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HomeMy WebLinkAbout2012-06-19 Board of Selectmen Packet2012 DRAFT - BOARD OF SELECTMEN AGENDAS Estimated Staff Recntincihility Ctart time future agendas Policy on use of the AHTF Policy on displaying street numbers Preview licensing and Permitting software. Review license and permit fees Policy on Trust Fund Commissioners Naming of roadway to Brande Court Paking lot June 11, 2012 - Meet with School' Committee and FINCOM 7:00 Presentation of School space needs study June 19, 2012 Town Accountant Quarterly meeting 7:30 Appointments of Boards, Committees, Commissions 7:45 Met with CPDC, EDC, ConsCom re MAPC presentation on priority mapping 8:00 Approve amendments to Town Manager's employment agreement 9:00 Establish Town Manager's salary FY 2013 9:05 Review 2012 Goals 9:10 Authorize sale of land 9:25 Review changes to EDC policy 9:45 Review draft of Board of Selectmen "Vision" statements 10:00 Driveway variance request - 52 Edgmont July 10, 2012 Office Hour James Bonazoli 6:30 Appointment of RMLB member Recognition of BCC members who are retiring and who have served 5 years of more. 7:30 Hearing Confirming Causeway Road Betterments 7:45 Presentation of draft report on Saugus and Aberjona Rivers drainage study 8:00 Hearing Burger king request for 24 hour operation 9:00 July 24, 2012 August 7 2012 Office Hour Richard Schubert 6:30 Presentation of final report on Saugus and Aberjona Rivers drainage study Follow -up on Green And Ash Street requests from residents Presentation of proposed amendment to Demolition Delay Bylaw August 21, 2012 One Way on Green Street from Ash Street to Hearing High Street September 6, 2012 - State Primary Election - no meetings September 11, 2012 Office Hour Stephen Goldy 6:30 CAB member update Town Accountant Quarterly meeting Strout Ave Master Plan Zambouras /Feudo 9:00 September 25, 2012 Close Special Town Meeting Warrant October 9 2012 Office Hour Ben Tafoya 6:30 Tax Classification preview October 23, 2012 MAPC member update November 6, 2012 - State Election - No Meetings November 13, 2012 - Subsequent Town Meeting November 15, 2012 - Subsequent Town Meeting November 19, 2012 - Subsequent Town Meeting November 20, 2012 Office Hour John Arena 6:30 Tax Classification hearing Approve Liquor Licenses Review Goals November 26 2012 - Subsequent Town Meeting December 4, 2012 Office Hour James Bonazoli 6:30 Approve licenses Approve early openings /24 hour openings Town Accountant Quarterly meeting December 18, 2012 Town Manager Performance Evaluation Town of Reading 4 y ^{ 16 Lowell Sheet Reading, MA 01 867 -2685 639. INCORYO�P FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: June 14, 2012 RE: Agenda — June 19, 2012 4a) Sheila Mulroy is an applicant for a vacant position on the Fall Street Faire Committee. She is Selectman Bonazoli's sister and therefore the Board of Selectmen will be asked to do the interview rather than having the Volunteer Appointment Subcommittee do that. 4b) The Volunteer Appointment Subcommittee has done extensive interviews and the chart in your packet outlines their recommendations for positions on the Boards, Committees and Commissions. The Volunteer Appointment Subcommittee also wants the Board and the community to be aware that there are still several vacancies as follows: the Historical Commission, and the West Street Historic District Commission. Additionally, the Board of Selectmen will have to determine which two of its members will be on the Volunteer Appointment Subcommittee. In accordance with your policy, James Bonazoli and Ben Tafoya cannot serve next year — the policy prohibits service in consecutive years. 5a) Town Accountant Gail LaPointe will be at the Selectmen's Meeting for her last quarterly meeting with the Board of Selectmen prior to retirement. Gail will update the Board on issues and projects, and will also talk a little bit about her transition after July 1, 2012. New Town Accountant Sharon Angstrom will also be present at the Selectmen's Meeting. 5b) MAPC will be in to review with the Board of Selectmen and present information on the sub - regional priority mapping project progress to date. Information in the packet should be fairly complete as to the results of their discussions with staff to date. This is a program that was funded for the communities in the North Suburban Planning Council. 5c) I have put together a memo for the Board of Selectmen on the demolition delay bylaw review process. This process has had some false starts, and I have outlined for the Board of Selectmen what I propose as a process moving forward. 5d) Selectmen Arena and Tafoya met with Town Counsel and myself regarding the formal aspects of my transition to retirement on June 1, 2013. Town Counsel has recommended an addendum to my existing employment agreement. I reviewed and had suggested minor modifications to the draft that Town Counsel submitted. The draft was then circulated to Selectmen Tafoya and Arena and they felt that it fairly reflected their discussion. The Board will be asked to review and approve this agreement which we can then jointly sign. 5e) Establish Town Manager's Salary FY2013 — The Board had considered this but postponed action at your last meeting. In the packet is a copy of the budget sheet which provides in 2013 for a 2% increase in salary. 5f) Included in your packet is a copy of the status report on the Town Manager's goals and action plan. Of the 42 goals, 14 have been completely accomplished. I have suggested elimination of goal 12 — to conduct an operational review of one programmatic area in the Community Services Department since we have regionalized one function and have modified two other functions of the Town and they are currently working well. 5g) Pursuant to the Selectmen's discussion in Executive Session, I have drafted a memo outlining the process and recommended minimum bid price and conditions for the sale of four parcels of land as authorized by Town Meeting. I will have a draft motion prepared for the Board on these parcels, and we will then go about the process of offering them for sale. 5h) The Board of Selectmen have discussed the possible modification of the policy establishing the Economic Development Committee. I have enclosed in your packet the existing policy and an email from Selectman Tafoya, a draft mark up of the policy by John Arena and the final version of that (which is easier to read). The Board of Selectmen will need to give direction as to how they want to proceed with this matter. If the policy is to be changed, that will require drafting a policy and having a hearing. I would also suggest that it be reviewed with the Economic Development Committee if that is the Board's intent. 5i) Following up on the Selectmen's workshop meeting, I have drafted a document which would establish the proposed vision as outlined by the Board of Selectmen in three areas: ♦ customer service ♦ economic growth and development ♦ small town feel This is just a draft for the Board to consider. Next step would be for the Board of Selectmen to finalize a document and then establish the process as discussed at the workshop meeting which would be for the Selectmen liaison plus one other Selectmen to go to various Boards, Committees and Commissions as an agenda item on their agendas and review this vision statement as well as the Town's Mission statement and values. Sj) An additional property owner on Edgemont Avenue has asked to have a waiver to allow his driveway top be 29 feet wide rather than 24 feet as required. The Board of Selectmen will need to make a decision on this on the 19th as we are ready to start involving curb immediately after that. PIH /ps TRACKING OF LEGAL SERVICES - FY 2012 September bill includes for TLT litigation to be paid by schools October bill includes $3364 for TLT litigation to be paid by schools November Bill includes $2653 for TLT to be paid by schools December bill includes $3605.25 for TLT to be paid by Schools January billincludes $1039 exp and $2,943 hours for TLT to be paid by schools February bill includes $2,537.50 for TLT to be paid by schools March bill included $10,599 for TLT litigation to be paid by Schools April bill - separate bill for TLT litigatin to be paid by schools May bill - separate bill for TLT litigatin to be paid by schools ( <f-.- Hours I Month Monthly Monthly Available Monthly Monthly Available Hours Hours Remainder I I Remainder Allocated Used of Year Allocated Used of Year July 34.5 27.8 386.0 $5,000 $4,031 $55,969 August 34.5 28.7 357.3 $5,000 $4,183 $51,786 Septembei 34.5 59.4 297.9 $5,000 $8,697 $43,089 October 34.5 29.9 268.0 $5,000 $4,335 $38,754 November 34.5 40.8 227.2 $5,000 $5,966 $32,788 December 34.5 56.5 170.7 $5,000 $8,790 $23,998 January 34.5 30.2 140.5 $5,000 $5,418 $18,580 February 34.5 31 109.5 $5,000 $4,520 $14,060 March 34.5 116.8 -7.3 $5,000 $16,968 - $2,908 April 34.5 30.8 -38.1 $5,000 $4,466 - $7,374 May 34.5 24.6 -62.7 $5,000 $3,567 - $10,941 June 34.5 -62.7 $5,000 - $10,941 Total 413.8 476.5 $60,000 70,941 September bill includes for TLT litigation to be paid by schools October bill includes $3364 for TLT litigation to be paid by schools November Bill includes $2653 for TLT to be paid by schools December bill includes $3605.25 for TLT to be paid by Schools January billincludes $1039 exp and $2,943 hours for TLT to be paid by schools February bill includes $2,537.50 for TLT to be paid by schools March bill included $10,599 for TLT litigation to be paid by Schools April bill - separate bill for TLT litigatin to be paid by schools May bill - separate bill for TLT litigatin to be paid by schools ( <f-.- APPLICATION FOR APPOINTMENT TO _B Name: (Last) (First) (Middle) Address:�xLtCii ie?Lt vt Q, Occupation: `°) i'i i y MMISSI Date: -�o 15 /1,9-- _5e b Tel. (home) ° S t Tel. (Work) 6 (Is this number listed ?) # of years in Reading: d Are you a registered voter in Reading? \1,5 e -mail address: S VY) 14 i-oi rc- cE;ni lq f j=wk - Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) Animal Control Appeals Committee Aquatics Advisory Board _Audit Committee Board of Appeals Board of Cemetery Trustees _Board of Health _Board of Registrars _Bylaw Committee _Celebration Committee Cities for Climate Protection _Commissioner of Trust Funds Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council Custodian of Soldiers' & Sailors' Graves _Economic Development Committee _Finance Committee Historical Commission Housing Authority _Human Relations Advisory Committee _Land Bank Committee MBTA Advisory Committee _Metropolitan Area Planning Council _Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board _Telecommunications and Technology Advisory Committee Town Forest Committee _Trails Committee West Street Historic District Commission �?'LOther I r�=ti�.? j j I- cj I t-c— "\' ral ! ske_cl- Please outline relevant experience for the position(s) sought: ! l of - lb e ",-, 4L-- :lf q,-u I APPOINTMENTS TO BOARDS, COMMITTEES AND COMMISSIONS Position Appointment Term ending Animal Control Appeals Com. James Bonazoli 6 -30 -15 Audit Committee Stephen Herrick 6 -30 -15 Board of Appeals Robert Redfern 6 -30 -15 David Traniello 6 -30 -15 Kathleen Hackett 6 -30 -14 Board of Appeals (Associate) John Miles 6 -30 -14 Board of Cemetery Trustees Mary Vincent 6 -30 -15 William Brown 6 -30 -15 Board of Health Barbara Meade 6 -30 -15 Board of Registrars Gloria Hulse 6 -30 -15 Celebrations Committee Kurt Habel 6 -30 -15 Climate Advisory Committee Ray Porter 6 -30 -15 Joan Boegel 6 -30 -15 Climate Adv. Com. (Associates) Michele Benson 6 -30 -13 Gina Snyder 6 -30 -13 Laurie Ann Sylvia 6 -30 -13 Commissioners of Trust Funds Neil Cohen 6 -30 -15 CPDC Jeffrey Hansen 6 -30 -15 CPDC (Associate) George Katsoufis 6 -30 -13 Conservation Commission Barbara Stewart 6 -30 -15 Brian Sullivan 6 -30 -15 Brian Tucker 6 -30 -15 Constable Thomas Freeman 6 -30 -15 Council on Aging Margaret Havey 6 -30 -15 Erica Lynne Deane 6 -30 -15 Thomas Procopio 6 -30 -15 Prabha Sankaran 6 -30 -15 d6� Cultural Council Lynne Cassinari 6 -30 -15 Nancy Snow 6 -30 -15 Jacalyn Wallace 6 -30 -13 *Eileen Collins 6 -30 -14 ( *to be interviewed) 6 -30 -13 Economic Development Com. George Rio 6 -30 -15 EDC (Associates) Camille Anthony 6 -30 -13 John Russell 6 -30 -13 Maria Higgins 6 -30 -13 Karl Weld 6 -30 -13 Michelle Ferullo 6 -30 -13 Fall Street Faire Committee Fall Street Faire Committee (Associate) Stephen Goldy 6 -30 -15 *Sheila Mulroy 6 -30 -13 (to be interviewed) Denise Benard 6 -30 -13 Historical Commission Sharlene Reynolds Santo 6 -30 -15 6 -30 -15 Historical Commission (Associate) Nancy Kohl 6 -30 -13 Virginia Adams 6 -30 -13 Housing Authority Mary Connors 6 -2017 Human Relation Adv. Com Monique Pillow 6 -30 -15 Gnanarantnam 6 -30 -15 Prabha Sankaran 6 -30 -15 Jacalyn Wallace 6 -30 -13 HRAC (Associate) Robin Decker 6 -30 -13 RCTV Board of Directors Kevin Walsh 6 -30 -15 Recreation Committee Eric Hughes 6 -30 -15 Mary Ellen Stolecki 6 -30 -15 Nancy Linn Swain 6 -30 -15 Recreation Committee (Associate) Joseph Rossetti 6 -30 -13 Town Forest Committee Richard Wetzler 6 -30 -15 Terrence Selle 6 -30 -15 Town Forest Committee (Assoc.) Louis DeBrigard 6 -30 -13 Tom Gardner 6 -30 -13 �bz Trails Committee Tom Gardiner 6 -30 -15 6 -30 -15 Trails Committee (Associate) John Parsons 6 -30 -13 VASC 6 -30 -13 6 -30 -13 West Street Historic District Commission Priscilla Poehler 6 -30 -15 Virginia Adams 6 -30 -15 6 -30 -14 West St. Hist. Dist. Comm (Associate) Ilene Bornstein 6 -30 -13 U [j'3 Page 1 of 1 Schena, Paula From: Erickson, Jennifer [JErickson @mapc.org] Sent: Thursday, June 14, 2012 11:42 AM To: Schena, Paula Cc: Hechenbleikner, Peter; Wilson, Jessie; Delios, Jean Subject: Materials for inclusion in Board of Selectmen packets Importance: High Attachments: Read ing_ PriorityAreas _ID_Descriptions.pdf; NSPC_ Priority _Mapping_Project_Scope.pdf Hi Paula, Thank you for including the following materials in the Board of Selectmen packets. There are two attachments as well as two maps to include. 1. NSPC Priority Mapping Project Scope 2. Reading Priority Areas ID Descriptions (this document contains greater detail on the sites numbered on the maps) 3. Two maps may also be included in the packet. These maps show the same data, but one map shows it on an Ortho photo. Due the file sizes, I could not attach them to this email. • They can be downloaded here: ftp: / /ftp.mapc.org /NSPCPriorityAreas /Reading/ • Note: These maps are meant to be printed at a large scale (3x4), but if they are printed in color at 8.5 x 11, much of the text is still readable. I am developing a PPT presentation that will be provided at the meeting. This PPT is not included in this packet as it is still in development, but I will be sure to bring printed copies to the meeting. I will also be bringing two large 3x4 printouts of the maps. Can the room be set up with a projector screen that I may use? I will bring my own laptop for the PPT presentation. Thanks! Please let me know if you have any questions. All the best, Jennifer Jennifer Sien Erickson Regional Planner Metropolitan Area Planning Council 60 Temple Place, 6th floor Boston, MA 02111 (617) 451 -2770 x2078 1el rickson mapc,org www.mapc.org g� f. Say it with a map! Find data and bring it alive at MetroBostonData Common. org. ReasE. be =advised that the Massachusetts .rSecreta.'V 0` State cons;t ere ad tO )c' a OUblic. `ecor,,-, ,arid therefore sub;e.. -� to the "Olassa—tluseAts P.. J i Records ..a4 . Q.C.L. c 6E M. 6/14/2012 AM SWI 1W APC North Suburban Planning Council (NSPC) Subregional Priority Mapping Project Scope of Work' Introduction A key goal of planning is to shape land use by managing development and preserving the character of a community. Regional planning goals are not always integrated into local level planning, and vice versa. The NSPC subregional priority mapping project is a regional planning effort that will use mapping to highlight land use goals and strategies for the region. The project aims to: • Establish community -based priorities and strategies • Integrate municipal priorities into regional and state development and preservation strategies • Guide public investments in light of the priorities of the subregion The subregional priority mapping process also provides an opportunity to promote dialogue about land use issues that transcend municipal boundaries. Local perspectives are key to identifying areas where growth and development should be emphasized (priority development areas) as well as areas that should be preserved to protect natural resources and the character of each city and town (priority preservation areas). Meetings and conversations with municipal staff and stakeholders, in addition to a large, subregional forum, provide the foundation for identifying these subregional priority areas. Through the process, regionally significant transportation investments and regionally significant infrastructure investments are also identified. Through the identification of subregional priority development areas (PDAs), priority preservation areas (PPAs), significant transportation investments (STIs), and significant infrastructure investments (Slls), data emerging from the project can also help NSPC municipalities to: 1) identify housing opportunities that will allow for reuse of existing structures and construction of new structures to provide market rate and affordable housing units; 2) provide for sustainable growth patterns that encourage mixed -use, work and home environments that promote public transit and create livable, vital communities; 3) identify opportunities that maximize transportation choices, promote public transportation and minimize the construction of new infrastructure; 4) promote healthy environments by creating policies that minimize greenhouse gas production, promote work /home environments within reasonable proximity to transit and commercial areas and encourage environmental equity. Please view the last page of this scope for MAPC's definitions of the terms referenced above. Project Connection to MetroFuture The project advances several goals outlined in the MetroFuture Regional Plan2. Relevant MetroFuture goals include: This scope was prepared by MAPC on behalf of the North Suburban Planning Council. z MetroFuture is a bold and achievable plan to build a sustainable and equitable future for the people who live and work in Metropolitan Boston between now and 2030. The cities and towns of Greater Boston officially adopted the MetroFuture Plan in December, 2008. The planning process preceding adoption had three primary products: a smart growth plan for the region; detailed strategies to make that plan a reality; and a constituency to advocate for Sl"� #l. Population and job growth will be concentrated in developed areas already served by infrastructure, with slower growth in less developed areas where infrastructure is more limited. #2. Most new growth will occur through reuse of previously developed land and buildings. #4. In suburban municipalities, most new growth will occur near town and village centers. #10. Growth in the region will be guided by informed, inclusive, and proactive planning. #65. A robust network of protected open spaces, farms, parks, and greenways will provide wildlife habitat, ecological benefits, recreational opportunities, and scenic beauty. Project Context An overview of NSPC subregion characteristics is in this PowerPoint presentation that was prepared for and presented to the subregion in January 2012: ftp: / /ftp.mapc.org/ subregions /NSPC /CensusTrendsbySubregion -NSPC 1.1 1 2012 pdf Project Work Plan The project is funded through three sources: Sustainable Communities Subregion (SusCom) funding, Unified Planning Work Program (UPWP), and the District Local Technical Assistance (DLTA) program. Timeframe Tasks February - March 2012 Task 1: Finalize participants, scope, and budget • Scope and budget development, conversations with NSPC communities, outreach to confirm site visit attendees April - June 2012 Task 2: Site visits to five municipalities: Burlington, North Reading, Reading, Winchester, Woburn • Preparation: preliminary base maps for each municipality by Data Services and NSPC coordinator review; maps inclusive of parcel and assessor's data and GIS data layers (transit, roads /corridors, water, trails, land use development status, open space, BioMap2) • Preparation: review of current municipal provisions, reviews of relevant documents, e.g., open space plans, master plans • Five meetings - two -three MAPC staff (NSPC coordinator, Data Services staff, tannin staff June — July 2012 Task 3. Presentation of preliminary maps to Planning Boards and Boards of Selectmen • Preparation: finalizing municipal maps with PDA, PPA, STI, and SII data by Data Services and NSPC coordinator review • Preparation and presentation of municipal PDAs and PPA at five joint PB and BOS meetings - two -three MAPC staff (NSPC coordinator and Data Services staff, tannin staff July - September 2012 Task 4: Site visits to remaining municipalities: Lynnfield, Stoneham, Wakefield, Wilmington3 • Preparation: preliminary base maps for each municipality by Data Services and NSPC coordinator review; maps inclusive of parcel and assessor's data and GIS data layers (transit, roads /corridors, water, trails, land use development status, open space, BioMap2) • Preparation: review of current municipal provisions, reviews of relevant documents, e.g., open space plans, master plans • Four meetings - two -three MAPC staff NSPC coordinator, Data Services staff, adoption of these strategies. Metrol'uture was developed through a highly collaborative and participant- driven process that engaged a wide variety of regional stakeholders. 3 If communities do not opt into the full process, which involves participation in two meetings, MAPC will draw on data from open space plans, master plans, and other available documents and data to compile information that will inform the identification of subregional priority areas for development and preservation. Page 2 of 4 V�' r �3 Timeframe Tasks planning staff) October 2012 Task 5. Presentation of preliminary maps to Planning Boards and Boards of Selectmen • Preparation: finalizing municipal maps with PDA, PPA, STI, and SII data • Preparation and presentation for meetings in four communities - two -three MAPC staff NSPC coordinator and Data Services staff, planning staff October- December Task 6. MAPC review of regional significance 2012 0 Review of municipal PPAs, PDAs, STI, SlIs identified: identification and mapping of regionally significant growth centers -- NSPC coordinator, Data Services staff • Review of municipal PPAs, PDAs, STI, SlIs identified: identification and mapping of regionally significant growth centers -- Transportation staff • Subre final maps November/ Task 7. NSPC members dialogue on regional priorities: PDAs, PPAs, STIs, and December 2012 Slls • Preparation and presentation: NSPC coordinator, Data Services staff • Pre aration and presentation: Transportation staff January - March 2013 Task 8. One subregion forum inviting public input on subregional priorities • Outreach plan with all participating municipalities • Preparation and presentation: NSPC coordinator, Data Services staff • Preparation and presentation: Transportation staff March May 2013 Task 9. Final report and subregion maps • Drafts and revisions Project Objectives Process Benchmarks • Total of 7 -9 data collection meetings with participating municipalities that will include planners and other municipal staff who can help identify /confirm local priority areas, including: staff from economic development, housing, conservation and open space, recreation, and public works and participants from voluntary open space groups, if appropriate • Total of 7 -9 meetings that bring together both Planning Board and Board of Selectmen members in participating municipalities to verify local priorities identified • Minimum of 50 people attend the regional forum • Diversity of participants in the regional forum will reflect the diversity of the North Suburban subregion • Final deliverables prepared by May 2013 Policy Outcomes • Identified priority development and priority preservation areas guide and inform future land use decisions at the local and regional levels • Identified priority areas provide a direction for public investments that conserve the qualities of the corridor Page 3 of 4 Definitions of Terms Priority Development Areas (PDA) • Locations potentially capable of supporting additional development or redevelopment, but that may first require additional investments in infrastructure. • May be a single use or mixed -use: a combination of retail, commercial, office, or housing. • Can range in size from a single lot to many acres. • May include adaptive reuse of existing buildings to preserve sense of place. • Generally characterized by good access, available infrastructure (primarily water and sewer), and an absence of environmental constraints. • Areas have undergone extensive area -wide or neighborhood planning processes and may have detailed recommendations for future actions. • Areas designated under state programs such as Chapter 43D (expedited permitting), Chapter 40R (smart growth zones) or Economic Opportunity Areas can be examples of PDAs. Priority Preservation Areas (PPA) • Deserve special protection due to significant environmental factors and /or natural features, such as endangered species habitats, large blocks of high quality intact habitat (BioMap2), areas critical to water supply, scenic vistas, areas important to a cultural landscape, or areas of historical significance. • Are not currently permanently protected (e.g., via conservation restriction, municipal or state conservation land, land trust ownership, etc.). • In general, existing parks or new park facilities would not fall within this category. • May be critical to linking open space and also trails within a community across municipal boundaries that are part of a larger, regional network. Significant Transportation Investments (STIs)' • Transportation projects that have the potential to increase efficiency and enhance interconnectivity for facilities which serve regional transportation needs. • May be a project in a town or within a town's subregion. • In most cases, these potential projects address major roadways as well as transit, bicycle, and pedestrian facilities that either individually or collectively serves regional travel needs. • May include improvements for commercial airports and intermodal freight facilities that are key to the regional economy. • Locally identified projects, along with projects from other statewide and regional planning documents, will be evaluated to develop an initial set of Regionally Significant Transportation Investments (RSTIs). Significant Infrastructure Investments;(Slls) • Are infrastructure projects that have the potential to increase efficiency and capacity and enhance development potential for facilities /sites which serve regional needs. • May be a project in a town or within a town's subregion. • In most cases, these potential projects address water, sewer /wastewater, stormwater, and may include new infrastructure upgrades /increase in capacity to existing infrastructure that either individually or collectively serve regional needs. • Locally identified projects, along with projects from other statewide and regional planning documents, will be evaluated to develop an initial set of Regionally Significant Infrastructure Investments (RSIIs). Page 4 of 4 Page 1 of 1 Hechenbleikner, Peter From: Erickson, Jennifer [JErickson @mapc.org] Sent: Thursday, June 14, 2012 11:42 AM To: Schena, Paula Cc: Hechenbleikner, Peter; Wilson, Jessie; Delios, Jean Subject: Materials for inclusion in Board of Selectmen packets Importance: High Attachments: Read ing_ PriorityAreas _ID_Descriptions.pdf; NSPC_ Priority _Mapping_Project_Scope.pdf Hi Paula, Thank you for including the following materials in the Board of Selectmen packets. There are two attachments as well as two maps to include. NSPC Priority Mapping Project Scope Reading Priority Areas ID Descriptions (this document contains greater detail on the sites numbered on the maps) Two maps may also be included in the packet. These maps show the same data, but one map shows it on an Ortho photo. Due the file sizes, I could not attach them to this email. • They can be downloaded here ftp: /1ftp.m pc .org /NS PCPriorityAreas /Reading/ • Note: These maps are meant to be printed at a large scale (3x4), but if they are printed in color at 8.5 x 11, much of the text is still readable. I am developing a PPT presentation that will be provided at the meeting. This PPT is not included in this packet as it is still in development, but I will be sure to bring printed copies to the meeting. I will also be bringing two large 3x4 printouts of the maps. Can the room be set up with a projector screen that I may use? I will bring my own laptop for the PPT presentation. Thanks! Please let me know if you have any questions. All the best, Jennifer Jennifer Sien Erickson Regional Planner Metropolitan Area Planning Council 60 Temple Place, 6th floor Boston, MA 02111 (617) 451 -2770 x2078 jer.c..k.s....o...n.@map.c.. o.r..g www.map .org EU Say it with a map! Find data and bring it alive at M_ e.. troBostonD _a..t..a...Co_m_mon.org. MAPC 6/14/2012 Town Name: READING Priority ID Name Type Description /Notes Possible expansion of 40R zoning to the remainder of the downtown. See map. Expanding at the time it was originally passed had seemed a little scary. Kim H. can give us an outline of areas originally considered for the 40R. For example, South Main Street is not yet zoned for mixed use. Additionally there is a Downtown 40R — potential possibility of extending the 40R to the Doucette Moving facility on 1 expansion PDA Prescott St. Requires a change to zoning to enable mixed use. Currently South Main St. — potential commercial only. There are intermittent zones of residential in this 2 mixed use PDA area, though. Reading Municipal Light District The land area here is very misused /underutiIized. There are vacant 3 land area. PDA lots and many industrial uses. Area can accommodate more 4 commercial PDA 1 General Way Prime site for redevelopment. The Town has received interest in Residential through LIP. For the abutting wetlands, thus portion 5 FRAEN Corporation PDA PPA should be a PPA priority as well? Keurig is leaving. If site is redeveloped, Town could explore allowing adding structured parking and additional building space. Site also abuts a very wooded area. There is a vernal pool on the 6 Keurig site PDA PPA abutting site. It may be important to conserve a portion of it. Developable area within wetlands constraints. Multi- community, multi -use planning opportunity. Not just a potential site for National Guard - Camp Curtis commercial but mixed use and recreation also. The land is used by 7 Guild PDA PPA the National Guard. Currently occupied by a Rifle Club. Town may wish to acquire the land and expand it to recreational uses if RRR ever decided to leave the property. It abuts existing recreation areas already Reading Rifle and Revolver owned by the Town. The Rifle Clun is not Ch. 61. How can Town 8 Club PPA know of any opportunity to buy it? This is a privately owned Chapter 61 property. The Town may be very interested in acquiring it and continue to run the Golf Club 9 Golf Club site PPA should the club ever close. 10 Tree Farm PPA Chapter 61A forest land. Currently a tree farm, privately owned. Greenway has only been partially built. These parcels would be 11 Ipswich River Greenway PPA helpful to acquire. Haverhill St. — potential 12 development area PDA Possible site for senior housing. Town -owned land on Oakland Municipally owned, about 4.5 acres. If sold, it could be a Planned 13 Road PDA Unit Development or PRD. Unprotected open space in 14 Timberneck Swamp PPA Acquire for open space protection Acquire for recreation? Both parcels are currently owned by the same person (adjacent to Rifle Club), and the property is adjacent 15 1 Zanni property PPA to Town -owned recreation facilities. Town Name: READING Priority ID Name Type Description /Notes If ever sold, a good opportunity for commercial redevelopment and redesign, potentially as a mixed use. This site is important because it would also make a nice impression as you see it when 16 Home Goods site PDA you enter Reading. Girl scout camp. This site came up in a Reading open space 17 Camp Rice Moody PPA meeting. There may be an opportunity to acquire the site. This project has regional impacts. It supports housing development that has created almost 1000 new units in Reading (Johnson Woods, Archstone) as well as development in Woburn. It is in the West Street road MPO TIP universe of projects but is not programmed for funding. It A reconstruction STI is 100% designed. Bordering Woburn. Town of Reading will be applying to MassWorks for funding to Downtown Streetscape Project support this work, which extends the recently completed Downtown B phase 2 STI Streetscape work into the remainder fo the Downtown.. Repairs needed to the street south of downtown. It is not programmed on the TIP yet. A signalized pedestrian crossing is C Main Street, Southbound STI being planned between Washington Street and Summer Ave. Hopkins and Main Street D intersection STI Traffic improvements? Signal design is funded Need for pedestrian signal improvements at Baystate Road. Dense residential development. People travel along this stretch to get to E Salem St. & Bay State Rd. STI commercial. Projected completion of the water line in 2012 and repaving in 2013. This improvement is also important for bicycling. Bicyclists come up from the Wakefield bike route /path. Possible improvements include widening the sidewalk to accommodate a a bike path southbound and to stripe a bike lane northbound as this Haverhill Street water line stretch of road also leads into Ipswich River Park. A grass strip F replacement STI could separate cars from bikes. Signals are needed on Main Street near the Ipswich bridge. MassDOT is working on this. Improvements to these signals is ancillary to the Ipswich River Greenway. This area is between the North Reading and Reading border on Rt 28. Not numbered on G Ipswich River Bridge n a map... circled.. The MBTA is considering plans to extend double tracks through Reading that will continue on to Wilmington and has expressed interest in pursuing a multi modal path along ROW — Main Street Corridor Study (2011). This is one of the ways to improve H MBTA rail extension STI connectivity in the region. Town is working on design of storm drain systems on the Aberjona River and the Saugus River. There is a dam on Saugus River in Lynnfield — regulated by Saugus Water Dept that us upstream of Storm drain system Reedy Meadow; this is causing the water level in the meadow to improvements SII remain artificially high. Comments: • Obtain list of the Safe Routes to Schools list of sidewalk improvement priorities; consider those with a regional impact (Kim can provide) — mention in narrative as part of local transportation infrastructure priorities Page 2 of 3 S6� • There are 10 wastewater pumping stations that need to be replaced by the Town. There is sewer surcharging from the Golf Course at Franklin and Grove intersection during periods of rain. Effluent is flowing out of the ground during heavy peak flows. • Place on the regional map: North Reading wants the MWRA to serve the town via Reading. Reading is open to exploring this. Request more detail from North Reading. • Reading is opposed to the proposed 9395 improvements on the TIP list. It will result in lane changes near the ramp, extending lanes in each directions to rt 129. • Not on map: exploring solar (for hot water) on Public Works garage roof. (SII) • The Calareso (sp ?) development is the kind of development the Town wants more of. Parking on the back and side. • Many small local convenience stores used to exist in Reading, and they are disappearing. They have been replaced by gas stations and residential. • A pedestrian /bike Master Plan has been identified as a future planning project to guide future improvements • South Main Street Best Practices has been developed to communicate goals for this area and shape future development • Town Forest Master Plan is being prepared to identify land use and other goals for Town Forest (300 +acres) • Readings OSRP is currently in the process of being updated as well. Page 3 of 3 TO: I Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Wednesday, June 13, 2012 Re: Process — Demolition Delay Bylaw review As the Board of Selectmen may recall, I had suggested at a meeting of the Board of Selectmen this spring that I take some time this spring /summer to review and develop a revised Demolition Delay bylaw that I would then present to the Board of Selectmen for review, and possible inclusion on the Subsequent Town Meeting warrant. My purpose in suggesting this was to draft a bylaw that was less confusing, since it became clear at one of the Board of Selectmen meetings this spring that even members of the Historical Commission were in disagreement as to what it meant and how it was applied. I had offered as part of this process to draft language that the Board of Selectmen could consider, to: a) address the issue of a property owner declining (prospectively, or retrospectively if an error was made in the notice provisions) to have their property included in the inventory and therefore not be subject to the demolition delay; and b) address the issue of an appeal of the Historical Commission's determination that the Demolition Delay applies in a specific situation At the Board of Selectmen meeting, the suggestion was made by a member of the Board of Selectmen to establish an ad hoc committee to do this work, and I had suggested a Working Group to advise the Town Manager. The discussion then centered on having 2 members of the Board of Selectmen (Arena and Schubert), 2 members of the Historical Commission, and 2 residents participate in this process. The process was put in place and I appointed 2 residents — Erin Calvo Bacci, and Phil Pacino from the Bylaw Committee. Additional residents came forward and wanted to participate. Based on this I felt it would be better for me to just put together 2 or 3 meetings as follows: ♦ The meetings would be posted and legally noticed. They would be open to the general public. If a quorum of a B /C /C wanted to attend, they should notice their meeting separately. At the meetings I would facilitate a process to: o "map" the existing process of the demolition delay as established by the current bylaw o "map" an amended process that might be easier to understand — by the RHC, and the general public o Collect suggestions and comments from attendees as to what does or doesn't work well with the existing bylaw — such as definitions which are too similar to each other, etc. • Page 1 ♦ With this input and information, I would take a little time to draft a proposed new bylaw which would hopefully be clearer and easier to understand. I would include 2 "plug in" modules for the Board of Selectmen to consider: o one that would modify the process of how a property got on the inventory and was therefore subject to the Demolition Delay Bylaw; and o one that would provide for an appeal process from the application of the Demolition Delay Bylaw. ♦ I would then present at a Board of Selectmen meeting my draft for the Board of Selectmen, the Historical Commission, and the public to consider. The Schedule that I would propose would be: ♦ June 20 — 7:00 PM — First session ♦ July 9 — 7:00 PM — Second session ♦ July 18 — 7:00 PM — Third session (if needed) ♦ August 7 — Presentation of draft Demolition Delay bylaw to the Board of Selectmen at a Selectmen's meeting ♦ September 25 — Subsequent Town Meeting Warrant closes Because this revised process is different than what the Board of Selectmen had understood at their last meeting where this was discussed, I cancelled the first session that I had set up for 6 -12 -12 in order to make sure that the Board of Selectmen is comfortable with the process that I have outlined. However in order to meet a tight time frame and give adequate time for Board of Selectmen discussion after I present a draft Bylaw to the Board of Selectmen, I have gone ahead and posted the first session for the night after the Board of Selectmen meeting on 6 -19. ,5t- 111- 2 AMENDMENT TO TOWN MANAGER EMPLOYMENT AGREEMENT BY AND BETWEEN THE TOWN OF READING AND PETER I. HECHENBLEIKNER This Amendment is being made, this day of June, 2012, to the Town Manager Employment Agreement ( "Agreement ") dated July 1, 1999 by and between the Town of Reading, Massachusetts ( "Reading "), and Town Manager Peter I. Hechenbleikner ( "Hechenbleikner ") WHEREAS, Hechenbleikner has served as Town Manager of Reading since September 22, 1986; and WHEREAS, Hechenbleikner has provided the Selectmen with written notice, pursuant to Article 7 of the Agreement and Section 5.5(d) of the Reading Home Rule Charter ( "Charter "), of his intention to retire and resign from his position as Town Manager effective June 1, 2013; and WHEREAS, the Selectmen and Hechenbleikner desire to set forth the terms of the financial obligations associated with the severance of employment, caused by said retirement, by and between Hechenbleikner and the Town. NOW, THEREFORE, the Selectmen and Hechenbleikner agree to amend the Agreement to provide severance benefits as follows: 1. Severance Pay: Pursuant to the authority contained in Article 7 of the Agreement and Section 5.5(d) of the Charter, the Selectmen agree to pay Hechenbleikner three (3) months salary as severance pay in the amount of $33,843.75, based upon the budgeted salary of $135,375 for FY 2013. The severance pay shall be paid as a lump sum amount by the Town to Hechenbleikner on or before his last date of employment. 2. Vacation Leave: Pursuant to Section 4 of the Agreement, Hechenbleikner is entitled to five (5) weeks of paid vacation in 2013. Said entitlement to vacation leave shall be prorated by a factor of 5/12 based upon the effective date of resignation by retirement, resulting in a vacation allowance of 78 hours for 2013. If that vacation leave is not used prior to his retirement, Hechenbleikner will be entitled to payment for that leave upon his retirement. While other Town employees are entitled to a full year's vacation pay if they give at least six (6) months notice of retirement, Hechenbleikner is specifically waiving any such entitlement under this Amendment. Hechenbleikner is also entitled to carry over a maximum of up to two (2) weeks of vacation leave from 2012, and, to the extent that he does carry over vacation leave from 2012 but does not use that vacation, he will be entitled to payment for that unused vacation leave also.. 3. Sick Leave: Hechenbleikner specifically waives any right to payment for any accumulated but unused sick time as of the date of his resignation by retirement. It is understood by the parties that, as of the date of this Amendment, Hechenbleikner has accumulated 1694 hours or 225 days of sick leave. 4. Compensatory Time: Hechenbleikner specifically waives any entitlement he may have to compensatory time. 5. Indemnification: The Selectmen and Hechenbleikner agree that, pursuant to Mass. Gen. Laws c. 258, the Massachusetts Tort Claims Act ( "Act "), Hechenbleikner shall be entitled to the protection of the statutory provisions of Sections 1 -13 of the Act, to the extent that they apply to Reading and Hechenbleikner, for any claims or actions which may arise following said retirement and which relate to the period during which Hechenbleikner was employed by Reading and acting within the scope of his employment. 6. Transition: Hechenbleikner agrees to assist in the transition to a new Town Manager on such terms and conditions as the Selectmen and Hechenbleikner may negotiate between the effective date of this Amendment and the commencement of the employment of the new Town Manager. Such assistance may include, but shall not be limited to, assistance during a possible overlap employment period and availability, on a consultant basis, after Hechenbleikner's effective date of resignation by retirement. The parties reserve the right to negotiate these terms prior to said effective date of resignation by retirement. This Amendment is signed this TOWN OF READING BOARD OF SELECTMEN By: Stephen Goldy, Chairman By: Ben Tafoya, Vice Chairman By: Richard W. Schubert, Secretary By: James E. Bonazoli, Member By: John Arena, Member Approved as to legal form By: Gary S. Brackett, Town Counsel day of June, 2012. PETER I. HECHENBLEIKNER By: Peter I. Hechenbleikner 0123 TOWN MANAGER 96.,973.10 132,700.00 135,375.00 58,040.00 42,251.32 . 03 SALARIES 59,26.0.00 I 03/30/2012 11:34 112331511 511000 OF READING, 13,644.00 .3,500..00 13.0.,.201.24 132,700.00 1 blelacheur (TOWN NEXT YEAR /'CURRENT YEAR BUDGET ANALYSIS 56,948...21 58,040.00 IPG bgnyrpts PROJECTION: 20131 FY13 General Fund 13,371.00 11233511;,515000. OVERTIME FOR PERIOD 99 TOWN ADMINISTRATION 3•;529.51 3,500.00 1;723512 5120;00 WAGES .TEMP Ys #75233517 517017 4-504.60 PICK LEAVE 5;000.00 i 2.011 2012 2012 2012 2012 2013 PCT 208,05'9.16 ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION 4- FINCOM CHANGE 0122 SELECTMEN, EQUIP RPR 828.00 850.00 11235530 5301051 PRINTING 05 EXPENSES 1;`931.17 '4,90.0.60 ]:123:5513X 531000 PRDEV TRN 11225530,530,100 ADVERTISNG 2.,738.08 1,200.00 1,200.`00 1,201.211 1,.200.00 1,200.00 Ok 11225542 542000 OFFC SUPPL 207.68 .00 .00 .00 .00 .00 .0% 11225.578 .57800.0 OTHER EXPN 400.00 400.00 224.12 400.00 400.00 .04 TOTAL EXPENSES 4;167..25 1,600.00 1,600.00 1,425.33 1,600.00 1,600.00 0v TOTAL ISELE'C EN . 4,167.25 1,600.00 1,600.00 1,425.33 1,600.00 1,600.00 .0% 0123 TOWN MANAGER 96.,973.10 132,700.00 135,375.00 58,040.00 42,251.32 . 03 SALARIES 59,26.0.00 13,371.00 112331511 511000 TOWN 'MGR 13,644.00 .3,500..00 13.0.,.201.24 132,700.00 11233511 511002 OFFICE'MGR 3,620.08 5,000.00 56,948...21 58,040.00 611233.511 X511011 ADMIN'SECR .00 9,'294;91 13,371.00 11233511;,515000. OVERTIME 3•;529.51 3,500.00 1;723512 5120;00 WAGES .TEMP Ys #75233517 517017 4-504.60 PICK LEAVE 5;000.00 i r 3 „58.0; 69 .00 TOTAL SALARIES 208,05'9.16 212,611.00 05' EXPENSES 11235524 524 -9,00 EQUIP RPR 828.00 850.00 11235530 5301051 PRINTING 1;`931.17 '4,90.0.60 ]:123:5513X 531000 PRDEV TRN 15.00. 3., 000., 06 132,700.00 96.,973.10 132,700.00 135,375.00 58,040.00 42,251.32 58,040.00 59,26.0.00 13,371.00 9,726.51 13,371.00 13,644.00 .3,500..00 2,983.92 3,500.00 4,000.00 5,000.00 3,620.08 5,000.00 51000.00 .00 .00 .00 .00 212,611.00 .8.5 0.0 0 4,500.00 3,0.00•.00 155,554.93 809.95 47.5. 00 .00 212,611.00 850.00 4;900.00 3,000.00 217,279.00 850.0.0 3,000.00 2,500.00 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Shaded blocks represent action items that are completed. Responsible Department Head a A `N' A wUA c� Finance I Select Town Accountant 6 -30 -12 2 Limit reliance on non - recurring revenue, k y ,: 6- 30 -12Q 6 -30 -12 t 3 Develop a to draw down overlay surplus plan ,o 4 Apply for outside resources£, �.. ;. cn5 going, Participate in public private partnerships 6 Implement • Sale of land— Lothrop Road M! 50% • Sale of land —Pearl Street` 9 -30 -12 50% • Use /sale of Oakland Road 12 -31 -12 5% 7 Monitor and Advocate for: '. • Additional cell sites Ongoing • Advertising via billboards 4 9 -30 -12 8 Develop a proposed OPEB funding mechanism 75% Services 9 Train employees on Customer Service policy Ongoing 10 Review and improve web site including electronic customer interaction 9 -30 -12 O erations 1 I Implement additional technology — RN • Assessors CAMA; 25% • Master Address database` tQ0 °fa • Mass Communications system° • Permits and licensing 90% • Integrated Public Safety system 90% • New technology in public meeting rooms 25% 6/14/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 49 -12 Shaded blocks represent action items that are completed. Responsible Department Head a A a> A ti o wvA v 12 Conduct an operational review of one programmatic area in the 9 -30 -12 Elimin Community Services Department, ate as goal 13 Apply for Community Innovation Challenge Grant 1 -31 -121 14 Expand Records Management - access to the public via the web site. lag px Health and Safety 15 Complete evaluation of regional public safety dispatch 12 -31 -12 50% 16 Develop program to address substance abuse and violence. ; =� " 4 -1 -12 17 Healthy Community model - initial focus on obesity prevention Ongoing 25% Community Development / Sustainability 18 Affordable Housing — di • Mawn Schedule 10% • Peter Sanborn Place of status 25% • Johnson Woods phase 2 F': of 25% • additional units in downtown as feasible affordabl 0% • New approach to preserving affordable units (DHCD) e housing 10% • Housing Production Plan update 2012 is 50% attached 19 South Main Street design "best practices " 20 Implement priority downtown parking action items improve parking ON- directional signs (Wayfinding project); • Improve parking directional signs 6 -30 -12 • sharing of private parking spaces;' • expand parking supply; 3 -31 -12 bike routes throughout town 11 K 6/14/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Shaded blocks represent action items that are completed. Responsible Department Head ° .2 > A W U A 21 Continue sign enforcement efforts Ongoing 25% 22 Implement gateway sign — Main and South 9 -30 -12 25% 23 Re -use and/or redevelopment of the properties behind the RMLD 12 -31 -12 10% 24 Sustainability goals — regional approach "'a� _ 3 -31 -12 25 Evaluate creation of a shade tree master plan 12 -31 -12 Asset Management 26 Implement high priority building projects: • Cemetery Garage a 10% • Library 10% • DPW Vehicle Maintenance 10% • operation, safety /security, and aesthetics of DPW site �� a 10% • Killam School 10% 27 Complete the Haverhill Street water main distribution project 6 -30 -12 75% 28 Evaluate need for and viability of Teen Center 12 -31 -12 0% 29 Add to Town's trail system, including Ipswich River Greenway „ .. ''(' og; °y 30 Funding for the West Street project"` 12 -31 -12 25% 31 Bandstand 6 -30 -13 10% 32 Implement 1 time revenue plan with focus on capital' 4 -29 -12 ?O ( °a, Governance, Regulation, and Policy Development 33 Scope for Zoning Bylaw revision, including phasing 9 -30 -12 25% 34 Facility and site naming policy 9 -30 -12 10% 35 Amendments to Parks Rules and Regulations re Amp. Sound ' 3 -31 -12 36 Communications policy y u 12 -31 -12 10% 37 Review /Revise Traffic Rules and Regulations 6 -30 -12 85% 38 Regulations for posting street numbers on all buildings 6/14/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Shaded blocks represent action items that are completed. Responsible Department Head GLa — LaPointe Me — Delios GB — Burns JC — Cormier JZ - Zager RU — Urell VC - Cameron JDo - Doherty MW MW a � � U 39 Amendments to Demolition Delay bylaw: W {' 9 -30 -12 10% • Property owner participation in inventory process • Appeal from imposition of delay N 40 Decide on Remote Participation re OML 6 -30 -124„ Human Resources /Personnel 41 Continue B /C /C Chair and Vice Chair training 12 -31 -12 Does the Board � a of m. Select men want to MA do this? 42 Complete labor negotiations r �,�.. � < 't 6 -30 -12 1 , .0% 43 Health Insurance bidding and negotiations 3,,�` 6- 30- 12( #lo; Key of Department Heads: PH — Hechenbleikner RLe — LeLacheur GLa — LaPointe Me — Delios GB — Burns JC — Cormier JZ - Zager RU — Urell VC - Cameron JDo - Doherty ALL — all Department Heads 6/14/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Finance — Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Work with the Board of Selectmen to find a replacement to our retiring Town Accountant, and work with staff to provide a smooth transition. Complete — new Town Accountant starts work 6 -15 -12 2. Limit reliance on non - recurring revenue including reserves. Done — Town will, depending on State Aid final numbers, use under 5500,000 in reserves. 3. Develop a plan to draw down the overlay surplus in a sustainable manner to appropriate levels. Done. 2 year program dependent upon cooperation of the board of Assessors 4. Apply for outside resources funding to support operating and capital or other one time expenses. ♦ Library applying for a 37500 LSTA ;rant for STEM programming for middle- schoolers and expect to hear in July ♦ Wellness grant received - $8,750 ♦ Loss Control grant from MI JA - S5000 ♦ Community Innovations Grant applied for and not approved - $500,000 ♦ Approved for Emergency Planning grant - S4,500 ♦ Approved for Fire Department grant ,jointly with Wakefield for advanced training - S105,000 ♦ Applied for DFC grant for the next 5 years of support for RCASA — will find out in September. ♦ Approved for a 515,000 regional Housing Services grant ♦ Approved for a 530,000 regional Priority Development and preservation Areas ♦ Approved for a 510,000 Downtown Retail Strategy grant ♦ Received 512,344 from Downtown Steering Committee for DIET. ♦ We will be applying for another FEMA Assistance to Firefighters Program for specialized training ♦ Received reimbursement for the :Massachusetts Tropical Strom Irene - S20,779 ♦ Submitted for reimbursement — Halloween snow storm - S55,363.62. Reading Municipal Light Department was eligible for reimbursement. This was sent in as separate package 5. Participate in and encourage public /private partnerships that provide in -kind services provide significant cost savings and as such should be expanded to achieve added savings ♦ Library received in -kind support from some of our local banks for MoneySmart Week in April ♦ Working with Mawn on partnership to provide improved access to the Municipal Parking lot — defeated by Town Meeting ♦ RFD received a 51,000 donation from the Young Women's League for our Advanced Life Support Program 6. Begin the process of implementing the following approvals from Town Meeting which will then be placed in the Sale of Real fund to be made available for Capital Improvements, debt service, or unfunded pension liability. Give consideration to the after development cost of 6/14/2012 5 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 providing services to the sites, compared to the value of the sale. Appraisals done, Bos has on their 6 -19 -12 agenda the establishment of minimum bid prices and conditions for a and b a. Sale of land — Pearl Street b. Sale of land — Lothrop Road c. Use /sale of Oakland Road 7. Continue to monitor and advocate as opportunities arise, for the following potential revenue raising activities: a. Additional cell sites b. Advertising via billboards Clear Channel is waiting for approval from OAB of new regulations, and then will have l non - Town owned site in Reading. Reading will receive an annual "hosting" fee, and ability to put information on billboard. This rail require a variance from the Z A 8. Develop a proposed OPEB funding mechanism including recommendations to begin to modestly fund this long term liability. Proposed actions at 2012 ATM to set up Trust and begin to fund it at 5900,000 +. Staff will develop with FINCOM this summer an overall policy to establish ongoing funding. Services — Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 9. Train employees on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. Ongoing. Trained DPW this winter. Community Services has amended some bylaws and regulations to accomplish this. 10. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. work has started. Operations - Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 11. Implement additional technology including: a. Assessors CAMA under« ay b. Master Address database done C. Mass Communications system done and operatinal d. permits and licenses System is operational and about 90% complete for this phase of its use. CiN e. integrated public safety system Fire Department use is installed and mostly operational f. new technology in public meetings (electronic voting; tablets for BCC members)Some new technology funded for meeting; B "o o to s 6/14/2012 6 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 12. Conduct an operational review of one additional programmatic area in the Community Services Department. Due to addressing concerns through regionalization, recommend that this goal be droped 13. Apply for funding from the Community Innovation Challenge Grant and /or other sources to enhance the recently created regional public health services program. Applied for 5500,000 to support and enhance regional health services. Not awarded. Will look at new application in FY 2013 14. Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site. Most Departments have started. Administration is most advanced. Library staff being trained now in input and retrieval. New equipment in place for scanning Health and Safety — Reading will continue to focus on strong public health and safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston. 15. Complete evaluation of regionalization of Public Safety Dispatch. We have continued to work with the group which has been expanded beyond Melrose, Stoneham, Wakefield, Reading and the Middlesex Sherriff s office. The communities of North Reading and Lynnficld have indicated they would like to join. We have a current grant to review infrastructure options. The National Gard is not interested in making land available for the project. 16. Develop and implement a program or programs intended to address issues of substance abuse and related violence in the community. Program developed and included in the FY 2013 budget at the 2012 ATM 17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Town has received Mass in Motion grant and the data collection work has begun. ,Jointly with Melrose and Wakefield, seminar attended in early June — will be re- played for Reading Officials who were not in attendance — Board of Selectmen, BoH, CPDC. Community Development / Sustainability — Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Cafe held in 2008 helped inform the above bodies of public opinion on the future of Reading. 17. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Mawn property Site plan approved. Residential uses are in second phase b. Peter Sanborn Place, Working with owner onsite plan approval c. Johnson Woods Phase 2 (19 affordable); Flan approved d. Additional units in downtown as feasible. None yet identified. 6/14/2012 7 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 e. Working with DHCD on a new approach to preserve affordable units that don't sell in a 90 day period through a new deed rider f. Housing Production Plan —update in 2012 Consultant contract awarded, good progress being; made. 18. Complete South Main Street design guidelines based on "best practices" Completed March 2012 19. Implement high priority parking recommendations for downtown: a. improve parking directional signs; b. sharing of private parking spaces; c. identify opportunities to expand parking supply; d. bike routes throughout town 20. Continue sign enforcement efforts to bring all non - conforming signs into compliance we have provided draft letters linking; enforcement to licenses which are being reviewed by the boards for approval; 21. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) 22. Develop an action plan for re -use and /or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive working with EDC subcommittee, met with developer 23. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti - idling, etc. Consider a regional approach to these efforts, to include the RMLD and some or all of the 4 communities that are served by the RMLD. a. Proposed library project has many green aspects b. Successful in being a part of the LEAPS grant with the RMLD and 3 other communities 24. Evaluate the creation of a Master Plan for public shade trees in the community which might include policies and criteria on priorities for removal and replacement, a shade tree inventory, and other elements. Asset Management — Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 25.Continue established efforts to implement high priority building projects: a. Cemetery Garage Funding of design is complete — will be selecting designer this summer b. Library - keeping current on library building project and expect to hear in July whether the project will be funded this year. c. DPW vehicle maintenance DPW internal study due. by 6 -30 -12 d. Improvements to operation, safety /security, and aesthetics of DPW site DPW internal study due by 6 -30 -12 e. Killam School project to include HC access, fire protection, energy, and administrative space improvements. Letter of interest submitted to MS13A Qr\ 26. Complete the Haverhill Street water main distribution project, and begin and complete the Howard Street water main distribution project. Will be complete by end of summer — road repaving 2013 6/14/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated - 27. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on Middle School youth 28. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; Kurchian Woods Trail build in April 2012, using grant from the state for materials. 29. Continue to work towards funding for the West Street project. Town Meeting has funded the completion of the final design which will place the Town in the best possible place to move the project forward. 30. Implement the design and development of a downtown bandstand. Survey work done, met with performers. 31. Implement the first phase of the use of one time revenues for capital projects, with a focus on road and pedestrian improvements, as it was submitted to the Board of Selectmen and to Town Meeting. First 2 phases approved by the 2012 ATM Governance, Regulation, and Policy Development — Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 32. Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw, taking a piecemeal approach if necessary to address discrete areas such as parking regulations, definitions, and signs as priorities. CPDC has agreed to pursue the Parking By -Law (not interested in signs) 33. Establish a policy on naming of facilities and sites in the community. 34. Make amendments to the Parks Rules and Regulations to address issues raised and recommended through the ad hoc committee on amplified sound in Parks. Policy approved 2 -12 35. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 36. Complete the review and re -write of the Traffic Rules and Regulations. R D has been working, on them — draft expected by 6 -30 -12 37. Develop regulations for posting street numbers on all buildings. Police /Fire have provided input to Engineering and the project is almost complete. Engineering anticipates completing the project in a couple of reeks 38. Develop a process with various stakeholders to evaluate the demolition delay bylaw with specific reference to: Discussion on process to Board of Selectmen 6 -19 -12 a) how property owners are informed of and may participate in the process of adding properties to the inventory of historically or architecturally significant properties; b) what kind of appeal from the imposition of a demolition delay may be appropriate '"� 6/14/2012 9 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 39. Decide on whether the Board of Selectmen will permit remote participation of members of BCC in public meetings pursuant to regulations adopted by the MA Attorney General's office, and if so develop the policies to implement that decision Board of Selectmen decided not to permit it at this time. Human Resources /Personnel — The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 40 Continue B /C /C ChairNice Chair training. Board of Selectmen workshop decided to develop "vision statement" and tehn go to BCC and present. 41. Complete labor negotiations with the Police Patrol Officer's Association and the Police Superior Officer's Association. Completed March 2012, subject to Town Meeting approval of Article 11 at ATM. 42. Complete the bidding and negotiation and /or implementation of a health insurance program Town employees and retirees effective in FY 2013, with a goal of providing a cost effective comprehensive insurance program that is sustainable by the community. Bidding complete. Negotiations in process 6/14/2012 10 Town of Reading Subsidized Housing Inventory (SHI) Current Census 2010 Total Housing Units 9,584 Total SHI 685 Current % Subsidized 7.15 Projected* 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 11 SHI Eligible Units by Project: 30 Haven - Oaktree* 11 1 Jacob Way - Pulte 43 Peter Sanborn Place (LIP) 47 Johnson Woods 1 6 Johnson Woods 11 19 45 Beacon (40B) 3 6/14/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 11 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -9 -2 MF Charles 3 Total projected SHI 132 Current + Projected SHI 817 Future % Subsidized 8.52 Additional SHI Needed 141 Total SHI Needed 958 % Subsidized 10 *pending request for full credit of 53 units; project is anticipated to convert to condominiums which reduces credit to 11 units. 6/14/2012 V 12 TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Wednesday, June 13, 2012 Re: Sale of Real Estate The Board of Selectmen has received appraisals for 4 parcels of land authorized by Town Meeting for sale. Three of the parcels are for the property at Pearl Street and Audubon Road. As you know, during the Selectmen's public session on this matter, two of the abutters expressed interest in acquiring a portion of the property to add to their lots. I have had ongoing discussions with them and they are interested in acquiring the lands as shown on the layout and adding them to their property (the so called "assemblage" parcels). This still leaves a 17,000 square foot viable building lot for sale. The 4th parcel is the Lothrop Road parcel of land Cumulatively the appraised values are over $600,000. Proceeds by statute are required to be deposited into the sale of real estate fund to be used for capital, debt service or unfunded pension liability. Procedurally, the Board of Selectmen needs to set a minimum bid price and conditions of sale for each of the parcels. I am recommending the following minimum bid price and conditions of sale for the properties in question. For each of the 2 3700 square foot "assemblage" parcels at the intersection of Pearl Street and Audubon Road: ♦ Minimum Bid price - $7400 each; ♦ Sold only to an abutter; ♦ Negotiated sale with each abutter; ♦ Closing — 60 days, subject to extension by the Town of good cause; ♦ Offered in "as is" condition; ♦ Parcel to be re- deeded to be attached to primary parcel, at the expense of the buyer; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs. For the remaining 17,000 square foot parcel at Pearl Street and Audubon Road: ♦ Minimum Bid price - $250,000; ♦ Closing — 90 days, subject to extension by the Town of good cause; ♦ Offered in "as is" condition; • Page 1 ♦ Use restricted to one single family home and appurtenant structures, with no further subdivision of the parcel; ♦ Use will exclude application of the parcel as a 40B development; ♦ Driveway access only from Audubon Road; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs. NaP ".fl LOi 191 vETEa j / \ i11ANA805 \ - Zi � I naTRiCiA a LOT 199 y NEE t � —A i. FERRY \ ARCEI- .P _ P aREA S'lOUS 5 MaD 28 LOT `fi< \ � J` / 'L = ORUIER ,FREEREY —Y 1X\ �P 5 alert t r <i\ Y�CjP PAP; AREA ,).9003 8c. a 1. 2J AP 18 L07 202 J / � ` I r>Feer i/r,E J PEA P/ S7REFT TOWN OF READIIVO, MASS- 40HUSEYTS DEPARTMENT OF PUBLIC 1PORK_'' PROPOSED AAW PLAN PEARL STREET sca�E. ; av , so Fr a: c Rnve aER t, zmi ENtifAYER;M: ➢IVfS/ON _'Efi'RE� 1 1-1,, X­— FP.v £ECf4' �: ZaN.?JLRAS, F£, IuWN ENGIl.F'? For the Lothrop Road 34,000 square foot parcel: ♦ Minimum Bid price - $350,000; ♦ Closing — 90 days, subject to extension by the Town of good cause; ♦ Offered in "as is" condition; ♦ Use restricted to one single family home and appurtenant structures, with no further subdivision of the parcel; ♦ Use will exclude application of the parcel as a 40B development; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs. N Page 1 of 1 Hechenbleikner, Peter From: Judith A. Pickett [japickett @brackettlucas.com] Sent: Tuesday, June 12, 2012 11:39 AM To: Hechenbleikner, Peter Cc: Gary Brackett Subject: sale of four vacant lots This is confirm our discussion yesterday. It is my understanding that you have already determined the value of the four lots. Two of the four lots have a value in excess of $25,000 and will be subject to G.L.c. 306. You asked if you could hire a realtor to assist the Town in generating interest in the sale of the four lots. Use of a real estate professional to promote sale of the property would probably increase the number of bidders on the lots that are subject to c. 30B and would provide a broader base of potential buyers. My suggestion yesterday was to have a realtor taken a lump sum for promotional work . Any terms or conditions must be in the RFP and the P &S. For instance the date of the closing, selling the property 'as is', restrictions as to use or limitations on title should be set out in the RFP and the P &S, and as appropriate, incorporated into the deed. Hiring a licensed site professional undertake a 21E assessment of the lots in advance of the sale would allow for a faster closing. You also told me that the town would be seeking a dimensional variance on one of the lots so that the sale would not be contingent upon the granting of the variance. Please let me know if there are any additional concerns. Attorney Judith Pickett Brackett & Lucas 19 Cedar Street Worcester, MA 01609 (t) (508) 799 -9739 (f) (508) 799 -9799 6/13/2012 S—& 3 v�1C -✓ 2.3.3 Policy Establishin,- an Economic Development Committee There is hereby established a five (5) member Economic Development (Committee) to advise the Community Planning and Development Commission (CPDC) and the Board of Selectmen on matters related to current and future economic development in the community. The purposes of the Committee are to advise the Board of Selectmen, the CPDC, and the Town Manager on matters of policy related but not limited to: • Develop a work program including the frequency of reporting to the Board of Selectmen and the CPDC; • Develop an Economic Development Strategy consistent with the Master Plan and goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal economic developmental grants; • Explore the need for and legality of forming a "property based" and/or "business based" Business Improvement District(s) funded by assessments on all businesses within the individual district(s); • To the extent feasible, encourage commercial development and office leases of downtown space consistent with the traditional atmosphere of a New England Village Center; • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on matters related to economic development in the community; • Maintain an ongoing dialogue with business owners and owners of major properties on a pro- active basis to understand how the Town can work with them to achieve their plans; • In order to achieve the above, review options to funding economic development activities in cooperation with other civic organizations. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. In selecting the Committee membership of 5 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: • Member or designee of the Reading/North Reading Chamber of Commerce; • Member or designee from the utilities serving the community, including electric, gas, internet access, cable TV, or others; • Merchants or businesses from the downtown area of Reading; • Residents of the community who do not represent the above groups, and who have expertise in planning, economic development, finance, business management, construction, training and education, marketing, or other areas of expertise and experience which would assist the community in attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. 2 - 6 Board of Selectmen Policies 3� 1 Page 1 of 1 Hechenbleikner, Peter From: Tafoya, Ben Sent: Thursday, June 14, 2012 11:26 AM To: Hechenbleikner, Peter Subject: Re: EDC policy Hi Pete, I think the current policy is fine. It offers all type of flexibility to the Committee including formation of sub - committees of non - members. Ben Tafoya 40 Oak Street Reading, MA 01867 P: (617) 953 -2530 From: "Hechenbleikner, Peter" <phechenbleikner@ readin�.ma.u5 Date: Wednesday, May 23, 2012 10:29 AM To: Reading -Selectmen <Selectmen@ci.reading- .ma.us> Cc: "Schena, Paula" <pschena @ci.readin&,ma.us> Subject: EDC policy Attached is a copy of the EDC policy per our discussion last evening. Please do a "track Changes" and send your suggestions back to me for compilation and further discussion by the BOS with the EDC. 6/14/2012 Av.eua - kcj "v 23.3 Policy Establishing an Economic Development Committee There is hereby established a S member Economic Development (Committee) to 'Vv ork interactively with the Community Planning and Development Commission (CPDC) and the Board of Selectmen on matters related to-,economic development in the community. The purposes of the Committee are to,�ssist in the development. implementation and conduct of, specific Board of Selectmen, the CPDC, and the Town Manager policies related but not limited to: • Development of work programs,reporting_to the Board of Selectmen and the CPDC; -------------------------------------------------- -- • Pevelopment and conduct�of Economic Development Strategy consistent with the Master Plan and Master ethers icci tic goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal economic developmental grants; • {Su porl anal assist the town s commercial development cilorts, -consistent with the traditional atmosphere of a New England Village Center; • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on `. matters related to on -oing economic development in the community-, • Maintain ji professional relationslni "s with town business owners, business or>anizations and - owners of major properties, �o ,work with them to achieve _ their plans., while, rrtaintaining awareness of business environment cliang�___ _.. • Flo achieve the above, drop sc options Lhqj, sup vrt_vr fun4 economic development activities in cooperation with other civic organizations. The Committee will be made up of emu members appointed for 3 year terms, so appoin ted ; - — that as even a number of terms shall expire in each year. In selecting the Committee membership of 7 members the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: • Member or designee of the Reading/North Reading Chamber of Commerce; • Member or designee from the utilities serving the community, including electric, gas, internet access, cable TV, or others; • Readmg rr�erchants or business r resentatives - ------- - - - - -- ........ . — ......... . . .. - -- - - -- • Residents of the community who do not represent the above groups, and who have expertise in planning, economic development, finance, business management, construction, training and education, marketing, or other areas of expertise and experience which would assist the community in attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 3 -7 -06, Revised 4110112 Deleted: fnvc(5) } Deleted: advise --i Deleted: current and future Deleted: advise tDeleted: the - Deleted. on matters of ) Deleted: y Deleted: a 1 Deleted: including the frequency of Deleted: Develop Deleted: an Deleted: < # >Explore the need for and legality of forming a "property based" and/or "business based" Business Improvement District(s) funded by assessments on all businesses within the individual district(s);1 To the extent feasible, encourage ll ....._. _ ..— _....._1 Deleted: and office leases of downtown space Deleted: an ongoing dialogue 1 t Deleted: Deleted: and `.,`,,� Deleted: on apro- active basis Deleted: understand how the Town can Deleted: ; Deleted: In order Deleted: t Deleted: review Deleted: to J Deleted: ing '1 Deleted: five Deleted: 5 r Deleted: 5 ) Deleted: M CDeleted: es from the downtown area of Reading A3 2.3.3 Policy Establishing an Economic Development Committee There is hereby established a Seven (7) member Economic Development (Committee) to work interactively with the Community Planning and Development Commission (CPDC) and the Board of Selectmen on matters related to economic development in the community. The purposes of the Committee are to assist in the development, implementation and conduct of specific Board of Selectmen, the CPDC, and the Town Manager policies, related but not limited to: • Development of work programs reporting to the Board of Selectmen and the CPDC; • Development and conduct of Economic Development Strategy consistent with the Master Plan and other specific goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal economic developmental grants; • Support and assist the Town's commercial development efforts, consistent with the traditional atmosphere of a New England Village Center; • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on matters related to ongoing economic development in the community; • Maintain a professional relationships with town business owners, business organizations and owners of major properties, to work with them to achieve their plans while maintaining awareness of business environment change • To achieve the above, propose options that support or fund economic development activities, in cooperation with other civic organizations. The Committee will be made up of seven (7) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. In selecting the Committee membership of 7 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: • Member or designee of the Reading/North Reading Chamber of Commerce; • Member or designee from the utilities serving the community, including electric, gas, intern, et access, cable TV, or others; • Reading merchants or business representatives; • Residents of the community who do not represent the above groups, and who have expertise in planning, economic development, finance, business management, construction, training and education, marketing, or other areas of expertise and experience which would assist the community in attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 3 -7 -06, Revised 4110112, Revised --1--112 04 q DRAFT Board of Selectmen Vision for Reading In addition to the Mission Statement and Values statement adopted by the Board of Selectmen for the community, the Board of Selectmen has developed and adopted the following specific Vision statements for the Town of Reading: Customer Service The Board of Selectmen envisions and expects an excellent level of Customer Service by all employees and officials of the community. The standard should be customer service that "delights" the customer. This includes excellent interpersonal interactions, but in addition it includes having rules, regulations, policies, forms, bylaws and all other guidance documents which are simple to understand, clear, concise, and which are the minimum needed to accomplish their objectives. Economic Growth and Development The Board of Selectmen encourages economic growth and development consistent with the Town's Master Plan and with an excellent quality of development. The Selectmen's vision is to: ♦ Improve the vibrancy of the Town's retail areas, particularly downtown; ♦ Increase the diversity of retail uses; ♦ Provide an ease and clarity of doing business with the Town; and ♦ Make it easy to answer the question "Why Reading ". "Small Town feel" The Board of Selectmen envision a community that preserves and enhances the "small town feel" of this traditional New England town. This suggests that, while accommodating the commercial development envisioned by the Master Plan, the Town of Reading should preserve and enhance the vitality of the many varied neighborhoods in the community. New development and redevelopment should respect the scale, quality, and character of the neighborhoods in which they are located. ,�-/ il Page 1 of 2 Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, June 07, 2012 2:52 PM To: Schena, Paula Subject: FW: 51 Edgemeont Ave. Board of Selectmen 6 -19 Peter I. Hechenbleikner Town Manager Town of Reading. 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781 -942 -9043 fax 781 - 942 -9071 web www.re di_ngma.gov email town mana er@ci.reading.ma _ us Please let us know how we are doing - fill out our brief customer service survey at htto:// readingma- survey.virtualtownhall.neti survey /sid!Ccc2f.035993bd3, -O/ From: Cole, Christopher Sent: Thursday, June 07, 2012 2:33 PM To: Hechenbleikner, Peter Subject: 51 Edgemeont Ave. Peter, After seeing his two neighbors granted variances on their driveways, Andrew Shirkoff, from 51 Edgemont Ave., has decided that he would now like to go for a variance as well. He will be sending you an email about it. I told him that the next meeting wasn't until the 19th. I don't have an official start date for that project yet but it hopefully will be sometime that week. Christopher A. Cole Civil Engineer Town of Reading Engineering Division 16 Lowell Street Reading, MA 01867 (781) 942 -6685 (781) 942 -5441 fax ccole_ @ci_ reading. _ma. us OFFICE HOURS Monday 7:30 a.m. to 5:30 p.m. 6/7/2012 J ]5'� 1 Page 1 of 1 Hechenbleikner, Peter From: Cole, Christopher Sent: Wednesday, June 13, 2012 5:33 PM To: Hechenbleikner, Peter Cc: Schena, Paula Subject: 51 Edgemont Ave. Attachments: 51 Edgemont.JPG; 51 Edgemont Driveway Width.pdf Peter, Attached are a map and photo of the driveway at 51 Edgemont Ave. which has a driveway width of 29 feet. Since the Board of Selectmen granted driveway width variances to 58 and 66 Edgemont Ave., the Engineering Div. recommends that a driveway width variance be granted for 51 Edgemont Ave. as well. Christopher A. Cole Civil Engineer Town of Reading Engineering Division 16 Lowell Street Reading, MA 01867 (781) 942 -6685 (781) 942 -5441 fax ccol @c;i.reading ma._us When writing or responding, please remember that the Secretary of State's Office has determined that email is a public record. 6/14/2012 3� tc 4.ridaxy When writing or responding, please remember that the Secretary of State's Office has determined that email is a public record. 6/14/2012 3� 51 EDGEMONT AVE. -DRIVEWAY WIDTH Board of Selectmen Meeting April 24, 2012 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Stephen Goldy, Vice Chairman Ben Tafoya, Secretary Richard Schubert, Selectmen John Arena and James Bonazoli, Town Manager Peter Hechenbleikner, Assistant Town Manager /Finance Director Bob LeLacheur, Office Manager Paula Schena and the following list of interested parties: Nadine Wandzilak, Angela Fischer, Lidia Machado, Anthony Capraro, Christine Brungardt, Heidi Bonnabeau, Lori and Jay Doughty, Joan Neary and Stephen Crook. A motion by Tafoya seconded by Bonazoli to lzo into Executive Session to discuss strategy with respect to health insurance negotiations and that the Chair declares that an open meeting may have a detrimental effect on the bargaining position of the body, and to reconvene in Open Session at approximately 7:30 p.m. was approved on a roll call vote with all five members voting in the affirmative. The Board reconvened in Open Session at 7:30 p.m. A motion by Tafoya seconded by Schubert that the Board of Selectmen approve an agreement between the Town of Reading and the Public Employee Committee governing employee and retiree health insurance for Fiscal Year 2013 was approved by a vote of 5 -0- 0. Reports and Comments Selectmen's Liaison Reports and Comments — Ben Tafoya noted that everyone is invited to a program that the Cultural Council is sponsoring. He attended a Board of Health meeting. The Board of Health is looking to regionalize tobacco control measures and they will be talking about prohibiting sale of tobacco in pharmacies. The RCASA encouraged them to take this action. Stephen Goldy indicated the initiative was driven by the youth group. Ben Tafoya noted that the Board of Health is looking at the inspection cycle for food establishments. Ben Tafoya also noted that planning is taking place for the Fall Street Faire and volunteers are needed, especially in the entertainment area. Stephen Goldy indicated we have two new youth liaisons that will join us in September. The Yankee Brigade reception is May 6 at 2:00 p.m. in Wakefield. John Arena noted there was a letter in one of the newspapers regarding water rates and the message is that conservation comes at a cost. There is a general confusion among residents and he will try to put an article together to respond. John Arena noted that as his liaison responsibility he attended a Conservation Commission meeting and there is a sense of tension among the members. They are 14 months into the process and they have not met the charge. He proposes to move to rescind the Reading Wetland Bylaws, start with the State laws and come Board of Selectmen Minutes — April 24 2012 — page 2 back with the vital few things needed. James Bonazoli noted that a lot of effort was applied but all that they did was change the definitions. The Town Manager noted that the initial intent was to bring it to the 2012 Annual Town Meeting. Ben Tafoya noted that they are actually looking at the regulations and not the Bylaws. He also noted that these are volunteers with significant less staff than before. He also noted that the Selectmen raised no objections with what they heard from the Commission the last time they were at a Selectmen's meeting and it's not fair to change the rules in the middle of the game. John Arena noted that for 14 months there should be more product and he would like to know what the vital few items are that they have agreed upon. The Chairman directed the Town Manager to have the Conservation Commission attend the Selectmen's meeting on May 8th to see where they are in the process. Town Manager's Report — The Town Manager gave the following report: Administrative matters ♦ Help wanted for volunteer Boards, Committees, and Commissions. ♦ After last night's Precinct Meetings we have 4 Town Meeting openings: Precinct 2 has 3 openings Precinct 3 has 1 opening We had 171 in attendance. ♦ Reading will host 3 local public administrators from Pakistan in early May. The program is a partnership of the US State Department and the Massachusetts Managers Association. Community Services ♦ DHCD is doing a tour tomorrow of our Smart Growth areas. ♦ Affordable housing available — 30 Haven Street and Reading Woods. ♦ Reading Elder /Human Services is having their Volunteer Appreciation event on April 19 at Parker Middle School. Library • Volunteer Appreciation reception — May 1, Public Safety ♦ The Police Department has a new twitter account, @readingpolice - we invite the public to follow us on twitter. ■ Just a reminder about RX Round -up. There is prescription drug take -back program located in the Reading Police Department lobby. It is available 24 hours a day and allows residents to get unwanted prescription medication properly disposed of. ■ RCASA will be sponsoring an event on June 6 from 7:00 to 9:00 PM for 9, 10, and 11 grade students and parents — an outline is attached. Public Works ♦ Compost center opened April 2nd. Check website for specific Monday, Friday, & Saturday schedules through June. ♦ Curbside leaf collection week will be held the week of 23rd ♦ An email from Jane Kinsella is attached regarding the sale of wood chips and compost. ♦ Safe Routes to School project is almost complete. Board of Selectmen Minutes — April 24 2012 — page 3 ♦ Micro -Seal mid May — portions of: Lowell, Washington, Hopkins, and Charles Streets. ♦ Road Construction Crews will be in to lower structures the end of this week (rain could possibly cause a delay until Monday). They will start on Pearl Street and end on Belmont Street. It should only take 2 to 3 days. We do not have a defined date when the reclamation equipment will be here. Aggregate has not returned to 100% workforce yet and the Foreman doing our work does not want to start the reclamation until he has a confirmed date from the pavement division on when the roadway will be bindered. ♦ Haverhill Street Water Main: The contractor will begin installing the bypass next Monday April 30th. The water division has delivered notices (or should be nearing completion) to all residents regarding the work. ♦ Howard Street water project. Expected bid opening May 31st The active water main installation should start by the second week of May. ♦ Kurchian Woods trail. They got a grant for materials and now need volunteers to actually assist in building Proclamations /Certificate of Appreciation Proclamation — Arbor Day — A motion by Tafoya seconded by Bonazoli to approve the proclamation declaring Arbor Dav as April 27th was approved by a vote of 5 -0 -0 Discussion /Action Items MAPC Member Update — MAPC member Steven Sadwick noted that Jennifer Erickson is the MAPC representative assigned to Reading and she is working on a priority mapping project. Mr. Sadwick noted that Reading is part of a consortium for regional housing services for tracking 40B. The Reading Police were at a meeting regarding regionalizing 911 services. Reading is also part of a purchasing consortium. Ben Tafoya noted that he is disappointed with the TIPS and noted that he and staff did a major lobbying campaign for West Street to no avail. Ben Tafoya asked about the state zoning laws and Mr. Sadwick noted that the administration's bill doesn't go deep enough and it creates bold incentive programs. The comprehensive land use bill takes incentives and blends them with master plans and the zoning helps to implement the plan. The Board thanked Mr. Sadwick for the update. Approval of License for Camp Curtis Guild to Demolish Buildings on Reading Conservation Land — The Town Manager noted that Camp Curtis built buildings years ago on Town property. The Board needs to concur with the Conservation Commission's recommendation to have the buildings demolished. A motion by Bonazoli seconded by Tafoya that the Board of Selectmen grant a temporary construction license permitting the removal of the Camp Curtis Guild buildings and utility structures from town -owned conservation land, along with associated site work including site remediation as noted in the Conservation Order of Conditions #277 -0597• issued for this project on March 29, 2012, was approved by a vote of 5 -0 -0 Board of Selectmen Minutes — April 24, 2012 — page 4 Traffic Issues — Green and Ash Streets — The Town Manager noted that correspondence has been received from the residents. Pamela Adrian, 187 Ash Street, noted the problems are a result of the major construction that was done. She noted the areas is zoned mixed commercial /residential and there are no businesses on Ash Street except for the American Legion. The new construction has made the neighborhood dangerous. Cars are not staying in their lanes and they are travelling too fast. When trucks are parked there, vehicles cannot make the turn. Traffic coming up Ash and turning onto Green Street are doing property damage at the corner of Ash and Green Streets. Some residents come off their stairs directly onto the street. There is two -way traffic on a road with 21' 6" and some areas are 19 and 20 feet. Two -way traffic on Green Street is impossible with snow on the ground. Ms. Adrian noted that the residents have a wish list that includes having the laws enforced and continue to allow safe parking but improve the traffic flow. They suggest doing a traffic study of Green Street and making Ash/Green a four way stop. They also suggest painting the curb yellow where parking is illegal and would like a convex mirror at the corner of Ash and Gould Streets. The Town Manager indicated he will take these issues to the Parking, Traffic and Transportation Task Force and then bring their recommendations back to the Board. John Arena suggested turning Ash Street back to a one way and Town Manager indicated that will not work because it is a commercially zoned area. The resident at 104 Ash Street noted that the Town took the sidewalk to make the street two - way and she steps directly from her house onto the road. The resident from 114 Ash Street noted that she also steps from her house into the road and she wondered where she would be able to put her baby stroller. Dennis Correane noted that he tried to get up Green Street around 3:00 p.m. and he couldn't because there was an 18 wheeler coming down Green Street. The resident from 77 Ash Street noted that the 18 wheelers try to make the turn and they hit the sign. The Town keeps replacing the signs and the tire marks can be seen on the curb. He also noted that Grumpy Doyle's receives approximately 35 deliveries a week. Stephen Goldy asked if the street could be made into a heavy vehicle exclusion and the Town Manager indicated it could be certain conditions have to be met including allowing trucks to service the businesses. Hearing — Stop Signs at South Street and Jacob Way_— The Secretary read the hearing notice. The Town Manager noted that the plan was approved by the Board of Selectmen. The MassDOT will not allow a stop that will back traffic onto Main Street. He went down there with public safety equipment and the ladder truck could not make the curve. The Town Manager noted that the push out is too far and another portion is too narrow. The curb needs to be pulled Board of Selectmen Minutes — April 24 2012 — page 5 back. He also noted that the purpose of these changes was to reduce and /or slow traffic on South Street. He intends to take this back to Pulte. George Zambouras noted that he told the contractor not to do any more work until there is a meeting. Theresa Petrillo, 329 South Street, asked why the sign came down when the Selectmen approved the changes. George Zambouras noted that Jacob Way has the higher volume and MassDOT says you cannot stop the high volume road. Ms. Petrillo noted that there are 18 wheelers coming out of the development and there is always a green light coming onto South Street. Ms. Petrillo also noted that a four -way stop was approved and it came back without a four -way it was a whole new ballgame. Stephen Goldy noted that we are way past going back to the drawing board and we are looking at three stop signs now. The resident from 21 George Street indicated that a stop sign is needed coming out of Jacob Way. George Zambouras noted that the decision from CPDC says Pulte is supposed to complete the intersection before the first occupancy. A motion by Tafoya seconded by Bonazoli to close the hearing for stop signs at South Street and Jacob Way was approved by a vote of 5 -0 -0 A motion by Tafoya seconded by Bonazoli that the Board of Selectmen amend the Town of Reading Traffic Rules and Regulations adopted by the Board of Selectmen on March 28, 1995, by adding to Article 6, Section 6.12, the following: Street Location Regulation Jacob Way Intersection with South Temporary Stop sign South Street Street Intersection with Jacobs Way for vehicles traveling Northbound, until substantial construction of Reading Woods is complete Traffic driving east- bound on South Street Arena moved and Tafova seconded to amend the motion by removing the word "temporarv" and the wording "until substantial construction of Reading Woods is complete." The main motion was approved by a vote of 5 -0 -0 as amended Handicap Parking Spot — Haven west of Main Street — The Town Manager noted that the PTTTF recommends an installation of a handicap space since there are none in that area. A motion by Tafoya seconded by Bonazoli that the Board of Selectmen approve the designation of a Handicap Parking space as the easterly -most space on the north side of Haven Street west of Main Street was approved by a vote of 5 -0 -0 Board of Selectmen Minutes — April 24 2012 — page 6 Approval of Amended Agreement — Regional Public Health Services — The Town Manager noted that there is a mark up version of the agreement in the packet. The intent is to make it more flexible. One Inspector left and we needed to hire one from Melrose. The agreement also provides for mileage. John Arena asked if there are any sustainable cost savings and the Town Manager indicated there is. A motion by Tafoya seconded by Bonazoli that the Board of Selectmen approve the Inter - Municipal Agreement between the City of Melrose and the Town of Reading for the Director of the Health Department as amended on 4 -24 -12 was approved by a vote of 5 -0 -0. Article 22 — Does the Board of Selectmen want to do two motions under this Article — Steve Crook noted that he will do two motions so that if one doesn't pass the other one could. The consensus of the Board was to split the vote. Approval of Minutes A motion by Tafoya seconded by Bonazoli to approve the minutes of March 13, 2012 was approved by a vote of 5 -0 -0. A motion by Tafoya seconded by Schubert that the Board of Selectmen adjourn the meeting at 10:23 p.m. by a vote of 5 -0 -0. Respectfully submitted, Secretary Board of Selectmen Meeting May 8, 2012 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Vice Chairman Ben Tafoya, Secretary Richard Schubert, Selectmen John Arena and James Bonazoli, Town Manager Peter Hechenbleikner, Pakistani guests Altof Gohar and Shehryar Sikander, Office Manager Paula Schena and the following list of interested parties: Nadine Wandzalak, Bill Brown, Gina Snyder, Will Finch, and Thomas Loughlin. Reports and Comments Selectmen's Liaison Reports and Comments — The Town Manager noted that he is participating in an exchange program and introduced the Pakistani guests Altof Gohar and Shehryar Sikander and he noted that they are both in law enforcement. John Arena noted that Dennis Luciniak passed away and that is was terrible loss. James Bonazoli noted that the Sturgis Park Planning Committee kicked off. People have thoughts and the committee will meet monthly. He was unable to attend the Burbank YMCA Ribbon Cutting Ceremony. He thanked staff for a successful Town Meeting. Richard Schubert asked if neighbors were being invited to the Sturgis Park site visit and Mr. Bonazoli indicated they are. Ben Tafoya noted that the Reading Educational Foundation had a successful event. He had office hour this evening. Town Manager's Report — The Town Manager gave the following report: Oaktree is anticipating being done by the end of July. They have modified the interior of the commercial space. Police Chief James Cormier was present and reviewed the Police new hire process now that we are not hiring from Civil Service. Proclamations /Certificates of Appreciation May as Bike Month — Ginny Blodgett was present to receive the proclamation. A motion by Schubert seconded by Bonazoli to approve the proclamation declaring May as National Bike Month was approved by a vote of 4 -0 -0. National Public Works Week — Public Works Director Jeff Zager was present to receive the proclamation. U�o Board of Selectmen Minutes — May 8, 2012 — page 2 A motion by Schubert seconded by Bonazoli to approve the proclamation declaring May 20 — 26, 2012 as National Public Works Week was approved by a vote of 4 -0 -0. Personnel and Appointments Sturges Park Planning Committee — James Bonazoli noted that George Katsoufis is a very active resident in the community. A motion by Bonazoli seconded by Schubert to appoint George Katsoufis as the "Sports Organization" representative on the ad hoc Sturges Park Planning Committee with a term expiring December 31, 2012 was approved by a vote of 4 -0 -0. Discussion /Action Items Discussion — Wellfield Abandonment — Eric Warrell from the DEP was present. The Town Manager noted that in 2006 we were required to keep our wellfield in case of an emergency. The Ipswich River is doing great since we turned the well system off and recommends eliminating the requirement to keep the wells. The DEP is requesting that the Town not pump water from the Ipswich River again and he doesn't see that ever happening. DEP would draft the agreement. Abandoning the wells would require filling the wells with sand, capping them below ground level and removing the electricity and buildings. He indicated we could abandon six wells immediately and we could keep the last three viable until the MWRA water line redundancy is complete in 2014 — 2015. The Town Manager also noted that over the life of the capital improvement plan it costs approximately $75,000 to maintain each building and we are never going to use them. Ben Tafoya asked if we could get rid of the wells and keep the registration. Eric Warrall indicated we could not because they go hand in hand. Ben Tafoya asked what we would do if we need water in the future and Mr. Warrell indicated we would have to build a water treatment plant and then go through the consent process. Ben Tafoya asked what we have to gain by abandoning the wells and Mr. Warrell noted we gain nothing. John Arena noted it costs approximately $50,000 /year to preserve the right and it is worth keeping that right. He asked how many gallons we were drawing and the Town Manager noted we were drawing 2.1 mgpd and we are now drawing 1.7 mgpd. John Arena asked if we would be given the right to abandon the aquifer protection district and Eric Warrell indicated he would have to check on the interbasin transfer agreement. James Bonazoli noted that we have specific language in the MWRA agreement that we have to have the wells. The Town Manager noted that was only for redundancy. Richard Schubert noted that moving to the MWRA was a significant discussion and his concern is the Town's ability to draw water 50 - 100 years from now. Board of Selectmen Minutes — May 8 2012 — paw Ben Tafoya asked if there was any value to the state and a representative from the state indicated that it establishes safe fields and increases streamflows. When they issue permits everything is evaluated as a whole and it would make the process more streamlined. Gina Snyder, 11 Jadem Terrace, noted that the registration is different from permitting. The Watershed Association is concerned if Reading gives up the wells then the water will go to another community. She recommends keeping the wells and registration. Richard Schubert noted that the Town of Reading paid $10 million to join the MWRA and we paid for other communities downstream to have more healthy water. He asked if the downstream communities are being restricted and Mr. Warrell indicated that the Ipswich River is still one of the most endangered rivers in the country. The Town Manager noted that going to the MWRA was less expensive than building a water treatment plant and the quality of the water is better. The Town is putting money into something that won't yield anything. James Bonazoli asked if the Town needs DEP approval to abandon the wells and the Town Manager indicated we do. The consensus of the Board was not to abandon the wells and that the $50,000 per year is an insurance policy worth paying should there be an unforeseen drought or other catastrophe in the future. Hearing — Transfer of License, Change of Manager Pledge of License Amendments to Plan — Wine Bunker — The Secretary read the hearing notice. The Town Manager noted that the application has been reviewed by Community Services, Health, and Police. The only issue is with layout. The minutes for 2010 are in the packet and Mr. Donovan has provided proof of service. Peter Donovan noted that he is going from sole proprietor to a corporation. Brett Barclift will be the full time manager. He is seeking a broker to divide lease space and sublease it. He noted he is requesting to increase retail space 600 feet and will knock down a wall to put the cooler in. The Town Manager asked how much the percentage increase is and Mr. Donovan indicated it will be 80/20. Mr. Donovan also noted there is a market for craft beer. John Arena noted that the original application said there was no market for beer and he didn't want the lottery. The Town Manager noted that the lottery is not the Board of Selectmen's purview. Mr. Donovan noted that he couldn't care less about the lottery; it's his customers who are requesting it. Richard Schubert noted that Mr. Donovan's desire to accommodate the demands brings him further away from the original license. This liquor store is the biggest one in Reading and there is a potential for this to become a whole different scenario. 'In Board of Selectmen Minutes — May 8 2012 — page 4 Ben Tafoya noted that these issues were thoroughly discussed at the original hearing. This was the last available package store license, but we have since acquired one more. Bill Childress, 105 Green Street, noted that he is opposed to the lottery but is okay with the beer cave. Peter Donovan noted that the square footage on his license is incorrect. A motion by Bonazoli seconded b Schubert that the Board of Selectmen close the hearing on the transfer of license, change of manager, pledge of license and amendments to the plan for The Wine Bunker was approved by a vote of 4 -0 -0. A motion by Bonazoli seconded by Tafoya that the Board of Selectmen approve: ♦ The transfer of the all alcohol package store license from Peter Donovan d /b /a The Wine Bunker to CW I, LTD d /b /a The Wine Bunker; ♦ The change of Manager from Peter Donovan to Brett Barclift; ♦ The pledge of license to Leader Bank, Arlington, MA; ♦ Alteration of premises as presented including a beer cave as noted on the plan entitled "Proposed Store Layout" The Wine Bunker, One General Way, Reading, MA Subject to the following conditions: ♦ Retail space will be limited to a total of 5,600 square feet as designated on the approved plan entitled "Proposed Store Layout" The Wine Bunker, One General Way, Reading, MA; ♦ A maximum of 10 linear feet for wine refrigerator units is permitted; ♦ No wine coolers, nips, V2 pints, tobacco or lottery will be sold; ♦ Deliveries from Route 128 will be via Walkers Brook Drive to General Way and deliveries from Route 28 will be via Goodall Sanford Road; ♦ No walk in cooler other than the "beer cave" as designated on the approved plan entitled "Proposed Store Layout" The Wine Bunker, One General Way, Reading, MA, will be installed; ♦ All Bylaws, Rules, and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed and also subject to a satisfactory inspection of the establishment by the Town Manager. The motion was approved by a vote of 4 -0 -0. Discussion with Conservation Commission — Conservation Commission member Bill Hecht indicated that the workload has gone up since the reduction in the Conservation Administrator hours. Jamie Maughn reviewed what the Selectmen requested including: ♦ Simplify the application ♦ Set up an ad hoc committee ♦ Conducted interviews and did a questionnaire ♦ Report suggested Bylaw changes and it was approved at Town Meeting Board of Selectmen Minutes — May 8 2012 — page 5 ♦ They considered a second ad hoc committee but instead the full Commission worked on this at public meetings ♦ They are almost ready to present to the Board of Selectmen James Bonazoli noted that the changes to cut staff was for budget reasons so there was a need to look at the regulations. The Town Meeting in 2011 recommended removing the conservation regulations because the state is up to speed. The Town Bylaw duplicates the state. He suggests using the state regulations and add to them. Jamie Maughn noted that they looked at the fees and now provide a single fee for residential. They left the more complex fee structure for commercial. The wetland delineation methods are more consistent with the state and Army Corp of Engineers. If there is no standing water and no vegetation, then it is not a wetland. They also revised the definition of a vernal pool. They revised wildlife habitat definition and changed the riprap requirements. If isolated wetlands are less than 500 square feet then they are not covered under the regulations. The Commission obtained services from three consultants for free. They minimized regulations to the least level necessary to ensure protection of the community's health, safety and welfare. John Arena noted that the regulations have confusing elements but if the Town regulations are layered onto the state regulations then redundancy is eliminated. James Bonazoli noted that people find it confusing to work with Conservation. The Commission should have started with eliminating the Bylaws and using the state as a basis and put things into it. The Town Manager noted that the building setbacks are an important issue. The state has 0 set back and the Town uses 25 feet. Bill Hecht noted if it is an owner occupied older home who wants to expand, mitigation will be considered. The Town Manager recommended that the Conservation Administrator do delineation for a small fee because the cost for a professional delineation is $5,000. Bill Hecht noted that the only problem with that is when people pay the Town to do something, they expect it to be granted and where would that put the Town in the appeals process. Jamie Maughn noted that if the construction is 40 — 50 feet from the line then they don't have to flag it, but if it's 25 — 30 feet they do. The Town Manager noted that the biggest complaint is that people pay $5,000 for a professional delineation and then the Conservation Commission goes out and moves the flags. The Conservation Commission indicated they will return in a few months with a final product. Approval of Minutes A motion by Bonazoli seconded by Schubert to approve the minutes of March 27, 2012 was approved by a vote of 4 -0 -0. Me Board of Selectmen Minutes — May 8 2012 — page 6 A motion by Bonazoli seconded by Schubert to approve the minutes of April 21, 2012 was approved by a vote of 4 -0 -0. A motion by Bonazoli seconded by Schubert to approve the Executive Session minutes of March 27, 2012 as written was approved on a roll call vote with all four members voting in the affirmative. A motion by Bonazoli seconded by Schubert to adjourn the meetinIz at 10:05 p.m. was approved by a vote of 4 -0 -0. Respectfully submitted, Secretary Number: 2012 -2 Fee: $50.00 This is to certify that DARIO MORELLI, 292 GROVE STREET, READING IS HEREBY GRANTED A SPECIAL ONE -DAY LICENSE FOR THE SALE OF BEER TO BE SERVED ON THE PREMISES FOR THE ANNUAL MEADOWBROOK 3 DAY MEMBER GUEST TOURNAMENT TO BE HELD FROM JULY 13 —15,2012 ON THE MEADOWBROOK GOLF COURSE AT 292 GROVE STREET BETWEEN THE HOURS OF 5:00 A.M. TO 4:00 P.M. Under Chapter 138, Section 14, of the Liquor Control Act. Holders of one day licenses shall provide a bartender and /or servers who are trained and authorized to make decisions regarding continued service of alcoholic beverages to attendees. There shall be no self service of any alcoholic beverage at any event approved as a one day license. This permission is granted in_ conformity with the Statutes and Ordinances relating thereto and expires at 4:00 p.m. on July 15, 2012 unless suspended or revoked subject to the following conditions: 1. Liquor to be purchased fronA authorized distributor. 2. Liquor to be stored on site o, my before and after eve Date Issued: June 7, 2012 --76L,, p I 01119111�- Number: 2012 -3 Fee: $50.00 TOWN OF READING This is to certify that DARIO MORELLI, 292 GROVE STREET, READING IS HEREBY GRANTED A SPECIAL ONE -DAY LICENSE FOR THE SALE OF ALL ALCOHOL TO BE SERVED ON THE PREMISES FOR THE ANNUAL MEADOWBROOK POOL PARTY TO BE HELD ON JULY 28, 2012 ON THE POOL DECK AND ADJACENT LAWNED AREA LOCATED AT MEADOWBROOK GOLF CLUB AT 292 GROVE STREET BETWEEN THE HOURS OF 6:00 P.M. TO 11:45 P.M. Under Chapter 138, Section 14, of the Liquor Control Act, Holders of one day licenses shall provide a bartender and /or servers who are trained and authorized to make decisions regarding continued service of alcoholic beverages to attendees. There shall be no self service of any alcoholic beverage at any event approved as a one day license. This per mission_is granted iu.confOrm,ity with the Statutes and Ordinances relating thereto and expires at. 11:45 p.m. on July 28, 2012 unless suspended or revoked subject to the following conditions: 1. Liquor to be purchased from, authorized distributor 2. Liquor to be stored on site ohly before and after ev nt Date Issued: June 7, 2012 NO Page 1 of 1 Ll C_ bas Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, June 07, 2012 10:11 AM To: Schena, Paula Subject: FW: Reading easement legislation, House Docket 4404 Attachments: House Docket 4404.pdf I/c Board of Selectmen Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781 -942 -9043 fax 781 -942 -9071 web , read ingma,r�pv email townmanager @ci. reading .ma, us Please let us know how we are doing - fill out our brief customer service survey at http -: // readinama- survey.virtualtownhall. net /surveY /sid /ccc2fO35993bd3cO/ From: Barnes, Lauren (HOU) [ mailto :Lauren.Barnes @mahouse.gov] Sent: Thursday, June 07, 2012 10:04 AM To: Hechenbleikner, Peter; Zambouras, George Cc: Jones, Bradley - Rep. (HOU); Weeks, Nicole (HOU) Subject: Reading easement legislation, House Docket 4404 Good morning, Representative Jones asked me to forward you House Docket 4404, An Act authorizing the town of Reading to grant a utility easement over certain parcels of land in the town, which was filed yesterday. We will keep you posted as it moves through the legislative process. In the meantime, feel free to contact us with any questions. Regards, Lauren Lauren J. Barnes Deputy Chiefof Staff House Minority Leader Bradley 11. Jones, Jr. State House, Room 124 Boston, MA 02133 (617) 722 -2100 6/7/2012 (q HOUSE DOCKET, NO, 04404 FILED ON: 06/06/2012 HOUSE . . . .. . . . . . . No. xxxxx [LOCAL APPROVAL RECEIVED.] Ebe Commonwealth of a��ac�ju�ett� PRESENTED BY: Bradley H. Jones, Jr. To the Honorable Senate and House of Representatives of'the Commonwealth of Massachusetts in General Court assembled: The undersigned legislators and /or citizens respectfully petition for the passage of the accompanying bill: An Act authorizing the town of Reading to grant a utility easement over certain parcels of land in the town. PETITION OF: NAME: I DISTRICT /ADDRESS: Bradley H. Jones, Jr. James J. Dwyer Katherine M. Clark 20th Middlesex 30th Middlesex Middlesex and Essex HOUSE . . . . . . . . . . . No. xxxxx [Pin Slip] V)e Commonwrattb of ia��acYju�ett� In the Year Two Thousand Twelve An Act authorizing the town of Reading to grant a utility easement over certain parcels of land in the town. Be it enacted by the Senate and House of Representa tives in General Court assembled, and by the authority of the same, as follows: 1 SECTION 1. The town of Reading, acting by and through its board of selectmen, with the 2 approval of the conservation commission, may grant a utility easement for the construction, 3 maintenance, repair and operation of utilities over, across and upon certain land known as 4 Timberneck Swamp held for conservation purposes as open space in the town of Reading. The 5 proposed utility easement shall support the pre- existing sewer main and the proposed new 8 inch 6 water main, running parallel, and connect Ivy Lane to Belmont street. The purpose of the 7 proposed new water main is to upgrade the existing water distribution system in the town, 8 connecting 2 ends of the water system at Belmont and Ivy, and thus improving the current 9 deficient fire flows, water quality and pressure loss in such area. 10 The easement, extending 711.85 feet by 30 feet in width, and containing 20,977.06 square feet 11 across the 2 parcels of land held for conservation purposes, is shown on a plan entitled "Town of 12 Reading Massachusetts Department of Public Works Utility Easement Belmont Street to Ivy 13 Lane" prepared by the department of public works engineering division and dated May 29, 2012. 14 The 2 adjoining conservation parcels shown on such plan are referenced by assessors maps as lot 15 5, map 29 and lot 194, map 28. The first parcel, containing 7.0197 acres, is described in an order 16 of taking by the town of Reading for conservation purposes dated March 14, 1972 and recorded 17 in the Middlesex registry of deeds in book 12170 at page 436. The second parcel, purchased by 18 the town for conservation purposes and containing 30.4811 acres is described in a deed dated 19 September 2, 1975 and recorded in said Middlesex registry of deeds in book 12854 at page 269. 20 The parcels are also shown as lots B and 1 respectively on a plan entitled "Plan of Land in 21 Reading, Mass. Timberneck Swamp and Environs" dated May, 1973, prepared by H. Kingman 22 Abbott, Registered Surveyor, and recorded in said registry as plan 983 of 1974. 23 SECTION 2. This act shall take effect upon its passage. Pagel of 3 L �CcfS Hechenbleikner, Peter g, From: Browne, Marilyn [brownema @dor.state.ma.us] Sent: Monday, June 11, 2012 10:54 AM To: LeLacheur, Bob Cc: Hechenbleikner, Peter; Kingsley, Frederick Subject: RE: Reading Finance Committee Dear Bob: We have no empirical evidence that would determine which assessing structure is best, appointed, elected, regionalized or single community. We do have the unique perspective that has allowed us to observe the different structures over many years in all 351 cities and towns in Massachusetts. Reading's Board of Assessors has, in our opinion, had difficulty in retaining qualified assessing professionals in the recent past and this has negatively impacted the timely completion of required work. Whatever the cause of this instability in the office, the town manager has no authority to address office performance or personality issues as the elected assessors are not accountable to the manager. One solution is to make the board appointed and answerable to the town manager on a daily basis. In this way the manager will be able to monitor office performance and address any problems as they arise. This would give management the opportunity to replace an individual who is causing the problem in the assessing office rather than wait for an election. However, we understand that this option was dismissed at the recent representative town meeting. This lack of retention of a professional assessor seems to be fueling the current efforts to regionalize assessing services. Regionalizing assessing services can definitely create economies of scale both financially as well as allowing the assessing professional more data with which to determine accurate and fair assessments for all classes of property. However, if the problem has to do with a specific individual or individuals on the board of assessors the issues may not go away. Sincerely yours, Marilyn Wardyn J (Browne, Chief Massachusetts Department of Revenue Bureau of Local Assessment 100 Cambridge Street - 6th Floor PO Box 9569 Boston, MA 02114-9569 617- 626 -2334 - phone 617- 626 -2330 - fax brownema @dor.state.ma.us This e -mail response is intended to provide general information about the application of municipal tax and finance laws and Department of Revenue policies and procedures. It is not a public written statement, as defined in 830 CMR 62C.3.1, and does not state the official position of the Department on the interpretation of the laws pertaining to local taxes and finance. It should be considered informational only. 6/11/2012 L9 Page 1 of 1 Hechenbleikner, Peter " (C &�3 From: LeLacheur, Bob Sent: Monday, June 11, 2012 3:43 PM To: Hechenbleikner, Peter; LaPointe, Gail; Kinsella, Jane Cc: Steve Goldy forwarding account; Greenfield, David C; Sullivan, Patricia; Fred McGrane Subject: Assessors - contract update Pete, Last week I reviewed the documentation received from staff and the Board of Assessors relating to the RFQ issued in March 2012. 1 had previously had extensive discussions with Bill, Pat, the BOA and Patriot Properties (Dick Swadell) about this matter. Contrary to what had been told to me by these various parties, I did not find that the RFQ as issued and replied to formally was legally satisfactory to the needs we currently have. Today I met independently with Town Accountant Gail LaPointe and DPW Business Manager Jane Kinsella (an expert on procurement laws). They both concurred with my opinion. I will engage in a negotiation with Patriot properties for the up to 3,600 properties that require the full inspections. I am confident that contract will be wrapped up quickly. This can be done under the RFP issued in March 2012. However I will need to issue an RFP for the field inspection of the entire Town, as that was not referenced in the original documents. I don't know how competitive the bids will be compared to the Patriot verbal indication of a $6 to $7 per parcel price, but the work is easier and I would think we might find more bidders. We will circulate this to a list of recently retired Appraisers in case they have interest, for example. If we advertise this Wednesday we can wrap up the bid award by July 2nd. That should allow us to meet the DOR requirements to be completed by early September — you can be sure a strict timeline will be a part of the RFP, with the outlines of a contract to minimize the need for any further negotiations beyond the award. Thanks, Bob Bob LeLacheur Assistant Town Manager /Finance Director Town of Reading 16 Lowell Street Reading, MA 01867 (P) 781 - 942 -6636 (F) 781- 942 -9037 Please 111.E ; i id 1- .?,4f£ .S i£(Ca , [Vi„fe t , n hY'L 1 «3i e e i:30 .` € t r rya: f :30.—nn, web www..readngma.gov email finance @ci readi_ng. ma. u_s. Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /ccc2fO35993bd3co/ 6/11/2012 /� C, ALRWA 0�� A00, Mystic River Watershed Association 20 Academy Street, Suite 306 Arlington, MA 02476 781.316.3438 Please save the date for the 40th Anniversary Celebration and Annual Meeting of the Mystic River Watershed Association (MyRWA) on Thursday, October 25, 2012. This special event will be held at Anthony's of Malden. Town of Reading Peter Hechenbleikner 16 Lowell ST Town Hall Reading, MA 9443-7° For more information see A-,'. wwwMysticRiver.org. Come celebrate 40 years of work on the Mystic! q'� NON - PROFIT ORG. U.S. POSTAGE PAID BOSTON, MA PERMIT NO. 50995 Return Service Requested Town of Reading Peter Hechenbleikner 16 Lowell ST Town Hall Reading, MA 9443-7° For more information see A-,'. wwwMysticRiver.org. Come celebrate 40 years of work on the Mystic! q'� Hechenbleikner, Peter From: Steve Oston [steven_oston @comcast.net] Sent: Monday, June 11, 2012 8:48 PM To: Town Manager Subject: Council on Aging Vote Page 1 of 1 Kcis Earlier this evening, the Council on Aging vets d 7-1 against the draft article to allow flexibility in the size of the Council. Members were clearly opposed to vin the Board of Selectmen and power they do net have now to determine the size of the Council. It was an "it ain't broke, dent fix it" sentiment. So, tans for taking the time to visit our meeting last month and making an excellent presentation, which I very much appreciated. I'm sure you'll get are official notice of the vote at some point ... I just thought you should know the result Steve Oston COA Clair (Lame Duck) 6/12/2012 q v