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HomeMy WebLinkAbout2013-06-18 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING JUNE 189 2013 Bonazoli, Arena, Tafova, Ensminger, West LeLacheur lc) Move that the Board of Selectmen extend the deadline for RKR Corp. d /b /a Bunratty Tavern at 622 Main Street to be fully operational to September 14, 2013. 5c) Move that the Board of Selectmen confirm the Volunteer Appointment Subcommittee's recommendations to the Board of Selectmen for the appointment and /or reappointment of the following members to various Boards, Committees and Commissions for terms beginning July 1, 2013 as listed below: rosition Appointment Term endin Animal Control Appeals Com. John Miles 6 -30 -16 Audit Committee 6 -30 -16 Board of Appeals John A. Jarema 6 -30 -16 Board of Cemetery Trustees Ronald Stortz 6 -30 -16 Elise M. Ciregna 6 -30 -16 Board of Health David Singer 6 -30 -16 Board of Registrars Krissandra Holmes 6 -30 -16 Climate Advisory Committee Michele Benson 6 -30 -16 Climate Adv. Com. (Associates) Laurie Ann Sylvia 6 -30 -14 Gina Snyder 6 -30 -14 Commissioners of Trust Funds John Daly 6 -30 -16 Conservation Commission Annika Scanlon 6 -30 -16 Terrence Selle 6 -30 -16 (14) Jamie Maughan 6 -30 -14 (16) CPDC Nicholas Safina 6 -30 -16 John Weston 6 -30 -16 CPDC (Associate) George Katsoufis 6 -30 -14 Council on Aging Sally Hoyt 6 -30 -16 Steven Oston 6 -30 -16 Carole Scrima 6 -30 -16 Cultural Council Jacalyn Wallace 6 -30 -16 Custodian of Soldier and Francis Driscoll 6 -30 -14 Sailor Graves Economic Development Comm. EDC (Associates) Meghan Young Tafoya 6 -30 -16 Karl Weld 6 -30 -16 Camille Anthony 6 -30 -14 John Russell 6 -30 -14 Maria Higgins 6 -30 -14 Fall Street Faire Committee Leslie Leahy 6 -30 -16 Sheila Mulroy 6 -30 -16 Denise Benard 6 -30 -14 Historical Commission Robyn Parker 6 -30 -16 Historical Commission (Associate) Nancy Kohl 6 -30 -14 Virginia Adams 6 -30 -14 Housing Authority Kevin Mulvey 6 -30 -18 Human Relation Adv. Com James Cormier 6 -30 -16 Lori Hodin 6 -30 -16 Jacalyn Wallace 6 -30 -16 HRAC (Associate) Camille Anthony 6 -30 -14 North Suburban Ben Tafoya 6 -30 -16 Planning Council Recreation Committee Francis Driscoll Michael Dipietro Catherine Kaminer Recreation Committee (Associate) Sean Whalen 6 -30 -16 6 -30 -16 6 -30 -16 6 -30 -14 Town Forest Committee Town Forest Committee (Associate) Thomas Gardiner 6 -30 -16 William Sullivan 6 -30 -16 Louis DeBrigard 6 -30 -14 Trails Committee Terrence Selle 6 -30 -16 David Williams 6 -30 -16 Trails Committee (Associate) John Parsons 6 -30 -14 West Street Historic Everett Blodgett 6 -30 -16 District Commission Jennifer Driscoll 6-30 - Kurt Habel 6-30 - Farrukh Na'mi 6 -30- 5d) Move that the Board of Selectmen reappoint the firm of Brackett and Lucas as Town Counsel for a term expiring December 31, 2013. 6a) Move that the Board of Selectmen approve the minutes of May 7, 2013 as amended. 8a) Move that the Board of Selectmen approve the Executive Session minutes of May 7, 2013 as written. JB JA BT DE MW Move that the Board of Selectmen adjourn the meeting at _ p.m. Town Manager's Report Tuesday, June 18, 2013 Administrative matters ♦ Sale of Real Estate - proceeds go into Sale of Real Estate fund for use for debt service, capital improvements, or funding unfunded pension liability. o The Town has closed on the sales of land at 50 Lothrop ($305,000) and two small parcels at Pearl & Audubon ($14,800 total). Proceeds will be added to the Sale of Real Estate Fund. o House lot on Pearl /Audubon — three bids opened today, all exceeded the $200,000 minimum. The bid packets will be evaluated early next week with Town Counsel. Award scheduled for July 9th BOS meeting. Town Departments — given three tasks in preparation for BOS longer -term goal setting process: o June 2013: Comment on and prioritize existing CY13 goals set by BOS last winter (attached); o August 1St 2013: Submit organizational changes desired to Town Manager for review with BOS and then November Town Meeting as needed; o January 1St 2014: Create task lists & ways to measure key tasks. Begin measuring in CY14 in order to be able to feed into the Selectman's next goal- setting process. Community Services ♦ Pleasant Street Center — dedication of Great Room is scheduled for the COA's lobster roll dinner on July 18th at 5pm. Please contact Jane Burns before June 26th (942 -6658 or iburns(a-ci. read ing. ma. us ) if you wish to attend. ♦ Medical Marijuana Treatment Centers — CPDC has reviewed and voted to pass along a request for a Moratorium to be voted on by TM at STM 2013 to the Selectmen. If the BOS agrees and refers the matter back to CPDC, a Public Hearing notice will be published (6/24) which starts the moratorium. Further details in tonight's agenda item. ♦ Comprehensive Update of the Zoning By -Law — reviewed by CPDC, further details in tonight's agenda item. ♦ Portland Pie — open for business on Monday June 17th. Applicant was very complimentary on Town's well- organized approach to planning and permitting process. ♦ Pamplemousse —ABC has approved their liquor license. ♦ Artis Senior Living — Applicant has filed for Site Plan Review, and then will be before the CPDC (6/24). Permitting has been expedited including coordination with ZBA and ConsCom. ♦ Perfecto's- Pre - Construction Meeting on 5/30/13 (demolition), applicant submittals are pending. A violation notice will be going out from the Health Director as the applicant did not file for a permit as required under Title V for Septic Abandonment. This was addressed previously with the General Contractor, however, the applicant and the demolition sub - contractor took their own course of action. ♦ S. Main Street Roadway DIET — Grant funds awarded, CTPS site visit last month, scope of work received last week. ♦ Retail Visioning and Fagade Improvement Program — next phase by BFSI Committee and EDC. ♦ MF Charles progressing with construction (Building Permit issued last month). ♦ Reading Housing Production Plan - approved by DHCD. Library ♦ Library Building Committee — OPM contract signed; LBC met last night with STV's Jim Kolb and staff to begin preparation for two next steps (hire a designer /architect and find temporary space). The key date is May 2014 from a State Grant perspective, process designed backwards to achieve that goal. o For the architect search, ad will be submitted today for publication in the Central Register on June 26th with the expectation to have all proposals in by July 18th and a final selection by mid - August. o Search for temporary office space will be lagged one week, town must follow procurement law and also request proposals that meet certain criteria. A reminder that the Library Trustees approved a search for temporary space outside of Reading. 6/18/2013 01 Town Manager's Report Tuesday, June 18, 2013 Public Safety ♦ Franklin & Main Street- MA DOT immediately responded with two site visits, further news pending. ♦ Ipswich River Rte. 28 bridge repairs — shorter time frame solution possible, decision by late June. ♦ Our consultant has completed counts on Main and Salem, Woburn, Pleasant, and Haven. Report about two weeks away to see if we can adjust signal timing to move traffic through better. Public Works West Street — draft TIP is in 30 day comment period, MPO committee to take final vote at their June 27th meeting (Town Engineer will be in attendance). Affirmative vote funds the project in FFY 2014 — October 1, 2013. In preparation, FINCOM Reserve Fund transfer request on June 26th to begin some paper work on land- takings. This should allow construction to begin in the spring 2014. Road Improvements - Completed ♦ Charles Street (Haverhill St. to Dana Rd.) — Traffic markings to be installed this week ♦ Haverhill Street (Wakefield St. to N. Reading Town Line) — Traffic markings to be installed this week Roads - In Progress: Due to recent rains, installation of the final layer of pavement will probably not resume until next week. ♦ Batchelder Road — Roadway reclaimed and binder installed, castings raised ♦ Boswell Road — Roadway reclaimed and binder installed, castings raised ♦ Irving Street — Roadway reclaimed and binder installed, castings raised ♦ Poets Corner: Tennyson Circle, Wadsworth Road, Whittier Road, Tennyson Road, Browning Terrace — Roadway reclaimed, binder installed and driveway aprons adjusted. Completion is pending the curb and /or sidewalk betterment question, results so far close to 50/50 ♦ Hanscom Ave. (Weston to Hartshorn) - Roadway reclaimed and binder installed, castings being raised /adjusted this week ♦ Hartshorn Street — Roadway milled, castings being adjusted this week ♦ Longfellow Road — Roadway milled, castings being adjusted this week ♦ Tower Road (Winthrop to Bancroft) — Roadway milled, castings being adjusted this week ♦ Weston Road (Parkview to Bancroft) - Roadway reclaimed and binder installed, castings raised ♦ Winthrop Ave. - partially milled and reclaimed, binder installed, castings being raised /adjusted this week ♦ Howard Street (Summer Ave. to Sigsbee Ave.) — Roadway reclaimed and binder installed; castings raised ♦ Springvale Road (Overlook Rd. to 300' on Springvale Rd.) — Roadway reclaimed and binder installed; castings raised ♦ Overlook Road — Roadway milled, castings being adjusted this week Roads - To be scheduled Oakland Rd. (after school closes) Water projects • Belmont to Ivy cross country — borings this week ♦ Main St. improvements — apply for required state permits by mid -July Sewer projects • Howard Street replacement — plan to advertise for bids in July Charles -Lewis Streets - plan to advertise for bids in August Upcoming Events: June 25 — Special Election: US Senate seat September 8 - Reading Fall Street Faire 6/18/2013 2 Schena, Paula From: LeLacheur, Bob Sent: Monday, June 17, 2013 7:48 AM To: Schena, Paula Subject: FW: Bunratty Tavern Liquor License For BOS Tuesday night — please also include a motion extending this liquor license request until September 14th From: Delios, Jean Sent: Monday, June 17, 2013 7:38 AM To: LeLacheur, Bob Subject: FW: Bunratty Tavern Liquor License Liquor License Extension Request Jean J. Delios Community Services Director /Town Planner Town of Reading 16 Lowell Street Reading, MA 01867 -2685 (P) 781 - 942 -6612 (F) 781 - 942 -9071 Town Hall Hours as of Tune 7. 2010 M, W, Th: 7:30 a.m. - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED j delios@ci.readina.ma.us www.readingma.gov http://readingma - survev.virtualtownhafl.net/survey/sid/de8bdaal6db9e6b4 / From: eilishhavey aol.com [mailto:eilishhavey(daol.com] Sent: Saturday, June 15, 2013 12:38 AM To: Delios, Jean Subject: Re: Bunratty Tavern Liquor License Hi Jean, I wonder if you could forward this request to the new Town Managers office. We, James & Eilish Havey, owners of The Bunratty Tavern, 622 Main Street, Reading, MA 01867, request an extension for the Liquor Licence approved to us by the Town of Reading and the ABCC back in February, 2013. At our initial hearing in front of the Board of Selectmen it was suggested that we probably would require an extension as we were at the mercy of the work being carried out by the landlord, Haven Properties LLC. It was noted on that night that we would not have to appear in front of the Board to request this but to go through the Office of the Town Manager. The building owners have now secured their building permit and an estimated date of late August, early September is slated for completion. We request that an extension be permitted on our "start" date be extended to accommodate this 461 new expected opening time. We expect to start our interior renovations in approximately 3 weeks and should be completed by the beginning of September, at which time we will request a final inspection to have the Licence issued. Yours truly, James & Eilish Havey - - - -- Original Message---- - From: Delios, Jean <jdelios ,- ci.reading.ma.up To: eilishhavey <eilishhavey0- aol.com> Sent: Mon, May 20, 2013 4:18 pm Subject: FW: Bunratty Tavern Liquor License Hi Eilish Here is the way to handle the request. Let me know if I can assist further. Best, Jean Jean J. Delios Community Services Director/Town Planner Town of Reading 16 Lowell Street Reading, MA 01867 -2685 (P) 781 - 942 -6612 (F) 781- 942 -9071 Town Hall Hours as of June 7. 2010 M, W, Th: 7:30 a.m. - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED idelios(d-)ci. reading. ma. us www.readingma.gov Please let us know how we are doing by filling out a brief customer service survey at http://readingma- survev.virtualtownhall. net/survey /sid /de8bdaa l 6db9e6b4/ From: Hechenbleikner, Peter Sent: Monday, May 20, 2013 4:02 PM To: Delios, Jean Cc: Wilson, Jessie; LeLacheur, Bob; Schena, Paula Subject: RE: Bunratty Tavern Liquor License She should apply directly to this office, and indicate what amount of extension she is requesting from the date that the license was approved from the state. By email is ok. We will take it to the Board of Selectmen for approval. She should indicate the reason that she is requesting the extension. You might be interested in providing background to the Board of Selectmen when they consider it. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. 2 1 Friday: CLOSED phone: 781-942-9043 fax 781 - 942 -9071 web www.readingma.gov email town manager(cilci. read ing. ma. us Please let us know how we are doing -fill out our brief customer service survey at http:Hreadingma- survev.virtualtownhall. net /survey /sid /19ab55aed08fbc96/ From: Delios, Jean Sent: Monday, May 20, 2013 9:52 AM To: Hechenbleikner, Peter Cc: Wilson, Jessie Subject: Bunratty Tavern Liquor License I spoke with Eilish on Friday and she indicated that she would need to apply for an extension on her liquor license. She thought that the BOS had designated me as having the administrative ability to modify that. I hadn't recalled that, but, want to verify how best to advise Eilish. Best, Jean Jean J. Delios Community Services Director/Town Planner Town of Reading 16 Lowell Street Reading, MA 01867 -2685 (P) 781- 942 -6612 (F) 781- 942 -9071 Town Hall Hours as of June 7. 2010 M, W, Th: 7:30 a.m. - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED ideliosa -ci. reading. ma. us www.readingma.gov Please let us know how we are doing by filling out a brief customer service survey at http:Hreadingma- survev.virtualtownhall.net/survev /sid /de8bdaal 6db9e6b4/ 3.2.1.6 — Duty to Perform An applicant for a license to sell liquor on or off premises shall within 45 days of the issuance of such license commence construction of the licensed premises which shall be fully operational within 120 days of the issuance of such license, unless otherwise approved by the Licensing Authority. Thereafter, the licensee will continuously operate the premises in accordance with the terms and conditions of the license. The closing of the licensed establishment for seven consecutive calendar days or for more than 20 regular business calendar days during a calendar year shall be deemed to be abandonment of the license and sufficient grounds for revocation, unless prior approval is granted by the Licensing Authority. Such revocation shall only be done following a public hearing. Upon application by the licensee, the Licensing Authority may waive this abandonment provision in the event of major renovation, destruction by fire or flood or other similar circumstance. 01 6-C,P� &.5 Town of Reading 16 Lowell Street Reading, MA 01867 -2685 FAX: (781) 942 -9071 Email: townmanager@ci.reading.ma.us TOWN MANAGER Website: www. madingma.gov (781) 942 -9043 June 10, 2013 Paul Stedman District 4 — Acting Highway Director MassDOT — Highway Division 519 Appleton Street Arlington, MA 02476 Re: Main Street (Rte. 28) and Franklin Street Intersection Dear Mr. Stedman, The Town of Reading respectfully requests that the intersection of Main Street (Rte. 28) and Franklin Street be studied to consider altering the signals to install a dedicated left tum lane on Main Street in the northbound direction and to improve pedestrian access to the southeast corner of the intersection. Following a review of the previous 5 years of crash data by the Police Department and hearing the concerns of residents during the Board of Selectman's meeting held 6n June 4, 2013 it is evident that this intersection has the highest crash rate in the Town and has experienced an increase during the past two years. Of the 59 accidents which occurred 49 were a result of left turns. The Town is hopeful that safety improvements can be made by the re- phasing of the signals without the need for a full re- construction of the intersection. One suggestion made was to phase the signals as follows: Phase #1 - Northbound Main GREEN, southbound Main RED, Franklin St. RED both East and West Phase #2 - Northbound Main RED, southbound Main GREEN, Franklin St. RED both East and West Phase #3 - Northbound and southbound Main RED, Franklin St. GREEN East and West. While the above may be oversimplified clearly the Town's objective is to realize a left turn phase in the northbound direction on Main Street. If traffic volumes permit the Town would not object to reducing the roadway to one lane in each direction. The lane reduction would provide the room for the dedicated left turn lanes. f� We appreciate the District having Mr. Gomes attend the June 0 meeting to hear the residents' concerns first hand. Since this meeting last week, two additional accidents have occurred involving left turns. We appreciate your quick response thus far that has MassDOT Highway Safety staff already taking traffic counts today, and a plan to have Mr. Gomes on site this Wednesday. We look forward to the Districts efforts in improving the safety of the intersection. Sincerely, ap-�"It Robert W. LeLacheur, Jr. Town Manager cc: Representative Brad Jones Representative James Dwyer Senator Katherine Clark O Schena, Paula From: LeLacheur, Bob Sent: Monday, June 17, 2013 5:59 PM To: Schena, Paula Subject: FW: General Comments Main St Signals For BOS Robert W. LeLacheur, Jr. CFA Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 townmanaper @ci.readina. ma. us (P) 781 - 942 -9043 (F) 781 - 942 -9037 www.readinama.gov Please fill out our brief customer service survey at http: / /readinema- survey.virtua Itownhall.net /survey /sid /19a b55aedO8fbc96/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED From: Zambouras, George Sent: Monday, June 17, 2013 5:55 PM To: 'Hfilipp123 @aol.com' Cc: LeLacheur, Bob; Zager, Jeff Subject: General Comments Main St Signals Mrs. Filippone, We are in the process of having a consultant review the timing of the signals in the downtown area. We should have the results of their study shortly and will implement them as soon as possible. One misconception of signals typical to multiple sets as we have along Main Street; they are to regulate traffic safety and are not set so one can flow through with all greens. All our signals are controlled by sensors in the ground which detect vehicles, this is formation is sent to a computer which regulates the operation of the signals. Our signals are fully coordinated in the morning which means the computer regulates the flow through all the lights to eliminate the blockage of intersections. However a computer cannot do all the work, there are periodic blockages of intersections due to excessive volumes and sometimes bad driving habits. We'll hope the new timings will approve the area, please be patient. With Ash and Main this area is complicated with the RR tracks and signalization will most likely not happen. The Town had considered relocating the end of Ash Street, however that would have required property takings and was not pursued any further. We'll review the issues intersection and see if any other improvements can occur. George J. Zambouras, P.E. Town Engineer 781- 942 -6683 781 - 942- 5441(fax) Email: gzambouras(a dreadin .ma us Please note Town Hall Hours Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday 7:30 a.m. - 7:00 p.m. Friday: CLOSED 3 Schena, Paula From: LeLacheur, Bob Sent: Monday, June 17, 2013 8:47 AM To: Schena, Paula Subject: FW: General Comments to the Town Attachments: Attach0. html For BOS packet From: Helen Filippone [mailto:Hfilipo123Ca)aol.com] Sent: Sunday, June 16, 2013 5:16 PM To: Town Manager Subject: General Comments to the Town Request From: Helen Filippone Email: Hfilippl23 @aol.com Source IP: 98.110.163.77 Address: City: State: zip: Phone: 781 - 942 -0544 Organization: I'd like to address the traffic congestion caused by numerous lights as drivers try to navigate through the center of Reading. The lights are not synchronized; and with the lights in close proximity, this sometimes causes vehicles to clog intersections and nothing moves in that moment. Can't there be better control with re- timing traffic signals to eliminate these problems. frequently my family & I have to stop at each and every red light, making a ride through the square a source of annoyance. It's rare to get green lights all the way through. We avoid driving through the square as much as possible, which adversely affects Reading businesses in the center. also a potentially dangerous bottleneck happens in the area where traffic merges from Ash Street to Main by McDonalds restaurant. Vehicles crisscross from all directions by the railroad tracks, trying to either access or depart from the gym & grocery stores out behind Rite Aid Pharmacy. this is complicated by multiple blind spots due to Adopt -An- Islands at the railroad crossing. I notice many drivers coming from Market Basket area avoid stopping at the designated stop sign on Bolton St. (probably due to another stop sign yards away at Main St. intersection). Drivers heading north from Ash Street towards 1 0( the square, who have the right of way, are cut off by some drivers trying to exit Bolton St. LPPLICATIO: Name: M (Last) (First) (Middle) Address: (0'2 pjrT 113..JUt 12 PM 1: 12 ITTEES /COkki SIGNS Date: Z Tel. (Home) a I ^ ` d I Tel. (Work) ^7 (r, a n �Q (Is this number listed91 Occupation: # of .years in Reading: Are you a registered voter in Reading? a -mail address: -!K Place a number nett to your preferred poeiol) p t o four choices) with #1 being your first priority. (Attach a resume if available) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery' Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors'.Graves Economic Development Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Telecommunications and 'Technology Mvisory Committee own_ Forest Committee Trails Committee West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: fdc.�� l� ct C1.riC►� %-4k&-- Y-'K►.r FOR APPO Name: t74 1 �j 1'S &,-(— [— f (Last) (First) (Middle) Address:_ fZe Z4 ,K A RECEI1��D Toww e�.e�s READIXGiJUSS. Date: U- Tel (Home) d O� Tel. (Work) g l 3 SGt 4 d 3 (Is this number listen ?)_ &-g # of years in Reading: t{O Are you a registered voter in Reading ?_ e -mail address: Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals — Board . of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection . Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services Recreation. Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee. Town Forest Committee Trails Committee West Street Historic District Commission Other Please outline relevant experience Pr the position(s) sought: , tq�b�rbd,o X2 �l ra.7 w .5cq 7013 JUN 12 pH 1: 4 b Town of Reading, MA Application for Appointment to Boards /Committees /Commissions Name:_Najmi Farrukh Salahudin Date: June 12, 2013. (Last) (First) (Middle) Address: 65 Marla Ln. Reading MA 01867 Occupation:—Software Engineer Tel. (Home)_781- 942 -7277_ Tel. (Work)_781-497 -0034_ (Is. this number listed ?) Yes # of years in Reading: 23 Are you a registered voter in Reading? Yes_ e-mail address: farrukh.najm @gmail.com_ Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. _Animal Control Appeals Committee _Audit Committee Board of Appeals Board of Cemetery Trustees _Board of Health Board of Registrars Bylaw Committee _Celebration Committee Climate Advisory Committee _Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable _Contributory Retirement Board ^Council on Aging _Cultural Council _ Custodian of Soldiers' & Sailors' Graves Economic:Development Committee _Fall Street Faire Committee _Finance Committee _Historical Commission . Housing Authority _Human Relations Advisory Committee MBTA Advisory Board _Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors _ Recreation Committee RMLD Citizens Advisory Board X Town Forest Committee _ Trails Committee — West Street Historic District Commission _ Ad Hoc Committee Other Please outline relevant experience for the position(s) sought: (feel free to attach a resume or other statement of interest/qualif cations) I am an avid user and lover of the town forest. I go there nearly every day. I am committed to preserving its resources for future. generations. I am committed to preserving natural resources and the environment. I am a Software Engineer by professional with a strong background in geospatial information management which may have potential in helping track and .manage the state and use of Town Forest resources. I like to solve tough problems collaboratively and work well in diverse team situations. I like to know my neighbors and fellow town folks well. I am an avid,walker and know many people: through my walks. Revised 4 -10 -12 FSMA* N#W 65 Mada Lane Reading, MA 01867 Email: WdffigdWftWRMCOM B1og: bb _-coraUggffarrukhMeed Unkedn: mrWham Tdephone: 781- 497 -0034 Fam,�kh Nqi I A seasoned technology professional who cultivates agile software teams, innovation and pragmatic involvement in open standards. A results- oriented leader with a track- record of leading teams to predictably and efficiently deliver high quality products and services with a keen sensitivity to customer needs. Professional Experience Founder, CTO: Wellfleet Software, August 2006 — todate • Defined business plan and product strategy around registry and repository products, services and solutions resulting in WelIGEO RegRej2 product • Identified Geospatial Information Management as niche focused on Aviation Weather domain • Led We11GEO RegRea product development through research, development, road map definition, release planning, marketing, sales, deployment, consulting and support phases for 10 releases over 4 years resulting in successfull adoption at major government, business and research entities Selected emerging technologies, standards that added competitive advantage and business value • Institutionalized Agile Development practices resulting in shorter release cycles and reduction Of post- release defects with Total Containment Effectiveness (TCE) of 87% Sun Microsystems, February 1999 — July 2006 • Principal Architect: Sun Service Registry product,. January 2004 — July 2006 Defined a new Service Registry product targeting emerging SOA market Leveraged ebX UL RegRep standard and freebAAE Registry open source project Led international cross- functional team to deliver product to key customers Mentored team members on new technologies, standards and. career. development o Improved software quality through agile methodologies and unit / functional test automation • XML Standards Architect: Sun Microsystems, Jun 2000 — Jul 2006 (see Standards Experience) • Staff Engineer: Sun Microsystems, JMS *Reference Implementation, Feb 1999 —Jun 2000 Designed and implemented JMS Reference Implementation and demo applications Contributed to JMS and J2EE (Iater Java EE) specifications Hewlett Packard, Yebruary 1985 — February 1999 • Chief Technologist: HP Medical Clinical Information Systems Division: Jan 1.998 —'Feb 1999 Led the largest Java project of the time at HP implementing a clinical information system Led the successful migration of CareVue product from C++ to Java • Project Lead: HP Medical Clinical Information Systems Division, January 1990 — January 1998 0 Created Configurable Forms, an innovative and unique application that allowed hospitals to replace paper forms with electronic database.wired form applications Led small team to develop and maintain an object database and a Printing toolkit • CAD Engineer: Hewlett Packard Laboratories, February 1985 - January 1990 �7 n U Created innovative'CAD software for VLSI design, layout and verification that replaced labor- intensive, error -prone tasks with highly accurate and efficient automated solutions CAD Engineer: Signetics Corporation, 1983 — 1985 • . Created software tools to automate VLSI design verification Open Standards Experience Editor, Co- chair: OASIS ebXML Registry TC, June 2000 — todate • Led global multi - organizational team in the development of several versions of ebXML RegRep core and profile specifications and delivered them as standards approved by OASIS and ISO • Evangelized ebXML RegRep standard at numerous conferences and forums Member: -Open Geospatial Consortium, 2007 — 2012 • Key contributer to ebRIM Profile of CS.W within the OGC Catalog WG • Promoted leverage of ebXML RegRep standard within OGC specifications Specification Lead: Java Community Process (JCP), January 2001— August 2.006 • Led cross- industry expert group to define Java API for XML Registries (J R 931* specification Open Source Experience • Developer: Rome Certeorem, September 2011- todate C Key contributer to leading edge PubSubHubBub (publish/subscribe messaging) solution for ATOM feeds • Project Lead: SunXACML, June 2010 - todate Leading distributed team in development of an open source security solution providing Role and Attribute based Access Control. and Authorization using the OASIS XACML standard • Co- founder: freebXML.org open source software consortium, February 2002 - May 2009 Created world -wide consortium for royalty -free open source ebXML software development in partnership with Hong Kong University • Founder, Lead Architect: free-bXML Regis y open source project June 2000 - May 2009 C Led global team to design and deliver open source freebXML Registry software project Helped global user community deploy software within a broad range of industry / solutions Recruited and cultivated distributed dev team, meritored them on project architecture, code base and assigned tasks while balancing availability, skills and individual preference �SG�2 Special Skills • Requirements / architectural definition and review, project management • Information modeling using UML, XML Schema, Ontologies, Relational Schema • XML Standards - ebXML RegRep, XACML, WS- Security • Geospatial standards - OGC Catalog, ISO 19115, 19115, 19139 • Semantic standards and technologies: RDF, RDFS, OWL, Ontology modeling • XML - XML Schema design, JAXB bindings, Binary XML, JAXP, XSLT • Web Services - SOAP and REST services using WSDL, WADL • Java Persistence - Hilmate Ilibernate- spatial • Search - hibernate - search, Apache Solr • XML Persistence - H=rJAXB • Spring framework • Java GUI - Swing, Java Webstart • Web development - AJAX, OpenSearch, PubSubHubBub, ATOM • ATOM Pub • Build automation using Apache Maven, test automation using TestN and junit • Android client and server side development Patents • 7.020.654 Methods and apparatus for indexing content • 7.007.088 Method and apparatus for providing an E- business audit trail in a distributed computing_ stem • 6,959.340 C� gystgem Platform independent business to business messen er in an enterprise computer • 6.753.889 Platform independent business to business messenger adapter generation tool • 6.687.848 Techniques for preventing information loss in a business to business message in an enterprise computer system Expository Works • Policy Control Profiles with GRA and NIEM, IRS Institute July 2012 • Interview on DASIS ebXML, Re ittry standard — April 2006 • ebXML Registry v 3.0 OASIS Standard, OASIS 2005 —[pdd [audio Effective SOA.Deployment Using an SOA Registry Repository: A Practical Guide, Sep 2005 • XML Europe 2004 Conference, Amsterdam - Web Content Management Using OASIS ebXML Registry • XML 2003 Conference, Philadelphia — Epidemic Management Using OASIS ebXML UBL and XACML Standards. • XML Europe 2003 Conference, London. — ebxmlrr• An Open Source Implementation of OASIS ebXML Registry Standard eGov Conference 2002; Washington DC — ebxmlrr• An Open Source ebXML Registry for a ov • Hong Kong University, eBusiness Conference 2002 — Keynote speaker Education • MSCS, Santa Clara University, Santa Clara CA, 1989 • BSEE / CS, Tufts University, Medford MA, 1983 June 17, 2013 Reading Board of Selectmen c/o Bob LeLacheur Town Manager 16 Lowell Street Reading, MA 01867 RE: Economic Development Committee (EDC) Voting Member Applicants Karl Weld & Maria Higgins On behalf of the EDC it is my pleasure to recommend both Karl Weld and Maria Higgins as Voting members to the Economic Development Committee. Both Karl and Maria have been serving on the EDC as Associate members and continue to impress us with their contributions. Thank you for your consideration of this both these excellent candidates Best Regards, Sheila Sheila Clarke Chair, Economic Development Committee Town of Reading 16 Lowell Street Reading MA 01867 RECEvRg TOWN CLERK EAD1NGy MASS- 7a13 mki —q A Office of the Town Clerk fax: 781 - 942 -9070 781 - 942 -9050 website: www.readingma.gov MEMORANDUM TO: Francis P Driscoll 7 Ordway Terrace Reading, MA 01867 FROM: Peter I Hechenbleikner DATE: May 6, 2013 RE: Reappointment to Custodian of Soldier and Sailor Graves Our records indicate that your term of office on the above Board, Committee or Commission will expire on June 30, 2013. The Board of Selectmen's policy provides that: 1. All incumbents for terms that are expiring will be sent this questionnaire regarding their desire for reappointment. This form must be returned to the Town Clerk's Office by May 16, 2013. 2. All positions which are vacant or with terms expiring will be posted, including those where the incumbent desires reappointment. 3. Incumbents will not be required to fill out new citizen volunteer forms. The Board requests that all incumbents be available for an interview, or if you are not available, that you submit a written statement outlining your experience and your interest in being re- appointed. Please indicate below whether or not you desire reappointment to this position, and return this signed form to the Town Clerk's Office by May 16, 2013. If we do 'not hear from you by this date, we will assume that you do not wish to be re- appointed. I wish to be considered for reappointment. I do not wish to be considered for reappointment. Signature Date cc: Committee Chairman Town of Reading 16 Lowell Street Reading MA 01867 Office of the Town Clerk fax: 781 - 942 -9070 781 - 942 -9050 website: www.readingma.gov MEMORANDUM TO: Camille W Anthony 26 Orchard Park Drive Reading, MA 01867 FROM: Peter I Hechenbleikner DATE: May 6, 2013 RE: Reappointment to Audit Committee Our records indicate that your term of office on the above Board, Committee or Commission will expire on June 30, 2013. The Board of Selectmen's policy provides that: 1. All incumbents for terms that are expiring will be sent this questionnaire regarding their desire for reappointment. This form must be returned to the Town Clerk's Office by May 16, 2013. 2. All positions which are vacant or with terms expiring will be posted, including those where the incumbent desires reappointment. 3. Incumbents will not be required to fill out new citizen volunteer forms. The Board requests that all incumbents be available for an interview, or if you are not available, that you submit a written statement outlining your experience and your interest in being re- appointed. Please indicate below whether or not you desire reappointment to this position, and return this signed form to the Town Clerk's Office by May 16, 2013. If we do not hear from you by this date, we will assume that you do not wish to be re- appointed. I wish to be considered for reappointment. 4,1"f I do not wish to be considered for reappointment. cc: Committee Chairman �v� at SELECTMEN'S LL4ISONASSIGNMENTS — FY13 Accounting Department West Community Services Department ➢ Board of Appeals Tafo a ➢ Cities for Climate Protection Program Committee Ensminger ➢ Community Planning and Development Commission / MAPC Tafo a ➢ Conservation Commission Arena ➢ Economic Development Committee Arena ➢ Fall Street Faire Committee Tafo a ➢ Historical Commission Ensmin er ➢ Board of Health Tafo a ➢ Constable Ensmin er ➢ Council on Aging / Mystic Valley Elder Services Arena Finance Department ➢ Board of Registrars West ➢ Trust Fund Commissioners West ➢ Board of Assessors Ensminger ➢ Finance Committee Arena Housing Authority Bonazoli Library Department Tafoya ➢ Cultural Council Department of Public Safety Ensminger ➢ Human Relations Advisory Committee ➢ Police Department ➢ Fire Department Department of Public Works Bonazoli ➢ Board of Cemetery Trustees ➢ MWRA ➢ Trails Committee ➢ Town Forest Committee ➢ Recreation Committee Reading Municipal Light Department West School Department Arena VASC — volunteer appointment sub - committee Arena / Ensminger IRCASA Bonazoli 0 Overview — one approach r-iow utn wa mtoat rti cu;r rogres? Quantifiable Consistent -" Realistic Goals Achievable ' Rules and guidelines _ _ Strategic Mans: What do they contain. Diversification t L-.-#_ _ Growth Examples 1:4 Strategies Acquisition ; Use SWOT analysis to identify SOURCE: NOVAMIND.COM V Where are +fie qa ngg? Si B Vision rket share uct mix Products or services Customers or beneficianes Market niche :y 7, t;e. co rd? Making a difference Vi'n at do W,, p4r, Results " Expectations AIM j K31 Requirements Objectives Growth Profitability Examples Technology Olfereings Markets 0 Reading Massachusetts A Community o!f Excellence Town of Reading Mission The Town of Reading strives for excellence in all its services — from education to government — and seeks to enhance and enrich the social, intellectual, and leisure life of the community. Municipal Governmen U)510A In support of the Town of Reading Mission, Reading Municipal Government will: • help residents identify with their community by supporting volunteerism and civic engagement, • create opportunities for public discourse about community issues and encourage citizen participation in planning and decision - making • commit itself to community- responsive services that incorporate best practices and a strong orientation to customer service • support open and transparent government with convenient avenues for communication and access • enhance the integrity and livability of its many fine neighborhoods by supporting community initiatives for preservation and improvements • uphold the character of Reading by actively encouraging efforts to document and preserve the history of the community, its historic buildings and areas, and prized open spaces. • embrace diversity by striving to provide varied housing choices and diversifying the municipal workforce by recruiting, hiring, and promoting persons of all backgrounds and races • enhance the social, civic, and intellectual life of residents by offering a broad range of services and programs 0 Values The municipal government of the Town of Reading will be guided by the following values: Integrity and Transparency • Reading municipal government and its employees and officials will be guided by the highest standards of ethics and integrity. • Municipal business will be conducted in an open manner with opportunities for public discussion and input into decisions. • The community will be kept informed with open communication. • All official business will be conducted in a civil, professional, and mutually respectful manner. Excellence • Excellence will be the standard for all municipal services, with continuous review and evaluation of best practices, incorporating new methods and technologies, striving for efficiency and cost effectiveness. • Reading municipal government will make decisions based on careful planning consistent with town -wide goals. Diversity • Municipal government will encourage diversity and respect for differences in the conduct of its business and in recruiting and hiring personnel and in providing enrichment opportunities for the community. Community The following are values that the community holds in high regards: • Social, Environmental, and Financial Sustainability • Tolerance, Civility and Cultural Diversity • Volunteerism and Civic Engagement • Historic Preservation and Open Space • Recreational, Cultural, and Educational Opportunities 9 Town Manager's overview on Goals process New measurement period to be fiscal year based - July 2013 through June 2014; New goals will be set jointly by BOS and TM in June of each year for the following fiscal year; Typical review of Town Manger will be moved to October so a full discussion of the prior FY goals may be considered in terms of any TM contract renewal; There are too many goals, and a few of them look like tasks that need to be repeated regardless of how well they are accomplished; A big focus of past goals has been new efforts or changes. Full consideration of all operations should include activities that do not change, but should be measured and reported on; Please see the enclosed spreadsheet summarizing my view and the Department Heads views on the current CY13 goals. Town Manager's request to all Town Department Heads A) Objective/Project: Review current CY13 goals and at a minimum comment on and prioritize the ones affecting your department. Feel free to suggest new goals that are not listed — due June 17th. Note the Library Director is exempt from this request because of the building project, but is very interested and committed to participate in this overall process. B) Objective/Project: Design optimal xxx department, regardless of current set -up or specific personnel, by August 1, 2013. Describe transition plan from current status to such an optimal model, including specific personnel. Depending on the changes suggested approval from the Town Manager (job descriptions), Board of Selectmen (position classification) and Town Meeting (funding changes) will be needed. Changes may require multiple steps over a period of time. C) Objective/Project. Create lists of routine tasks the department/division does each year. Design specific quantitative measures to evaluate these tasks on either a quarterly or monthly basis. Plan on implementing these measurements on January 1, 2014 to be able to feed into the Selectman's goal - setting process during the summer of 2014. This process will feed off of previous national and local efforts to gather and compare data. The objective would be first to compare progress internally over time; next to our typical peer communities; next to the entire Commonwealth; and ultimately to other US communities that may face very different constraints but still present valuable learning opportunities for Reading. 0 New FY14 Suggested Goals — not previously listed, and not in any priority order: Police Chief: 1) Develop & implement new roles and responsibilities for Assistant Town Manager position. Hire for the position; 2) Review organizational structure of the various departments for potential efficiencies; DPW Director: 1) Review Engineering division current staffing /facility with eye towards improved efficiencies; 2) Continue aggressive "succession planning" program, including components of increase outside training and formal mentoring; 3) Review current Supervisory structure and develop potential reorganization based on projected changes in personnel due to retirements over next few years; 4) Complete FY14 Town -wide road and sidewalk improvement program; 5) Complete all other projected capital programs as funded in FY14 including parks /recreation, sewer, drainage, etc... Community Services Director/Town Planner: 1) Review standard BCC operating procedure and current changes such as Open Meeting law; 2) Electronic devices to support all electronic packets and materials. Improve efficiency & sustainability; 3) Expand public /private partnerships: create win /win with existing and future community partners. Avoid duplication, save money and improve service by partnering. Housing Services Coordinator Service Clubs (Rotary, Lions, etc..) — Gateway signage COA, EDC and others with funding sources to support programming (eg. BFSI through revenue from FSF); 4) Promote healthy eating. Include reminders of area Farmers Markets in addition to Reading. Work with food establishments on menu options that are healthy; 5) Complete Housing Production Plan provides roadmap to meet affordable housing goals. Track & implement as outlines. Pursue one -year reprieve if possible. 6) Implement other plans including Master Plan, OSRP, Leap 7) Maximize web -based information — FAQs and easy to follow guides to assist with customer service and improve customer's information; `5� Town Accountant: 1) Transition OPEB investment funds to PRIT or other qualified institution; 2) Develop a Fund Balance policy in accordance with GASB 54; Town Manager: 1) Conduct process of seeking out organizational changes as described above in B). Town Manager has a completed set that will be compared and discussed with staff and finalized for a presentation to the BOS in early fall. Because of phased implementation that is expected, scope of BOS presentation is to be determined. Presentations to Finance Committee and November 2013 Town Meeting if FY14 budgets need to be changed; 2) Conduct task list process as described above in C), and begin measuring important areas; 3) Conduct a Retreat with the BOS and Town Department Heads — timing and topics TBA, but both sides have expressed a high amount of interest; 4) Discuss with BOS the need for broad BCC meetings to convey information and expectations. As needed, give further direction to specific BCCs. For example, the EDC seeks input as to their long -term mission in the community. 5) Strengthen the communications process with external customers. First inventory all forms of current external communication; then obtain feedback from the Community as to desired information & method of delivery. 6) Conduct specific feedback exercises with our business community. This should range from those new to Town that have gone through a permitting process to those that have been established for years and have valuable insights. Work with BCCs and local businesses through the RNR Chamber of Commerce and other organizations to solicit suggestions; 7) Formalize Assessment agreement in time for November Town Meetings in Reading and Wakefield. This will involve joint meetings with the Boards of Assessors, with and without Town Management. Formalize Veteran's agreement with Melrose, Wakefield and Saugus. The district was not ready to take on Reading in FY13 because of existing workload. Seek out other sustainable regional arrangements, first with neighboring communities. 8) Manage the Library building project: directing needed resources to keep the .project on schedule; involve the CPDC at the appropriate time to conduct oversight which will include neighborhood meetings; work with the Superintendent of Schools to ensure we have sufficient resources from the Facilities department at all times. 9 ( L L(5 a_,, D 7 OPEB Asset Mgmt 8 Buildings Cem garage Library DPW site high' high high 11 high high',' high high 'high high',', high high high high high #1 high high #2 , .high. - _- high #2 Killam schools -~ K /pre -K space schools, Downtown 11 low f low low 9 Water Plan high', high high high #3 CS 11 B Meadow high!( med #10 - - +r - - 12 West St. high high #4 - -T Town'', Dept Head Police Fire DPW Dir. /Tn Library Town CY13 Goals Manager Composite Chief Chief Director ',Planner 'Director 'Acct. 19 USPO parking,: high - 20 Signs comply task, _ high - 21Pro Maint task�il p - - - -- task task 'high. tied up - - - _ high I high high 23 -Ash ST props high' high high high - 24-CO ution -- p o ow ', - - low- _ high 25 shade tree MP i with bldg Human 1 next TM complete 28 Natl cust Svc Iowa low 29 Web site high ' high high high Operations 30 L &P system high high high high 31 CIC grants high high high project Resources 2 BCC train high, high high high high - - - -- f - - 3 Union Neg. task'l, task task 38 Traffic R &R high Finance 4 Grants task l; task task high high 5 Sell land high 6 Revenue task task 7 OPEB Asset Mgmt 8 Buildings Cem garage Library DPW site high' high high 11 high high',' high high 'high high',', high high high high high #1 high high #2 , .high. - _- high #2 Killam schools -~ K /pre -K space schools, Downtown 11 low f low low 9 Water Plan high', high high high #3 10 Youth Ctr discuss'' low 11 B Meadow high!( med #10 - - +r - - 12 West St. high high #4 - -T 13, Bandstand -- -low low low low Health 14 Regl DispatchT -- - -- _ - - - - -- - - -- & Safety 15 Hlth Cmmty high Community 16 Afford Hsg I high high high high Development 17 PTT improve Ihigh high high 18 Bike /Ped - high 19 USPO parking,: high - 20 Signs comply task, _ high - 21Pro Maint task�il p - - - -- task task 'high. _ - , 22,5 Main signs g - - - _ high I high high 23 -Ash ST props high' high high high - 24-CO ution -- p o ow ', - - low- _ high 25 shade tree MP high Services 26'CustSvc done,high high (high 27 Lib policies discuss" 28 Natl cust Svc Iowa low 29 Web site high ' high high high Operations 30 L &P system high high high high 31 CIC grants high high high 32 Regionalize high ',high high high � -- - - - - - - - , g -- -. 33 Tech trainin g hi h hi h g high high high 34 CPM 101 change change change low Policy 35 Zoning Bylaws high high high done /high 36' Fac. naming - - - - -- T - - - - - - -- f - - - T high - 37 Cmmn Policy high high - - - - 38 Traffic R &R high op 2013 Town Manager's Goals and-Action Plan Town of Reading MA Human Resources/Personnel The him= eapital of the community is the major resource that is neoessery to achieve the provision of services to the pommunity. This human capital includes employees, offioiels, members * of Boards, Committees and Commissions, and the human capital of the community as a whole, Human capital is to be supported and respected by the Town. new Town Manager i'ePkcing the current Town MwmW who is roUft e�bedve 1-13: 2. Work vdth the Board of Madmen to 44amine whether or not to continue B/GC ChWdVice Chair training. . Begin the pmesa of negotiating successor Collective Bargaining Agreements with aU WON for' datos effective July 1, 2014 hFv � 5/30/2013 2013 Town Manager's Goals Ana Acuvu Town of Reading MA 6. 7. Fin.+ - pCe cost reduction, Reading will continue to evaluate revenue sources, service and other methods of providing regionalization of services, goal of maintaining long term fiscal level of services the providing a level of service that the stability of the communtty p community can sustain. funding to support operating and capital or other on cp e time aens0s• Apply for outside resources received royal from Town � wee Implement to a conclusion in the Salo of Estate used for Capital lmpm from which will then be P or unfunded pension liability.. IL - Sale of land — Pearl Street b. Sale of land — LDthrop Ron C. UWsale of Oakland-Road. following potential revenue raising activities: AS opportunities arises, implement d. Additional 0011 sites on d' g of tl . val of a staff developed OPEB funding mechanism including g mg Seek FINCOM appro liability at a level that the community can afford. 5/30/2013 2 pig � vy Asset Management ' Raft Will strive to maintain and improve the current a W desired capital assets of the community through long tern= capital plaiining.ina fiscally.prudent manner. Where resources for major projects are not available within available resources, and grants. and outside resources are. also not adequate to cover the cost of the project, the community may be asked to support such improvements dvough additional temporary taxes. 8. Continue established-efforts to. implement high priority municipal building prbjeots: a. Cemaoery Garage b. Library — implement project c. DPW site Including improved vehicle maintenance layout, opezOonal improves, and aesthetics enhancemeruts d. Killam School project to include HC access, fire protection, energy, and administrative space. e. Full Day Kinda u ten projed . f.• bowntown Streatscepe Phase 2 9 Begin the first phase of implementation of the Water Distribution Master Plan Work with the MWRA on a. The impleamet6don of the redundant water supply pr9ject b. Enhancing/maimsining water quality ' c. Water storage �0. As -part of the community's focus on substance abuse preventlon, evaluate the need for and viability of a youth center probably focused on Middle School youth 11. Develop and evaluate schematic designs for the Birch Meadow pavilion, including a mik 43f storage, food ser AM restrooms, and picnicking. Include a management plda for daoh of I tba.clements. Develop a lost estimate.: / L t.�12. Continue to work towards fimding for the West Street project. Implement the design and construction of a downtown bandstand:. . AAA. A 2013 Town Manager's Goals and Action Flan Town of Reading MA Health and Safety_ Reading will continue to focus on strong public health and public 'safety services, with a goal of making the community one of the healthiest and safest communities in suburban Boston. 14. Complete or abwdon efforts to regionalize of Public Safety Dispatch; 15. Focus Public Health, Schopl, Substance Abuse, and other resources on a Healthy Community •model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage wddng; cycling, and other activities. flew- efforts may involve many dep umIts, with efforts led by the Health Division. f'o � rim �ic�eszc�o� 4 • 5/30/2013 0 Town Manager's Goals and Action Plan Town of Reading MA Community Development / Sustainability Routing has worked to maintain the character of the oommunity, while making planned and deliberate improvements to the Town.. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Climate Protection Committee. °rs 6, Continuo progress towards meeting and maintaining the level of 1090 of housing units (as ro-defined by die 2010 federal census) as affordable. This goal may be met through development of the L Mawr property b. Peter Sanborn Place expansion; o. Additional units in downtown as feasible, including expansion o flha OR zoning to the remainder of the area in downtown zonal for Business B. d. Additional oppoihmities for` partnering with property owners for LIP projects as approprkate — Noah Main Street site 17. hnplernent high priority parlxing and alternative transportation rocommendetions for. Parking, Traft and Transportatiod improvements: e. sharing of private parking spaces pursuant to the anew bylaw; f. identify opportunities to -wgxmd parking supply; g. bike routes throughout town ' 18. Determine a funding source and develop a bicyclelpedestrian plan 19. Work to determine the 'optimal future of the USPO site, now that the Postal Service has determined to move all but the retail elements of the operation out of the comfmunity. 20. Continuo sign enforcement efforts within recent. constraints as determined by-Town Counsels with a goal to bring t non - conforming signs into compliance t=M n enforcement of new Property Maintenance bylaw —J;41- a e 22. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) Develop an action plan for reuse and/or redevelopment of *6 'properties bead the RN LD in the Aim) boundedby Ash'Shve4 the RR.tracks, and Pond View Drive n to work with Town, School, Facilities, and Light Departzaents to moat SuSainability goals for CO t'(�;' on, anti - idling, PV solar oollectors on.municipal property, eto. . 25. Evaluatq the creation of a Master Plan for public shade trees in the coinmunity to include policies and criteria on priorities for removal aW raptaftment, a shade tree invohtorgi. and 'other elements. 2013 Town Manager's Goals and Action .Plan Town of Reading MA Services Reading will continue to provide municipal seiviees in as cost effective, efficient, and customer service friendly manner as possible: Where reasonable a' self service 4lement to Town services will be available for those who choose to use it l and voluhteers on the customer service policy; continue to measure customer satisfaction; ?jiPd=rand= mmend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. - % 27. In the ' Ia'brary, (1) review policies and procedures pertaining to public service and identify areas for impro. (2) continue staff training in communication skills and provide commumieation tools for staff to use in diverse situations; (3)' apply for LSTA Customer Service grant to overcome the 'Wgital.divide by training •all staff to offer basie. skills, instructions when appropriate for public uac of digital devices and emerging technologies. (4) Identify learning opportunities and resources and develop staff. skills to create a ,marketing / communications plan that . will raise library's visibility, especially among people who don't currently we the library on a regular basis, and during a time of lower visibility in a temporary location. - bonsiderp.ticipating. in a local version of the National Customer Service Survey, with the anticipation that -- *e=mmunity patrticipate on an every other year basis to measure Reading's customer needs, and to measure Reading's Customer Service satisfaction compared to other peer communities nationally. ' 29. Improve tha Town web site, providing expanded electronic customer interaction with the Town,. �u Oa 4 �` {�-�- ``� °� � jut is 6 5/30/2013 ,l AWN I OkIp 2013 Town Manager's GQals and Action Plan Towo of Reading MA r Ouerations Reading will contique to Provide as full a range of municipal services that meet commupity needs and desires as resources allow. 30. My implement permits and licensing system, including customer self service - 31. Apply for Amding from the Community Innovation CMU mga Grant and/or other mum to enhance community services. 32, Expand regional seryices as appropriate . • Veterans-Services 32. Expand the itOCOrds Managanent efforts including providing records to the public via the vmb site. 13. Conduct toOmolbgy training for staff the.CpM 101 (Coni*hendr Performance, Measurt) program for anothor cycle in FY 20149 C_1-4 nue, and them ovaluate continued participation considering usefulness of information and effort required. NIAMA,1 9 2W Town Manager's Goals and action Plan Town of Reading MA' QGlilva�+ - -a 13sues ftOu�''h Reading will continue to address lification of development, modification, improvement, and situp and Selectmen's policies. " As a general rule, bylaws, regulations, the regulations the better. Additionally, the fewer and situp be used to memorialize current and Selectmen's policies may provide an historical record proposed administrative practices to and direction for the community in the future. a work plan for compreh�ive review and revision of the Zoning BY ' 5. Develop Ong sites in the community. vies of social media as p� of the 6. Establish a policy on naming of facilities' e t include policies on the use communications policy for the town. ?. Establish a comet Cate with its residents and others• Regulations. Town's efforts to comet ��te of the Traffic Rules and Re8u1�' ;g, Complete the review and 5/3012013 L � d LeLacheur, Bob From: Burns, Greg Sent: Thursday, June 13, 2013 2:53 PM To: LeLacheur, Bob Subject: Goals Attachments: Department Head Goals 2013.pdf M. I reviewed the go d out today at the Department Head meeting. There are too many goals and objectives. I (!jighlighted t goals and objectives I thought were achievable. This morning before we left the meeting we were all discussing technology and the need for training to fully implement the capabilities of the technology we have. I think this should be a top priority. I think we should discuss providing staff training in the basic Microsoft Office package, MUNIS, Laser Fish and View Permit. If we can increase our staff's use and capability on these areas we will hopefully increase productivity and accuracy. Let me know if you want me to provide anything else. Greg Chief Gregory J. Burns Reading Fire Department 757 Main Street Reading, NI LN 01867 (1') 781.944.3132 (F) 781.942.9114 www. readingma. nov Please let us know how we are doing -fill out our brief customer service survey at: http://readingma- survey.virtualtownhall. net /survey /sid /19ab55aedO8fbc96/ (V3 2013 Town Manager's Goals and-Action Plan Town of Reading MA _ Human Resources/Personnel The human eapital of the community is the major resource - that Is necessary to achieve the piovision'of services to the Community. This human capital includes employees, offlofals, members of Boards, Committees and Commissions, and the human capital of the community as a whole, Human capital is to be supported and respected by the Town. t 1. Provide for a smooth- transition to a new Town Manager replacing the current Town Manager who is retiring effective 64-13 Work with the Board of Selectmea.to determine whether or not to continue B/GC Chaii/Vim Chair training, Begin the process of negotiating successor Collective Bargaining Agreements with all Unions for dates effective July 1, 2014 5/30/2013 a� � LU13 Town Manager's Uoata auu Town of Reading MA Finance R� will continue to evaluate revenue sources, cost reduction, il�gionalization of services, other methods of providing. services, and level of services ,with the goal of, maintaining long term fiscal stability of the community while providing a level of service that the community oari sustain. Apply for outside resources funding to support operating and capital or other one time expenses, 5. Implement to a conclusion. the following actions which received approval from Town Meeting, the proceeds from which will then be placed in the Sale of Real F..state to be used for Capital Improvements, debt service, or unfunded pension liability.. a. 'Sale of land —Pearl Street b. Sale of land — Lothrop Rovad c. Use/sale of Oaldand•�Road 6. As' opportunities arises, implement the following potential revenue raising activities: d: Additional cell sites 7. Seek FiNCOM approval of a staff developed OP13B finding mechanism including'ongding finding of this liability at a level that the community can afford. 2 5/30/2013 Town Manager's Goals and Action of Reading MA Asset Management ding will strive to maintain and improve the current d desired capital assets of the community through long tam capital planning.in a fiscally.prudent manner. Where resoettM for major projects are not available within avaflable resources, and grants. and outside resources are, also � not adequate- to cover the cost of the project, the community may be asked to support such improvements through additional temporary taxes. . rV*tinue established -dbrts to ft*emont high priority municipal building projects: a. Cemetery Garage b. Library — implement proj wr c. DPW site including improved' vehicle mainienanm layout, operational improvement, and aesthetics enhancement d. KMam School project to include HC access, fire protection, energy, and administrative space. e. Full Day Kindergarten project f.• bowntown Straetscape Phase 2 '9 the first phase of implementation of the Water Distribution Master Plan Work with the MWRA on a. The implementation of the redundant water supply Pmj� b. Enhancsn0maintaining water quality c. Water storage 10. As part of the community's focus on substance abuse preveri4on, evaluate the need for and viability of a . youth center probably focused on Middle School youth 11. Develop and evaluate schepiatic designs for the Birch Meadow pavilion, including a mix -bf storage, food service, restrooms, and, picnicking. Include a management plan. for Bach of-the.element. Develop a lost estimate. . 12. Continue to work towards funding for the West Street pi oJect. -13. Implement the design and constriction of a downtown bandstand . 2013 Town Manager's*Goals and Action Plan Town of Reading MA _ Health and Safety Reading will continue to focus on strong public health and public safety services, with a goal of making the community one of the healthiest and safest communities in suburban Boston. 14. Complete or Obandon efforts to regionalize of Public Safety Dispatch: 15. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health . crises facing our country. Find ways to encourage walking, cycling,. and other activities. These: efforts may involve many departments, with efforts led by the Health Division. 2013 Town Manager's Goals and Action Plan of Reading MA Community Development / SustainabUity Reading has worked to maintain the character of the oolrimunity, while making planned and deliberate Improvements to the Town.. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Climate Protection Committee. 16. ntinue progress towards meeting and maintaining the level of l01y/o of housing units (as n>- defined by the 010 federal census) as affordable. "This goal may be met through development of the a. Mawn property b. Peter Sanborn Place expansion; c. Additional units in downtown as feasible, including expansion o fthe OR zoning to the remainder of the area in downtown zowed for Business B. d. Additional opportunities for partnering with property owners for LIP projects as appropriate — North Main Street site 7. plement high priority parking and alternative transportation recommendations for. Parking, Traffic, and 'ori improvements: e. sharing of private parking spaces pursuant to the new bylaw; f. identify opportunities to'expand parking supply; g. bike routes throughout town 18. Determine a funding source and develop a bicyclelpedestrian plan. -- Work to determine the optimal future of the USPO site, nowt the Postal Service has detenuined to move all but the retail elements of the operation out of the community. 20. Continue sign enforcement efforts within recent. constraints as determined by.. Town Counsel; with a goal to bring all non - conforming signs into compliance . Focus on enforcement of new Property Maintenance bylaw ��bounded'by plement new gateway signage — South Main Street (paid for by Reading Woods mitigation) velop an action plan for reuse and/or redevelopment ' of ft 'properties behiird the RMLD in the aiea Ash-Str et, the RR.tracks,'and Pond View Drive 24. Continue to. work with Town, School, Facilities, and Light Departrirents'to meet Sustairiability goals for CO . uctiori; anti - idling, PV solar collectors on. municipal property, eta . 2S. valuate the creation of a Master Plan for public shade trees in the coinrriunity to include policies and criteria on priorities for removal and replacement, a shade tree inveirtory: and other elements. 5 � r 2013 Town. Manager's Goals and Action .Plan Town of Reading MA. Services Reading Will continue to provide municipal services in as cost affective, efficient, and customer service friendly manner as possible: Where reasonable a' self service element to Town services will be available for those who choose to use it. 26 rain employees and volui>teers on the customer service policy, continue to measure customer won; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. , 27. in the Library, (1) review policies and procedures pertaining to public service and identify areas for improvements. (2) continue staff training in communication skills and provide communication tools for staff to use.in diverse situations; (3)' apply for LSTA Customer Service grant to overcome the'W&ital divide" by training .all staff to offer basig. skills; instructions when appropriate for public use of digital devices -and emerging technologies. (4) Identify learning opportunities and resources and develop staff. skills to create a ,marketing / communications plan that will raise library's visibility, especially among people who don't currently use the library on a regular basis, and during a time of lower visibility in a temporary location.. 28. Consider participating. in a local version of the National Customer Service Survey, with the anticipation that the community participate on an every other year basis to measure Reading's customer needs, and to measure ing's Customer Service satisfaction compared to other peer communities nationally. 29. ve the Town web site, providing expanded electronic customer interaction with the Town,. P 6 5/30/2013• 2013 Town Manager's Goals and-Action Plan Town of Reading MA OlDerati.ons Riding wiYl continue to provide as full a range of municipal services t meet community needs and desires as resources allow. Pally implement permits and licensing system, including castomer self service 31 Apply for funding from the Community Innovation Challenge Orant and/or otber sources to enhance community services, a Expand regional services as appropriate • Veterans Services 1Expaud the Records Management efforts including providing records to the public via the web site. Conduct W41noibgy training for staff 4. Continue the CPM 101 (Compi'ehensive.Performence Measurement) program for another cycle in FY 2014, and then evaluate continued participation considering usefulness of information and effort required. 2013 Town Manager's Goals and Action Plan Town of Reading MA Governance, Rekulat on, and PoRev Develotament R ding will continue to address major emerging issues through evel'opment, modification, improvement, and simplification of bylaws, regulations; and Selectmen's polici®s. ' As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may -be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. �Abeveiop funding and a work plan for review and re islon of the Zoning Bylaw. Establish -a policy on mining of facilities'and sites in the community. Establish'a communications policy for the town: ]Include policies on the use of social media as part of the Town's efforts to communicate with its residents and others. �8. Complete the review and re -write of the Traffic Rules and Regulations. 5/30/2013 i i i i i i 8 i i i i i i LeLacheur, Bob From: "\ Sent: To: Subject: Zager, Jeff Thursday, June 13, 2013 2:12 PM LeLacheur, Bob RE: FY14 DPW goals Bob; See #s for priority. Not that7, 8,9,10 are not important- just more ongoing/ potential longer term projects. Jeffrey T. Zager 16 Lowell Street Reading MA 01867 Tel: 781 -942 -9077 Fax: 781- 942 -9081 Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /19ab55aedO8fbc96/ web: www.readingma.gov jza er e ci.reading.ma.us From: LeLacheur, Bob Sent: Thursday, June 13, 2013 1:57 PM To: Zager, Jeff Subject: RE: FY14 DPW goals Thanks, good list — what is your sense of priorities on these? From: Zager, Jeff Sent: Thursday, June 13, 2013 1:18 PM To: LeLacheur, Bob Subject: FY14 DPW goals Bob; As a follow up to our meeting today, I have reviewed Peter's proposed goals, some of which are currently listed in mine, as well as those that spring up during my review with supervisors, and have come up with the following for your review: - Continue established efforts to implement high priority municipal building projects (1) a. Cemetery Garage b. DPW site master plan including vehicle maintenance location, operational improvements, cost estimates. - Begin first phase of implementation of water distribution master plan/ capital improvement program (2) - Work with MWRA on various water system improvements.(7) a. Implementation of redundant water supply b. Enhancing/ maintaining water quality c. Water storage 1 I Develop and evaluate designs, management plan, cost estimates, for potential Birch Meadow pavilion.(10) Continue to work towards funding West Street project.(4) Review engineering division current staffing structure/ facility, with eye towards improved efficiencies.(6) Continue aggressive " succession planning" program , including components of increase outside training and formal internal mentoring.(8) Review current supervisory structure and develop potential reorganization based on projected changes in personnel due to retirements over next few years.(9) Complete FY14 town wide road and sidewalk improvement program. (3) Complete all other projected capital programs as funded in FY14 including, parks/ recreation, sewer, drainage, etc.(5) I am out on a vacation day Monday, but am available otherwise if you need any further input at this point. Thanks P. S.- good meeting today. Jeffrey T. Zager 16 Lowell Street Reading MA 01867 Tel: 781- 942 -9077 Fax: 781-942-9081 Please let us know how we are doing - fill out our brief customer service survey at http://readinQma- survey.virtualtownhall. neVsurvey /sid /19ab55aed08fbc96/ web: www.readingma.gov J zagerna &ci.reading: ma.us 0 59� 2013 Town Manager's Goals and Action Plan Town of Reading MA N � a h letta-r Human Resources/Personnel X1176 The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. --t- �. Work with the Board of Selectmen to determine whether or not to continue B /C /C ChairNice Chair training. 3. Begin the process of negotiating successor Collective Bargaining Agreements with all Unions for dates effective July 1, 2014 X 15, 1� g dv+ U1l .� Irvv� ►z rxcktf3 aA4 ww4w 1 4/23/2013 2013 Town Manager's Goals and Action Plan Town of Reading MA 4. 5. 6. 7. Finance Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. Apply for outside resources funding to support operating and capital or other one time expenses. � &�� Implement to a conclusion the following actions which received approval from Town Meeting, the proceeds from which will then be placed in the Sale of Real Estate to be used for Capital Improvements, debt service, or unfunded pension liability.. a. Sale of land — Pearl Street b. Sale of land — Lothrop Road c. Use/sale of Oakland Road As opportunities arises, implement the following potential revenue raising activities: d. Additional cell sites e. A&fffisiag via b"eafds Seek FINCOM approval of a staff developed OPEB funding mechanism including ongoing finding of this liability at a level that the community can afford. Pe v-) 6oa15 C"� ed (+N Lkw eoAYLj aq� �� Cm wtP7t ,uue, wwim ( u✓1r-4- i *rr?� &-t-vw k k C �Pc t I'1 cv., W 14�cvd�t' pa r}wrS - ,fivQ�� �cd�1, b�t �ar►w.�. -- 663rlr .Servw Ord+- )rebma ro�ri pl/? Sen e-k-) - 6tbvi Yx p'ZOOKI41 (e- 3ps 1 ,,vppY4(d- `d al 2 4/23/2013 2013 Town Manager's Goals and Action Plan Town of Reading MA Asset Management Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not adequate to cover the cost of the project, the community may be asked to support such improvements through additional temporary taxes. 8. Continue established efforts to implement high priority municipal building projects: �, a. Cemetery Garage b. Library - implement project c. DPW site including improved vehicle maintenance layout, operational improvements, and aesthetics enhancements d. Killam School project to include HC access, fire protection, energy, and administrative space. e. Full Day Kindergarten project ? f. Downtown Streetscape Phase 2 - Utd5 7 �' 9 Begin the first phase of implementation of the Water Distribution Master Plan Work with the MWRA on a. The implementation of the redundant water supply project b. Enhancing/maintaining water quality c. Water storage 10. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on Middle School youth 11. Develop and evaluate schematic designs for the Birch Meadow pavilion, including a mix of storage, food service, restrooms, and picnicking. Include a management plan for each of the elements. Develop a cost estimate. 12. Continue to work towards funding for the West Street project. -7 13. Implement the design and construction of a downtown bandstand.'-? O_n l3 Cho K6 W air 40 [or- °` VYWO, 3 4/23/2013 9 2013 Town Manager's Goals and Action Plan Town of Reading MA Health and Safety Reading will continue to focus on strong public health and public safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston. 14. Complete or abandon efforts to regionalize OPublic Safety Dispatch. 15. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Pry hea ectfi - �� newt rV►�rs crF ar�.o�. a✓I 4 4/23/2013 %10 2013 Town Manager's Goals and Action Plan Town of Reading MA Community Development / Sustainability Reading has worked to maintain the character of community, while making planned and delibe improvements to the Town. Major efforts have been led b) Board of Selectmen, the CPDC, the Economic Developr. Committee, and the Climate Protection Committee. a ti G =VYVA� (�, tAe-a ✓u Conk 16. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Mawn property b. Peter Sanborn Place expansion, c. Additional units in downtown as feasible, including expansion o fthe 40R zoning to the remainder of the area in downtown zoned for Business B. d. Additional opportunities for partnering with property owners for LIP projects as appropriate — North Main Street site �17. Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and Transportation improvements: e. sharing of private parking spaces pursuant to the new bylaw; E identify opportunities to expand parking supply; g. bike routes throughout town )6018. Determine a funding source and develop a bicycle /pedestrian plan 7 19. Work to determine the optimal future of the USPO site, now that the Postal Service has determined to move all but the retail elements of the operation out of the community. 20. Continue sign enforcement efforts within recent constraints as determined by own Counsel, with a goal to f h bring all non - conforming signs into compliance -N_10 t CM WWVJ VI 6 - ou t �S ` 1 cl 4 t 9h 21. Focus on enforcement of new Property Maintenance bylaw _n 22. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) 23. Develop an action plan for re-use and/or redevelopment of the properties behind RMLD in the area 9h bounded by Ash Street, the RR tracks, and Pond View Drive — CA#6&*C- CPO /� 4. Continue to work with Town, School, Facilities, and Light Departments to m t Sustainabi' 1' goals for CO f W reduction, anti- idling, PV solar collectors on municipal property, etc.. ��v 00 c6A 25. Evaluate the creation of a Master Plan for public shade trees in the community to include policies and criteria "7on �priorities for removal and replacement, a shade tree inventory, and other elements. ,� New GaaI s -ft, &Uai)4 pd � �mu Cep � PO an - rF (� p K,r rc�re �°S � 5 /Y�'an 4/23/201 Gb/iS 1KdAJ j�� 2013 Town Manager's Goals and Action Plan Town of Reading MA Services Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. _ 26. Train employees and volunteers on the customer service policy; continue to measure customer satisfaction; j identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. 27. In the Library, (1) review policies and procedures pertaining to public service and identify areas for improvements. (2) continue staff training in communication skills and provide communication tools for staff to use in diverse situations; (3) apply for LSTA Customer Service grant to overcome the "digital divide" by training all staff to offer basic skills instructions when appropriate for public use of digital devices and emerging technologies. (4) Identify learning opportunities and resources and develop staff skills to create a marketing / communications plan that will raise library's visibility, especially among people who don't currently use the library on a regular basis, and during a time of lower visibility in a temporary location. 28. Consider participating in a local version of the National Customer Service Survey, with the anticipation that the community participate on an every other year basis to measure Reading's customer needs, and to measure Reading's Customer Service satisfaction compared to other peer communities nationally. 29. Improve the Town web site, providing expanded electronic customer interaction with the Town,. r -fig- 6 4/23/2013 2013 Town Manager's Goals and Action Plan Town of Reading MA Operations Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. H 10. Fully implement permits and licensing system, including customer self service r31. Apply for funding from the Community Innovation Challenge Grant and/or other sources to enhance community services. X32. Expand regional services as appropriate • Veterans Services X32. Expand the Records Management efforts including providing records to the public via the web site. 3. Conduct technology training for staff 34. Continue the CPM 101 (Comprehensive Performance Measurement) program for another cycle in FY 2014, end then evaluate continued participation considering usefulness of information and effort required. 4/23/2013 2013 Town Manager's Goals and Action Plan Town of Reading MA Governance, Regulation, and Policy Development Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. *033: Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw. 36. Establish a policy on naming of facilities and sites in the community. 37. Establish a communications policy for the town. Include policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 38. Complete the review and re-write of the Traffic Rules and Regulations. -D i+ CAfl n W 8 4/23/2013 r� Goal Be A Gathering Place for the Community (internal goal — Prepare for Building Construction) •... •`eo"tn!•` <'A` %`:��,.::a•. •. O ..) ••e.4? ^'iii. ..fL. ..%'.t: {.vas.:_ "::ka' 4 O %7: . .i "s�• \. :'`.C,; �).'•' ,,... ...: ,.. ..d . ^.• :, .:` ;:t: .:°1r:, `aC. 'P.. .ir��,r.. ili;a,. '�`' "�;� ti's ' a�,:.ctt;:t� .. . ".�: e(? �i:;i?r. vscG•`.:;J� ��A "3' 'YF•:; `(.; ':n.1S,;i. n�{•n''. .,.0 "t .. •,7vi: J• •.a Create a safe and Make it happen through inspired Ongoing All welcoming lace design of new library! Create flexible spaces for Explore possibilities with January — Dec Division community groups architects 2013 Heads, Librarians investigate options in Admin, furnishings Designers Improve safety & Security Work with public safety officials January — Sept Director, and facilities director to plan 2013 Assistant safety/security aspects of Director, temporary and renovated space Facilities, Public Safety To prepare for move: Run database reports and Jan 2013 — May Div Hd Tech ' Evaluate and mark evaluate for timeliness, retention, 2013 Services, collections for storage, temp replacement, alternative formats Director, Colln location, removal Mgmt Team Get help with collections Recruit interns and volunteers for Jan Feb 2013 Director — work related activities; hire part-time interns assistants Div Hds - Volunteers Explore temporary locations Outline specific temporary site Jan -April 2013 Director, requirements Town Visit possible sites Manager, Facilities Director Develop marketing plan and Trustees, Friends & Foundation December 2012 — Trustees and support group for library recruit skilled volunteers to April 2013 volunteers vote market library renovation to Town Meeting members & general public Build Public support Conduct site visits and provide Jan — April 2013 Director, information as appropriate Assistant Director Action Plan FY2014 Page 11 Approved by Board of Library Trustees Nov. 20, 12 r � Provide professional input ' Research library design January — Division into departmental design specifically for departments November 2013 Heads and details staff Departments visit libraries to evaluate successful/unsuccessful design solutions for services Prepare administrative Assess files, archives, electronic February — Sept Admin, Admin functions for temporary document storage 2013 Ass't location Explore alternative outreach Outreach to community groups Jan — May 2014 Director, Ass't locations for programming and individuals throughout town Director, Div throughout temporary to seek program space and Hds, quarters satellite possibilities Librarians Trustees Provide virtual library Redesigri website to update and July 2013 — Dec Staff team to provide broad opportunities for 2013 staff participation in web presence Staff planning group meetings Offer expanded ebook selections Bibliographers especially during temporary location Offer and promote online resources Provide virtual library Hire web designer July 2013 Director & Ass't Director Provide virtual library Work with Foundation & Friends, August 2013- Admin. & on their sections of website October 2013 Friends Liaison and RPLF and FRPL Action Plan FY2014 Page 12 Approved by Board of Library Trustees Nov. 20, 2012 Eel Goal Connect Across Generations Goal Inspire Future Generations and Remember the Past I Ar . 4. vo Develop services and Expand alternative formats and Spring 2013 - Div Hds for programs/non-traditional mobile services; actively pursue 2013 Ref & methods and formats opportunities to develop and Children's promote digital materials and groups I ebooks locally and through Noble network, in accordance with consortium agreements Create displays to appeal to Look further (preliminary Summer 2013 Director and all ages inquiries made Spring 2012) into Div Hd Circ alternative locations in town to and Ref display library materials and raise awareness of library Implement new Offer another Digipalooza night Sept 2013 — June Div Hds and technologies Seek out, learn, and implement 2014 Librarians new public tech where appropriate Goal Inspire Future Generations and Remember the Past Action Plan FY2014 Page 13 Approved by Board of Library Trustees Nov. 20, 2012 49� no I Ar . 4. vo "D"Document, preserve & Celebrate Highland School and January — April Planning promote record of local Library History with special 2013 Crnte and life.." events and video history before outside library is transformed for another groups I generation Action Plan FY2014 Page 13 Approved by Board of Library Trustees Nov. 20, 2012 49� no Goat Create Young Readers, Grow Young Readers, Support Independent Readers .................. Qb'e MV ell ::1�m ;• �o CIII�eII Ott. ,,..> •x'; ♦ sS .;: 1, The library will advocate Programming for preschoolers, Jan 2013 -June Children's the importance of reading toddlers, parents, daycare 2014 division and educate caregivers providers The library will advocate Best Books for Children Program Winter 2013 Children's the importance dreading librarians and educate caregivers Support literacy activities Year -round programming for Jan 2013 -June Children's for children and encourage children, especially summer 2014 Division reading and learning for readitarg program and outreach new /young readers activities especially Support literacy activities Have strong and popular Jan 2013 -June Children's for children and encourage collections in all formats; 2014 Division reading and learning for professional staff who can new /young readers provide suggestions and readers especially advisory for children and parents and teachers; and work cooperatively with schools and teachers to support formal and informal learning Partner with schools to Investigate satellite possibilities Spring 2013 — Director, make the library the central and summer reading goals with Winter 2014 Children's connection school faculty and administration Division Head, Reference Div Hd Engage teens and tweens in Build on success of Volunteen Summer 2013 Teen library programs and program to reach families and librarians and encourage literacy activities students who. might otherwise not Children's use library by recruiting new Division applicants and providing learning and volunteer o ortunities Action Plan FY2014 Page 14 Approved by Board of Library Trustees Nov. 20, 2012 I 1� (,?� r Goal Be a Lifelong Education Center 'd Provide public computing Update public computers and May — Oct 2013 Assistant services as necessary Director, Town IT, Ref & Children's Div Hds Provide public computing Provide public computing and Fall 2013 — June Town IT and wireless in temporary quarters 2014 Noble and library admin. Provide physical space for Establish reading and individual Spring 2013 Admin and reading, browsing, study, study areas in temporary location Facility Mgr research, and small group work Provide materials for Expand "temporary" collections Early summer Bibliographers reading, browsing, study, for temporary location — i.e., 2013 research, and small group more and extra subscriptions of work magazines, newspapers, online resources, paperback "bestsellers" to encourage visits and to maintain circulation Offer programming for Seek out alternative locations for Jan 2013-June All staff and adults programming 2014 Trustees Offer programming for Plan a full year of programs to May-June 2013 Div Hd, adults keep interest high and strong Friends & support for library services Foundation throughout temporary relocation Action Plan FY2014 Page 15 Approved by Board of Library Trustees Nov. 20, 2012 fn C9 LeLacheur, Bob From: Sent: To: Subject: Hi Bob, Angstrom, Sharon Thursday, June 13, 2013 2:03 PM LeLacheur, Bob Goals There are not many goals currently listed that directly relate to my department. The goals that I feel should be considered are as follows: Develop an OPEB funding policy for FINCOM approval. Transition Investment of OPEB trust funds to PRIT or other qualified financial institution that can provide greater rate of returns. Offer technical training to staff to utilize functionalities within Munis to increase efficiency. Develop a Fund Balance Policy in accordance with GASB 54 Please let me know if these are sufficient or if I should add more. Thanks, SPL"cv, A"3,trovw, CPA Town Accountant Phone - 781 - 942 -6604 FAX - 781 - 942 -9037 Please note new Town Hall Hours Effective June 7, 2010 Monday Wednesday Thursday - 7:30 am to 5:30 pm Tuesday - 7:30 am to 7 pm Friday - CLOSED Please let us know how we are doing - fill out our brief customer service survey at http:// readin gma- survey.virtualtownhali. net /survey /sid /19ab55aedO8fbc96/ When writing or responding, please remember that the secretary of State's Office has determined that email is a public record. This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information. Also, please indicate to the sender that you have received this email in error, and delete the copy you received.