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HomeMy WebLinkAbout2011-05-24 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING MAY 24, 2011 Bonazoli, Anthony, Schubert, Goldy, Tafoya Hechenbleikner 3a) Move that the Board of Selectmen approve the proclamation for National Law Enforcement Officer's Memorial Week. 5b) Move that the Board of Selectmen approve the signing of the agreement between the Reading School Department and Wakefield School Department on hiring substitute teachers. 5a) Move that the Board of Selectmen approve the Precinct Boundaries as shown on the map entitled "DraftV2," and authorize the Town Manager to sign the final map and precinct boundary descriptions and any -other information required by the State to implement the new precinct boundaries. 5c) Move that the Board of Selectmen and the Reading Housing Authority Board, voting as a committee of the whole, pursuant to the enabling legislation creating the Affordable Housing Trust Fund, vote to approve funds for the Oaktree. Development in Reading as follows: and the Town Manager and Town Counsel are directed to prepare the necessary documentation to carry out the purposes of this vote. 5d) Move that the Board of Selectmen approve the Brande Court Parking Lot layout plan labeled C-1 dated 5.2.11 for 30 Haven Street. 5e) Move that the Board of Selectmen approve the landscape plan for the Birch Meadow area entitled "Birch. Meadow Master Plan, Reading, MA, Green International Affiliates, Inc., April 2011" as part of the Master Plan for the Birch Meadow Area previously approved by the Board of Selectmen on 10/20/09. Ut 5f) Move that the Board of Selectmen approve the additional lighting for the Birch Meadow area as presented on a plan entitled "Proposed additional light at the Multi-purpose Field at Birch Meadow" as presented to the Board of Selectmen on 5-24-1.1 6a) Move that the Board of Selectmen approve the minutes of April 25, 2011 as amended. 6b) Move that the Board of Selectmen approve the minutes of April 26, 2011 as amended. 8a) Move that the Board of Selectmen go into Executive Session: 0 to discuss strategy with respect to labor negotiations for the Engineers AFSCME Union, Police Patrol Officers union, Police Superior Officers Union and that the Chair declares that an open meeting may have a detrimental effect on the bargaining position of the body, and ® To discuss settlement of litigation, and Chair declares that an open meeting may have a detrimental effect on the litigating position of the body, and not to reconvene in Open Session. RS BT JB CA SG TOWN MANAGER'S REPORT Tuesday, May 24, 2011 Administrative matters ® Memorial Day observance is scheduled for this coming Monday ® It is time for the annual Board/Committee/Commission appointment process. ♦ Town Counsel's tracking for hours/expenditure for April is included in your packet ® We have received the new liquor license allocation from the ABCC - copied in the Board of Selectmen packet ♦ The Board of Selectmen has a disclosure form for your information from new CPDC member Charlie Adams - about 10 years ago when he was with the Cambridge Housing Authority he worked with Oaktree. Finance ® We have the paperwork for the MSBA Green Repair program for me to sign once it has been reviewed. Community Development ®Aine's Boutique is moving from Haven Street into the space being vacated by Be Gifted. Public Safety +We are making good progress on the roll out of the mass communications system and are targeting Friends & Family day in June for the public launch. Public Works ®Annual street sweeping is done + Reading Recreation has successfully joined the DCR "Use Nature as Your Guide" program. The Recreation Division now has a Ma Parks Pass Parking Tag to allow our residents to borrow to use for Free Parking to any of the 50+ Outdoor Recreation areas in the state. The pass is available on a first come, first serve basis and you must. come down to the Recreation Division to sign it out. The pass may be singed out for 24 Hour M - W and Th for the weekend. You are encouraged to call the office to make sure the pass is available. See the Recreation page of the web site for further information. ♦The plastics and paper shredding recycling were a huge success and we are evaluating whether or not we can do them twice a year. ® MWRA water interconnection with Stoneham - work this fall - completed summer 2012. - a copy of the notice of advertisement is in your packet. 0 Construction projects o Causeway Road'- Trees have been removed; RMLD will be starting pole relocation this week, DPW to start drain installation next week (weather permitting) o We just received the signed contracts and insurance from the paving contractor. Paving will most likely start in June • Lowell Street o Haverhill Street water line Dates and Events: ♦ Friends and Family Day - June 18 ♦ Reading Fall Street Faire - September 11, 2011 0 To: Local Licensing Authorities From: Alcoholic Beverages Control Commission Re: 2010 Federal Census Figures For the purposes of the quota determining the availability of liquor licenses under Mass. General Law c.138, the Secretary of the Commonwealth has adjusted the federal census for the 2010 year and has determined that the population of READING is 24747 Therefore you are authorized to issue 25 annual licenses for the sale of all kinds of alcoholic beverages under section 12 and 5 annual licenses for such sale under section 15 Further, you are authorized to issue 5 annual licenses for the sale of wines and malt beverages under section 12 and 5 annual licenses for such sale under section 15. Please be advised that if your community has one or more licenses over the stated figures authorized, such licenses can continue. However, if such licenses are surrendered, rescinded, cancelled or revoked, they cannot be replaced by new applicants. This authorization does not include Veteran's Clubs, which if authorized, may be issued irrespective of the quota, or licenses issued under special legislation. Page 1 of 2 Hechenbleikner, Peter From: Zager, Jeff Sent: Tuesday, May 24, 20113:54 PM To: ' Hechenbleikner, Peter Subject: RE: metals and HHW Both events went very well. For the curbside metals pickup JRM had 7 trucks in town starting around 6:00 am, and they were finished at around 10:00am. (lots of snow blowers, lawnmowers, etc.) Each truck averages 7/8 tons each, so we ended up in the 50-55 ton range total- excellent. HHW also went well, but was very busy. Clean Harbors had a couple staff no shows, so we grabbed a couple of our guys who were on, to help out to make sure we kept the 4 vehicle at a time unloading process moving. Waiting time averaged between 10 to 35/ 40 minutes in general, and we only had a few cars show up late and didn't get in. We had vehicles lined up in the adjacent parking lot which helped out with traffic. Overall, I'd say it was a very successful day. Jeffiey T. Zager 16 Lowell Street Reading MA 01867 Tel: 781-942-9077' Fax: 781-942-9081 Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall.net/survey/sid/887434dd9e2l3Ob7 web: www.readingma.gov jzager@ci.reading.ma.us From: Hechenbleikner, Peter Sent: Tuesday, May 24, 20111:07 PM To: Zager, Jeff Subject: metals and HHW How did the events go this weekend? Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. 5/24/2011 May 20, 2011 Town of Reading Board of Selectmen 16 Lowell Street Reading, MA 01867 Dear Chairman and Members of the Board: We are writing to inform you about the following changes scheduled to occur within your community: On May 26, 2011, WLINI-LATV will be added to Basic Service digital channels 299 and 724. A digital set- top box or cable card will be required to view the channel. Beginning on June 23, 2011, new subscriptions to the Sports Entertainment Package (SEP) will require a subscription to Digital Starter or MultiLatino Max (where available). Customers, who subscribe to SEP before June 23rd without a subscription to Digital Starter or Multil-atino Max, will continue to receive SEP until they make a change to their account or they receive further notice. Effective August 1, 2011, we will change the name of our Basic Service level to Limited Basic. Customer billing statements will reflect the new name after August 1st On August 2, 2011, FEARnet will be added to Digital Preferred channel 194. A subscription to the Digital Preferred Package and digital capable equipment will be required to view the channel. Customers are being notified of this information by bill message. Should residents contact you with questions regarding these changes, please do not hesitate to direct them to our toll free customer service number: 1-888-XFINITY. Our Customer Account Executives are available 24 hours a day, 7 days a week to answer any questions regarding Comcast products, services and prices. Should you have any questions about this information or any other issue, please feel free to contact me directly at 978-927-5700, ext. 4409. Sincerely, Ja4A&M. i yma+, Jane M. Lyman Senior Manager of Government & Regulatory Affairs D May 18, 2011 N BY EMAIL to: towmnanager@ci.reading.ma BY U.S.MAIL to: Peter I. Hechenbleikner, Town Manager W Town of Reading 16 Lowell Street Reading, MA 01867 Re: Project Funding Agreement for Green Repair Project Birch Meadow Elementary School, MSBA Project No. 201102460005G Killam Elementary School, MSBA Project No. 2011024600170 Dear Mr. Hechenbleikner: Enclosed please find one original Execution Copy of the Project Funding Agreement ("PFA") between the Town of Reading ("Town") and the Massachusetts School Building Authority ("MSBA"), including one complete set of PFA Exhibits, for the Green Repair Project at Birch Meadow and Killam Elementary Schools. The Town must submit three (3) signed originals of the PFA, one of which will be returned to the Town after it has been signed by the MSBA's Executive Director. Please do not date the PFA on pages 1 and 27. The MSBA will date the PFA when it is signed by the MSBA's Executive Director. Please return the three (3) signed originals of the PFA and all required documentation within thirty (30) calendar days after the date of this letter, so that the MSBA can execute the PFA and begin reimbursing the Town for eligible project costs that it has incurred. The Town should keep the enclosed set of Exhibits A through I for attachment to the fully executed original PFA that will be returned to the Town. Please review Section 17 of the PFA to make sure that the designated Town officer, address, and facsimile number are accurate with regard to the receipt of notices that may be sent pursuant to the to PFA. The Town must also submit two (2) originals of the Certification of Legal Counsel, which is being sent via e-mail as a Word document to enable the Town's legal counsel to put the Certification on his or her letterhead. The Legal Counsel Certification requires the Town's legal counsel to certify which local public official or governmental body (the "Local Governing Body") has the full legal authority to execute the PFA on behalf of the Town and to bind the Town to its terms. The Town should keep an additional copy of the certification for its records. (9~ 40 Broad Street, Suite 500 . Boston, MA 02109 • Tel: 617-720-4466 • Fax: 617-720-5260 . www.MassSchoolBuildings.com " Steven Grossman Katherine P. Craven Chairman, State Treasurer Executive Director Peter I. Hechenbleilcner, Town Manager May 18, 2011 Page 2 In addition, the Town will need to provide a certified copy of the vote of the Local Governing Body authorizing the Town to enter into and be bound by the PFA and authorizing the designated town official to execute the PFA on behalf of the Town. . Finally, the Town must also submit certified copies of any local votes appropriating the total amount of the total project budget as well as the results of any related debt exclusion ballot questions. All of these copies must bear an original, raised town seal. The required documents, which include: • Three (3) signed originals of the PFA (please retain the enclosed set of Exhibits for attachment to the fully executed PFA that will be returned to the Town); • Two (2) signed originals of the Certification of Legal Counsel (please keep an additional copy for the Town's records); • a certified copy (bearing the Town's raised seal) of the vote authorizing the Town to enter into and be bound by the PFA and authorizing the designated town official to execute the PFA on behalf of the Town; and • certified copies (bearing the Town's raised seal) of any local votes appropriating the total amount of the total project budget as well as the results of any related debt exclusion ballot questions, should be mailed to my attention at the following address: Massachusetts School Building Authority 40 Broad Street, Suite 500 Boston, MA 02109 This documentation must be completed and returned to the MSBA within thirty (30) calendar days after the date of this letter. After this documentation has been properly completed and submitted to the MSBA, and the PFA has been fully executed, the Town can begin submitting requests for reimbursement to the MSBA for eligible project costs. The MSBA will not process reimbursement requests or reimburse for any eligible project costs until these requirements have been satisfied and the PFA has been fully executed. (1, Peter I. Hechenbleilcuer, Town Manager May 18, 2011 Page 3 Please note that the MSBA generally makes reimbursement payments through electronic fund transfers and has banking information on file for most communities that have supplied it for previous school projects. Please notify the MSBA if the Town's banking information has changed or if the Town. would like to use a different account for this Project. If you have any questions, please feel free to contact either Mike McGurl or me at the MSBA. Very truly yours, George F. Driscoll, Jr. Deputy General Counsel Enclosures: PFA w/ Exhibits cc (without enclosures): Senator Katherine Clark Representative James Dwyer Representative Bradley Jones James E. Bonazoli, Chair, Reading Board of Selectmen Christopher Caruso, Chair, Reading School Committee John F. Doherty, Superintendent, Reading Public Schools la Page 1 of 1 Hechenbleikner, Peter From: Zager, Jeff Sent: Monday, May 23, 2011 12:23 PM To: Reading - DPW Supervisors Cc: Hechenbleikner, Peter Subject: FW: Stoneham-Reading Emergency Connection-Bids Advertised Attachments: 7261 ad.docx All: FYI Jeffrey T.. Zager f 6 Lowell Street Reading MA 01,867 Tel: 781-942-9077 Fax: 781-942-9081 Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall.net/survey/sid/887434dd9e2l3Ob7. web: www.readingma.gov jzager@ci.reading.rna.us From: Lindberg, Tom [mailto:Tom. Lindberg@ mwra.state.ma. us] Sent: Monday, May 23, 201112:18 PM To: Zager, Jeff; rgrover@ci.stoneham.ma.us Cc: Morris, Michael; Thoden, Bill Subject: Stoneham-Reading Emergency Connection-Bids Advertised Jeff/ Bob, FYI -The attached ad appeared in the news on 5/21/11. MWRA is finalizing the bid documents and expect to have the Contract 7261 bid docs available to potential contractors by 5/25/11, as stated in the ad. The bid opening is scheduled for 6/16/11. Once MWRA has a contractor on board and a more detailed construction schedule - we will be in contact with you. Thanks for your continued cooperation with this important project. Sincerely, Torn Lindberg Manager, Public Affairs 5/23/2011 ~l C PnO-F rm DISCLOSURE OF APPEARANCE OF CONFLICT OF INTEREST AS REQUIRED BY G. L.C.268A §23(b)(3) 1 make this disclosure pursuant to G.L.c.268 A, §23 (b)(3) in order to dispel any appearance of potential conflict of interest occasioned by the facts set out below, that I may be improperly or unduly influenced in the performance of my official duties, or that I would be likely to act or fail to act as a result of kinship, rank, position or the undue influence of any part or person. Name: harles Adams Me or osi ion: oard member gency epa men : ommunity Planning and Development Commission gency a ress: own of Reading, Town Hall, 16 Lowell Street, Reading, MA 01867 ice one: 81-942-6612 J e.. e 5 pu c y isc ose the following facts (Attach additional pages if necessary): e Attached Signature: Date: ay 23, 2011 G.L.c.268 A, §23 (b)(3): No current otticer or employee of a state, county or municipal agency shall knowingly, or with reason to know, act in a manner which would cause a reasonable person, having knowledge of the relevant circumstances, to conclude that any person can improperly influence or unduly enjoy his favor in the performance of his official duties, or that he is likely to act or fail to act as a result of kinship, rank, position or undue influence of any party or person. It shall be unreasonable to so conclude if such officer or employee has disclosed in writing to his appointing authority or, if no appointing authority exists, discloses in a manner which is public in nature, the facts which would otherwise lead to such a conclusion. Appointed state, county and municipal officials and employees should file with their appointing authority. Elected state officials should file with the appropriate House or Senate Clerk or the Ethics Commission. Elected county officials should file with the county clerk. Elected municipal officials should file with the city or town clerk. Attach additional pages If necessary. 0 12, SmartZone Communications Center SmartZone Communications Center + Font size _ Fwd: CPDC - Charlie Adams Statement on Oak Tree From : Charlie Adams <chadle.adams99@comcast.net> Mon May 23 201111:12:06 AM Subject : Fwd: CPDC - Charlie Adams Statement on Oak Tree To : Charlie Adams <chadie.adams99@comcast.nbt> Disclosure of Appearance of Conflict of Interest for Charles Adams, Board member, Community Planning and Development Commission, Town of Reading RE: Oak Tree Development When I was working for the Cambridge Housing Authority (CHA) (over 10 years ago), the Authority purchased two units in a Co-housing complex, of which Art Klipfel and Gwen Noyes (principals of Oak Tree) were members and given their background served as developers for this group. This was over 10 years ago and through a municipal organization I worked for, so I received no personal gain from the transaction. Additionally, Gwen servedjserves on the Cambridge Affordable Housing Trust Fund and some of the deals I worked on at CHA utilized Trust funding, although I did not have direct contact with her in that capacity. I have not done anything with Art or Gwen since and don't expect to golhg forward as the development work Oak Tree currently does, does not utilize the financing I provide in my current occupation. I do not believe this to be a conflict; but in the interest of full disclosure, did want to advise my fellow board members of this background. Charlie Adams 781-872-1142 (H) 978-500.8038 (C) Charlie.Adams99@comcast.net http://sz0133.we.mail.coi-acast.net/zimbi-a/h/printmessage?id=6628 1 &xim° 1 Page I of 1 chars ie.a dams99@comcastrie 9 5/23/2011. Page 1 of 1 Hechenbleikner, Peter From: Donnelly Moran Family [donnellymo@gmail.com] Sent: Monday, May 23, 2011 6:22 AM To: Hechenbleikner, Peter Subject: Proposed Precinct Boundaries Hello Peter, Please share this with the Boards since I won't be able to attend the next BOS meeting due to my schedule. I've been a Precinct 7 Town Meeting Member for more than a decade and live just a block away from the current boarder with Precinct 6. I'm glad to see the proposed plan adds neighbors on Vine Street to Precinct 7. The proposed precinct boundaries however move 13 homes on Hancock Street from Precinct 6 to Precinct 7. These homes are physically separated from the rest of the Precinct 7 by the train tracks. These homes are in the Barrows and Parker School Districts while the vast majority of Precinct 7 is in the Birch Meadow and Coolidge Districts. Please establish the train tracks as the precinct boarder in this area since the tracks cut these residents off from the rest of Precinct 7. This change will not negatively impact the population balance between the precincts since Precinct 7 is larger than Precinct 6. Thank you for your consideration, Charles Donnelly Moran 32 Vale Road 5/23/2011 iti Page 1 of 5 Hechenbleikner, Peter From: Paul M Ognibene [paul@UrbanSpacesLLC.com] Sent: Monday, May 23, 2011 7:21 PM To: Town Manager Subject: FW: Affordable Housing Trust Fund FYI Paul M. Ognibene Phone: 617.868.5558 x111 From: Paul M Ognibene [mailto:paul@UrbanSpacesLLC.com] Sent: Monday, May 23, 20116:13 PM To: 'Hechenbleikner, Peter' Cc: 'Arthur Klipfel'; 'Gwendolen Noyes'; 'Delios, Jean'; 'Ellen Callahan Doucette' Subject: RE: Affordable Housing Trust Fund FE, Peter. I just left a message on your cell phone. When you have a moment, please reply back just to let me know that you received the email below. We are planning to attend the join session of the Board of Selectmen and Housing Authority meeting tomorrow evening and were hoping to have consensus before then. Please call me at 617-513- 5887 at anytime to discuss. Thanks, Paul Paul M. Ognibene Phone: 617.868.5558 x111 ~##:#~:*Y•kt#:kkA::kA: e:ta:ks#~~x:k~:~ From: Paul M Ognibene [mailto:paul@UrbanSpacesLLC.com] Sent: Monday, May 23, 20115:23 PM To: 'Hechenbleikner, Peter' Cc: 'Arthur Klipfel'; 'Gwendolen Noyes'; 'Delios, Jean'; 'Ellen Callahan Doucette' Subject: RE: Affordable Housing Trust Fund Peter: After our meeting on Thursday, I sent you the follow-up email (below). I assumed thatyou were discussing with the others and was actually waiting to hear back from you. I'll call you now to discuss. T'hanks, Paul 5/24/2011 I5 Page 2 of 5 From: Paul M Ognibene [mailto:paul@UrbanSpacesLLC.com] Sent: Friday, May 20, 201110:22 AM To: 'Hechenbleikner, Peter' Cc: 'Arthur Klipfel'; 'Gwen Noyes' Subject: 30 Haven - Trust Funds / Revised Deal Structure Peter: Thank you, the Selectmen, and the Housing Trust members for all the time and effort that has gone into this effort. We appreciate the subcommittee's offer of a $200,000 grant- and that goes a long way to our finding middle ground. I think there are two primary negotiating points that still need to be worked out, which I characterize as follows: 1. For us to meet our $18.3 million capitalization requirement and move the project forward, we still need to fund an additional $200,000. We're hoping that these additional funds may never be drawn down and could be released from escrow back to the Town upon certificate of occupancy if we don't need to dip fully into our bank mandated contingency funds. 2. For the Town to be satisfied, any payback of funds would need to have a shorter timeline and more certainty of repayment. To keep things moving, I've developed an alternative deal structure that I hope will meet our mutual objectives. I look forward to your/the group's feedback. Since I'm on vacation, Art hasn't reviewed this yet, so we'll need to get his feedback as well. Art and I are available as needed anytime. Best regards, Paul Revised Deal Structure: A. First $200,000 of funding not subject to repayment ("Grant Funds"), B. Up to $200,000 additional funding as needed subject to repayment (Loan Funds"). C. If project costs are at/below $18.1 million a. $200,000 of Loan Funds to be repaid to Town from escrow account (never released) immediately upon issuance of project certificate of occupancy ("CO"). D. If project costs are greater than $18.1 and $18.3 million- say $18.2 for demonstration purposes a. $100,000 of Loan Funds to be repaid to Town immediately from escrow account (never released) upon issuance of project CO b. $100,000 of Loan Funds to be repaid to Town according to point 5 below. E. If project costs are greater than $18.3 million a. $200,000 of Loan Funds to be repaid to Town according to point 5 below. 5/24/2011 3 Page 3 of 5 F. Any Loan Funds that have been released from escrow to Oak RJF will be subject to the following repayment terms: a. Repayment of every $1.00 of Available Oakville Project Funds distributed $0.50 to the Town and $0.50 to Oakville Members, up to full repayment back to Town of Loan Funds {In this manner, we're more like 50/50 partners and Art, Gwen, and I will be paid only to the extent that the Town is paid} b. Repayment no later than 6/30/2014 {Repayment date-certain enables Town to plan and redeploy furids . in fiscal year 2015} c. Oakville required to sell its Membership interest in Oak RJF or exercise its buy/sell option as needed in order to satisfy repayment deadline of 6/30/2014 5/24/2011 Page 4 of 5 Negotiating Points (Original with modifications): 1. Town of Reading ("Town") to transfer $400,000 from its Affordable Housing Trust to an escrow account held at Enterprise Bank for the benefit of Oak RJF 30 Haven LLC ("Oak RJF"). 2. Funds to be automatically released from escrow upon request of Oak RJF, provided however that (a) no funds shall be released from escrow unless total project expenses are in excess of $17,905,312 and (b) the amount of funds released from escrow will not exceed the lesser of (i) total project expenses as reported to Enterprise Bank in a monthly requisition in form and substance acceptable to Enterprise Bank and (ii) $400,000. The first $200,000 of funds released from escrow is to be considered "Grant Funds" and not subject to repayment. Up to the next $200,000, if applicable, of funds released from the escrow account are to be considered subject to repayment per points 5, 6, and 7 below. 3. Oak RJF to provide Town with copies of monthly-requisitions provided to Enterprise Bank. 4. Oak RJF to provide Town with its internal financial report showing actual project expenses tracked against budgeted project expenses at three "points of clarity" including (1) upon completion of foundation, (2) upon GC's buy-out of 80% of construction work, and (3) upon receipt of final Certificate of Occupancy. 5. 6. eseto o aeeowit less $298,988 ~6 Grmit.Fmrd~ less airy R4.6=ee Pay6aek as dese4ed in itent # 5 . bed), 7. > =4 P=4 ftaibatr~ afte! 24 04=T irrv > • , . Y 1 • Y 1 1 1 •11 , Y i T . A. f . 8. f . . . • ♦ w.. 1 m n 1 r~-r-• n 1 •Y1 1 11 1 1 1 9. Oak RJF to make documents/agreements available for Town's due diligence. 10. Oak RJF, Oakville, and Town to execute mutually-agreeable documentation to protect all interests of all parties no later than 5/27/2011. Nc#4#~k~X d•~h 1•# i~####•k~41~d~~I•Y1.##:k:krk MME*1.1.1•##*#~k V 5/24/2011 Page 5 of 5 Paul M. Ognibene Urban Spaces 10 McTcman Street Cambridge, MA 02139 Phone: 617.868.5558 EFax: 801.991.5002 EMail: pauI&-UrbanSpacesLLC.com d~d:d:JJ~k d<dyi d: d: d:d::C~k#9:k d'd: d: d:1~ d~d::k:F#:h d'd'd: d~l~d:%:X<d~9:~k From: Hechenbleikner, Peter [mailto: phechen bleikner@ci. reading. ma. us] Sent: Monday, May 23, 20114:47 PM To: paul@UrbanSpacesLLC.com; Arthur Klipfel; Gwendolen Noyes Cc: Delios, Jean; Ellen Callahan Doucette Subject: Affordable Housing Trust Fund Paul/Arthur/Gwen I have heard nothing from you since our meeting Thursday morning. You were going to consider.our discussion and get back to me; and have counsel's start to work on language of an agreement. I have been available by cell phone all weekend and including today to discuss this further with you. So, what should we understand from the silence? Are you no longer interested in funding from the AHTF? The Board of Selectmen and Housing Authority are scheduled to meet tomorrow but if there is no further comment from Oaktree we can cancel that portion of the meeting., do have a pretty busy schedule tomorrow but I will make sure that 'l am available to discuss this with you. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 web wwwreadi.n.gma...gov. email townmana.ger.@ci.reading.._maus. Please let us know how we are doing - fill out our brief customer service survey at 1%p-://readingma- survey.,virtualtownhall.net/survey/sid/887434dd9e213Ob7/ 5/24/2011 9) Town of Read'ing Pavement Management U pdat e May 2011. 0 0 Road way * P rog ra,m Summary ■ Roadway Re-evaluation -Dec. 2009 -April 2010 ■ Average Roadway Pavement Condition Index. - 73 ■ Cur-rent Funding Levels - Do Not Maintain PCI ■ Require 20% Funding Increase -Improve PCI . Program Modifications . Recent survey of all Municipal Parking Lots . Elimination of previous years projects corrected on mapping Reading Roadways Total Length 101.57 miles Town Owned 92.24 miles Privately Owned 4.76 miles ■ State Owned 4.57 miles w 1~ 100 90 - 80. 70 - 60 50 40 0 r~ . 1 Comm Pavement Condition PCI' -e-55 5?-12 n-es x5 52 - e3. +a. i t -AI l ~ t t.1`~~tl~ ~ ./1 1 l , % 0 1.200 2,400 4,800 Feel' I Reading, MA N Current Pavement Conditions i t ( 'L Reading, MA N Backlog of Repairs IN) •T A ` Backlog 1 . Alternative - SOrenarwmu¢ avCVO ~ . ~ Sr ' (nPSembvatn ~ ~ 4 UaP Saa yr vatrn lsil Ti~ ~ ~t~ 1 ~ r Ov NVtlun9 ~ 1~_ Y oaroa eem seaisrt 4 vrnMai:v OrttNY Retlmm Laai n -ae"a'm lsn 0 1.200 2,400 4,800 Feet ' Pa.emem s.¢me~u. - t i ■ Outside Utility Repair\Replacements Develop Final Project Listing Program Treatment -Options • Overlay . Patch & Maintenance N~ Program Treatment Options ■ Skim Coat (DPW Overlay) 36.5 feet 26.6 feet 13.3 feet s 76.95 feet ~ 69.2 feet v N/A Y N/A bPMI%udget Alternatives 0 . Planned Budget ■ FY 12 - $ 997,600 • FY 13 - $ 737,600* • FY 14 - $ 617,600* • FY 15 - $ 667,600* ■ FY 16 - $ 11197,600 ■ FY 17 - $ 11247,600 ■ FY 18 - $ 1,297,600 ■ FY 19 - $ 11347,600 ■ FY 20 - $ 11397,600 Improve PC! Budget FY 12 - $ 11248f 000 FY 13'- $ 1,297,920 FY 14 - $ 1,349,880 FY 15 - $ 1,403,880 FY 16 - $ 1,460,040 FY 17- $ 1,518,360 FY 18 - $ 1,579,080 FY 19 - $ 1,642,320 FY 20 - $ 1,707,960 * West St. - Design & Local Share Const. Costs 80 Average PCI - Budget Comparison 75 v a a~ as 70 Q O 65 yo yy yy y~ NY yh y~ y~ eV vo do ,tio do ,yo ,vo ,yo ~o ^o ,tio ~yo \y\ \y\ \y\ \y\ \y\ \y\ \y\ \y\ \y\ \y\ \ \y\ IN t~ Year r. 0 -S- Planned Budget Improve PCI Budget PCI Distribution 60 50 40 O W 30 0 A~ W jg 20 10 0 N 56.15 51.3 j h 38.38 r 31.3 x x- 30.6 27.2 ; 3 - 15.17 1-6 i N IN 5.49 1 63 2 52 1 I . - 0 p 0 p Poor Fair Good Very Good Excellent 0-58 59-72 73-85 86-92 93-100 PCI Index Group Current 201.1 M Planned Budget 2021 ❑ Improve Budget 2021 Haverhill Street - Wakefield St. to Timberneck Dr. ■ Marla Lane -Forest St. to Spruce Rd. ■ Temple Street -Included Sidewalk & Curbing . FY-11 funds remaining - $250K W ~J Ro'adway Program FY~2012 Summary Beaver Rd. - 400'S Of Latham. Ln. to Lucy Dr Belmont St. - Charles St. to Chequessett Rd (South) ® Copeland Ave. - Woburn St. to Prescott St. ® Dana Rd. - Colonial Dr. to 325' E Of. Colonial Dr ® Old Farm Rd. -Walnut St. to Haystack Rd. Red Gate Ln. - Indian Tree Ln. to Pennslyvania Ave. ® Sanborn St. - Lowell St. to Woburn St. ® Track Rd. - Harvest Rd. to Wakefield Town Line Wilson St. - Salem St. to Pleasant St. ■ Hanscom Ave. -Weston Rd. to Lowell St. California Rd. -Indiana Ave. to Pennsylvania Ave. (Sewer Project) e Belmont St. -Salem St. to Chequessett Rd (South) (Water Project) Q Roadway Program FY72012 Sumlmary Charles St. - Pearl St. to Timberneck Dr. Lowell St. - 170' West of Salem St. to 575' East of Grove St. Main St. 75' South of Ash St. to Washington St. West St. - Wilmington Town Line to Willow St. West St. - Willow St. to Woburn St. (Water Trench) ( ~J3 ) FY-13 PENDING PROJECTS - UNDER REVIEW Local Roadways Bancroft Av Woburn St Middlesex Av 55 T Gryeriay uirfmll Leal -R55,431.713 BILFeberry Ln Franklin St. tW) Franklin St (E} 54 2' Overlayw.r,'mill Local $51,528.21 Browning Te Tennyson Rd Cul-de-sac 36 Reclaim Local $28.53.81 Evergreen Rd Wakefield St Ghades Si 55 2" &vedayw[mill Local 1,21G.85 Garrett Rd Shelby Rd Munroe Av 00 2' Gveday wfmill Local $17,345.07 Hanscom Div tr+.+'eston Rd Partshom St 34 Reclaim (ST) $55,275.19 Haven St John St Main St 83 P'revhllaint:averlay ,344.51) Irving St Main St Pead Sr 54 2' Gveri-dywfmiil Local ~2Q,3~S.32 Jahn St Green St Salem St 8:3 Prevfdlainz Overlay Linnea Ln 25-B' S Of Colonial Or Peari St (SI 81 Prevhlaint Overfay 33,732.88. Oakland Rd Longfellow Rd Birch Meadmy Cdr 48 Reclaim (ST) 5243,325.58 Overlook Rd Wescroft Rd Randall Rd 55 27 Ovedayurlmill Local $15413.18 Pond Meadow Cdr New Crossing Rd Parking Lo 76 PrevMaintOveday 58,7108.41 Short St Mill St Main St 79 PrevMaint Oveday ,927.213 Sigs aee Av Scotland Rd I =oward St 78 Prevh4ai t, Overlay $3.185.4G Springvale Rd Overlook Rd 300' E Of Overlock Rd 54 29 Overlay w [mill Local SQ,299.49 Tennyson Ci Tennyson Rd Cul-de-sac Loop 49 Reciaim Local ~31.815.~7 Tennyson Rd adsworth Rd Whittier Rd 52 Reclaim Local .999,353.37 Wadsworth Rd Forest St Whittier Rd 72 2' Overlayw1mll Local 911,872.83 %Neeston Rd Parkview Rd Bancroft Av 36 Reclaim (ST.1 X3#1,518.75 Whit".ier Rd Cul-de-sac V1.1adsworth Rd 59 2" averlaywrfmili Local 3 z41.S8 Arterial Collectors Charle=s. St Timbemeck Or Haverhill St 79 PmvMaintOveday S49,1342-22 Haverhill St Timberneck Or ReadingAkfakefield Rotary 82 PrevMaing Overfay 5157..237.65 Jahn St Village St Green St Sty PreMaint Overlay S7,101.Od Salern St Belmont SL Bay State Rd 78 Patch and Prevtiairrt Overlay SM,2013.93 Village St Green St LakevierAv 80 Prevfviaint Overlay 37,771.31 Washington St Presco;-St Lincoln St 83 PrevMaint Overfay 915,535.38 Vvillow St Lvest'. St Lowell a' 83 Prevh4aint Overlay 335;121.87 Teal 1=`0'' 2013 $1,059,152.19 1~ ) Note: Pavement thicknesses indicated are not biased can S.upe-rpave design parameters_ Actual thickness w311 vary based on mix design.