen Filippone
Email: Hfilippl23 @aol.com
Source IP: 98.110.163.77
Address:
City:
State:
zip:
Phone: 781 - 942 -0544
Organization:
I'd like to address the traffic congestion caused by numerous lights as
drivers try to navigate through the center of Reading. The lights are
not synchronized; and with the lights in close proximity, this sometimes
causes vehicles to clog intersections and nothing moves in that
moment. Can't there be better control with re- timing traffic signals to
eliminate these problems. frequently my family & I have to stop at each
and every red light, making a ride through the square a source of
annoyance. It's rare to get green lights all the way through. We avoid
driving through the square as much as possible, which adversely affects
Reading businesses in the center.
also a potentially dangerous bottleneck happens in the area where
traffic merges from Ash Street to Main by McDonalds
restaurant. Vehicles crisscross from all directions by the railroad
tracks, trying to either access or depart from the gym & grocery stores
out behind Rite Aid Pharmacy. this is complicated by multiple blind
spots due to Adopt -An- Islands at the railroad crossing. I notice many
drivers coming from Market Basket area avoid stopping at the designated
stop sign on Bolton St. (probably due to another stop sign yards away at
Main St. intersection). Drivers heading north from Ash Street towards
1 0(
the square, who have the right of way, are cut off by some drivers
trying to exit Bolton St.
LPPLICATIO:
Name:
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(Last) (First) (Middle)
Address: (0'2 pjrT
113..JUt 12 PM 1: 12
ITTEES /COkki SIGNS
Date: Z
Tel. (Home) a I ^ ` d I
Tel. (Work) ^7 (r, a n �Q
(Is this number listed91
Occupation: # of .years in Reading:
Are you a registered voter in Reading? a -mail address: -!K
Place a number nett to your preferred poeiol) p t o four choices) with #1 being your first priority.
(Attach a resume if available)
Animal Control Appeals Committee
Aquatics Advisory Board
Audit Committee
Board of Appeals
Board of Cemetery' Trustees
Board of Health
Board of Registrars
Bylaw Committee
Celebration Committee
Cities for Climate Protection
Commissioner of Trust Funds
Community Planning & Development Comm.
Conservation Commission
Constable
Contributory Retirement Board
Council on Aging
Cultural Council
Custodian of Soldiers' & Sailors'.Graves
Economic Development Committee
Finance Committee
Historical Commission
Housing Authority
Human Relations Advisory Committee
Land Bank Committee
MBTA Advisory Committee
Metropolitan Area Planning Council
Mystic Valley Elder Services
RCTV Board of Directors
Recreation Committee
RMLD Citizens Advisory Board
Telecommunications and 'Technology
Mvisory Committee
own_ Forest Committee
Trails Committee
West Street Historic District Commission
Other
Please outline relevant experience for the position(s) sought:
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Name: t74 1 �j 1'S &,-(— [— f
(Last) (First) (Middle)
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READIXGiJUSS.
Date: U-
Tel (Home) d O�
Tel. (Work) g l 3 SGt 4 d 3
(Is this number listen ?)_ &-g
# of years in Reading: t{O
Are you a registered voter in Reading ?_ e -mail address:
Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority.
(Attach a resume if available.)
Animal Control Appeals Committee
Aquatics Advisory Board
Audit Committee
Board of Appeals
— Board . of Cemetery Trustees
Board of Health
Board of Registrars
Bylaw Committee
Celebration Committee
Cities for Climate Protection .
Commissioner of Trust Funds
Community Planning & Development Comm.
Conservation Commission
Constable
Contributory Retirement Board
Council on Aging
Cultural Council
Custodian of Soldiers' & Sailors' Graves
Economic Development Committee
Finance Committee
Historical Commission
Housing Authority
Human Relations Advisory Committee
Land Bank Committee
MBTA Advisory Committee
Metropolitan Area Planning Council
Mystic Valley Elder Services
Recreation. Committee
RMLD Citizens Advisory Board
Telecommunications and Technology
Advisory Committee.
Town Forest Committee
Trails Committee
West Street Historic District Commission
Other
Please outline relevant experience Pr the position(s) sought: ,
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7013 JUN 12 pH 1: 4 b
Town of Reading, MA
Application for Appointment to Boards /Committees /Commissions
Name:_Najmi Farrukh Salahudin Date: June 12, 2013.
(Last) (First) (Middle)
Address: 65 Marla Ln. Reading MA 01867
Occupation:—Software Engineer
Tel. (Home)_781- 942 -7277_
Tel. (Work)_781-497 -0034_
(Is. this number listed ?) Yes
# of years in Reading: 23
Are you a registered voter in Reading? Yes_ e-mail address: farrukh.najm @gmail.com_
Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority.
_Animal Control Appeals Committee
_Audit Committee
Board of Appeals
Board of Cemetery Trustees
_Board of Health
Board of Registrars
Bylaw Committee
_Celebration Committee
Climate Advisory Committee
_Commissioner of Trust Funds
Community Planning & Development Comm.
Conservation Commission
Constable
_Contributory Retirement Board
^Council on Aging
_Cultural Council
_ Custodian of Soldiers' & Sailors' Graves
Economic:Development Committee
_Fall Street Faire Committee
_Finance Committee
_Historical Commission .
Housing Authority
_Human Relations Advisory Committee
MBTA Advisory Board
_Metropolitan Area Planning Council
Mystic Valley Elder Services
RCTV Board of Directors
_ Recreation Committee
RMLD Citizens Advisory Board
X Town Forest Committee
_ Trails Committee
— West Street Historic District Commission
_ Ad Hoc Committee
Other
Please outline relevant experience for the position(s) sought: (feel free to attach a resume or other
statement of interest/qualif cations)
I am an avid user and lover of the town forest. I go there nearly every day. I am committed to preserving
its resources for future. generations. I am committed to preserving natural resources and the environment. I
am a Software Engineer by professional with a strong background in geospatial information management
which may have potential in helping track and .manage the state and use of Town Forest resources. I like
to solve tough problems collaboratively and work well in diverse team situations. I like to know my
neighbors and fellow town folks well. I am an avid,walker and know many people: through my walks.
Revised 4 -10 -12
FSMA* N#W
65 Mada Lane
Reading, MA 01867
Email: WdffigdWftWRMCOM
B1og: bb _-coraUggffarrukhMeed
Unkedn: mrWham
Tdephone: 781- 497 -0034
Fam,�kh Nqi I
A seasoned technology professional who cultivates agile software teams, innovation and pragmatic
involvement in open standards. A results- oriented leader with a track- record of leading teams to
predictably and efficiently deliver high quality products and services with a keen sensitivity to
customer needs.
Professional Experience
Founder, CTO: Wellfleet Software, August 2006 — todate
• Defined business plan and product strategy around registry and repository products, services
and solutions resulting in WelIGEO RegRej2 product
• Identified Geospatial Information Management as niche focused on Aviation Weather domain
• Led We11GEO RegRea product development through research, development, road map
definition, release planning, marketing, sales, deployment, consulting and support phases for 10
releases over 4 years resulting in successfull adoption at major government, business and
research entities
Selected emerging technologies, standards that added competitive advantage and business value
• Institutionalized Agile Development practices resulting in shorter release cycles and reduction
Of post- release defects with Total Containment Effectiveness (TCE) of 87%
Sun Microsystems, February 1999 — July 2006
• Principal Architect: Sun Service Registry product,. January 2004 — July 2006
Defined a new Service Registry product targeting emerging SOA market
Leveraged ebX UL RegRep standard and freebAAE Registry open source project
Led international cross- functional team to deliver product to key customers
Mentored team members on new technologies, standards and. career. development
o Improved software quality through agile methodologies and unit / functional test automation
• XML Standards Architect: Sun Microsystems, Jun 2000 — Jul 2006 (see Standards Experience)
• Staff Engineer: Sun Microsystems, JMS *Reference Implementation, Feb 1999 —Jun 2000
Designed and implemented JMS Reference Implementation and demo applications
Contributed to JMS and J2EE (Iater Java EE) specifications
Hewlett Packard, Yebruary 1985 — February 1999
• Chief Technologist: HP Medical Clinical Information Systems Division: Jan 1.998 —'Feb 1999
Led the largest Java project of the time at HP implementing a clinical information system
Led the successful migration of CareVue product from C++ to Java
• Project Lead: HP Medical Clinical Information Systems Division, January 1990 — January 1998
0 Created Configurable Forms, an innovative and unique application that allowed hospitals to
replace paper forms with electronic database.wired form applications
Led small team to develop and maintain an object database and a Printing toolkit
• CAD Engineer: Hewlett Packard Laboratories, February 1985 - January 1990
�7
n
U Created innovative'CAD software for VLSI design, layout and verification that replaced
labor- intensive, error -prone tasks with highly accurate and efficient automated solutions
CAD Engineer: Signetics Corporation, 1983 — 1985
• . Created software tools to automate VLSI design verification
Open Standards Experience
Editor, Co- chair: OASIS ebXML Registry TC, June 2000 — todate
• Led global multi - organizational team in the development of several versions of ebXML RegRep
core and profile specifications and delivered them as standards approved by OASIS and ISO
• Evangelized ebXML RegRep standard at numerous conferences and forums
Member: -Open Geospatial Consortium, 2007 — 2012
• Key contributer to ebRIM Profile of CS.W within the OGC Catalog WG
• Promoted leverage of ebXML RegRep standard within OGC specifications
Specification Lead: Java Community Process (JCP), January 2001— August 2.006
• Led cross- industry expert group to define Java API for XML Registries (J R 931* specification
Open Source Experience
• Developer: Rome Certeorem, September 2011- todate
C Key contributer to leading edge PubSubHubBub (publish/subscribe messaging) solution for
ATOM feeds
• Project Lead: SunXACML, June 2010 - todate
Leading distributed team in development of an open source security solution providing Role
and Attribute based Access Control. and Authorization using the OASIS XACML standard
• Co- founder: freebXML.org open source software consortium, February 2002 - May 2009
Created world -wide consortium for royalty -free open source ebXML software development
in partnership with Hong Kong University
• Founder, Lead Architect: free-bXML Regis y open source project June 2000 - May 2009
C Led global team to design and deliver open source freebXML Registry software project
Helped global user community deploy software within a broad range of industry / solutions
Recruited and cultivated distributed dev team, meritored them on project architecture, code
base and assigned tasks while balancing availability, skills and individual preference
�SG�2
Special Skills
• Requirements / architectural definition and review, project management
• Information modeling using UML, XML Schema, Ontologies, Relational Schema
• XML Standards - ebXML RegRep, XACML, WS- Security
• Geospatial standards - OGC Catalog, ISO 19115, 19115, 19139
• Semantic standards and technologies: RDF, RDFS, OWL, Ontology modeling
• XML - XML Schema design, JAXB bindings, Binary XML, JAXP, XSLT
• Web Services - SOAP and REST services using WSDL, WADL
• Java Persistence - Hilmate
Ilibernate- spatial
• Search - hibernate - search, Apache Solr
• XML Persistence - H=rJAXB
• Spring framework
• Java GUI - Swing, Java Webstart
• Web development - AJAX, OpenSearch, PubSubHubBub, ATOM • ATOM Pub
• Build automation using Apache Maven, test automation using TestN and junit
• Android client and server side development
Patents
•
7.020.654
Methods and apparatus
for indexing content
• 7.007.088
Method and apparatus
for providing an E- business
audit trail in
a distributed
computing_
stem
• 6,959.340
C� gystgem
Platform independent
business to business messen
er in an enterprise
computer
• 6.753.889
Platform independent
business to business messenger
adapter
generation tool
• 6.687.848
Techniques for
preventing information loss in a business
to business
message in an
enterprise computer system
Expository Works
• Policy Control Profiles with GRA and NIEM, IRS Institute July 2012
• Interview on DASIS ebXML, Re ittry standard — April 2006
• ebXML Registry v 3.0 OASIS Standard, OASIS 2005 —[pdd [audio
Effective SOA.Deployment Using an SOA Registry Repository: A Practical Guide, Sep 2005
• XML Europe 2004 Conference, Amsterdam - Web Content Management Using OASIS
ebXML Registry
• XML 2003 Conference, Philadelphia — Epidemic Management Using OASIS ebXML UBL and
XACML Standards.
• XML Europe 2003 Conference, London. — ebxmlrr• An Open Source Implementation of OASIS
ebXML Registry Standard
eGov Conference 2002; Washington DC — ebxmlrr• An Open Source ebXML Registry for a ov
• Hong Kong University, eBusiness Conference 2002 — Keynote speaker
Education
• MSCS, Santa Clara University, Santa Clara CA, 1989
• BSEE / CS, Tufts University, Medford MA, 1983
June 17, 2013
Reading Board of Selectmen
c/o Bob LeLacheur
Town Manager
16 Lowell Street
Reading, MA 01867
RE: Economic Development Committee (EDC) Voting Member Applicants
Karl Weld & Maria Higgins
On behalf of the EDC it is my pleasure to recommend both Karl Weld and Maria Higgins as Voting
members to the Economic Development Committee. Both Karl and Maria have been serving on the EDC
as Associate members and continue to impress us with their contributions.
Thank you for your consideration of this both these excellent candidates
Best Regards,
Sheila
Sheila Clarke
Chair, Economic Development Committee
Town of Reading
16 Lowell Street
Reading MA 01867
RECEvRg
TOWN CLERK
EAD1NGy
MASS-
7a13 mki —q A
Office of the Town Clerk fax: 781 - 942 -9070
781 - 942 -9050 website: www.readingma.gov
MEMORANDUM
TO: Francis P Driscoll
7 Ordway Terrace
Reading, MA 01867
FROM: Peter I Hechenbleikner
DATE: May 6, 2013
RE: Reappointment to Custodian of Soldier and Sailor Graves
Our records indicate that your term of office on the above Board, Committee or Commission will expire on
June 30, 2013.
The Board of Selectmen's policy provides that:
1. All incumbents for terms that are expiring will be sent this questionnaire regarding their desire for
reappointment. This form must be returned to the Town Clerk's Office by May 16, 2013.
2. All positions which are vacant or with terms expiring will be posted, including those where the
incumbent desires reappointment.
3. Incumbents will not be required to fill out new citizen volunteer forms. The Board requests that all
incumbents be available for an interview, or if you are not available, that you submit a written
statement outlining your experience and your interest in being re- appointed.
Please indicate below whether or not you desire reappointment to this position, and return this signed
form to the Town Clerk's Office by May 16, 2013. If we do 'not hear from you by this date, we will assume
that you do not wish to be re- appointed.
I wish to be considered for reappointment.
I do not wish to be considered for reappointment.
Signature Date
cc: Committee Chairman
Town of Reading
16 Lowell Street
Reading MA 01867
Office of the Town Clerk fax: 781 - 942 -9070
781 - 942 -9050 website: www.readingma.gov
MEMORANDUM
TO: Camille W Anthony
26 Orchard Park Drive
Reading, MA 01867
FROM: Peter I Hechenbleikner
DATE: May 6, 2013
RE: Reappointment to Audit Committee
Our records indicate that your term of office on the above Board, Committee or Commission will expire on
June 30, 2013.
The Board of Selectmen's policy provides that:
1. All incumbents for terms that are expiring will be sent this questionnaire regarding their desire for
reappointment. This form must be returned to the Town Clerk's Office by May 16, 2013.
2. All positions which are vacant or with terms expiring will be posted, including those where the
incumbent desires reappointment.
3. Incumbents will not be required to fill out new citizen volunteer forms. The Board requests that all
incumbents be available for an interview, or if you are not available, that you submit a written
statement outlining your experience and your interest in being re- appointed.
Please indicate below whether or not you desire reappointment to this position, and return this signed
form to the Town Clerk's Office by May 16, 2013. If we do not hear from you by this date, we will assume
that you do not wish to be re- appointed.
I wish to be considered for reappointment.
4,1"f I do not wish to be considered for reappointment.
cc: Committee Chairman
�v�
at
SELECTMEN'S LL4ISONASSIGNMENTS — FY13
Accounting Department
West
Community Services Department
➢ Board of Appeals
Tafo a
➢ Cities for Climate Protection Program Committee
Ensminger
➢ Community Planning and Development Commission / MAPC
Tafo a
➢ Conservation Commission
Arena
➢ Economic Development Committee
Arena
➢ Fall Street Faire Committee
Tafo a
➢ Historical Commission
Ensmin er
➢ Board of Health
Tafo a
➢ Constable
Ensmin er
➢ Council on Aging / Mystic Valley Elder Services
Arena
Finance Department
➢ Board of Registrars
West
➢ Trust Fund Commissioners
West
➢ Board of Assessors
Ensminger
➢ Finance Committee
Arena
Housing Authority
Bonazoli
Library Department
Tafoya
➢ Cultural Council
Department of Public Safety
Ensminger
➢ Human Relations Advisory Committee
➢ Police Department
➢ Fire Department
Department of Public Works
Bonazoli
➢ Board of Cemetery Trustees
➢ MWRA
➢ Trails Committee
➢ Town Forest Committee
➢ Recreation Committee
Reading Municipal Light Department
West
School Department
Arena
VASC — volunteer appointment sub - committee
Arena /
Ensminger
IRCASA
Bonazoli
0
Overview — one approach
r-iow utn wa mtoat rti cu;r rogres?
Quantifiable
Consistent -"
Realistic
Goals
Achievable
'
Rules and guidelines _ _ Strategic Mans:
What do they contain.
Diversification t L-.-#_ _
Growth Examples 1:4
Strategies
Acquisition ;
Use SWOT analysis to identify
SOURCE: NOVAMIND.COM
V Where are +fie qa ngg?
Si B
Vision rket share
uct mix
Products or services
Customers or beneficianes
Market niche
:y 7, t;e. co rd?
Making a difference
Vi'n at do W,, p4r,
Results
" Expectations
AIM
j K31
Requirements
Objectives Growth
Profitability
Examples Technology
Olfereings
Markets
0
Reading Massachusetts
A Community
o!f Excellence
Town of Reading Mission
The Town of Reading strives for excellence in all its services — from
education to government — and seeks to enhance and enrich the
social, intellectual, and leisure life of the community.
Municipal Governmen
U)510A
In support of the Town of Reading Mission, Reading Municipal
Government will:
• help residents identify with their community by supporting
volunteerism and civic engagement,
• create opportunities for public discourse about community
issues and encourage citizen participation in planning and
decision - making
• commit itself to community- responsive services that incorporate
best practices and a strong orientation to customer service
• support open and transparent government with convenient
avenues for communication and access
• enhance the integrity and livability of its many fine
neighborhoods by supporting community initiatives for
preservation and improvements
• uphold the character of Reading by actively encouraging efforts
to document and preserve the history of the community, its
historic buildings and areas, and prized open spaces.
• embrace diversity by striving to provide varied housing choices
and diversifying the municipal workforce by recruiting, hiring,
and promoting persons of all backgrounds and races
• enhance the social, civic, and intellectual life of residents by
offering a broad range of services and programs
0
Values
The municipal government of the Town of Reading will be guided by
the following values:
Integrity and Transparency
• Reading municipal government and its employees and officials
will be guided by the highest standards of ethics and integrity.
• Municipal business will be conducted in an open manner with
opportunities for public discussion and input into decisions.
• The community will be kept informed with open communication.
• All official business will be conducted in a civil, professional,
and mutually respectful manner.
Excellence
• Excellence will be the standard for all municipal services, with
continuous review and evaluation of best practices,
incorporating new methods and technologies, striving for
efficiency and cost effectiveness.
• Reading municipal government will make decisions based on
careful planning consistent with town -wide goals.
Diversity
• Municipal government will encourage diversity and respect for
differences in the conduct of its business and in recruiting and
hiring personnel and in providing enrichment opportunities for
the community.
Community
The following are values that the community holds in high regards:
• Social, Environmental, and Financial Sustainability
• Tolerance, Civility and Cultural Diversity
• Volunteerism and Civic Engagement
• Historic Preservation and Open Space
• Recreational, Cultural, and Educational Opportunities
9
Town Manager's overview on Goals process
New measurement period to be fiscal year based - July 2013 through June 2014;
New goals will be set jointly by BOS and TM in June of each year for the following fiscal
year;
Typical review of Town Manger will be moved to October so a full discussion of the prior
FY goals may be considered in terms of any TM contract renewal;
There are too many goals, and a few of them look like tasks that need to be repeated
regardless of how well they are accomplished;
A big focus of past goals has been new efforts or changes. Full consideration of all
operations should include activities that do not change, but should be measured and
reported on;
Please see the enclosed spreadsheet summarizing my view and the Department Heads
views on the current CY13 goals.
Town Manager's request to all Town Department Heads
A) Objective/Project: Review current CY13 goals and at a minimum comment on and
prioritize the ones affecting your department. Feel free to suggest new goals that
are not listed — due June 17th.
Note the Library Director is exempt from this request because of the building project, but is very
interested and committed to participate in this overall process.
B) Objective/Project: Design optimal xxx department, regardless of current set -up or
specific personnel, by August 1, 2013. Describe transition plan from current status
to such an optimal model, including specific personnel.
Depending on the changes suggested approval from the Town Manager (job descriptions),
Board of Selectmen (position classification) and Town Meeting (funding changes) will be
needed. Changes may require multiple steps over a period of time.
C) Objective/Project. Create lists of routine tasks the department/division does each
year. Design specific quantitative measures to evaluate these tasks on either a
quarterly or monthly basis. Plan on implementing these measurements on
January 1, 2014 to be able to feed into the Selectman's goal - setting process
during the summer of 2014.
This process will feed off of previous national and local efforts to gather and compare data. The
objective would be first to compare progress internally over time; next to our typical peer
communities; next to the entire Commonwealth; and ultimately to other US communities that
may face very different constraints but still present valuable learning opportunities for Reading.
0
New FY14 Suggested Goals — not previously listed, and not in any priority order:
Police Chief:
1) Develop & implement new roles and responsibilities for Assistant Town Manager
position. Hire for the position;
2) Review organizational structure of the various departments for potential efficiencies;
DPW Director:
1) Review Engineering division current staffing /facility with eye towards improved
efficiencies;
2) Continue aggressive "succession planning" program, including components of
increase outside training and formal mentoring;
3) Review current Supervisory structure and develop potential reorganization based on
projected changes in personnel due to retirements over next few years;
4) Complete FY14 Town -wide road and sidewalk improvement program;
5) Complete all other projected capital programs as funded in FY14 including
parks /recreation, sewer, drainage, etc...
Community Services Director/Town Planner:
1) Review standard BCC operating procedure and current changes such as Open
Meeting law;
2) Electronic devices to support all electronic packets and materials. Improve efficiency
& sustainability;
3) Expand public /private partnerships: create win /win with existing and future
community partners. Avoid duplication, save money and improve service by
partnering.
Housing Services Coordinator
Service Clubs (Rotary, Lions, etc..) — Gateway signage
COA, EDC and others with funding sources to support programming (eg. BFSI
through revenue from FSF);
4) Promote healthy eating. Include reminders of area Farmers Markets in addition to
Reading. Work with food establishments on menu options that are healthy;
5) Complete Housing Production Plan provides roadmap to meet affordable housing
goals. Track & implement as outlines. Pursue one -year reprieve if possible.
6) Implement other plans including Master Plan, OSRP, Leap
7) Maximize web -based information — FAQs and easy to follow guides to assist with
customer service and improve customer's information;
`5�
Town Accountant:
1) Transition OPEB investment funds to PRIT or other qualified institution;
2) Develop a Fund Balance policy in accordance with GASB 54;
Town Manager:
1) Conduct process of seeking out organizational changes as described above in B).
Town Manager has a completed set that will be compared and discussed with staff
and finalized for a presentation to the BOS in early fall. Because of phased
implementation that is expected, scope of BOS presentation is to be determined.
Presentations to Finance Committee and November 2013 Town Meeting if FY14
budgets need to be changed;
2) Conduct task list process as described above in C), and begin measuring important
areas;
3) Conduct a Retreat with the BOS and Town Department Heads — timing and topics
TBA, but both sides have expressed a high amount of interest;
4) Discuss with BOS the need for broad BCC meetings to convey information and
expectations. As needed, give further direction to specific BCCs. For example, the
EDC seeks input as to their long -term mission in the community.
5) Strengthen the communications process with external customers. First inventory all
forms of current external communication; then obtain feedback from the Community
as to desired information & method of delivery.
6) Conduct specific feedback exercises with our business community. This should
range from those new to Town that have gone through a permitting process to those
that have been established for years and have valuable insights. Work with BCCs
and local businesses through the RNR Chamber of Commerce and other
organizations to solicit suggestions;
7) Formalize Assessment agreement in time for November Town Meetings in Reading
and Wakefield. This will involve joint meetings with the Boards of Assessors, with
and without Town Management. Formalize Veteran's agreement with Melrose,
Wakefield and Saugus. The district was not ready to take on Reading in FY13
because of existing workload. Seek out other sustainable regional arrangements,
first with neighboring communities.
8) Manage the Library building project: directing needed resources to keep the .project
on schedule; involve the CPDC at the appropriate time to conduct oversight which
will include neighborhood meetings; work with the Superintendent of Schools to
ensure we have sufficient resources from the Facilities department at all times.
9
( L L(5 a_,, D
7 OPEB
Asset Mgmt 8 Buildings
Cem garage
Library
DPW site
high' high
high 11 high
high',' high
high 'high
high',', high
high high
high high #1 high
high #2 ,
.high. - _-
high #2
Killam schools
-~ K /pre -K space schools,
Downtown 11 low f low low
9 Water Plan high', high high high #3
CS
11 B Meadow high!( med #10
- - +r - -
12 West St. high high #4
- -T
Town'',
Dept Head
Police
Fire
DPW Dir. /Tn
Library Town
CY13 Goals
Manager
Composite
Chief
Chief
Director ',Planner
'Director 'Acct.
19 USPO parking,:
high
- 20 Signs comply task,
_
high
-
21Pro Maint task�il
p
- - - --
task task 'high.
tied up
- - - _
high I high high
23 -Ash ST props high'
high high high -
24-CO ution
-- p o ow
', - - low- _ high
25 shade tree MP
i with bldg
Human 1 next TM
complete
28 Natl cust Svc Iowa low
29 Web site high ' high high high
Operations 30 L &P system high high high high
31 CIC grants high high high
project
Resources 2 BCC train
high,
high
high
high
high
- - - -- f - -
3 Union Neg.
task'l,
task
task
38 Traffic R &R high
Finance 4 Grants
task l;
task
task
high
high
5 Sell land
high
6 Revenue
task task
7 OPEB
Asset Mgmt 8 Buildings
Cem garage
Library
DPW site
high' high
high 11 high
high',' high
high 'high
high',', high
high high
high high #1 high
high #2 ,
.high. - _-
high #2
Killam schools
-~ K /pre -K space schools,
Downtown 11 low f low low
9 Water Plan high', high high high #3
10 Youth Ctr discuss'' low
11 B Meadow high!( med #10
- - +r - -
12 West St. high high #4
- -T
13, Bandstand -- -low low low low
Health 14 Regl DispatchT --
- -- _ - - -
- -- - - --
& Safety 15 Hlth Cmmty
high
Community 16 Afford Hsg I high
high high high
Development 17 PTT improve Ihigh
high high
18 Bike /Ped
-
high
19 USPO parking,:
high
- 20 Signs comply task,
_
high
-
21Pro Maint task�il
p
- - - --
task task 'high.
_ - ,
22,5 Main signs
g
- - - _
high I high high
23 -Ash ST props high'
high high high -
24-CO ution
-- p o ow
', - - low- _ high
25 shade tree MP
high
Services 26'CustSvc done,high high (high
27 Lib policies discuss"
28 Natl cust Svc Iowa low
29 Web site high ' high high high
Operations 30 L &P system high high high high
31 CIC grants high high high
32 Regionalize high ',high high high
� -- - - -
- - - - , g -- -.
33 Tech trainin g hi h hi h g high high high
34 CPM 101 change change change low
Policy 35 Zoning Bylaws high
high
high done /high
36' Fac. naming
- - - - -- T - - -
- - - -- f - -
- T
high
-
37 Cmmn Policy high
high
- - - -
38 Traffic R &R high
op
2013 Town Manager's Goals and-Action Plan
Town of Reading MA
Human Resources/Personnel
The him= eapital of the community is the major resource
that is neoessery to achieve the provision of services to the
pommunity. This human capital includes employees,
offioiels, members * of Boards, Committees and
Commissions, and the human capital of the community as a
whole, Human capital is to be supported and respected by
the Town.
new Town Manager i'ePkcing the current Town MwmW who is roUft
e�bedve
1-13:
2. Work vdth the Board of Madmen to 44amine whether or not to continue B/GC ChWdVice Chair training.
. Begin the pmesa of negotiating successor Collective Bargaining Agreements with aU WON for' datos
effective July 1, 2014
hFv �
5/30/2013
2013 Town Manager's Goals Ana Acuvu
Town of Reading MA
6.
7.
Fin.+ - pCe
cost reduction,
Reading will continue to evaluate revenue sources, service and
other methods of providing
regionalization of services, goal of maintaining long term fiscal
level of services the
providing a level of service that the
stability of the communtty p
community can sustain.
funding to support operating and capital or other on cp
e time aens0s•
Apply for outside resources received royal from Town � wee
Implement to a conclusion in the Salo of Estate used for Capital lmpm
from which will then be P
or unfunded pension liability..
IL - Sale of land — Pearl Street
b. Sale of land — LDthrop Ron
C. UWsale of Oakland-Road. following potential revenue raising activities:
AS opportunities arises, implement
d. Additional 0011 sites on d' g of tl
. val of a staff developed OPEB funding mechanism including g mg
Seek FINCOM appro
liability at a level that the community can afford.
5/30/2013
2
pig
�
vy
Asset Management '
Raft Will strive to maintain and improve the current
a W desired capital assets of the community through long
tern= capital plaiining.ina fiscally.prudent manner. Where
resources for major projects are not available within
available resources, and grants. and outside resources are.
also not adequate to cover the cost of the project, the
community may be asked to support such improvements
dvough additional temporary taxes.
8. Continue established-efforts to. implement high priority municipal building prbjeots:
a. Cemaoery Garage
b. Library — implement project
c. DPW site Including improved vehicle maintenance layout, opezOonal improves, and
aesthetics enhancemeruts
d. Killam School project to include HC access, fire protection, energy, and administrative space.
e. Full Day Kinda u ten projed .
f.• bowntown Streatscepe Phase 2
9 Begin the first phase of implementation of the Water Distribution Master Plan
Work with the MWRA on
a. The impleamet6don of the redundant water supply pr9ject
b. Enhancing/maimsining water quality '
c. Water storage
�0. As -part of the community's focus on substance abuse preventlon, evaluate the need for and viability of a
youth center probably focused on Middle School youth
11. Develop and evaluate schematic designs for the Birch Meadow pavilion, including a mik 43f storage, food
ser AM restrooms, and picnicking. Include a management plda for daoh of I tba.clements. Develop a lost
estimate.: / L
t.�12. Continue to work towards fimding for the West Street project.
Implement the design and construction of a downtown bandstand:. .
AAA. A
2013 Town Manager's Goals and Action Flan
Town of Reading MA
Health and Safety_
Reading will continue to focus on strong public health and public
'safety services, with a goal of making the community one of the
healthiest and safest communities in suburban Boston.
14. Complete or abwdon efforts to regionalize of Public Safety Dispatch;
15. Focus Public Health, Schopl, Substance Abuse, and other resources on a Healthy Community •model with an
initial focus on obesity prevention as one of the major health crises facing our country. Find ways to
encourage wddng; cycling, and other activities. flew- efforts may involve many dep umIts, with efforts
led by the Health Division.
f'o � rim �ic�eszc�o�
4
• 5/30/2013
0
Town Manager's Goals and Action Plan
Town of Reading MA
Community Development / Sustainability
Routing has worked to maintain the character of the
oommunity, while making planned and deliberate
improvements to the Town.. Major efforts have been led by the
Board of Selectmen, the CPDC, the Economic Development
Committee, and the Climate Protection Committee.
°rs
6, Continuo progress towards meeting and maintaining the level of 1090 of housing units (as ro-defined by die
2010 federal census) as affordable. This goal may be met through development of the
L Mawr property
b. Peter Sanborn Place expansion;
o. Additional units in downtown as feasible, including expansion o flha OR zoning to the remainder
of the area in downtown zonal for Business B.
d. Additional oppoihmities for` partnering with property owners for LIP projects as approprkate —
Noah Main Street site
17. hnplernent high priority parlxing and alternative transportation rocommendetions for. Parking, Traft and
Transportatiod improvements:
e. sharing of private parking spaces pursuant to the anew bylaw;
f. identify opportunities to -wgxmd parking supply;
g. bike routes throughout town '
18. Determine a funding source and develop a bicyclelpedestrian plan
19. Work to determine the 'optimal future of the USPO site, now that the Postal Service has determined to move
all but the retail elements of the operation out of the comfmunity.
20. Continuo sign enforcement efforts within recent. constraints as determined by-Town Counsels with a goal to
bring t non - conforming signs into compliance
t=M n enforcement of new Property Maintenance bylaw —J;41- a e
22. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation)
Develop an action plan for reuse and/or redevelopment of *6 'properties bead the RN LD in the Aim) boundedby Ash'Shve4 the RR.tracks, and Pond View Drive
n to work with Town, School, Facilities, and Light Departzaents to moat SuSainability goals for CO
t'(�;' on, anti - idling, PV solar oollectors on.municipal property, eto. .
25. Evaluatq the creation of a Master Plan for public shade trees in the coinmunity to include policies and criteria
on priorities for removal aW raptaftment, a shade tree invohtorgi. and 'other elements.
2013 Town Manager's Goals and Action .Plan
Town of Reading MA
Services
Reading will continue to provide municipal seiviees in as
cost effective, efficient, and customer service friendly
manner as possible: Where reasonable a' self service
4lement to Town services will be available for those who
choose to use it
l and voluhteers on the customer service policy; continue to measure customer satisfaction;
?jiPd=rand= mmend changes to regulations that do not meet customer service goals, or that will make
them easier for customers to understand and use. - %
27. In the ' Ia'brary, (1) review policies and procedures pertaining to public service and identify areas for
impro. (2) continue staff training in communication skills and provide commumieation tools for staff
to use in diverse situations; (3)' apply for LSTA Customer Service grant to overcome the 'Wgital.divide by
training •all staff to offer basie. skills, instructions when appropriate for public uac of digital devices and
emerging technologies. (4) Identify learning opportunities and resources and develop staff. skills to create a
,marketing / communications plan that . will raise library's visibility, especially among people who don't
currently we the library on a regular basis, and during a time of lower visibility in a temporary location.
- bonsiderp.ticipating. in a local version of the National Customer Service Survey, with the anticipation that
-- *e=mmunity patrticipate on an every other year basis to measure Reading's customer needs, and to measure
Reading's Customer Service satisfaction compared to other peer communities nationally.
' 29. Improve tha Town web site, providing expanded electronic customer interaction with the Town,.
�u Oa 4 �` {�-�- ``� °� � jut is
6
5/30/2013
,l AWN
I OkIp
2013 Town Manager's GQals and Action Plan
Towo of Reading MA
r
Ouerations
Reading will contique to Provide as full a range of municipal services
that meet commupity needs and desires as resources allow.
30. My implement permits and licensing system, including customer self service -
31. Apply for Amding from the Community Innovation CMU mga Grant and/or other mum to enhance
community services.
32, Expand regional seryices as appropriate .
•
Veterans-Services
32. Expand the itOCOrds Managanent efforts including providing records to the public via the vmb site.
13. Conduct toOmolbgy training for staff
the.CpM 101 (Coni*hendr Performance, Measurt) program for anothor cycle in FY 20149
C_1-4 nue,
and them ovaluate continued participation considering usefulness of information and effort required.
NIAMA,1 9
2W Town Manager's Goals and action Plan
Town of Reading MA'
QGlilva�+ - -a 13sues ftOu�''h
Reading will continue to address lification of
development, modification, improvement, and situp
and Selectmen's policies. " As a general rule,
bylaws, regulations,
the regulations the better. Additionally,
the fewer and situp be used to memorialize current and
Selectmen's policies may provide an historical record
proposed administrative practices to
and direction for the community in the future.
a work plan for compreh�ive review and revision of the Zoning BY '
5. Develop Ong sites in the community. vies of social media as p� of the
6. Establish a policy on naming of facilities' e t include policies on the use
communications policy for the town.
?. Establish a comet Cate with its residents and others• Regulations.
Town's efforts to comet ��te of the Traffic Rules and Re8u1�'
;g, Complete the review and
5/3012013
L �
d
LeLacheur, Bob
From:
Burns, Greg
Sent:
Thursday, June 13, 2013 2:53 PM
To:
LeLacheur, Bob
Subject:
Goals
Attachments:
Department Head Goals 2013.pdf
M.
I reviewed the go d out today at the Department Head meeting. There are too many goals and
objectives. I (!jighlighted t goals and objectives I thought were achievable.
This morning before we left the meeting we were all discussing technology and the need for training to fully
implement the capabilities of the technology we have. I think this should be a top priority. I think we should
discuss providing staff training in the basic Microsoft Office package, MUNIS, Laser Fish and View Permit. If
we can increase our staff's use and capability on these areas we will hopefully increase productivity and
accuracy.
Let me know if you want me to provide anything else.
Greg
Chief Gregory J. Burns
Reading Fire Department
757 Main Street
Reading, NI LN 01867
(1') 781.944.3132
(F) 781.942.9114
www. readingma. nov
Please let us know how we are doing -fill out our brief customer service survey at: http://readingma-
survey.virtualtownhall. net /survey /sid /19ab55aedO8fbc96/
(V3
2013 Town Manager's Goals and-Action Plan
Town of Reading MA
_ Human Resources/Personnel
The human eapital of the community is the major resource -
that Is necessary to achieve the piovision'of services to the
Community. This human capital includes employees,
offlofals, members of Boards, Committees and
Commissions, and the human capital of the community as a
whole, Human capital is to be supported and respected by
the Town.
t
1. Provide for a smooth- transition to a new Town Manager replacing the current Town Manager who is retiring
effective 64-13
Work with the Board of Selectmea.to determine whether or not to continue B/GC Chaii/Vim Chair training,
Begin the process of negotiating successor Collective Bargaining Agreements with all Unions for dates
effective July 1, 2014
5/30/2013
a� �
LU13 Town Manager's Uoata auu
Town of Reading MA
Finance
R� will continue to evaluate revenue sources, cost reduction,
il�gionalization of services, other methods of providing. services, and
level of services ,with the goal of, maintaining long term fiscal
stability of the community while providing a level of service that the
community oari sustain.
Apply for outside resources funding to support operating and capital or other one time expenses,
5. Implement to a conclusion. the following actions which received approval from Town Meeting, the proceeds
from which will then be placed in the Sale of Real F..state to be used for Capital Improvements, debt service,
or unfunded pension liability..
a. 'Sale of land —Pearl Street
b. Sale of land — Lothrop Rovad
c. Use/sale of Oaldand•�Road
6. As' opportunities arises, implement the following potential revenue raising activities:
d: Additional cell sites
7. Seek FiNCOM approval of a staff developed OP13B finding mechanism including'ongding finding of this
liability at a level that the community can afford.
2
5/30/2013
Town Manager's Goals and Action
of Reading MA
Asset Management
ding will strive to maintain and improve the current
d desired capital assets of the community through long
tam capital planning.in a fiscally.prudent manner. Where
resoettM for major projects are not available within
avaflable resources, and grants. and outside resources are,
also � not adequate- to cover the cost of the project, the
community may be asked to support such improvements
through additional temporary taxes. .
rV*tinue established -dbrts to ft*emont high priority municipal building projects:
a. Cemetery Garage
b. Library — implement proj wr
c. DPW site including improved' vehicle mainienanm layout, operational improvement, and
aesthetics enhancement
d. KMam School project to include HC access, fire protection, energy, and administrative space.
e. Full Day Kindergarten project
f.• bowntown Straetscape Phase 2
'9 the first phase of implementation of the Water Distribution Master Plan
Work with the MWRA on
a. The implementation of the redundant water supply Pmj�
b. Enhancsn0maintaining water quality
c. Water storage
10. As part of the community's focus on substance abuse preveri4on, evaluate the need for and viability of a
. youth center probably focused on Middle School youth
11. Develop and evaluate schepiatic designs for the Birch Meadow pavilion, including a mix -bf storage, food
service, restrooms, and, picnicking. Include a management plan. for Bach of-the.element. Develop a lost
estimate. .
12. Continue to work towards funding for the West Street pi oJect.
-13. Implement the design and constriction of a downtown bandstand .
2013 Town Manager's*Goals and Action Plan
Town of Reading MA
_ Health and Safety
Reading will continue to focus on strong public health and public
safety services, with a goal of making the community one of the
healthiest and safest communities in suburban Boston.
14. Complete or Obandon efforts to regionalize of Public Safety Dispatch:
15. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an
initial focus on obesity prevention as one of the major health . crises facing our country. Find ways to
encourage walking, cycling,. and other activities. These: efforts may involve many departments, with efforts
led by the Health Division.
2013 Town Manager's Goals and Action Plan
of Reading MA
Community Development / SustainabUity
Reading has worked to maintain the character of the
oolrimunity, while making planned and deliberate
Improvements to the Town.. Major efforts have been led by the
Board of Selectmen, the CPDC, the Economic Development
Committee, and the Climate Protection Committee.
16. ntinue progress towards meeting and maintaining the level of l01y/o of housing units (as n>- defined by the
010 federal census) as affordable. "This goal may be met through development of the
a. Mawn property
b. Peter Sanborn Place expansion;
c. Additional units in downtown as feasible, including expansion o fthe OR zoning to the remainder
of the area in downtown zowed for Business B.
d. Additional opportunities for partnering with property owners for LIP projects as appropriate —
North Main Street site
7. plement high priority parking and alternative transportation recommendations for. Parking, Traffic, and
'ori improvements:
e. sharing of private parking spaces pursuant to the new bylaw;
f. identify opportunities to'expand parking supply;
g. bike routes throughout town
18. Determine a funding source and develop a bicyclelpedestrian plan. --
Work to determine the optimal future of the USPO site, nowt the Postal Service has detenuined to move
all but the retail elements of the operation out of the community.
20. Continue sign enforcement efforts within recent. constraints as determined by.. Town Counsel; with a goal to
bring all non - conforming signs into compliance
. Focus on enforcement of new Property Maintenance bylaw
��bounded'by plement new gateway signage — South Main Street (paid for by Reading Woods mitigation)
velop an action plan for reuse and/or redevelopment ' of ft 'properties behiird the RMLD in the aiea
Ash-Str et, the RR.tracks,'and Pond View Drive
24. Continue to. work with Town, School, Facilities, and Light Departrirents'to meet Sustairiability goals for CO .
uctiori; anti - idling, PV solar collectors on. municipal property, eta .
2S. valuate the creation of a Master Plan for public shade trees in the coinrriunity to include policies and criteria
on priorities for removal and replacement, a shade tree inveirtory: and other elements.
5
� r
2013 Town. Manager's Goals and Action .Plan
Town of Reading MA.
Services
Reading Will continue to provide municipal services in as
cost affective, efficient, and customer service friendly
manner as possible: Where reasonable a' self service
element to Town services will be available for those who
choose to use it.
26 rain employees and volui>teers on the customer service policy, continue to measure customer won;
identify and recommend changes to regulations that do not meet customer service goals, or that will make
them easier for customers to understand and use. ,
27. in the Library, (1) review policies and procedures pertaining to public service and identify areas for
improvements. (2) continue staff training in communication skills and provide communication tools for staff
to use.in diverse situations; (3)' apply for LSTA Customer Service grant to overcome the'W&ital divide" by
training .all staff to offer basig. skills; instructions when appropriate for public use of digital devices -and
emerging technologies. (4) Identify learning opportunities and resources and develop staff. skills to create a
,marketing / communications plan that will raise library's visibility, especially among people who don't
currently use the library on a regular basis, and during a time of lower visibility in a temporary location..
28. Consider participating. in a local version of the National Customer Service Survey, with the anticipation that
the community participate on an every other year basis to measure Reading's customer needs, and to measure
ing's Customer Service satisfaction compared to other peer communities nationally.
29. ve the Town web site, providing expanded electronic customer interaction with the Town,.
P
6
5/30/2013•
2013 Town Manager's Goals and-Action Plan
Town of Reading MA
OlDerati.ons
Riding wiYl continue to provide as full a range of municipal services
t meet community needs and desires as resources allow.
Pally implement permits and licensing system, including castomer self service
31 Apply for funding from the Community Innovation Challenge Orant and/or otber sources to enhance
community services, a
Expand regional services as appropriate
• Veterans Services
1Expaud the Records Management efforts including providing records to the public via the web site.
Conduct W41noibgy training for staff
4. Continue the CPM 101 (Compi'ehensive.Performence Measurement) program for another cycle in FY 2014,
and then evaluate continued participation considering usefulness of information and effort required.
2013 Town Manager's Goals and Action Plan
Town of Reading MA
Governance, Rekulat on, and PoRev Develotament
R ding will continue to address major emerging issues through
evel'opment, modification, improvement, and simplification of
bylaws, regulations; and Selectmen's polici®s. ' As a general rule,
the fewer and simpler the regulations the better. Additionally,
Selectmen's policies may -be used to memorialize current and
proposed administrative practices to provide an historical record
and direction for the community in the future.
�Abeveiop funding and a work plan for review and re islon of the Zoning Bylaw.
Establish -a policy on mining of facilities'and sites in the community.
Establish'a communications policy for the town: ]Include policies on the use of social media as part of the
Town's efforts to communicate with its residents and others.
�8. Complete the review and re -write of the Traffic Rules and Regulations.
5/30/2013
i
i
i
i
i
i
8
i
i
i
i
i
i
LeLacheur, Bob
From: "\
Sent:
To:
Subject:
Zager, Jeff
Thursday, June 13, 2013 2:12 PM
LeLacheur, Bob
RE: FY14 DPW goals
Bob;
See #s for priority.
Not that7, 8,9,10 are not important- just more ongoing/ potential longer term projects.
Jeffrey T. Zager
16 Lowell Street
Reading MA 01867
Tel: 781 -942 -9077
Fax: 781- 942 -9081
Please let us know how we are doing - fill out our brief customer service survey at http://readingma-
survey.virtualtownhall. net /survey /sid /19ab55aedO8fbc96/
web: www.readingma.gov
jza er e ci.reading.ma.us
From: LeLacheur, Bob
Sent: Thursday, June 13, 2013 1:57 PM
To: Zager, Jeff
Subject: RE: FY14 DPW goals
Thanks, good list — what is your sense of priorities on these?
From: Zager, Jeff
Sent: Thursday, June 13, 2013 1:18 PM
To: LeLacheur, Bob
Subject: FY14 DPW goals
Bob;
As a follow up to our meeting today, I have reviewed Peter's proposed goals, some of which are currently listed in mine,
as well as those that spring up during my review with supervisors, and have come up with the following for your review:
- Continue established efforts to implement high priority municipal building projects (1)
a. Cemetery Garage
b. DPW site master plan including vehicle maintenance location, operational improvements, cost estimates.
- Begin first phase of implementation of water distribution master plan/ capital improvement program (2)
- Work with MWRA on various water system improvements.(7)
a. Implementation of redundant water supply
b. Enhancing/ maintaining water quality
c. Water storage
1 I
Develop and evaluate designs, management plan, cost estimates, for potential Birch Meadow pavilion.(10)
Continue to work towards funding West Street project.(4)
Review engineering division current staffing structure/ facility, with eye towards improved efficiencies.(6)
Continue aggressive " succession planning" program , including components of increase outside training and
formal internal mentoring.(8)
Review current supervisory structure and develop potential reorganization based on projected changes in
personnel due to retirements over next few years.(9)
Complete FY14 town wide road and sidewalk improvement program. (3)
Complete all other projected capital programs as funded in FY14 including, parks/ recreation, sewer, drainage,
etc.(5)
I am out on a vacation day Monday, but am available otherwise if you need any further input at this point.
Thanks
P. S.- good meeting today.
Jeffrey T. Zager
16 Lowell Street
Reading MA 01867
Tel: 781- 942 -9077
Fax: 781-942-9081
Please let us know how we are doing - fill out our brief customer service survey at http://readinQma-
survey.virtualtownhall. neVsurvey /sid /19ab55aed08fbc96/
web: www.readingma.gov
J zagerna &ci.reading: ma.us
0
59�
2013 Town Manager's Goals and Action Plan
Town of Reading MA N � a h letta-r
Human Resources/Personnel X1176
The human capital of the community is the major resource
that is necessary to achieve the provision of services to the
community. This human capital includes employees,
officials, members of Boards, Committees and
Commissions, and the human capital of the community as a
whole. Human capital is to be supported and respected by
the Town.
--t-
�. Work with the Board of Selectmen to determine whether or not to continue B /C /C ChairNice Chair training.
3. Begin the process of negotiating successor Collective Bargaining Agreements with all Unions for dates
effective July 1, 2014
X 15,
1� g
dv+ U1l
.� Irvv� ►z rxcktf3 aA4 ww4w
1
4/23/2013
2013 Town Manager's Goals and Action Plan
Town of Reading MA
4.
5.
6.
7.
Finance
Reading will continue to evaluate revenue sources, cost reduction,
regionalization of services, other methods of providing services, and
level of services with the goal of maintaining long term fiscal
stability of the community while providing a level of service that the
community can sustain.
Apply for outside resources funding to support operating and capital or other one time expenses. � &��
Implement to a conclusion the following actions which received approval from Town Meeting, the proceeds
from which will then be placed in the Sale of Real Estate to be used for Capital Improvements, debt service,
or unfunded pension liability..
a. Sale of land — Pearl Street
b. Sale of land — Lothrop Road
c. Use/sale of Oakland Road
As opportunities arises, implement the following potential revenue raising activities:
d. Additional cell sites
e. A&fffisiag via b"eafds
Seek FINCOM approval of a staff developed OPEB funding mechanism including ongoing finding of this
liability at a level that the community can afford.
Pe v-) 6oa15 C"�
ed (+N
Lkw eoAYLj aq� �� Cm wtP7t
,uue, wwim ( u✓1r-4- i *rr?� &-t-vw
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pa r}wrS - ,fivQ�� �cd�1,
b�t �ar►w.�.
-- 663rlr .Servw Ord+- )rebma ro�ri pl/?
Sen e-k-) - 6tbvi Yx
p'ZOOKI41 (e- 3ps 1 ,,vppY4(d- `d al
2
4/23/2013
2013 Town Manager's Goals and Action Plan
Town of Reading MA
Asset Management
Reading will strive to maintain and improve the current
and desired capital assets of the community through long
term capital planning in a fiscally prudent manner. Where
resources for major projects are not available within
available resources, and grants and outside resources are
also not adequate to cover the cost of the project, the
community may be asked to support such improvements
through additional temporary taxes.
8. Continue established efforts to implement high priority municipal building projects:
�, a. Cemetery Garage
b. Library - implement project
c. DPW site including improved vehicle maintenance layout, operational improvements, and
aesthetics enhancements
d. Killam School project to include HC access, fire protection, energy, and administrative space.
e. Full Day Kindergarten project
? f. Downtown Streetscape Phase 2 - Utd5 7 �'
9 Begin the first phase of implementation of the Water Distribution Master Plan
Work with the MWRA on
a. The implementation of the redundant water supply project
b. Enhancing/maintaining water quality
c. Water storage
10. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a
youth center probably focused on Middle School youth
11. Develop and evaluate schematic designs for the Birch Meadow pavilion, including a mix of storage, food
service, restrooms, and picnicking. Include a management plan for each of the elements. Develop a cost
estimate.
12. Continue to work towards funding for the West Street project.
-7 13. Implement the design and construction of a downtown bandstand.'-?
O_n l3 Cho K6 W air 40 [or- °` VYWO,
3
4/23/2013
9
2013 Town Manager's Goals and Action Plan
Town of Reading MA
Health and Safety
Reading will continue to focus on strong public health and public
safety services with a goal of making the community one of the
healthiest and safest communities in suburban Boston.
14. Complete or abandon efforts to regionalize OPublic Safety Dispatch.
15. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an
initial focus on obesity prevention as one of the major health crises facing our country. Find ways to
encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts
led by the Health Division.
Pry hea ectfi - �� newt rV►�rs crF ar�.o�.
a✓I
4
4/23/2013
%10
2013 Town Manager's Goals and Action Plan
Town of Reading MA
Community Development / Sustainability
Reading has worked to maintain the character of
community, while making planned and delibe
improvements to the Town. Major efforts have been led b)
Board of Selectmen, the CPDC, the Economic Developr.
Committee, and the Climate Protection Committee. a ti
G =VYVA� (�, tAe-a ✓u
Conk
16. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the
2010 federal census) as affordable. This goal may be met through development of the
a. Mawn property
b. Peter Sanborn Place expansion,
c. Additional units in downtown as feasible, including expansion o fthe 40R zoning to the remainder
of the area in downtown zoned for Business B.
d. Additional opportunities for partnering with property owners for LIP projects as appropriate —
North Main Street site
�17. Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and
Transportation improvements:
e. sharing of private parking spaces pursuant to the new bylaw;
E identify opportunities to expand parking supply;
g. bike routes throughout town
)6018. Determine a funding source and develop a bicycle /pedestrian plan
7 19. Work to determine the optimal future of the USPO site, now that the Postal Service has determined to move
all but the retail elements of the operation out of the community.
20. Continue sign enforcement efforts within recent constraints as determined by own Counsel, with a goal to
f h bring all non - conforming signs into compliance -N_10 t CM WWVJ VI 6 - ou t �S ` 1 cl 4
t 9h 21. Focus on enforcement of new Property Maintenance bylaw
_n 22. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation)
23. Develop an action plan for re-use and/or redevelopment of the properties behind RMLD in the area
9h bounded by Ash Street, the RR tracks, and Pond View Drive — CA#6&*C- CPO
/� 4. Continue to work with Town, School, Facilities, and Light Departments to m t Sustainabi' 1' goals for CO
f W reduction, anti- idling, PV solar collectors on municipal property, etc.. ��v 00 c6A
25. Evaluate the creation of a Master Plan for public shade trees in the community to include policies and criteria
"7on �priorities for removal and replacement, a shade tree inventory, and other elements.
,�
New GaaI s -ft, &Uai)4 pd � �mu
Cep � PO
an
-
rF (� p
K,r rc�re �°S � 5 /Y�'an
4/23/201 Gb/iS 1KdAJ j��
2013 Town Manager's Goals and Action Plan
Town of Reading MA
Services
Reading will continue to provide municipal services in as
cost effective, efficient, and customer service friendly
manner as possible. Where reasonable a self service
element to Town services will be available for those who
choose to use it.
_ 26. Train employees and volunteers on the customer service policy; continue to measure customer satisfaction;
j identify and recommend changes to regulations that do not meet customer service goals, or that will make
them easier for customers to understand and use.
27. In the Library, (1) review policies and procedures pertaining to public service and identify areas for
improvements. (2) continue staff training in communication skills and provide communication tools for staff
to use in diverse situations; (3) apply for LSTA Customer Service grant to overcome the "digital divide" by
training all staff to offer basic skills instructions when appropriate for public use of digital devices and
emerging technologies. (4) Identify learning opportunities and resources and develop staff skills to create a
marketing / communications plan that will raise library's visibility, especially among people who don't
currently use the library on a regular basis, and during a time of lower visibility in a temporary location.
28. Consider participating in a local version of the National Customer Service Survey, with the anticipation that
the community participate on an every other year basis to measure Reading's customer needs, and to measure
Reading's Customer Service satisfaction compared to other peer communities nationally.
29. Improve the Town web site, providing expanded electronic customer interaction with the Town,.
r
-fig-
6
4/23/2013
2013 Town Manager's Goals and Action Plan
Town of Reading MA
Operations
Reading will continue to provide as full a range of municipal services
that meet community needs and desires as resources allow.
H 10. Fully implement permits and licensing system, including customer self service
r31. Apply for funding from the Community Innovation Challenge Grant and/or other sources to enhance
community services.
X32. Expand regional services as appropriate
• Veterans Services
X32. Expand the Records Management efforts including providing records to the public via the web site.
3. Conduct technology training for staff
34. Continue the CPM 101 (Comprehensive Performance Measurement) program for another cycle in FY 2014,
end then evaluate continued participation considering usefulness of information and effort required.
4/23/2013
2013 Town Manager's Goals and Action Plan
Town of Reading MA
Governance, Regulation, and Policy Development
Reading will continue to address major emerging issues through
development, modification, improvement, and simplification of
bylaws, regulations, and Selectmen's policies. As a general rule,
the fewer and simpler the regulations the better. Additionally,
Selectmen's policies may be used to memorialize current and
proposed administrative practices to provide an historical record
and direction for the community in the future.
*033: Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw.
36. Establish a policy on naming of facilities and sites in the community.
37. Establish a communications policy for the town. Include policies on the use of social media as part of the
Town's efforts to communicate with its residents and others.
38. Complete the review and re-write of the Traffic Rules and Regulations. -D i+ CAfl n W
8
4/23/2013
r�
Goal
Be A Gathering Place for the Community
(internal goal — Prepare for Building Construction)
•... •`eo"tn!•` <'A`
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Create a safe and
Make it happen through inspired
Ongoing
All
welcoming lace
design of new library!
Create flexible spaces for
Explore possibilities with
January — Dec
Division
community groups
architects
2013
Heads,
Librarians investigate options in
Admin,
furnishings
Designers
Improve safety & Security
Work with public safety officials
January — Sept
Director,
and facilities director to plan
2013
Assistant
safety/security aspects of
Director,
temporary and renovated space
Facilities,
Public Safety
To prepare for move:
Run database reports and
Jan 2013 — May
Div Hd Tech '
Evaluate and mark
evaluate for timeliness, retention,
2013
Services,
collections for storage, temp
replacement, alternative formats
Director, Colln
location, removal
Mgmt Team
Get help with collections
Recruit interns and volunteers for
Jan Feb 2013
Director —
work
related activities; hire part-time
interns
assistants
Div Hds -
Volunteers
Explore temporary locations
Outline specific temporary site
Jan -April 2013
Director,
requirements
Town
Visit possible sites
Manager,
Facilities
Director
Develop marketing plan and
Trustees, Friends & Foundation
December 2012 —
Trustees and
support group for library
recruit skilled volunteers to
April 2013
volunteers
vote
market library renovation to
Town Meeting members &
general public
Build Public support
Conduct site visits and provide
Jan — April 2013
Director,
information as appropriate
Assistant
Director
Action Plan FY2014 Page 11 Approved by Board of Library Trustees Nov. 20, 12
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Provide professional input '
Research library design
January —
Division
into departmental design
specifically for departments
November 2013
Heads and
details
staff
Departments visit libraries to
evaluate successful/unsuccessful
design solutions for services
Prepare administrative
Assess files, archives, electronic
February — Sept
Admin, Admin
functions for temporary
document storage
2013
Ass't
location
Explore alternative outreach
Outreach to community groups
Jan — May 2014
Director, Ass't
locations for programming
and individuals throughout town
Director, Div
throughout temporary
to seek program space and
Hds,
quarters
satellite possibilities
Librarians
Trustees
Provide virtual library
Redesigri website to update and
July 2013 — Dec
Staff team
to provide broad opportunities for
2013
staff participation in web
presence
Staff planning group meetings
Offer expanded ebook selections
Bibliographers
especially during temporary
location
Offer and promote online
resources
Provide virtual library
Hire web designer
July 2013
Director &
Ass't Director
Provide virtual library
Work with Foundation & Friends,
August 2013-
Admin. &
on their sections of website
October 2013
Friends
Liaison and
RPLF and
FRPL
Action Plan FY2014 Page 12 Approved by Board of Library Trustees Nov. 20, 2012
Eel
Goal Connect Across Generations
Goal Inspire Future Generations and Remember the Past
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vo
Develop services and
Expand alternative formats and
Spring 2013 -
Div Hds for
programs/non-traditional
mobile services; actively pursue
2013
Ref &
methods and formats
opportunities to develop and
Children's
promote digital materials and
groups
I
ebooks locally and through Noble
network, in accordance with
consortium agreements
Create displays to appeal to
Look further (preliminary
Summer 2013
Director and
all ages
inquiries made Spring 2012) into
Div Hd Circ
alternative locations in town to
and Ref
display library materials and raise
awareness of library
Implement new
Offer another Digipalooza night
Sept 2013 — June
Div Hds and
technologies
Seek out, learn, and implement
2014
Librarians
new public tech where
appropriate
Goal Inspire Future Generations and Remember the Past
Action Plan FY2014 Page 13 Approved by Board of Library Trustees Nov. 20, 2012 49�
no
I Ar
. 4.
vo
"D"Document, preserve &
Celebrate Highland School and
January — April
Planning
promote record of local
Library History with special
2013
Crnte and
life.."
events and video history before
outside
library is transformed for another
groups
I
generation
Action Plan FY2014 Page 13 Approved by Board of Library Trustees Nov. 20, 2012 49�
no
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Create Young Readers, Grow Young Readers, Support Independent Readers
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The library will advocate
Programming for preschoolers,
Jan 2013 -June
Children's
the importance of reading
toddlers, parents, daycare
2014
division
and educate caregivers
providers
The library will advocate
Best Books for Children Program
Winter 2013
Children's
the importance dreading
librarians
and educate caregivers
Support literacy activities
Year -round programming for
Jan 2013 -June
Children's
for children and encourage
children, especially summer
2014
Division
reading and learning for
readitarg program and outreach
new /young readers
activities
especially
Support literacy activities
Have strong and popular
Jan 2013 -June
Children's
for children and encourage
collections in all formats;
2014
Division
reading and learning for
professional staff who can
new /young readers
provide suggestions and readers
especially
advisory for children and parents
and teachers; and work
cooperatively with schools and
teachers to support formal and
informal learning
Partner with schools to
Investigate satellite possibilities
Spring 2013 —
Director,
make the library the central
and summer reading goals with
Winter 2014
Children's
connection
school faculty and administration
Division
Head,
Reference Div
Hd
Engage teens and tweens in
Build on success of Volunteen
Summer 2013
Teen
library programs and
program to reach families and
librarians and
encourage literacy activities
students who. might otherwise not
Children's
use library by recruiting new
Division
applicants and providing learning
and volunteer o ortunities
Action Plan FY2014 Page 14 Approved by Board of Library Trustees Nov. 20, 2012 I
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Goal Be a Lifelong Education Center
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Provide public computing
Update public computers and
May — Oct 2013
Assistant
services as necessary
Director,
Town IT, Ref
& Children's
Div Hds
Provide public computing
Provide public computing and
Fall 2013 — June
Town IT and
wireless in temporary quarters
2014
Noble and
library admin.
Provide physical space for
Establish reading and individual
Spring 2013
Admin and
reading, browsing, study,
study areas in temporary location
Facility Mgr
research, and small group
work
Provide materials for
Expand "temporary" collections
Early summer
Bibliographers
reading, browsing, study,
for temporary location — i.e.,
2013
research, and small group
more and extra subscriptions of
work
magazines, newspapers, online
resources, paperback
"bestsellers" to encourage visits
and to maintain circulation
Offer programming for
Seek out alternative locations for
Jan 2013-June
All staff and
adults
programming
2014
Trustees
Offer programming for
Plan a full year of programs to
May-June 2013
Div Hd,
adults
keep interest high and strong
Friends &
support for library services
Foundation
throughout temporary relocation
Action Plan FY2014 Page 15 Approved by Board of Library Trustees Nov. 20, 2012
fn C9
LeLacheur, Bob
From:
Sent:
To:
Subject:
Hi Bob,
Angstrom, Sharon
Thursday, June 13, 2013 2:03 PM
LeLacheur, Bob
Goals
There are not many goals currently listed that directly relate to my department. The goals that I feel should be
considered are as follows:
Develop an OPEB funding policy for FINCOM approval.
Transition Investment of OPEB trust funds to PRIT or other qualified financial institution that can provide greater rate of
returns.
Offer technical training to staff to utilize functionalities within Munis to increase efficiency.
Develop a Fund Balance Policy in accordance with GASB 54
Please let me know if these are sufficient or if I should add more.
Thanks,
SPL"cv, A"3,trovw, CPA
Town Accountant
Phone - 781 - 942 -6604
FAX - 781 - 942 -9037
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