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2011-05-24 Board of Selectmen Packet
~o~~oFRFaoly Town of Reading - 16 Lowell Street b I ~Q P~ Reading, MA 01867-2685 .:I Co 0, 1 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us Website: www. readingma.gov TOWN MANAGER (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: May 19, 2011 RE: Agenda- May 24, 2011 3a) Chief Cormier will be in to receive a proclamation on National Law Enforcement Officer's Memorial Week. The week is actually the week of May 16th 5a) Included in your packet is a proposed interlocal municipal agreement between the Reading School Department and the Wakefield School Department on .hiring substitute teachers. interlocal municipal agreements require Selectmen's,approval. The Board will be approving the signing of the agreement by the School Department. 5b) The State has approved the revised precinct boundaries as we discussed at the last Selectmen's meeting. Included in your packet is a copy of the revised draft plan. Once approved by the Board of Selectmen, the State will issue the final plan and the Town Clerk's office will do the legal description of the precincts. 5c) This is a continuation of the joint meeting of the Reading Housing Authority and the Selectmen regarding the use of affordable housing trust funds for the Oaktree development. On Thursday morning a meeting of the subcommittee took place with Oaktree, and we anticipate getting the proposed agreement to the Board of Selectmen electronically on Monday, as well as sending it to the Housing Authority members. 5d) Included in your packet is a copy of the layout for the Brande Court Municipal Parking Lot. The Planning Commission has approved this layout and since it is municipal property, the Board of Selectmen needs to approve it. In addition; if there is time, Oaktree will do a very quick review of what their staging plans will be*during the demolition and construction. 6 5e) One of my goals for 2010 was to get a landscape architect to look at the master plan for Birch Meadow and provide information and advise on the landscaping for the property. Included in your packet is the master plan that was developed. The landscape architect will be in to review this in more detail. I would anticipate that the Board of Selectmen should approve this landscape plan as part of the Birch Meadow Master Plan document. 5f) John Feudo will review with the Board of Selectmen proposed additional lighting in Birch Meadow to enhance the use of the site for athletic teams. As you know, the availability of playing fields in the community is extremely tight and this will be a way to expand the use of existing facilities. 5g) Town Engineer George Zambouras will be in to review the Pavement Management Plan broadly and the specific program for calendar year 2011 and fiscal year 2012 proposed projects. 5h) The' Town Engineer will have the Kylie Drive street acceptance plan for the Board of . Selectmen to approve. PIH/ps 7 PROCLAMATION National, Law Enforcement Officer's Memorial Week co Whereas: Emergencies can occur at any time that require the police; and Whereas: When an emergency occurs, the prompt response of Police Officers is critical to the protection of life and preservation of property; and Whereas: The safety of our Police Officers is dependent upon the quality and accuracy of information obtained from citizens who telephone the Reading Public Safety Communications Center; and Whereas: Reading Police Officers are a crucial contact point between our citizens and emergency services;. and Whereas: May 15th is National Peace Officer's Memorial Day honoring those men and women who gave the ultimate sacrifice; and Whereas: Police Officers of the Reading Police Department have contributed substantially to the prevention of crime and the apprehension of criminals, and play an essential role in safeguarding the rights and freedoms of Reading citizens; and Whereas: Members of the Reading Police department exhibit compassion, understanding and the highest standards of professionalism in the performance of their jobs; and Now, therefore, we, the Board of Selectmen of the Town of Reading, Massachusetts do hereby proclaim the week of May 9 - May 15, 20 1.1 as National Law Enforcement. Officer's Memorial Week in the Town of Reading in honor of the men and women whose dedication and professionalism keep our Town and citizens safe. THE BOARD OF SELECTMEN James E. Bonazoli, Chairman Richard W. Schubert, Secretary Camille Anthony, Vice Chairman Stephen. A. Goldy Ben Tafoya INTERMUNICIPAL AGREEMENT FOR THE SHARING OF AN AUTOMATED SUBSTITUTE ASSIGNMENT SYSTEM BETWEEN READING PUBLIC SCHOOLS AND WAKEFIELD PUBLIC SCHOOLS This Agreement is entered on this day of_, 2011 by and between the Town of Reading, a municipal corporation of the Commonwealth of Massachusetts acting by and through its School Committee, with a usual address of 82 Oakland Road, Reading, MA 01867 ("Reading") and the Town of Wakefield, a municipal corporation of the Commonwealth of Massachusetts, acting by and through its School Committee with a usual address of 60 Farm Street, Wakefield, MA 01880 ("Wakefield") WHEREAS, Reading and Wakefield have determined that they share a need for a cost effective method of managing resources for the provision and management of an adequate pool of qualified substitute teachers in their respective school districts; and WHEREAS, Reading and Wakefield have each awarded a contract for a web based automated substitute assignment system known as "Aesop", to Frontline Placement Technologies, for the purpose of managing the pool of qualified substitute teachers in their respective school districts; and WHEREAS, Reading and Wakefield have agreed that it would be beneficial to combine the staff from both school districts who may require a substitute in order for the districts to be placed into a lower price tier for the software subscription fees under the Aesop program; and WHEREAS, M.G.L. c. 40, §4A, as amended, allows the School Committee of each town to enter into agreements with one or more other districts to perform jointly activities or undertakings which any one of them is authorized by law to perform; sa"I 9 NOW, THEREFORE, in consideration of the promises and mutual benefits to be derived by the parties hereto, the parties agree as follows: 1. For purposes of using the automated substitute assignment system known as "Aesop", Reading and Wakefield will combine the number of their respective staff who require a substitute in order to create a larger pool of qualified substitute teachers that will be available to and shared by each school district. 2. Reading and Wakefield shall participate in a joint setup and training for the Aesop program, and shall each be responsible for one half the cost of such set up and training. 3. Reading and Wakefield shall be invoiced separately for each district's use of the Aesop program. Neither school district shall be liable for payment of the other district's costs for utilizing the Aesop program. 4. The term of this Agreement shall be for a period of one year beginning 2011, with the option to renew for two successive years for a total of a three-year agreement. Either party may terminate this Agreement, for any reason, upon one hundred and twenty (120) days written notice to the other party. 5. By mutual Written agreement of the School Committees for each district, the term of this Agreement may be extended upon such terms as the parties deem to be mutually acceptable. 6. This Agreement contains the entire agreement between the parties and supersedes any prior agreements or understandings, whether oral or written, between them. 7. This Agreement may not be changed or modified except by written instrument authorized by the School Committee of each district and executed by them or their duly authorized representatives. s~2 10 8. This Agreement shall be governed by, construed and enforced in accordance with the laws of the Commonwealth of Massachusetts, the provisions of which shall not be deemed waived by'any provision hereof, and the parties hereto submit to the jurisdiction of any of its appropriate courts for the adjudication of disputes arising out of this Agreement. 9.1 All correspondence or other notice related to this Agreement shall be in writing and delivered to: Reading Public Schools: Wakefield Public Schools: Mary C. DeLai Director of Finance and and Human Resources Reading Public Schools 82 Oakland Road Reading, MA 01867 Michael Connelly Business Manager Wakefield Public Schools 60 Farm Street Wakefield, MA 01880 10. Reading and Wakefield each agree to indemnify and hold harmless the other from liability resulting from the acts and omissions of its own employees in the performance of this Agreement to the extent allowed by law. 11. By entering into this Agreement, neither of the parties has waived any governmental immunity or limitation of damages which may be extended to them by operation of law. 12. This Agreement is by and between the school districts which have executed it. Each states that it is intended for their mutual benefit alone and is not intended to confer any express or implied benefits on any other person. This Agreement is not intended to confer third party beneficiary status on any person. 13. If any provision of this Agreement is declared to be illegal, unenforceable, or void, then both parties shall be relieved of all obligations under that provision 11 St' 3 provided, however, that the remainder of the Agreement shall be enforced to the fullest extent. permitted by law. 14. Each party shall maintain accurate and comprehensive records of all costs incurred in hereunder, and all reimbursements and contributions paid and received. The parties shall regularly, and in any event not less often than annually, review the records relating to the Aesop program, and financial statements based.on such reviews shall be rendered to the parties. Executed as a sealed instrument on the date referenced hereinabove by the undersigned School Committees, or their duly authorized representatives, for the Reading Public Schools and Wakefield Public Schools. Reading Public Schools Wakefield Public Schools By its Duly Authorized Representative By its Duly Authorized Representative John F. Doherty Superintendent of Schools Dated: c:\ W akefield\lntennunicipalAgreement-Reading-Substitutes 12 en of D i r ` a f t V 2 WILMINGTON Map Prepared for the Town of Reading Courtesy of Witham F. Galvin, Census Liaison -t 1 Minimum 5 % J T Target Population Max mum 5 % ; ..2:93.8• - 3,093. 3,2481 Precinct Boundaries - - i i Reading Curren Precinct Boundaries 1 Precinct/Ward 2010 Population Variance ' -z 3,228 4.36• i a 3,012 la 3.047 -1.49.1 ' _ s 3,002 -2.94i j r s 3,028 -2.10 [ M-Z 3,190 3.14 e 3.019 -2.39, { i 2010 Population--24,747 025 0 0.25 0.5 0.75 Miles WOBURN WAKEFIELD STONEHAM LYNNFIELD NORTH READING V ~ LAYOUT AND MATERIAL. NOTES ~.w.w.N«oo««a.w.m« i ev..m«,me.o.n,n .w . mumc PARKING COUNTS i.. g• r n ILLT "It 1-1 1, t, I I I ( jr P0.0P95®BUItDIHG ! _ ` L f 30 HAVEN ':'M" Nj (>.;mk~yti I ( o. ~n z.w uK. »wKnseen LL i~~i~ c4r 2 ~ )N PERMIT v 1 r _ III ! xv+n ~w....,.x n na,.,•.c. 1 O -j: ~yf./'F~~~~ ~h t f LL C37 4-- HAVEN 30 HAVE ~ EMO AND SfTE PREPARATION - T r D AD 1 01 1E € : mrt ae~q,unmas. rl~~,c CIRCULATION AND LANDSCAPE IMPROVEMENTS 1. TREE-UNED CENTRAL WALKWAY LINKING BIRCH MEADOW DRIVE WITH BANCROFT AVE. PROVIDES ACCESS AND DEFINITION TO AREAS WITHIN THE PARK 2. SECONDARY WALKWAYS 3. PEDESTRIAN BRIDGE k STREET TREES TO DEFINE PARK EDGE cy) MORTON FIELD IMPROVEMENTS 5. RELOCATED BLEACHERS 8. STORAGE 7. NEW BLEACHERS 8. REMOVE WALKWAY 9. NEW WALKWAY - Y~ BIRD, MEADOW DRIVE CASTINE FIELD PROPOSED PARK SHELTER OPEN AIR COVERED SEATING MOVEABLE PICNIC TABLES ENCLOSED SNACK BAR RESTROOMS PAVED GATHERING SPACE OUTDOOR SEATING THE HILL RETAIN NEW HIGH ROPES COURSE REMOVE LOW-GROWING VEGETATION REMOVE LOW ROPES COURSE PROPOSED MULTI-USE COURT SOFTBALL FIELD RENOVATIONS a. DRAINAGE IMPROVEMENTS 6. REDESIGN TO ACCOMMODATE THREE FIELDS c RELOCATE BATTING CAGE - d. SCOREBOARD e. REMOVE STORAGE SHED L REMOVEWALKWAY g. STORAGE - h. RELOCATE SHOT-PUT L SPECTATOR SEATING PROPOSED SKATE PARK AND PLAY AREA j. SKATE PARK k. TOT PLAY AREA 1. TOTSWINGAREA m. OLDER CHILDREN PLAY AREA n. LARGE SWING AND TIRE SWING 0. SHADE CANOPY LEGEND EXISTING WALKWAY O PROPOSED WALKWAY LAWN AREA O PLAYAREA INFIELD MIX 0 PROPOSED COURT EXISTING VEGETATION STREAM CHANNEL V EXISTING TREE Q PROPOSED SHADE TREE ® PROPOSED EVERGREEN TREE PROPOSED BASKETBALL COURT BIRCH MEADOW MASTER PLAN EXISTING BASKETBALL COURT READING, MA GREEN INTERNATIONAL AFFILIATES, INC. _ o ZD"-T +oD APRIL2011 Birch Meadow Master Plan Town of Reading, MA Images of.Shelters and Trees May 19,.2011 Green International Affiliates, Inc. 239 Littleton Road Westford, MA 01886 (978) 923-0400 GREEN INTERNATIONAL AFFILIATES, INC. WESTFORD, MA S~2 17 Birch Meadow Master Plan Images of Park Shelters Historic Structures: Central Park, NY, NY Project for Public Spaces Image Prefabricated Structures: Poligon Park Architecture Holland, Michigan Historic Structures: Silversprings Carousel Project for Public Spaces Image GREEN INTERNATIONAL AFFILIATES, INC. WESTFORD, MA '_~3 18 Birch Meadow Master Plan Images of Park. Shelters Prefabricated Structures: Natural Structures Baker City, Oregon Lt 4i Shade Canopy for Play Area` Gametime Prefabricated Structures: Natural Structures Baker City, Oregon GREEN INTERNATIONAL AFFILIATES, INC. WESTFORD, MA Se's 19 Birch Meadow Master Plan Shade Tree Plantings Design Concept: Shade tree plantings to define walks, separate and enclose fields & improve microclimate River Birch Tree Species Red Oak GREEN INTERNATIONAL AFFILIATES, INC. WESTFORD, MA El 20 Tulip Tree White Oak Page 1 of 1 Hechenbleikner, Peter From: Feudo, John Sent: Wednesday, April 13, 2011 3:35 PM To: 'Doherty, John' Cc: Hechenbleikner, Peter Subject: Army Core of Engineers Hi John, I am making progress toward having the.Army Core of Engineers coming out to do the "extra lights project" at Turf 2 at the end of June as a training. To refresh you, the scope of the project is adding lighting to the opposite side of the poles to illuminate the area adjacent to turf 2 - approximately 5 poles total. The Army will do this pro bono. Pending approval it is tentatively scheduled during the last week of school June 20th - 26th at this point from 8 AM - 4 PM. I picked this date as this project will require us to close Turf 2 until evening time for the entire week. The stadium field will remain open for PE/Wellness classes as needed. This project will benefit, HS Frosh Football, Pop Warner, Youth Lax and Youth Soccer. The project will be paid for completely by the youth organizations. I will speak with Phil as we progress into May to see if there are any potential HS playoff scenarios that will impact the.date. I have also alerted Joe Huggins and his staff about the initiative as well as Tom Zaya for PE. I will keep you posted on the progress. John A. Feudo Recreation Administrator Town of Reading office: 781-942-9075 Fax: 781-942-5441. ifeudo@ci.reading.ma.us Website: www.~eadingma.gov/recreation Please note new Town Hall Hours effective June 7, 2010:Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.Tuesday: 7:30 a.m.: 7:00 p.m. Friday: CLOSED Please let us know how we are doing - fill out our brief customer service survey at http://readin,gtna- survey.virtualtownhall.net/survey/sid/8 8743 4dd9 e213 0b7/ 5/19/2011 21~ Board of Selectmen Meeting April 25, 2011 The meeting convened at 6:30 p.m. in the Performing Arts Center at Reading Memorial High School, 62 Oakland Road, Reading, Massachusetts.. Present were Chairman'James Bonazoli, Vice, Chairman Camille Anthony, Secretary Richard Schubert, Selectmen Stephen Goldy and Ben Tafoya and Town Manager Peter Hechenbleikner. Discussion/Action Items The purpose of the meeting is to review the Board of Selectmen position on various warrant articles. On motion by Anthony seconded by Goldy the Board of Selectmen voted to recommend the subject matter of Article 8 of the 2011 Annual Town Meeting Warrant, by a vote of 4-0-0. Article 9 will be indefinitely postponed. On motion by Anthony seconded by Tafoya the Board of Selectmen voted to recommend the subject matter of Article 13 of the 2011 Annual Town Meeting Warrant, by a vote of 5- 0-0. On motion by GOO seconded by Tafoya the Board of Selectmen voted to recommend the subject matter of Article 18 of the 2011 Annual Town Meeting Warrant, by a vote of 5-0-0. On motion by Goldy seconded by Tafoya the Board of Selectmen voted to recommend the subject matter of Article 19 of the 2011 Annual Town Meeting Warrant, by a vote of 3-2-0, with Schubert and Anthony opposed. This is the demolition delay bylaw. On motion by Goldy seconded by Tafoya the Board of Selectmen voted to recommend the suhiect matter of Article 20 of the 2011 Annual Town Meeting Warrant, by a vote of 5-0-0. On motion by Goldy seconded by Tafoya the Board of Selectmen voted to recommend the subject matter of Article 22 of the 2011 Annual Town Meeting Warrant, by a vote of 5-0-0. The Board tools no action on article 24 at this time. On motion by Goldy seconded by Tafoya the Board of Selectmen voted to recommend the subject matter of Article 29 of the 2011 Annual Town Meeting Warrant, by a vote of 5-0-0. Board members asked to have Town Counsel notify the Bylaw Committee that when they do not have a majority vote of the full authorized membership that they have no recommendation on an article. The Board asked to have Housing Partners and Oaktree present at the Selectmen's meeting when the affordable housing trust fund is going to be discussed. 22 Board of Selectmen Meeting_ April 25 2011 - page 2 On motion by Goldy seconded by Tafoya the Board of Selectmen voted to adjourn the meeting at 6:56 p.m. by a vote of 5-0-0. Respectfully submitted, Secretary 23 ~~2 Board of Selectmen Meeting April 26, 2011 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the .order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman James Bonazoli, Vice Chairman Camille Anthony, Secretary Richard Schubert, Selectmen Stephen Goldy and Ben Tafoya, Town Manager Peter Hechenbleikner, Office Manager Paula Schena and the following list of interested parties: Trevor Bay, Fred Van Magness Sr., Charlotte Howland, Reid Blute, Jill Onderdonk, Chuck Eisenberg, Public Works Director Jeff Zager. Reports and Comments Selectmen's Liaison Reports and Comments - Ben Tafoya noted that Congressman Tierney was in town last Friday and did a tour of downtown with members of the Economic Development Committee and Chamber of Commerce. Mr. Tafoya also met with the Chairman of the Board of Health and staff regarding the transition during staff cutbacks. He also noted that there was an article in today's Globe regarding ambulance billing payments being sent directly to the patient instead of the ambulance company. The Town Manager noted that there is pending legislation against the ambulance billing payment being sent directly to the patient. Richard Schubert noted that he, and Camille Anthony are meeting with the Conservation Chairman next Tuesday and he also likes the idea of a tree lawn on Washington Street. Stephen Goldy offered congratulations to Chairman James Bonazoli for his State of the Town address at Town Meeting. Mr. Goldy noted that the Town of North Reading received a grant to outfit the Board of Selectmen with IPads to eliminate paper all -together. He also noted that Somerville has social media for communications and would like to consider that for Reading. The Town Manager noted that he could not justify the cost of social media for a town the size of Reading - that program needs staffing. Stephen Goldy also asked about the projects on the Pavement Management Program and the Town Manager indicated he will put that on the next agenda. Ben Tafoya indicated that there are drainage issues at the bottom of Oakland Road that need to be addressed. Camille Anthony noted that she attended the hearing on Safe Routes to School. She also met with the Town Manager and Tree Warden Bob Keating regarding tree maintenance and funding. Ben. Tafoya indicated it would be better to concentrate on one section of the community that needs trees instead of scattering them all over the community. James Bonazoli noted that online registration is available for the recreation programs. He also noted that the Mattera Cabin open house is April 30`x' at 10:00 a.m. GbI 24 Board of Selectmen Meeting=April 26, 2011 - page 2 Public Comment - Christine Lusk, 52 Washington Street, indicated she had a petition for a tree lawn on the sidewalks on Washington Street and read a letter to the State regarding this issue. Ernie Bay, 144 Woburn Street indicated he heard Washington Street is going to be paved. The Town Manager indicated that was from Main Street to Walkers Brook Drive. Kim Hubbard, 43 Washington Street, urged Engineering to come out and take a look at the grading. She noted that she gets puddles in her driveway when it rains and grading will need to be done on her front lawn. The Selectmen directed the Town Manager to ask the State about the feasibility of having tree lawns. Town Manager's Report - The Town Manager gave the following report: Administrative matters o There is a vacancy on the volunteer CPDC. o Town Counsel's tracking for hours/expenditure to date is included in your packet. o The Board of Selectmen has received an invitation from Boston Mayor Menino to attend an event in support of an amended Bottle Bill. o I have copied, you on an email from Town Meeting member Tom Connery re: Killam School. We will be working this summer with School Department officials on a strategy to address the handicap access issues at the School. o The Boston Region MPO is considering changing their MOU to change the municipal membership. Currently the MOU requires representatives of three cities and three towns, and the potential amendment would change that so there would be no minimum or maximum requirement for how many of the six municipal representatives were from cities or towns. Community Development o Calareso's has started their demo work getting ready for construction of their new facility on South Main Street. o The helicopter Bti applications for mosquitoes in the East Middlesex Project area were completed mid-month. With ideal weather conditions, the three helicopters managed to finish the application by 3:00 PM. o An outside section of the House version of the State budget has been filed which would curtail local Boards of Health ability to regulate smoking. I have asked for the MMA's help in fighting back this provision. o Town Counsel has sent an email re "Netcafes" which are now illegal per the Attorney General's emergency regulations. I have advised the Police Chief of that fact. Public Safety o You have in your packet the results of the traffic study on Harrison Street conducted in December. A second study will be done this spring. o The Board has received a letter complimentary to the Public Safety response to a MV accident that happened 4-14-11. 1,61---- 25 Board of Selectmen Meeting - April 26, 2011 - page 3 ♦ Staff has been meeting with Oaktree regarding the logistics of their construction project. We are working on a construction process that will minimize the amount of the Brande Court parking lot utilized for construction, minimize the disruption on Haven Street, and establish truck routes. Normally this would all be handled on a staff level. Does the Board of Selectmen want to be involved in the details of this? ♦ We are making good progress on the roll-out of the mass communications system and are targeting Friends & Family day in June for the public launch. Public Works ♦ DPW Water Division staff has again been recognized by DEP for outstanding performance in 2010, and will receive an award on May 5. ♦ A hearing on the Safe Routes to School project tools place on 4-14-11. The hearing went well. There were a couple of specific requests to the Town from property owners that we are addressing directly - not part of the project- shrub removal in one instance to improve site distance, and removal of an unsightly Town owned fence. ♦ Correspondence. from Christine Lusk of Washington Street regarding sidewalks and tree lawns were included in your packet ♦ The week of May 2°d the rubbish contractor will pick up leaves in large paper bags at curbside on your regular collection day. ♦ The Compost Center is open Friday, Saturday, and Monday for the months of April and May. Don't forget to have your Community Access Sticker for 2012, available at the Police Station. Construction proiects Roadway Paving: ♦ Will start in.June and continue to August. We were going to start with Pearl, Haven and the intersection of Forest Glen with Pearl ♦ We will have to re-assess our plan of attack because the gas company notified us yesterday that they want to replace cast iron mains on Pearl, Hanscom, Wilson and Track. Sidewalks: ♦ Imagination Station area - July construction Drainage: ♦ DPW Garage water quality units July ♦ Howard Street improvements - bid May-June, construction this summer ♦ Memorial Park swale silt removal and bank stabilization - summer work. (dry season) Water: ♦ Haverhill Street main replacement - anticipated construction start July Sewer: ♦ Lewis Street rehabilitation - late summer\fall. Slip lining of the sewer main, limited to no excavation ♦ Smoke testing remainder of Town, mostly northern half of Town late sumrner\fall 26 6b3 Board of Selectmen Meeting - April 26, 2011 - page 4 Proclamations/Certificates of Appreciation Arbor Day Proclamation - A motion by Anthony seconded by Goldy to approve the proclamation declaring April 29'2011 as Arbor Day in Reading was approved by a vote of 5-0-0. Personnel and Appointments Community Planning.and Development Commission -.Since there is still one more applicant to interview, this appointment was postponed to the next meeting. . Fall Street Faire Committee - A motion by Goldy seconded by Anthony for the Board of Selectmen to accept the report of the Volunteer Appointment Subcommittee and confirm the followinIZ appointments to the following Committee: ® Rosemary Murphy for a position on the Fall Street Faire Committee with a term expiring June 30, 2012 ® _Tina Ohlson for a position on the Fall Street Faire Committee with a term expiring June 30, 2013 The motion was approved by a vote of 5-0-0. Discussion/Action Items Highlights - Food Pantry - Charlotte Howland was present representirig the Food Pantry. She noted that the food pantry services 98 households including 118 adults and 67 children. The food pantry is located at Old South Church and the hours are Monday from 7:00 p.m. to 8:00 p.m. and Fridays from 10:30 a.m. to 11:30 a.m. All of the churches in Reading sponsor the program. Last year they used $34,000 to purchase supplies and also give Market Basket gift cards when needed. The Town Manager noted that the Town provides van service once a month for people without transportation. Ms. Howland noted that May 14 is mail carrier collection and they are in need of volunteers to help unload the trucks. Town Forest Committee Progress Report -Town Forest Committee members Patrice Todesco, Mike DeBrigard and Tom Gardiner were present. Patrice Todesco noted that the committee is setting goals and objectives and want to take the plan to the next level. They have established a revolving fund to implement a portion of the plan. Mass Audubon is coming to talk-about what to do on May 17. They would also like to strengthen the committee and bring new members on board. Richard Schubert noted that the Town Forest neighborhood had complaints regarding parking of vehicles in the Family Circle area. He also suggested that mapping would be good. James Bonazoli suggested they look at charging a fee for the scouts - $50/car or $5/walk in with tent. Approval of Monitoring Agent - Pulte Homes - The Town Manager noted that Pulte is required to establish a monitoring agent and they have selected Jill Onderdonk with JWO Consultant Services. ~Lq 27 Board of Selectmen Meeting - April 26, 2011 - page 5 Reid Blute representing Pulte Homes noted that the monitoring agent handles the affordable housing portion. The applicant/developer pays the fee. He noted that Pulte Homes reached out to the Reading Housing Authority in January, but they are unable to act as the monitoring agent due to the size of the project. He noted that Ms. Onderdonk is well regarded and has obtained approval from DHCD. Jill Onderdonk noted that even though she works for Pulte they will hire a lottery agent and she will be in charge of malting sure everything is done accurately. James Bonazoli asked if she will just monitor the initial piece and Ms. Onderdonk noted that it is usually just for the initial and then she will charge a fee per unit for the units that go up for sale. Richard Schubert noted that Ms. Onderdonk has a lot of experience as a lottery agent, but how about monitoring agent? Ms. Onderdonk noted that she has never been a monitoring agent, but has had a lot of interaction with DHCD and they approve her. She also noted that she has looked at Reading's zoning regulations. Reid Blute noted that the affordable housing agreement is three way. It has been drafted, but a monitoring agent needs to be appointed first. The responsibilities are spelled out in the Town's Bylaws. A motion by Tafoya seconded by Anthony that the Board of Selectmen, at the request of Pulte Homes, designate and approve JWO Consultant Services, Ms. Jill W. Onderdonk as Administering Agent/Affordable Housing Monitoring Akent for the Pulte Homes Readm Woods project, was approved by a vote of 5-0-0. Approval of Affordable Housing Allocation Plan = The Town Manager noted that the concept is to make funds available from the Housing Trust Fund to help with affordable housing. The plan is required by the trust fund. Town Meeting only approves the plan, not the allocation of funds. The half page model on page 23 of the handout is the norm in other communities. Richard Schubert noted that he wants the Reading Housing Authority included in the process and the shorter format does that. Paul Ognibene, Project Manager for Oaktree, noted that the funds are very,important to them because the economic climate is very difficult. They received bank financing but had a shortfall of $400,000. He noted that $160,000 will be paid right back by the state grant. Chuck Eisenberg, the Town's consultant from Housing Partners, noted that he reviewed the pro forma and everything is realistic and reasonable - operating costs, projection of rent, etc. He noted it is an $18.3 million project with 53 good size units. It should be competitive with other projects around the area. Ben Tafoya noted that the Town went through great pains to help Oaktree apply for grant money that would have paid for this potion. Paul Ognibene indicated that the state discouraged them and told them it would take a long time for an uncertain outcome. Ben Tafoya also noted that the 6b-~' 28 Board of Selectmen Meeting - April 26 2011 - page ,.6 Town has undertaken other efforts including applying for an additional package store license for Oaktree. He would also. like to amend the line in the short plan that.begins with 90% by adding the word "including" after the word housing so it reads.... "90% for constructing affordable housing; including loan and grant programs." Stephen Goldy indicated there are issues with the process and there is another nonprofit organization giving us affordable housing. He is not comfortable with the plan. Jacqui Carson from Peter Sanborn Place indicated she is going through the same path building her project. Fred Van Magness, from Precinct 8, asked if there has been any discussion regarding a mortgage string to return the money back. to the trust funds. He noted that if Oaktree bails out and the rentals become condo's then the Town will lose the affordable units. The Town Manager noted that it wouldn't change the number of affordable units, it would change the number we get credit for. A_motion by Schubert seconded by Goldy to approve the Affordable Housing Trust Fund - Allocation Plan dated April 26,2011 as amended, was approved by a vote of 5-0-0. Review Utility Rates -Assistant Town Manager Bob LeLacheur noted that we need to raise $5.4 million from user fees for water and that will be a 9% increase if no reserves are used. He suggests using $300K of the water reserves that will equal a 2.2% increase. The sewer charges are 75% MWRA charges. The accommodated costs are beyond the Town's control, i.e. MWRA, infrastructure emergencies, and impact of conservation. The operating costs are within the Town's control i.e. wages, expenses and non emergency capital. He suggests using zero reserves for sewer. Richard Schubert asked how the MWRA finances the water main project. Jeff Zager indicated the MWRA has been controlling the rates but after about two years the increases will be double digit. Bob LeLacheur noted that we need to raise $428,000 for storm water rates and that holds steady at $40/single home and no change in the current commercial rates. Review of Options with Respect to Aquifer Protection District Changes - The Town Manager noted that since we joined the MWRA, and are no longer running the wells, then we can decommission them once there is a fully redundant system. As long as we have the wells we have to have an aquifer protection district. That means the properties in the district cannot have more than 15% of impervious or no limit as long as there is recharge. The Board of Selectmen had adopted regulations so those would need to be changed also. Fred Van Magness noted that is puts a significant burden on property owners. Young families will grow and have a need to add on. This constrains tax revenue. "66 29 Board of Selectmen Meeting - April 26, 2011 - page 7 The Town Manager indicated he will put this on the agenda in June. Approve Debt for Green Repairs Projgram - Bob LeLacheur noted that the MSBA requires the Selectmen to authorized $1 million towards the program. A motion by Tafoya seconded by Goldy that the Board of Selectmen hereby determine, in accordance with G.L. e.70B that the amount of the. cost of the J. Warren Killam and the Birch Meadow Elementary Schools projects authorized by a vote of the Town duly adopted under article 9 at the Subsequent Town Meeting called for November 8, 2010 not being paid by the school facilities grant is $1,015,552 and we hereby approve of the issuance of notes and bonds in such amount under said G L c 70B, was approved by a vote of 5-0-0._ A motion by Tafoya seconded by Goldy that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing vote, was approved by a vote of 5-0-0. Approval of Minutes A motion by Goldv seconded by Tafoya that the Board of of April 12, 2011 was approved by a vote of 5-0-0. A motion by Schubert seconded by Goldy that the Board of Selectmen go into Executive Session to discuss the reputation, character, physical condition or mental health of an individual; and discussion of labor negotiations and that the Chair declare that an open meeting may have a detrimental effect on the bargaining position of the body, and not to reconvene in Open Session was approved on .a roll call vote with all five members voting in the affirmative. Respectfully submitted, Secretary 6 b~ 30 ~ / C I&A DEVAL L. PATRICK, RAY, LT. GOVERNOR TIMoTHY P. MUR JEFFREY B. MULLAN r4 WISA PAIEWONSKY April 27, 2011 James Bonazoli, Chairman Board of Selectmen . Town of Reading. 16 Lowell Street Reading,.MA. 01867 GOVERNOR SECRETARY & CEO , ADMINISTRATOR Moving Massachusetts Forward 0 LEN 7a 4"~ r t t4~ y""% pr ~pY iLal Highway SUBJECT: Reading - Parker Middle School: Safe Routes to School Project Project File No. 606222 Dear Mr. Bonazoli: This is in response to your February 15, 2011 letter requesting that the proposed sidewalk on Washington Street be moved westward to the roadway right of way line and the sidewalk be constructed as narrow as possible to provide minor widening of Washington Street. MassDOT does not believe reducing the proposed 5.5 foot wide sidewalk on Washington Street is appropriate, particularly since this is a school walking route and the main purpose of this project is to facilitate children walking safely to school. MassDOT's standard sidewalk width is 5.5 feet which includes the width of the curbing. This sidewalk width allows two-way pedestrian travel including ADA accessibility, the ability of pedestrians to walk side-by-side, provides space for snow that is plowed from streets onto abutting sidewalks, and allows room to install street signage along the edge of the sidewalk. Washington Street has an existing and proposed pavement width of 20 feet, and is approximately 500 feet in length. The proposed Washington Street curb line and resulting street and sidewalk widths preserves the 14" t ree on the Washington Street side of 142 Woburn Street and results in no loss of trees as requested by the Town and residents. Moving the sidewalk further west to the roadway layout line and reducing the sidewalk width along that portion of Washington Street south of the 14" tree would result in only a 2 foot widening of Washington for a distance of only 360 feet. The additional 2 foot widening and resulting 22 foot width of Washington Street would not significantly improve traffic operations and safety, and would not be wide enough to allow on-street parking on both sides of the street. MassDOT is eager to move forward with the proposed design as presented at the Public Hearing. If you have any questions to our response or would like to discuss this matter further, please contact Shawn Holland, Project Manager, at (617) 973-7242. Sincerely, Marie J. Rose, P.E. Director of Project Management MJR/sh Cc: Patricia Leavenworth, District 4 Highway Director Peter Hechenbleikner, Town Manager George Zambouras, Town Engineer Shawn Holland, Project Manager Kevin Dandrade and Mikel Meyers -TEC 0 CD W' Massachusetts Department of Transportation, Highway Division • www.mass.gov/massdot TEN PARK PLAZA • BOSTON, MA 02116-3969 • PHONE: CJ1 .973.7000 • FAx: 617.973.5031 • TDD: 617.973.7306 1 Page 1 of 1. L-1 G 6 b.s Schena, Paula From: Hechenbleikner, Peter Sent: Monday, May 09, 2011 9:54 AM To: Schena, Paula Subject: FW: FinGom appointment I/c Board of Selectmen Post vacancy Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 web www.readingma.gov email townmanager@a ci.reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http://readi..gma- survey.virtualtownhall.net/survey/sid/887434dd9e213Ob7/ From: Bryan & Lynda Walsh [mailto:walshbl@verizon.net] Sent: Saturday, May 07, 20117:31 AM To: Marsie K. West; LeLacheur, Bob . Cc: Hechenbleikner, Peter; 'Barry Berman(w)'; 'David Greenfield(w)'; 'Frank Fardy(h)'; 'Hal Torman(w)'; 'Kevin Leyne(h)'; 'Mark Dockser(h); Perry, Paula Subject: FinCom appointment Good Morning, As you are aware, an opportunity has arisen for me professionally that is in conflict with my membership on FinCom. We have explored alternatives and found that the, conflict cannot be resolved, so it is with sadness that I tender my resignation from FinCom effective May 6th, 2011. I have greatly enjoyed my time on the Committee, and will consider re-applying in the future should my situation change. In the meantime, thank you all for your kindness, patience, and support as I learned the Town's financial processes and mechanisms in order to increase my participation and contribution to the Committee's work. I wish you good luck in the challenging times ahead, and am comforted to know that my Town's finances are in such capable hands. Sincerely, Bryan E. J. Walsh 5/9/2011 32 cl,~ Page 1 of 1 41s-T- 6 ©s Schena, Paula From: Hechenbleikner, Peter Sent: Monday, May 09, 2011 7:40 AM To: Schena, Paula Subject: FW: Thank youM L Board of Selectmen Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 web www.readingma.gov email townmanagera@ci.reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http://readingnia- survey.virtualtownhall.net/survey/sid/887434dd9e2130li7/ From: Christine Lusk [mailto Y_ u -a] Sent: Saturday, May 07, 2011 1:29 PM To: Reading - Selectmen Subject: Thank you!!! I just received a letter from the State indicating that the Washington Street sidewalk" design will be revised and a 2 foot wide grass strip will be included with a 5 foot wide cement concrete sidewalk." I appreciate your time to hear and address our concerns in this matter. I know this is a very busy time of year for you! I am looking forward to our beautiful new sidewalks. 'Fhank you, Christine busk 5/9/2011 33 q G Page 1 of 2 t-1 C' 'S C'5 Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, May 12, 2011 1:44 PM To: Rosemarie DeBenedetto; Ben Selectman Tafoya; Ben Tafoya Cc: Schena, Paula Subject: RE: NO ! to depleting the AHTF for Oaktree Developers Dear Rosemarie: Thank you for sending an email to the Board of Selectmen. The Board has adopted a policy of not sending substantive responses to emails in order to try to stay in compliance with the Commonwealth's open meeting law which prohibits policy discussions by the Board outside of an open public meeting. Please understand that the Board values your input on issues and your correspondence will be included in the materials circulated to the Board prior to its next meeting and it is available as part of the public record. The Board members will have a chance to comment during an upcoming public meeting. If you want to have a personal discussion of the issue with a member of the .Board, we hold "office" hours in Reading Town Hall before the first regularly scheduled meeting of each month at 6:30 PM in the first floor conference room. The Board of Selectmen meeting schedule is posted on the web site at `w .vw.readingma.gov. The Town Manager is responding below as part of this email to those of your points that are questions. Additionally, each of the Ben Tafoya James Bonazoli Camille Anthony Rick Schubert Steve Goldy members of the Board of Selectmen has a listed home phone number: 781-944-3178 781-944-5116 781-944-3506 '!'781-942-1617 781-779-1773 Thank you again for contacting the Board of Selectmen. Rick Schubert Secretary Reading Board of Selectmen 1/c Board of Selectmen Peter I. Hechenbleikner ..,Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED 34 941 5/12/2011 Page 2 of 2 phone: 781-942-9043 fax 781-942-9071 web www.readingma.gov email townmanager@ci..reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall.net/survey/sid/887434dd9e2 l 3Ob7/ From: Rosemarie DeBenedetto [mailto:mamadetto@yahoo.com] Sent: Wednesday, May 11, 20117:53 PM To: Ben Selectman Tafoya; Ben Tafoya; Hechenbleikner, Peter Subject: NO ! to depleting the AHTF for Oaktree Developers INTEREST FREE - loaned out - (ooops not a loan paid back over FIVE years!!! What a deal ! ! ! for Oaktree ! ! ! Let the Haven Street property be resold, if they can't develop it with a bank financing it ! i ! Don't support this proposal that turns Reading into an interest free ("bank"?)..... chump !......depleting this fund from $458;017.68 to $58,017.69.!!! What is the recourse Reading has, if they don't pay this money back? Court action? Only -the lawyers make money ! ! (Hechenbleikner, Peter] to be determined but there are ongoing approvals that could be required which could be denied if payment is not made. Common sense on this proposal indicates it should be DOA ! ! ! How long did it take to accumulate this sum of money? [Hechenbleikner, Peter] 10 years Is the Town receiving interest on it?[Hechenbleikner, Peter] yes I'm sure there are Reading residents who would like to have a five year loan, interest free, to avoid foreclosure of their home(s)...... (most homes in foreclosure have residents who are low income..... thereby those homes are the low income housing for Reading ! i Use these funds to buy homes for low income people to replace the homes that were low income and sold i What is the percentage of low income housing units presently in Reading, MA ?(Hechenbleikner, Peter] right now approximately 7.5%, subject to additional development of the Addison Wesley project, and confirmation of the 2010 census numbers for housing units: Rosemarie DeBenedetto 74 Haystack Road Reading, MA. 01867 781 944 2695 c~ dZ 35 5/12/2011 r T RACKING OF LEGAL SERVICES - FY 2011 Hours Month Monthly Monthly Available Monthly Monthly Available Hours Hours Remainder $ I Remainder Allocated Used of Year Allocated Used of Year. July 40.8 10 453.4 $51500 $11350 $641650 August 40.8 15.2. 438.2 $5,500 $2,052 $62,598 September 40.8 .22.9 415.3 $5,500 $3,321 $59,277 October 37.9 29.6 385.7 $57500 $4,292 $54,985 November 37.9 37.8 347.9 $5,500 $5,481 $49,504 December 37.9 57.8 29 0.1 $5.,500 $10,831 $38,673 W January 37.9 26.6 263.5 $5,500 $3,889 $34,784 February 37.9 20.4 243.1 $57500 $2,990 $31,794 March 37.9 106.4 136.7 $5,500 $157*568 $16,226 April 37.9 74.5 62.1 .$5,500 $10,803 $5,423 May 37.9 62.1 $51500 $5,423 June 37.9 62.1 $5,500 $5A Total 463.4 401.2 $66,000 $60,577 Note -$11,000+ for TLT litigation reimbursed by the School Department in the 1st 1/2 of the yep March includes #12,170 for TLT to be billed to schools April includes $4300 for TLT to be billed to schools . C5 m MASSACHUSETTS 2011 MAY 16 Atli 1I: 30 Andrew Dreyfus _ President and Chief Executive Officer C Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 May 11, 2011 Dear Mr. Hechenbleikner, Thank you for your recent letter. I can certainly understand how recent news reports about executive compensation at Blue Cross would cause concern to you and your employees, especially given the unprecedented pressures facing municipalities today. I want to assure you that I have heard the concerns which you and so many others in the community share, and that I take them very seriously. As you may know, we at Blue Cross have taken several steps recently to ensure that the past actions which caused such concern will not be repeated in the future. Specifically, my salary, benefits and retirement plan are significantly lower than my predecessor's, and our Board has suspended their compensation. Further, we are very committed to continually reviewing all of our administrative spending, so we can be sure that those expenses are not contributing to the increasing cost of health care. We expect our 2011 administrative costs to be lower than they were in 2008, and our workforce today is at its lowest level since 2004. We will continue to look for ways to operate more efficiently. In a statement on this issue, our Board wrote, "we cannot change what happened in the past, but we can ensure that our future actions are consistent with what the community has expected from Blue Cross during its nearly 75 years of serving the community." All of us at Blue Cross share that commitment. Thank you again for taking the time to share your concerns with me. I appreciate the opportunity to serve you and your employees. Sincerely, Andrew T 617.246.3800 F:: 617.246.3890 E andrew.dreyfus@bcbsma.com Landmark Center 401 Park Drive Brgoq, MA 02215-3326 ( www.blueerossma.com Blue Cross Blue Shield of Massachusetts is an Independent Licensee of the Blue Cross and Blue Shield Association 40~ OFR~Ory~ Tow n ®Y f Reading y - 16 (Lowell Street Readin.7 ,IVIA 01867-2685 sJ9txcoRe°~~ 9 - FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942-9043 May 3, 2011 Andrew Dreyfus, CEO Blue Cross Blue Shield Massachusetts 401 Park Drive Boston, MA 02215 Dear Mr. Dreyfus: We are writing on behalf of the management of the Town of Reading, and on behalf of the Town of Reading employee and retiree subscribers to health insurance through the MIIA program, to express our outrage about recent expenditures by BOBS of Massachusetts that have been publically reported. We are referring to the recent buy-out of the former CEO's contract, and the significant compensation of BC/BS Board members. The Town of Reading employees and retires have been working hard over the years with the Town's management team to do whatever we can to control health care costs for the community, and for its employee's and retirees. These efforts have included reductions to coverage, changes, in co-pays and deductibles, migration to a three tiered plan, workforce education, and whatever else we can do to control costs. These efforts are a model of employee/employer cooperation in this regard. Significant sacrifices have been made by our employees and retirees, as well as by the taxpayers of the Town of Reading, but it appears that BC/BS is not matching these sacrifices in order to contain health insurance rates at the lowest level possible. Many of our cost containment efforts have been at the expense of our employees and the community, and we are therefore deeply troubled at the actions by BCBS to expend money that could have been used to mitigate increases in cost to your subscribers (our employees and retirees) on unnecessary expenses such as those noted above. What is also troubling is that these are the unreasonable expenses that have been reported publically, and it makes one wonder what other inappropriate and unnecessary expenses are being made by BC/BS of Massachusetts that have not been reported. We understand that the subscriber cost of these expenditures is not large in the overall context of -our rates, but gp inappropriate expenses such as these are not acceptable. We acknowledge and accept that it is important to pay appropriate compensation for employees of BC/BS of Massachusetts, but outrageous "golden handshakes" and paying Board members significant sums for important but modest levels of effort has to stop, eirZ 38 Thank you for considering our concerns as BC/BS of Massachusetts moves forward with its new administration. We hope and expect that these excesses are a thing of the past and do not creep back into your culture as the spotlight of the public fades. in etely, Peter I. Hechenbleikner' Town Manager cc: MIIA Reading Teachers/Nurses Association - MTA Local 400298 Stanley Quinlan & Alex Ballantyne Reading Administrative Secretaries Association - MTA - Local #00298 Darlene Porter Reading ParaEducators Association - MTA - Local #00298 Roberta Guarciariello Reading Cafeteria Employees - AFSCME -Local 1703 Custodial/Maintenance Employees - AFSCME - Local 1703 Joseph Coughlin Public Works _ AFSCME - Council 93, Local 1703 George Strazzere Engineers - AFSCME - Local 1702 - Sub-Local 038 Arthur Markos International Association of Firefighters - AFL-CIO, Local 1640 Robert Beck & Kenneth Campbell Reading Police Superior Officer's Association - I.B.P.O Mark Segalla Reading Patrolman's Association - Mass Cop, Local 191 A, AFL-CIO Pasquale Iapicca Reading Public Safety Dispatchers - Mass Cop, Local 191 A, AFL-CIO Ryan Mahoney RMLD - Line Meter Station Unit - AFSCME - Council 93, Local 1703 John Flaherty International Brotherhood of Electrical Workers - AFL-CIO, Local 103 William Seldon RMLD Clerical-Technical Unit - AFSCME - Council 93, Local 1703 Evelyn Holt Reading Retirees Arthur V ars qF3 39 May 17, 2011 Town of Reading 1.6 Lowell Street Reading, ,A 01867 Bill Hecht, Chairman Reading Conservation Commission 16 Lowell Street Reading, MA 01867 Dear Bill: James E. Bonazoli, Chairman Camille W. Anthony, Vice Chairman Richard W. Schubert, Secretary Stephen A. Goldy Ben Tafoya BOARD OF SELECTMEN (781) 942-9043 FAX: ' (781) 942-9071 Website: www.ci.reading.mams On behalf of the Board of Selectmen I would like to request that the Conservation Commission designate the Reading Recreation Administrator authority to manage the Mattera Cabin and' property pursuant to any policies developed by the Conservation Commission. We believe that utilizing this process the Town will be able to secure the maximum utilization of this important community asset, and at the same time ensure maximum appropriate rental income. The Recreation Division already has the appropriate software systems to be able to schedule the cabin and also to respond electronically to rental requests. John Feudo, our. Recreation Administrator„has taken an active interest, in the cabin and its evolution and he is well aware of the work that has gone into It .and the need to generate revenue for its upkeep. He has been working on developing programs for utilization of the site, and is versed in operating revolving funds such as that needed to make this operation work. Thank you for your consideration of this request. Sincerely, /mgr ~ 4 c~%rn James E. Bonazoli Chairman Gt,31 40 Mattera Conservation Area The fund is still short for the final bills. No donations have been made recently. Ms. Fink has asked other staff members if there are any funds available that they know. The next Finance Committee meeting will not be till the end of June. The amount needed is $800. Mr. Hecht said it is a Selectmen's issue because it was their project. Mr. Hecht said the Commission would like payment to be made by the Town to cover the remainder of the bills for the Mattera Cabin as there are no funds available to the Conservation Commission. Ms. Fink will ask DPW when the ramp will be complete as they should not be. open until that is complete. The key will be at the Police Station along with a list of those authorized to have access to the cabin. Motion was made by Mr. Hecht to have Ms. Fink send a note to the Selectmen urging them to pay the bills due for the cabin promptly. Ms. Stewart seconded. Vote was 4=0-0. ,~~ty -21- 41 Massachusetts Motor Transportation Association Selectman James Bonazoli 16 Lowell St Reading, MA 1867 May 16, 2011 Dear Selectman Bonazoli, LIB tc I '011 MAY 18 AM 10: 38 Some time ago, we notified your community of an effort underway by the City of Boston to ban the transport of hazardous materials such as heating oil and gasoline through the city:. Federal regulations require, among many things, that a safety study be conducted to assess the risk relative to such transport. You may have recently heard that the City of Boston has received the final report from its consultant, Battelle. According to published reports, the impact on your community will be the exportation of. that transportation through your town. That said, one very important element of the federal consideration is the strength of your public safety agency to deal with any potential hazard that may occur as a result of an accident or spill. Given the extreme financial constraints put on communities and the resulting shrinkage of many public safety departments this is an element of grave concern to our industry as well. In the coming weeks and months public hearings mandated by the federal review process will be conducted in areas around the affected communities. We hope that your leadership and elected officials, department heads and residents will participate in these forums. It is the goal of our industry to find the safest route possible to use for transporting these essential products to the public. While we have not been able to review the Battelle report yet, we have filed the appropriate Freedom of Information request with the City and MassDOT to obtain a copy of the recommendations. We encourage all interested parties to review these findings to make sure they have thoroughly and appropriately considered all the elements required by federal regulation. In the meantime, if you have any questions about this process or would like to access a copy of the recommendations, once received by us, please feel free to contact me. I can be reached by email at alynch o,mass-trucking.org and my telephone number is 617-695-3512. We will also post a copy to our website once received. Thank you for your attention to this important matter and we look forward to working with you as the process continues. Sincerely, Acme M. Lynch Executive Director ~h 10 Liberty Square, 5th Floor • Boston, Massachusetts 02109 Telephone: (617) 695-4,22 • Fax: (617) 695-0533 /CtUT 2011 11hy 18 FM 0. 38 10 Orchard Park Drive .Reading, MA 01867 16 May 2011 Mr. James Bonazoli, Chairman Board of Selectmen Town of Reading 16 Lowell St. Reading, MA 01867 Dear Chairman Bonazoli, It is with regret that I write to resign my position as a member of the Reading Historical Commission. With family and work obligations, I find that I am no longer able to dedicate the time necessary to serve on the Commission. It has been a pleasure serving on the Historical Commission. Sincerely, F Angela F. BJ'a cc. Mr. Peter Hechenbleikner, Town Manager It 43 . Page 1 of 1 L:` C., 5 z'S Schena, Paula From: bonazoli@comcast.net Sent: Wednesday, May 18, 2011 10:37 AM To: Hechenbleikner, Peter; Zager, Jeff Cc: Schena, Paula Subject: Fwd: Boswell Road Paving Peter- and Jeff Please add this to our "communications" for the packet and if we can highlight where it stands on the pavement list. Thank you James Forwarded Message From: "Mark Zarrow" s h > To: jbonazoli@ci.reading.ma.us Sent: Tuesday, May 17, 20114:00:11 PM Subject: Boswell Road Paving Hi James I live at 34 Boswell Road. The condition of Boswell Road has deteriorated considerably over the last few years. The road gets quite a bit of usage from drop off and pick up at Killam School. I know next week, at the Board of Selectman meeting, the selectmen will be reviewing the repaving projects for the .year: Please take a look at the condition of Boswell Road, especially as you get to the circle, and you will see that this road needs to made a priority. Please let me know what you think. Best regards, 457T 5/18/2011 44 Page 1 of 1 t~ c (~,v r Schena, Paula From: Bob Sloane [bsloane@walkboston.org] Sent: Wednesday, May 18, 2011 5:27 PM To: mwhite@natickma.org; Kathleen. O'Brien@ci.everett.ma. us; jszklut@belmont-ma.gov; KDAY@mail.danvers-ma.org; SRCHIANG@partners.org; Schena, Paula; swinslow@gloucester- ma.gov Cc: Wendy Landman Subject: Thanks for your application! Hello, all, We have received your applications in response to our RFP and appreciate your good work in putting it all together. We have begun the process of review, which involves not only WalkBoston, but also the Boston Metropolitan Planning Organization and the Metropolitan Area Planning Council. With their assistance, we will determine the four municipalities who we will be working with by the end of May. Again, thanks for responding to the RFP. We'll be in touch shortly. Bob Sloane Bob Sloane WalkBoston 45 School St. I Boston MA 02108 617-367-9255 1 hsloanepwalkboston.org 5/18/2011 45