HomeMy WebLinkAbout2011-06-20 Board of Library Trustees MinutesMINUTES o\NN CLERK
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Board of Library Trustees Meeting
Monday, June 20, 2011 ZQ~1 JUt 2b b' 2b
Present:
Richard Curtis, Vice Chair; Cherrie Dubois; Karyn Storti; Vicki Yablonsky; Ruth Urell, Director;
Dorota Socha, Assistant Director; Kathryn Melesciuc, Recording Secretary.
Absent:
David Hutchinson, Jeffrey Doucette.
Meeting called to order: 7:10 p.m.
May 16, 2011 Minutes approved unanimously. (V. Yablonsky/K. Storti)
Financial Report (R. Urell)
At second to last payroll, salaries running close - with 6 day, 60 hour week - tough to forecast, we
need a little more reserve for next year's budget to cover absences.
Materials, Noble, Technology on budget - Green Grant is federally funded, money is available
until October, 2012.
Trustee Liaison's Reports
Foundation (R. Curtis)
No business to report.
Friends (C. Dubois)
Friends Annual Meeting and Summer Sizzlers - well received with many attendees.
Building Program Discussion
■ Waiting to hear from MBLC about Grant approval - July 14;
■ V. Yablonsky noted that the trustees need to organize a building committee in order to advocate
for the Building project once it becomes a ballot question
■ Trustees asked R. Curtis (Foundation liaison) to request funding from the Foundation for a
building program public campaign;
■ Trustees agreed to identify community members to spearhead the campaign (K. Storti & C.
Dubois to follow up)
Director's Report
■ Friends donation of an additional $1,479 for professional development (on top of the $1,500
previously given) to support Library Staff Day;
■ The Young Women's League of Reading donated $1,000 which will be used to purchase display
furniture;
■ Newcomers and Neighbors Club of Reading donated $600 for Museum of Science pass;
■ Ruth met with library staff to schedule program planning for the year;
■ We are consolidating our media, cds and dvds to provide better security on the main floor -
browser bins to be installed next week;
■ Attended Noble's annual meeting - focus on January 1, 2012 transition from Millennium (10
years) to Evergreen (open source software) - lots of staff training, remotely and at Noble;
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■ Met with the Foundation Events Committee to discuss upcoming donor recognition and author
events;
■ Will be attending ALA meeting beginning on Thursday, June 23 - expecting ebooks to be the hot
topic. The library currently uses Overdrive to download ebooks to mp3 players, ipods. Nook and
Kindle have exclusivity to their own software. We have purchased a Nook and Kindle and will
download required Summer Reading books for local students to borrow until fall;
■ Will be attending state aid online training on Tuesday, June 21 in Methuen;
■ Working on Performance Evaluations for all the library staff;
■ Family and Friends Day, Saturday, June 18, we had over 200 sign-ups for the Summer Reading
Program;
Statistics:
D. Socha discussed statistical reports comparing May, 2011 with previous months and years.
Trustee Items:
■ Election of Officers: C. Dubois moved to keep the officers as is, V. Yablonsky seconded.
David Hutchinson, Chair
Richard Curtis, Vice-Chair
Karyn Storti, Secretary
Trustees voted to approve unanimously.
The 2012-2013 proposed Trustee Meeting Dates were accepted (attached). R. Curtis noted that he
will not be attending the August 15, 2011 meeting;
Certificate of Receipt of Open Meeting Law Materials were collected from trustees and will be
sent to Town Clerk's office;
The Trustees discussed adding a new section to the monthly minutes to outline items for follow up
and who has responsibility for carrying out tasks before their next meeting. Resolution is to
receive draft minutes within a week of their meeting with Action Items specified.
Action Items:
R. Curtis will contact Foundation regarding building campaign funds and will contact D.
Hutchinson regarding follow-up letter to library neighbor and will contact J. Doucette regarding
supporting a library building publicity campaign;
K. Storti and C. Dubois will seek input from all trustees and compile a list of people who might
volunteer their marketing expertise or spearhead a building campaign.
Adjourn
The motion to adjourn was made 8:35 p.m. (K. Storti/C. Dubois)
Respectfully submitted,
R
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Kathryn Melesciuc,
Administrative Assistant,
Reading Public Library
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