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2011-03-29 Board of Selectmen Handout
DRAFT MOTIONS BOARD OF SELECTMEN MEETING MARCH 29, 2011 Bonazoli, Anthony, Schubert, Goldy, Tafoya Hechenbleikner 3a) Move that the Board of Selectmen proclaim April 2011 as "Autism Awareness Month" in the Town of Reading. 3b) Move that the Board of Selectmen proclaim April 6, 2011 as "Reading Start Walking Day" in the Town of Reading. 4) Move that the Board of Selectmen accept the report of the Volunteer Appointment Subcommittee and confirm the following appointments to the following Boards, Committees and Commissions: ® Fall Street Faire Committee o Stephen Goldy, for a term expiring 6-30-11 o Ben Tafoya, for a term expiring 6-30-12 o Sheila Clarke, for a term expiring 6-30-13 e Historical Commission o . Sharlene Reynolds Santo for term expiring June 30, 2012 5c) Move that the Board of Selectmen reappoint Gail LaPointe as Town Accountant with a term expiring March 31, 2012 or until a successor is appointed. 5e) Move that the Board of Selectmen close the hearing regarding the design of the intersection on South Street/Jacob Way. Move that the Board of Selectmen approves the design of the intersection of South Street and Jacob Way as. part of the improvements necessitated by. the redevelopment of the former Addison Wesley Pearson site by Pulte Homes, subject to approval of the final details of the design and sequencing of the construction by the Community Planning and Development Commission, subject to local and state permitting requirements including Site Plan Review, Scenic Roadways, MassDOT, 40R, and any others that are applicable. The issue of parkin g for the Eastern Middlesex Board of Realtors shall be subject to separate discussions between the Town and the Board of Realtors, D including Pulte Homes since they will be doing any construction for any parking solutions. The design as proposed by Pulte Homes which would create a "T" intersection of Jacob Way into South Street in the approximate location as shown on Pulte Home's submission to CPDC of a conceptual design plan entitled; Site Plans for Reading Woods prepared for Pulte Homes of New England, prepared by Marchionda & Associates, L.P. dated Jan. 4, 2011 with revisions to March 14, 2011, to be finally approved by CPDC. Access to the Eastern Middlesex Board of Realtors is to be located off Jacob Way at the southwesterly most portion of the Eastern Middlesex Board of Realtor's parking lot, with either both entrance and exit to be located at that portion of the site, or entrance to be located at that portion of the site and exit to be located at approximately the location of the existing exit from the Eastern Middlesex Board of Realtor's site to Jacob Way. OR The design as previously laid out by National homes which would create a "T" intersection South Street into Jacob Way in the approximate location as shown on a conceptual design plan entitled; Addison-Wesley Site Redevelopment - Conceptual Off-Site Traffic Improvement Plan prepared for National Development, by VHB dated: September 2007, to be finally approved by CPDC. Access to the Eastern Middlesex Board of Realtors is to be located off Jacob Way at the southwesterly most portion of the Eastern Middlesex Board of Realtor's parking lot, with either both entrance and exit to be located at that portion of the site, or entrance to be located at that portion of the site and exit to be located at approximately the location of the existing exit from the Eastern Middlesex Board of Realtor's site to Jacob Way. 5f) Move that the Board of Selectmen approve the driveway regulation variance request for 21 - 23 Harrison Street as indicated on the plan entitled "Site Plan For Driveway for 21 - 23 Harrison Street" dated June 22, 2010 with revisions to March 3, 2011 by Christiansen & Sergi, Inc. of Haverhill, MA. 5g) Move that the Board of Selectmen allow use of the temporary use of the two artificial turf fields in the Birch Meadow complex for practice only by Reading United Soccer, and Reading Lacrosse on Sunday mornings (9 Starting April 3, 2011, and ending June 17 2011, beginning with no activity on the site prior to 10:00a.m., and subject to being permits issued by the Recreation Administrator. 5h) Move that the Board of Selectmen approve the "Seasonal Tennis Pass" as recommended by the Recreation Committee, beginning May 31, 2011 and ending, September 2, 2011 for the hours of 5:00 p.m. to 9:00 p.m., Monday -Friday (holidays excepted), for the seasonal cost of $10 per individual resident with a maximum of $25 per resident family; and $100 per individual non-residents. 5j) Move that the Board of'Selectmen recommend the subject matter of Article 4 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 5 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 6 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 7 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 8 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 9 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 10 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 11 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 12 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 13 of the 2011 Annual Town Meeting Warrant. 0 Move that the Board of Selectmen recommend the subject matter of Article 14 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 15 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 16. of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 17 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 18 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 19 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 20 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 21 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 22 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 23 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 24 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 25 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 26 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 27 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 28 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 29 of the 2011 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 30 of the 2011 Annual Town Meeting Warrant. 6a) Move that the' Board of Selectmen approve the minutes of March 1, 2011 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. TOWN MANAGER'S REPORT Tuesday, March 29, 2011 Administrative matters ♦ Election - April 5 ® There is a vacancy on the volunteer CPDC. . RCTV will have live election coverage at 7p. m. on April 5, 2011. Candidates have been invited to watch the election coverage in the RCTV screening room, State Reps Jones, Dwyer and Senator Clark plan to be at this "Election Night Open House". ♦ RCTV's Annual Meeting - Find out all about RCTV Thursday, April 7, 2011 at 7p.m. 7:00 p.m. Hors d'oeuvre & Equipment showcase 7:25 p.m. Studio "A" Dedication: Eugene Nigro 7:30 p.m. RCTV Annual Meeting - Annual Report - Membership seat election to RCTV Board 7:45 p.m. Time Will Tell - RCTV Game Show hosted by Kevin Vendt (all questions are related to RCTV) 8:25 p.m. Dessert ® Reading's population according to the 2010 Federal Census is now 24,747 residents. ® I have given the double utility pole inventory to the Board of Selectmen. In the past year 127 double poles have been eliminated thanks to the Board of Selectmen initiative on this matter. Finance Community Development o Calereso's is getting ready to start their demo work getting ready for construction of their new facility, on South Main Street. ® The former Getty Gas Station located at 306 Main Street has been an expressed concern for some time now. We have identified the contact person and, initiated action to clean up the eyesore (this has been done). This property is owned by a REIT and is among a portfolio of 800 other properties. Jean Delios has asked for information relative to their long term plans for the site. ♦Yet an additional underground storage tank has been discovered under the' Mr. Saunders Tux Shop building located at 287 Main Street. Wednesday the Fire Department issued a Notice of Violation and an Order to address the issue by April 8, 2011. *The CPDC has approved a site plan for E-Car at the former Artist Shoppe site on South Main Street. *A blog by MassHousing references the recent denial of the "Splendid Splinter" 40b application - see this link http://bit.ly/eznlmc *We are looking at joining other communities to create a regional Economic Target Area designation which will enable the town to be eligible for a range of economic development grants, and may make property owners eligible for certain state and/or federal tax credits. We will scheduled this for Board of Selectmen discussion on 4- 26, jointly with the EDC. *The Board of Selectmen asked. for an explanation of the off-street parking for the Reading Woods Development (Pulte). It is included in the Board of Selectmen packet. A news article made it sound like the total spaces to be provided was 369 spaces for 424 housing units. Those are just the outdoor spaces. Pulte has approval for a total of 895 parking spaces, but 68 spaces will not be built at this time. Public Safety ♦The State has established requirements. for a Crowd Manager in certain establishments for an effective date of July 1. The Fire Chief is determining whether these requirements apply to any Reading establishments. Public Works 1. A Design Public Hearing will be held by MassDOT to discuss the proposed Walter S. Parker Middle School - Safe Routes to School project in Reading, MA. WHERE: Parker Middle School Auditorium 45 Temple Street Reading, MA 01867 WHEN: Thursday, April 14, 2011 at 7:00 PM *Reading Recreation is proud to announce that they are now doing on-line registration at www.readingrec.com. Folks can access the site either through www.readingma.gov . We will have some unique abilities such as email blasting folks by program and making updates from any computer as it is all internet based. Residents will be able to search by program or put in an age or grade to see all their options. There is also an overall savings on our credit card rate of more than 1%. The summer magazine has also been sent to all households. *The weeks of April 18th and May 2" d the rubbish contractor will pick up leaves in large paper bags at curbside on your regular collection day. *The Compost Center opens April 1 and is open F, S, M for the months of April and May D Construction proiects Dates and Events: ♦ Election -April 5 o Town Meeting begins April 25 ® Paper Shredding event -Reading DPW - May 14, 2011 ® Rigid Plastics event - Reading DPW - May 14, 2011 ® Curbside Scrap Metal pickup - May 21, 2011 ® Household Hazardous Waste collection -May 21, 2011 - Reading DPW o Friends and Family Day - June 18 - time to be announced. ® Reading Fall Street Faire - September 11, 2011 ul~ COMPOST AREA _ OPEN DATES ARE SHOWN IN WHITE JANUARY-2011 FEBRUARY-2011 S M T W T F S 1 2` 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19, `20 21 22 23 24 25 26, 27 281 29 30 31 S M T W T F S 1 2 3 4` -5 6 7 8 9 10 11 12 13 14 15 16 171 181 19 20 21 22 23 24 25 26. 27 28, MARCH-2011 S M T W T F S 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 21 22 23 24 25 (26 27 28 29 30 31 ~ APRIL-2011 MAY-2011 JUNE-2011 S M T W T F S 1 2 3 4 , 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27. ;28 29 30 S M T W T F S S M T W T F IS 1 2 3 4 5 6 7 - 1 2' 3 4 8 9 10 11 12 13 14 5 6 7' 8 9' 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21:1 22 23 24 25 29 30 31 26 27 28 1 29 30 FRI SAT SUN MON January 8:OOAM - 2:30PM February March April 8:OOAM - 12 Noon 8:OOAM - 4:OOPM 8:OOAM - 12 Noon May 8:OOAM - 12 Noon 8:OOAM - 4:OOPM 8:OOAM - 12 Noon June 8:OOAM - 4:OOPM 8:OOAM - 12 Noon Any changes to this schedule, will be noted in the Reading Chronicle, the Reading Advocate, the Community Bulletin Boards on Cable TV, and Reading's web page (www. reading ma.gov). The following materials will be accepted at the Compost Area: leaves, grass clippings, and yard waste. Tree trimmings may be a maximum of eight feet in length and eight inches in diameter. The Compost Area is open to residents of Reading only. Commercial vehicles are excluded. Please note, you will need a 2011 community access sticker. For further information regarding the community access sticker contact the Police Station. There will be two curbside collection weeks for leaves. The contractor will pick up leaves in large paper bags the weeks of April 18th, and May 2nd on your trash day. *Please Note: due to Patriot's Day (April 18th) trash, recycling and leaf collection will be delayed one day.* For further information regarding the Compost Area, collection of trash or recyclables please call the Department of Public Works at 942-9092 (until 3:00 P.M.) Monday - Friday or 942- 9077 Monday - Thursday. 6 TNCc~1~ ~oU to le Y~ n n . i _ , (AU-~CeQ~1't 1-rlC~ G-(~-ernoo~n rear S ~s duct v~nr~o-hcQd, cjf)b ~s (Tf`~S~1~1~,~-l6OlVIuC,~l 0. ~b~~r~i~,1 ~Ob b. N C~ N CA Z5 dcr Massachusetts March 28, 201 1 Dear Tree City USA Applicant/ Thank you for submitting an application for ® Tree City USA ❑ Tree City USA Growth Award We have received your application for the community of Reading. . b " "l ® The application appears to be complete and we anticipate recommending your application to the National Arbor Day Foundation. Thank you! ❑ The application is incomplete. Prior to our submitting your application to the National Arbor Day Foundation (NADF), we will need the following additional information: Please submit an Annual Work Plan, as required under Standard 3. An example work plan is attached. ❑ Please return the original application cover sheet with an original signature from the City/Town Manager, Mayor, or Board of Selectmen. Please be sage to include MayorlManager contact information ii,here requested. ❑ Please submit the required additional information to support your budget figures. Because you are applying for Tree City USA status for 2010 the budget needs to clearly cover either FY 10 (fiscal yearend 6/30/10) or calendar year 2010. Clearly indicate your budget items in an administrationfanunicipal printoart. ❑ Please provide information to document your Arbor Day event (press clippings, press release, event program). ❑ Please fill out and return the attached budget worksheet with supporting documentation. ❑ Please provide a signed, dated proclamation (we need a copy of the actual proclamation). Please provide documentation that you enforce MGL Ch. 87 (sample hearing notices, correspondence, etc.) or that your city council or board of selectmen have adopted this law. ❑ Other: The requested materials must be received by March 31, 2011 via fax (413-545-5995) or via mail (to: Alan Snow DCR Central Regional Office P.O. Box 484, Amherst, MA 01004) so that we may submit your application to NADF. If you have any questions, please e-mail me at alan.snow0a stateana.us or by phone 413-577-2966. Sincerely, Alan Snow Community Action Forester C' C.: M. h') Ct C, vv L A i- F 1,1 r.. r; t t l..... I T\" C) I` i Y c C.. 1 I { :i: IN r i. r I? Of C'1„''I't%c'N:Ii)it d'L.I f`~l;'~!"tt'1 :•);'.:`1+71 I'; i'Ctli;F;. 1211" Fi. ('-.V ~t.'.`., :7 .x.1 !',~i1I'y• _:i... .c t) Col nrlw.l f ri , Ilt i v~! i1 offir,z of r, ;r7} c l.i !i Af( irs lydl!i, 1 {.Uf !hi.cu3 it"' im ill P. ~+i:; -w hlo t:Ord a. 5 !r.!J C t 6 a Fax, nti5°s.go'J-di_r L..C.. C;cwerr;or' Dc:;partnlcni G. Cbr.Servc!e.ion Ix Recre<,t!t7n PROCLAMATION Autism Awareness Week Whereas: Whereas: Whereas: Whereas: Whereas: Whereas:' Whereas: Autism now affects 1 in 110 children and 1 in 70 boys; and More children will be diagnosed with autism this year than with AIDS, diabetes and cancer combined; and Autism is the fastest-growing serious developmental disability in the United States; and Autism costs the nation over $35 billion per year, a figure expected to significantly increase in the next decade; and Autism receives less than 5% of the research funding of many less prevalent childhood diseases; and Boys are four times more likely than girls to have autism; and There is no medical detection or cure for autism; and Now, therefore; we, the Board of Selectmen of the Town of Reading, Massachusetts do hereby proclaim the month of April, 2011 as Autism Awareness Month in the Town of Reading. THE BOARD OF SELECTMEN James E. Bonazoli, Chairman Richard W. Schubert, Secretary Camille Anthony, Vice Chairman Stephen A. Goldy Ben Tafoya 1~ - PROCLAMATION Start Walking Day N .p vW 1~ Whereas: Each year 1.2 million Americans suffer a new or recurrent coronary attack, and 'cardiovascular disease is the nation's leading cause of death with direct and indirect costs estimated to be $448.5 billion in 2008. More physical activity can help improve these statistics. Adults may gain up to two hours of life expectancy for every hour of regular, vigorous exercise; and Whereas: In addition to increased life expectancy, regular walldng has many proven benefits for an individual's overall health. Brisk walking for at least 30 minutes a day can lower both bad cholesterol (LDL) levels and high blood pressure. It can also help individuals who are overweight. achieve and maintain weight loss, and reduce their risk of stroke; and Whereas: The Centers for Disease Control and Prevention estimate that physically active people save $330 per person per year in direct medical expenditures; and Whereas: On National "Start Walking" Day, April 6th, the American Heart Association's " Start Walking" movement calls on all citizens to walk at least 30 minutes to get Americans to become more physically active by walking. Now, therefore, We, the Selectmen of the Town of Reading; in recognition of the importance of regular physical activity to promote individual and community health and to reduce greenhouse emissions., do hereby proclaim April 6, 2011 as "Reading Start Walling Day" and urge all citizens to show their support for walking and the fight against heart disease and commemorate this day by taking a wall,, for 30 minutes or more here in town. THE BOARD OF SELECTMEN James E. Bonazoli, Chairman Richard W. Schubert, Secretary Camille Anthony, Vice Chairman Stephen A. Goldy ~j Ben Tafoya Volunteer Appointment Subcommittee Meeting March 28, 2011 The meeting convened at 3:00 p.m. in the Arnold Berger Room, 16 Lowell Street, Reading, Massachusetts. Present were Camille Anthony, Stephen Goldy, Town Manager Peter Hechenbleikner and applicant Kathi Spurr. Fall Street Faire Committee - Kathi Spurr is an applicant for one of five positions on the Fall Street Faire Committee. The other applicants are Stephen Goldy, Sheila Clarke and'Ben Tafoya. Kathi has been involved in the Fall Street Faire for the past two years and has been extremely active. The one issue raised by the Town Manager is whether she can serve as a member of the committee, because Town Bylaw requires committee members to be residents. He will check with Town Counsel on that. On motion by Anthony seconded by Goldy the Volunteer Appointment Subcommittee voted to recommend Sheila Clarke, Ben Tafoya and Kathi Spurr subject to the advice of Town Counsel regarding residency. The motion was approved by _a vote of 2-0-0. Camille Anthony also recommends Stephen Goldy to serve on the Committee. lie's been involved with the Fail Street Faire for the past two years. Historical Commission - On motion by Anthony seconded by Goldy the Volunteer Appointment Subcommittee voted to recommend Sharlene Reynolds Santo for a position as a regular member on the Historical Commission for a term expiring June 30, 2012. The motion was approved -by a vote of 2-0-0. On motion by Anthony seconded by Goldy the Volunteer Appointment Subcommittee voted to adjourn at 3:35 p.m. by a vote of 2-0-0. e ectfully su itted, S cretary APPOINTMENTS TO BECOME EFFECTIVE MARCH 29, 2011 Fall Street Faire Committee 5 Vacancies Appointing Authority: Board of Selectmen Orig. Tor m Present Member(s) and Term(s) Date Expires Vacancy (BOS) Vacancy Vacancy Vacancy Vacancy Candidates: Stephen Goldy Sheila Clarke Kathi Spurr Ben Tafoya 2.3.8 Reading Fall Street Faire Committee There is hereby created as a standing committee of the Town pursuant to Section 2.3 of the Board of Selectmen policies, the Reading Fall Street Faire Committee, herein called "the Committee." The expectation is that, by creating a standing committee, the leadership and workload in carrying out the Fall Street Faire may be spread among a number of individuals, and that the leadership of this event will rotate among members of the Committee. The purpose of the Committee is to: ® Plan, organize, and carry out an annual celebration known as the Reading Fall Street Faire, on a date annually to be recommended by the Committee and approved by the Board of Selectmen ® Expend funds allocated by the EDC from the Downtown Improvement and Events Trust (DIET) and from other sources as available, to operate a high quality Faire; and return funds remaining at the completion of the Faire to the DIET. Accounting of all funds for the event will go through the Town's accounting system. A report will be submitted to the -EDC monthly, or more frequently if needed, detailing the expenditures from the DIET for the Fall Street Faire. ® Immediately following the. event, solicit feedback from participants and attendees and utilize that feedback in planning the next year's event. ® Not later than December 31 of each year, report to the Board of Selectmen on the activities, evaluation, and finances of the event for that year. The Committee will be made up of five (5) members. If possible, at least one member will be a Selectman or designee and one member will represent the interests of the Reading business community. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall meet as needed, with meetings of the Committee and Subcommittee(s) held in accordance with the Open Meeting Law. The Committee shall administratively fall within the Department of Community Services., Staff support for the direct work of the Committee, and for the Reading Fall Street Faire, shall be assigned by the Town Manager as needs and available resources dictate. Adopted 2-I5-2011 0 Page 1 of 1 Schena, Paula From: Hechenbleikner, Peter Sent: Monday, March 28, 2011 8:01 AM To: Schena, Paula Subject: FW: Street Faire Committee From: Ben Tafoya [mailto:tafoya.ben@gmail.com]- Sent: Saturday, March 26, 2011 12:54 AM To: Hechenbleikner, Peter; James Bonazoli forwarding account Subject: Street Faire Committee 1 would like to be considered for a position on the Committee for the Fall Street Fair. Thanks, Ben Tafoya 40 Oak Street Reading, MA 01867 P: (781) 944-3178 M: (617) 953-2530 email: tafoya.ben@gmail.com 3/28/2011 01. APPLICATION FOR AP Name: s pi 2--1f'-- (Last) Address: )31 m a \N Occupation: Ce. t'+, F e POINTMENT TO (First) D iNthlC BOARDS/COYMTTEES/COMMISSIONS Date: 2- 2 (Middle) MA Tel. (Home) Tel. (Work) C~ (Is this number listed?)aniNp 2 # of years in Reading: Are you'a registered voter in Reading? v_ e-mail address: N - «m Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) -Animal Control Appeals Committee -Aquatics Advisory Board -Audit Committee Board of Appeals -Board of Cemetery Trustees -Board of Health Board of Registrars Bylaw Committee -Celebration Committee -Cities for Climate Protection -Commissioner of Trust Funds -Community Planning & Development Comm. -Conservation Commission -Constable -Contributory Retirement Board -Council on Aging -Cultural Council Custodian of Soldiers' & Sailors' Graves -Economic Development Committee Finance Committee -Historical Commission Housing Authority -Human Relations Advisory Committee -Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors -Recreation Committee RMLD Citizens Advisory Board -Telecommunications and Technology Advisory Committee -Town Forest Committee, -Trails Committee West Street Historic District Commission /Other- Please outline relevant experience for the position(s) sought: `I--r~Jo,V-Qvv-\erv-r -J.Tq Ch("V,-3eC 1E, PC F-c, * re- L ;r :8 VII 8z 833 1151 APPLICATION FOR APPOINTMENT TO BOARDS/CONBUTTEES/COMIVIISSIONS Name: L_IA r 7SLL Date: z it (Last) (First) (Middle) Address: Tel. (Home) aR - j Tel. (Worlc) (Is this number listed?) Occupation: V t k r # of years in Reading: 7j)l Are you a registered voter in Reading? / e-mail address: 5 ~j ~aT ~C~~j~t► u;`~ , ~~r Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) -Animal Control Appeals Committee -Aquatics Advisory Board Audit Committee -Board of Appeals Board of Cemetery Trustees Board of Health -Board of Registrars Bylaw Committee -Celebration Committee -Cities for Climate Protection -Commissioner of Trust Funds Community Planning & Development Comm. -Conservation Commission -Constable -Contributory Retirement Board -Council on Aging -Cultural Council Custodian of Soldiers' & Sailors' Graves -Economic Development Committee. 'Finance Committee . Historical Commission --Housing Authority -Human Relations Advisory Committee Land Bank Committee _MBTA Advisory Committee -Metropolitan Area Planning Council _Mystic Valley Elder Services RCTV Board of Directors -Recreation Committee RMLD Citizens Advisory Board -Telecommunications and Technology Advisory Committee Town Forest Committee -Trails Committee West Street Hi toric District o Sion ;bther . 1 ) ' tf~ Please outline relevant experience for the position(s) sought: 0 -t, co N ^t7 C► %-n ~q APPOINTMENTS TO BECOME EFFECTIVE MARCH 29, 2011 Ilistorical 'Com mission Appointing Authority: Board of Selectmen Term: 3 years Term: 1 year - Associate Members Present Member(s) and Term(s) Vacancy Virginia M. Adams Mark Cardono Roberta M. Sullivan, Treasurer Angela Binda Sharlene Reynolds Santo (Assoc) Candidates: Sharlene Reynolds Santo Orig. Term Date Exp. ( ) 2012 59 Azalea Circle (78) 2011 26 Boswell Road (98) 2013 76 Minot Street (96) 2011 10 Orchard Park Drive (08) 2013 46 Wakefield Street (99) 2011 *Indicates incumbents seeking reappointment 0 Li E D i)'r'l 'd C L E_ R1 K J, 5 S. APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMIVIISSIONS C MAR -q 8. 48 Name: gg 1euL a, r, d -d f:: > Date: Ss t 1c 1~ V /'(Last) f U~ ~~i~[~' (First)) (Mddle) Address: ~4_ 66(a Tel. (Home) I~-) t q4 l8 LI 6 Tel. (Work) _ (Is this number listed?)--Y--, Occupation: l~ r # of years in Reading: F' I Are you a registered voter in Reading e-mail address: cJ `J~.Gb~~j fVE1(1 `Z C)Y~ n C+ Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) -Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals -Board of Cemetery Trustees -Board of Health Board of Registrars Bylaw Committee -Celebration Committee -Cities for Climate Protection -Commissioner of Trust Funds Community Planning & Development Comm. -Conservation Commission Constable -Contributory Retirement Board -Council on Aging -Cultural Council Custodian of Soldiers' & Sailors' Graves -Economic Development Committee Finance Committee -Historical Commission _ ousing Authority -Human Relations Advisory Committee -Land Bank Committee _MBTA Advisory Committee _Metropolitan Area Planning Council -Mystic Valley Elder Services RCTV Board of Directors -Recreation Committee RMLD Citizens Advisory Board -Telecommunications and Technology Advisory Committee -Town Forest Committee -Trails Committee -West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: 0 p o s-r Kathryn M. Greenfield 192 Woburn Street Reading, MA 01867 kgreenfield@comcast.net February 8, 2011 Peter Hechenbleikner, Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 Dear.Peter, Please accept this letter as notification that I am leaving my position as a Member of the Historical Commission as of February 18. I want to thank the other Members and Associates for all their hard work and support over the last 5 years, during my tenure as Chairman of the Commission. I will take time over the next two weeks or more, as necessary, to transition all that has.been under.my direction as Chairman, to the other Members. Respectfully yours, Kathryn M. Greenfield cc: Reading Historical Commission 02;2--, LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on Tuesday, March 26, 2011 at 8:20 p.m. in' the Selectmen's Meeting Room, 16 Lowell Street, Reading:, Massachusetts regarding the design of the intersection on South Street/Jacob Way. Copies of the schematic options designs regarding this topic are available in the Town Manager's office, 16 Lowell Street, Reading,-MA; M-W-' Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. 7:00 p.m. and is attached to the hearing notice on the website at www.readingma.gov All-interested parties are invited to attend the hearing, qi may submit their comments iri writing or by email prior to 6:00° p.m. on March 29; 2011 tol townmanager@ ci.reading.ma.u s ~r ;a 4 . By order of Peter I. Hechenbleikner'_' Town Manager, 3/22 26 23 S ~.1 S t T W I~t A M R".,Iflt~ off' ` f t v t. Existing Conditions ~ +S34t. Y-~. ~ HUNTRFss ASsocIATFS Marchionda 2 !-undscupe : (r hilec litre <V Lind ('lunidn. pf r--I, w rn IPyVke 1 i~ 1jJ r i Q~~ A~ Opp RA~AfF Proposed Conditions Marchionda H HUNTRESS ASSOCIATES t r h~tIEil~, a l,wdwape 4rchilcoure ct Lund 1'iannhtg ~.t 7 - .ism r+~ t rT: t rc~ . ~ r r pQ 7 ~ . d7~tQ1 N +r~ f 1 ~_ft', r-12 Q4 C err Prior Proposed s~ . t,,, E F Conditions HUNTRF-Ss AssocIATES Marchionda 'a y, ~t Landsculy drehilecaure A Lane! Plaurcin~v mig t v W 00 V _ t J Coast,, Overlay rah. of both Layouts H HCFNTRFss ASSOCIATES Marchionda Landscape 4rc li tecturr cc Lund P u mbi.t: _ ~4atS ~j. PI nang t(vnn dl+u.la ~ C i t ay qiN STEPS '`i 1 ]Ante V W co 0 Proposed `ter. " ~ ~ ~ 'kt~ F r} 1 Parking M. 0.ssarfu L«_.. 6 P HLINTRFss AssocIATES Marchionda HLandycape Art-hitvuure 6- Lund PlunailtC n},,~~}S}: . QiiM,,,W~ ~ v 2 Fa,g,nvr. mg nod ]22 r6u.nng ronmdt~u~. .p 0 , iu Z ,4 r~~ S'jf IxN.~., y.Y it, ei, 'I- i ~ Ft jz-rC r m' tX~ ii f #sy~3 tt- tit-' 3 a~5iL T. -af.~~~~ _ ~°xv'~" ~f. ,(4, 2n SL~i . r r '4,rt w ds' i Irvsi>~u..... W HUNTRFss AssoclATFs cn<lsccrl:r :I ri hrr,•c ure d Lund Plun+ii,t,Z t r Prior m Proposed i Conditions Marchionda R: a~u>rinL~v. 1.1' [~s tai-~{x Memo To: Peter Hechenbleikner, Town Manager From., George J. Zambouras, Town Engineer Dane: March 24, 2011 Re: 21-23 Harrison Street- Driveway Regulation Variance Request Documents reviewed: Plan entitled "Site Plan for 21-23 Harrison Street" dated June 22, 2010 with revisions to March 2, 2011 by Christiansen & Sergi, Inc. of Haverhill, MA ➢ This plan meets the Town's DrivewaylCurb Cut Regulation and was approved for by the Engineering Division on March 3, 2011 Plan entitled "Site Plan For Driveway for 21-23 Harrison Street" dated June 22, 2010 with revisions to March 3, 2011.by Christiansen & Sergi, Inc. of Haverhill, MA This plan does not meet the. Town's DrivewaylCurb Cut Regulation and was rejected by the Engineering Division on March 3, 2011 ➢ The proposed driveway's are separated by 115 feet which is less than the required 125 feet The proposed northeasterly driveway is located approximately 46 feet from the Orange Street and Harrison Street intersection which is less than the required 50 feet In review of the submitted plans and site conditions the Engineering Division does not recommend approval of Mr. Al Couillard request for relief from the Town's driveway regulations at 21-23 Harrison Street for the following reasons: ➢ The proposed driveway location fails to meet two (2) of the Towns driveway regulations, as identified above "r- The driveway can be configured i constructed (as indicated on plan approved by the Engineering Division) with an entrance that services the double width driveway that meets the Town's driveway regulations ➢ The requested variance is not to address conflicts with existing shade trees; existing utilities or to address safety issues The building is a new building and foundation constructed during this past. winter that could have been placed on the site to accommodate the Town's driveway regulations ® Page 1 42 `j Section 414 - Rules and Regulations Relating to Parks, Playarounds and Recreation Areas The Board of Selectmen of the Town of Reading hereby adopts the following Rules and Regulations governing conduct in Public Parks, including the enforcement of the Rules and Regulations and penalties for their violation: This policy shall be known and may be cited as the "Reading Park Rules and Regulations." 4.14.1 Definitions. For the purposes of this policy, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the fixture, words in the plural number include the singular number, and words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. 1. "Town" is the Town of Reading. 2. "Park" is a park, reservation, playground, recreation center, field, playing court, pool, or any other area in the Town owned and/or used by the Town and devoted to active or passive recreation. 3. "Person" is any person, firm, partnership, association, corporation, company, or organization of any kind. 4. "Vehicle" is any wheeled conveyance, whether motor powered, animal-drawn, or. self-propelled. The term shall include any trailer in tow of any size, kind or description. Exception is made for baby, carriages, bicycles, wheel chairs, and vehicles in the service of the Town parks. 4.14.2 - General Regulations 2. 3. 4. Facilities under the jurisdiction of the Reading Recreation Committee are for use by Reading residents only unless specifically authorized, in writing by the Recreation Committee or their designee, to the contrary. Industries and businesses using recreation facilities must be, located within the Town of Reading unless specifically authorized, in writing by the Recreation Committee or their designee, to the contrary. Other than business and industrial groups, all groups using outdoor facilities must be made up of Reading residents only, except as specified by the Recreation Committee. No person or business may use any public field, tennis court, basketball court or playing area to derive compensation with out the consent from the Recreation Committee or their designee. 5. All Parks and Playgrounds under the jurisdiction of the Recreation Committee shall open at 8:00 a.m. However, no sport or team shall begin any activities before noon on Sundays. An exception may be granted one time per year per organization by the Recreation Committee. 6. All Parks and Playgrounds under the jurisdiction or the Recreation CommxLLec snau. close at sunset except for the lighted facilities which shall close at 10:00 p.m. However, a game in progress on a lighted facility will be allowed to finish, with no inning, period, or game of tennis starting after 10:00 p.m. No game or match on a 4-18 Board of Selectmen Policies 47 3°~ 7. 8: 9. 10. lighted facility will be started after 9:00 p.m. A scheduled game in progress will be allowed to be. completed past the closing time, and the park must be vacated within ten minutes of the completion of the game. The Board of Selectmen may, from time to time, establish other specific closing hours. Hockey playing is permitted in a public skating area in that section of the public skating area designated by sign for that purpose only. Reservations for outdoor facilities must be requested at the Recreation Division office. Permits for authorized use will be issued by the Recreation Committee or its designee. User fees for outdoor facilities will be charged as listed in current fee schedules. Fees must generally be paid before permits will be issued. The Recreation Committee will rule on situations not specifically covered in the policy, and the Recreation Committee may amend the policy at any time. 4-19 Board of Selectmen Policies 48 3 s96 TOWN OF READING FY2012 PRELIMINARY Water & Sewer Rate Calculation (price per 100 cubic feet) r, c. Wafter Fund Reserves.Balance - July 1; 2010 $1,485,064 Target Balance 10% of Budget (minimum) $567,271 Available for pricing offsets $917,793 Sewer Fund $792,756 $540,689 $252,067 3 yrs $305,931 _u $84,022 5 yrs $183,559 $50,413 Required User Paymepts Allowance for 10%o discount and 2% lien to tax bills C31 Na Required Billing User Billing Volume -100 Cu Ft Rate per 100 Cu Ft USE - FY2011 FY2012 ~W Chan e 3/24/2011 no reserves use in 5yrs use in 3yrs no reserves use in 5yrs use-in 3yrs JSED• $0 - ($200,000) ($300;000) $0 ($50,000) ($100,000) $5,427,965 $5,227,965 NO -$5,127,965M1' $5,199,130 $5,149,130 $5,099130 0.88 $ 740,17.7 $ 712,904 $ 699,268 u $ 708,972 $ 702,154 $ 695,336 142 168 $6 $5,940,869 $5,8271233 $5,908,102 $5,851,284 $5,794,466 , , 000 705 .705,000 705,000 690,000 690,000 690,000 , $8.7491 $8.4268 $8:2656 $8.5625 $8.4801 $8.3978. $8.75 $8.43 $8.27 847 $8.49. $8.40 ~ r.vr~..v w~w...rv ti.v.vrw.wr tiR.S` r.r~rvrr.v ~r w. Water Water Water_ l Sewer Sewer ' Sewer $8.03 $8.03 $8.03 $8.44 .$8.44 $8.44 ' $8.75 $8.43 $8.27. YJ`_ $8.57 $8.49 .$8.40 Page 2 FYI 2 W-5_Rate_Calc Draft RCalc Enterprise Fund Budgets Assumptions for FY13 FY16: Wages 2.00% 2,00% 2.00% Expenses 5.00°1° 5.00% 5.00% 5.00% No. E f!' Y1 Y2 Y3 Y4. Y5 W1 W, W. W1 Wt W9 X', X; • x; xA XI XE W ~ t March 24, 2011 Approved FY-2011 Percent Change Requested FY-2012 Percent Chan a Estimated' FY-2013 Percent Change Estimated FY-2014 Percent Change Estimated FY-2015 Percent } . tsumateo Change- FY-2016 rercent Change ,~-._.s J } ti, :ir : ' .~S•+.i _ ..S:.. r%:i^: ,~r Tii: - . s-: • ....U. • : , "sto"rm water ..:_~'.i~'r 3x:: . . . . - ~ Salaries and Wages 70,076 0.00% 127,765 82,32% 130,320 2.00% 132,927 2.00% 135,585 2.00% 138,297 2.00% Expenses 19,750 -7.34% 58,885 198.15% 61,829 5.00% 64,921 Ho% 68;167 5:00%. 71,575 5.00% Debt Service 330,000 100.00% 317,000 -3.94°/° - 634,000 100.00% Capital Outlay 288,000 44.00°1° 190,000 -34.03% 200,000 5.26% 150,060 -25.00% 150,000. 0.00% 158,500 5.67% 49 44% Storm Water Fund 377,826 29.66% 376,650 -0.31% 392,150 4.12% 677,847 72.85% • 670,752 -1.05% 1,002,372 . Reserves Net Storm Water 30 000 347,826 19.37°/° 376,650 8.29% (15,000) 377,150 0.13°/° 677,847 79n%. 670,752 -1.05% (250,000) 752,372 12.17% estimatedSFhouse 387Wyr <440, +100kres. $80_;• +104kres. _.:._%.$80':, $80.. -,ems t:-,x_:_aa'-~n~~:,.... - _ .7;;, - - - - ~ Target Reserve Fund levels Water 1,485,064 1,185,064 935,064 810,064 810,064 810,064 601,777 Sewer 792,756 792,756 792,756 792,756 717,755 617,756 614,846 Storm Water -275,590 275,590 -260,590 360,590 460,590 210,590 450k+ Salaries and Wages 632,349 0.00% 639,490 1.13% 652,280 2.00% 665,325 2.00% 678,632 2.00% 692,205 2.00% Expenses 2,698,736 -1.31% 2,714,129 0.57% 2,849,835 5.00% 2,992,327 5.00% 3,141,944 5.00% 3,299,041 5100% Debt Service 1,839,206 -2.70% 2,014,091 9.51% 1,326,051 -34.16% 1,299,285 -2.020/a 1,539,901 18.52% _ 1,661,529 7.90% Capital Outlay 263,000 -22.65% 305,000 15.97% . 968,000 217.38% 895,000 7.54% 500,000 114.13°/0 365,000 -27.00% Water Fund 5,433,291 .2.93% 5,672,710 4.41% 5,796,166 2.18% 5,851,939 0.96% 5,860,476 0.15% 6,017,774 2.68% Reserves Net Water Fund 225 000 5,208,291 -030% (300,000) 5,372,710 3.16% (250,000) 5,546,166 3.23% (125,000) 5,726,939 3.26% " 5,860,476 2133% 6,017,774 2.68% offsets forgen'lfund (377,367) (377,367) (386,801) (396,471) (406,383) (416,543) I Water Fund voted 055,924 5 5,295,343, 5,409,365 5,455,467 5,454,094 5,601,232 V , Salaries and Wages 308,147 7.64% 267,908 -13,06% 273,266 2.00% 278,731 2.00% 284,306 2.00% 289,992 2.00% Expenses 4,444,463 1.13% 4,819,780 • 8.44% 5,060,769 5.00%0 5,3131807 5.00% 5,579,498 5.00% 5,858,473 5.00% . Debt Service 113 165 32.93% 162,206 4.76% 85,800 -47.10% 76,934 -10.33% 76,934 0.00% -100.00% Capital Outlay , 556,001 23.56% 157,000 -71.76% 130,000 47.20% 37,000 71.54% -100.00% 0.00% ° Sewer Fund 5,473,724 4.16% 5,406,894 4.229/6 5,549,835 2.64°/° 5,706,473 2.82% 5,940,738 4.11°/° 6,1481465 3.50 1° Reserves Net Sewer Fund 161001 5,312,723 3.05% 5,406,894 1.77°/0 5,549,835 2.64% 5,706,473 2.82% (75,0001 5,865,738 2.79°l0 100,0001 6,048,465 3.12°/0 offsets forgen'Ifund (259,004) (259,004) (265,479) . (272,116) (278,919) (285,892) d SewerFundvoted 5,214,720 5,147,890 •5,284,355 5,434,357 5,661,819 5,862,573 W&S gross 10,907,015 11,079,604 11,346,001 11,558,412 11,801,214 12,166,239 W&S reserves 386,001 300,000 250,000 125,000 5,000 1 100;000 2 90% i W&S combined net 10,521,014 •-A;88% - 10,779,604 -:2:46% -11,096,001 ~•-~-2:94%11,433,412 11,726,214 /612,066,239 :.;72.56 : t ' Enterprise Fund Budgets A, No. Y1 Y2 Y3 Y4 Y5 W1 W2 W3 W4 W5 W99 X1 X2 X3 X4 X6 X99 W5 ° 2.00% 2.00% 8.00% 8.00% _ B.00% March 24, 2011 Approved Percent Requested Percent Estimated Percent Estimated Percent Estimated Percent tsnmatea vercent FY-2011 Change FY-2012 Change FY-2013 Change FY-2014 Change FY-2015 Change FY-2016 Change storm water Salaries and Wages 70,076 0.00% 127,765 82.32°1° 130,320 100% 132,927 2.00% 135,585 2.00% 138,297 2.00% Expenses 19,750 7.34"/° 56,885 198.15% 63,596 8,00% 68,683 8.60% 74,178•. 8.00% 80,112 8.00% Debt Service 330,000 100.00% 317,000 -3.94% 634,000 100.00% capital Oullay 288,000 44.00% 190,000 -34.03% 200,000 5.26% 150,000 -25.00% 150,000 0.00% 158,500 5.67% Storm Water Fund 377,626 29.66% 376,650 -0.31% . 393,916 4.58% 661,610 73.03% 676,753 .0.71% 1,010,909 49.37% Reserves Net Storm Wafer (30.000) 347,826 19.37% 376,650 8.29% (15,000) 378,916 0.60% 681,610 79.08% 676,763 •0.71% 250,000 760,909 12.43% estimated SF house 38710 r = $40 = +100kres. ' ' +100kres. " - 80. _ $80: J - - v:~=. r.;%=t:+~.<ai:-:,'` _ _ 4 :?:jam Ufr ~-Sli; :..'.1. ..1?r... _ _ Wl ].u i 1• ~!i::;:i.ii .`q'tr:.'.-i.._. ~f.•-_'-'.'° I - :l . . . Reserve Fund levels Target Water 1,485,064 1,185,064- 935,064 810,064 810,064 810,054 641,128 Sewer 792,756 792,756 792,756 792,756 717,756 617,756 -684,725 Storm Water 275,590 275,590 260,590 360,590 460,590 210,590 150k+ - r_._..J.rr ' Salaries and Wages 632,349 0.00% 639,490 1.13% 652,280 2.00% 665,325 2.00% 678,632 2.00% 692,205 2.00% Expenses _ 2,698,736 -1.31% 2,714,129. 0.57% 2,931,259 8.00°1°' 3,165,760 8.00% . 3,419,021 8.00% 3,692,543 8.00% Debt Service 1,839,206 -2.70% 2,014,091 9.51% 1,326,051 -34,16% 1,299,286 -2.02% 1,539,901 18.52% 1,661,529 7,90% Capital Outay 263,000 -22.65% 305,000 15.97% 968,000 217.38% -895,000 -7.54% 500,000 -44.13°1° 365,000 -27,00% ° ` Water Fund 5,433,291 -2.93% 5,672,710 4.41% 5,877,590 3.61% 6,025,371 2.51% 6,137,554 1:86°1° 6,411,276 4:46 10 Reserves Net Water Fund (225,000) 208 291 5 0.70% (300,000) 5,372,710 3.16% (40,000) 5,627,590 4.74°I° (125,000) 5,900,371 4.85% 6,137,554 4,02% 6,411,276 4.46°1° offsets for gedlfund , , (377,367) (377;367) (386,801) (396,471) (406,383) (415,543) Water Fund voted 5,055,924 5,295,343 5,490,789 5,628,900 5,731,171 5,994,734 - - -.tc - S.F.= - - - - sewer Salades and Wages 308,147 7.64% 267,908 -13.06% 273,266 2.00% 278,731- 2.00% 264,306 2.00% -289,992 2.00% ° Expenses 4,444,463 1.13% 4,819,180 8.44% 5,205,362 8.00% 5,621,791 8.00% 6,071,535 8.00% 6,557,257 8:00 Debt Service . 113 165 32.93% 162,206 -1.76% . 85,800 -47.10% 76,934 _10.33% 76,934 0.00°1° -100.00% Capital Outlay , 556,001 23.56% 157,000 -71.76% 130,000• -17.20% 37,000 -71.54°/° -100.00% 0.00% ° Sewer Fund 5,473,724 4.16% 5,406,894 -1.22% 5,694,429 5.32°/° 6,014,457 5.62% 6,432,775 6.96% 6,847,250 6.44 I° Reserves Net Sewer Fund 161001 5,312,723 3.05% 5,406,894 1.77% 5,694,429 5.32% 6,014,457 5.62% 5000 ' 6,357,775 1000001 5.71°1° • 6,747,250 6.13% offsets for gedifund (259,004) (259,004) (265,479) (272,116) (278,919) (285,892) Sealer Fund voted. 5,214,720 5,147,890 5,428,949 5,742,341 6,153,856 6,561,358 W&S gross 10,907,015 11,079,604 11,572,019 12,039,828 12,570,329 13,258,526 W&S reserves W&S combined net 386,001 10,521,014 300,000 10,779,604 2.461/6 250,000 125,000 ' 11,322,019 - : `5.03°1°. 11,914,828 75,000 524016' 12,495,329 100,000 . -4.87°!0 13,158,526 - 5:31% vl~ Vi Cn 1~ -S, TOWN OF READING Water & Sewer Rate History (price per 100 cubic feet) F.Y2012 PRELIMINARY Water & Sewer Rate Calculation _ n.L iBL,f.,r Canrnr Total % Chanae Ll4i4NYV vN~v Jul 1, 1981 $1.50 $0.80 ' $2.30 n/a Jul .1, 1985 $1.87 $1.43 $3.30 43.5% July 1, 1986 $2.56 $2.25 $4.81 45.8% Jul 1, 1987 $2.62 $2.35 $4.97 3.3% July 1, 1988 $2.59 $2.79 $5.38 8.2% August 1, 1989 $2.50 $3.09 $5.59 3.9% August 1, 1990 $2.56 $2.96 $5.52 -1.3% August 1, 1991 $2.29 -$3.31 $5.60 1.4% August 1, 1992 $1.52 $4.33 $5.85' 4.5% August 1,1993 $1.68 $5.06 . $6.74 15.2% Februa 1, 1994 $2.13 $4.63 $6.75 0.3% August 1, 1994 $2.33 $5.13 $7.46 1.0.4% August 1, 1995 $2.39 $4.53 $6.92 February 1, 1996 Com osite; FY96 $2.39 $2.39 $3.84 $4.22 $6.23 $6:61 -11.4% August 1, 1996 $2.85 $3.97 $6.82 3.2°t° August 1, 1997 $3.11 .$5.11 .$8.22 20.5% August 1, 1998 $139 $4.98 $8.37 1.8% August 1, 1999 $3.41 $5.30 $8.71 4.1% August 1, 2000 $3.56 $5.47 $Q.03 3.7% August 1, 2001 $3.66 $5.15 $8.81 -2.4% August 1, 2002 $3.75 $5.28 $.9.03 2.5% August 1, 2003 $4.25 $5.28 $9.53 N 5.5% August 1,•2004 $4.66 $5.35 10 .01 5.0% August 1, 2005 $4.78 $5.78 i 0.56 5.5% Se tember 10, 2006 $5.59 $6.06 $11.65 10.3% . December 10, 2006 $6.36 $6:06 $12.4-2 " 6.6% September 10, 2007 $6.90 $6.80 $13.70 10.3% September 10, 2008 . $7.65 $7.59 $15.24 11.2% September 1.0, 2009 $7.73 $8.02 $15.75: 3.3% Se - tember 10, 2010 $8.03. $8.44 $16.47 4.6% September 10, 2011 $8.75 $8.57 $17.32 5.2% September 10, 2011 $8.43 $8.49 . $16.92 2.7% September 10, 2011 $8,27' $8.40 $16.67 1.2°7° 312412011 Page 1 Sample Reserve Policies None 5yr 3yr FY12 W-S^Rate_Calc Draft Hist 03/29/2011 14:57' TOWN OF READING ( PG 1 I _blelaeheur NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20122 FY2012 Enterprise Funds ~'rpptf~ @ FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY "b"ICY REV PROJECTION PCT STORM WATER MANAGEMENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 0428 STORM WATER MANAGEMENT 03 SALARIES 65003511 511417 65003511 511453 65003511 515000 65003511 516050 TOTAL SALARIES 05 EXPENSES LABORER AST CV ENG OVERTIME OUT OF GRA 65005519 519700 RETIREMENT 65005524 524428 DRAINMAINT 65005527 527301 EQUIP RENT 65005530 530000 OUT PRFSVC 65005530 530110. LEGAL COUN 65005554 554000 CLOTHING 65005574 574000 HEALTH INS TOTAL EXPENSES 08 CAPITAL EXP ENDITURES 65008585 585000. ADDTNL EQU 65008588 588412 DRNGE IMPR 65008588 588421 MAPPING DE 65008588 588425 DRAINAGE 65008588 588430 SAUG RIV D TOTAL CAPITAL.EXPENDITURES TOTAL STORM WATER MANAGEMENT TOTAL STORM WATER MANAGEMENT GRAND TOTAL J 57,226.64 67,122.77 68,695.19 50,348.99 70,076.00 71,615.00, 2.2% .00 :DO :00 .00 .00 52,150.00 a* 1,421.57 2,416.89 2,491.57 458.04 .00 2,500.00. .0% .00 143.44 699.52 1,240'.80 .00 1,500.00 .0% 58,648.21 69,683.10 71,886.28 52,047.83 70,076.00 127,765.00 82.3% .00 2,310.00 - 2,412.00 847.00. NV 847.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 -1006 7,803.00 4,595.00 4,964.14 00 1,863.00 10,200.00 .00 202.50 .00 .00 .00 440.86 374.68 800.00 800.00 900.00 .00 .00 .00 .00 .00 5,035.86 7,851.32 3,212.00 3,510.OD 19,750.00 ~-142,pp0 S" 95,890.08 .00 126,488.36 151,818.00-21,000173,000.00 DO .00 .00 . 00 5f~4a' 55, 000.00 .00 50,000.00 .00 .00 1.00 14,780.96 13,910.00 31,418.21 4, 209. 34;j90 0Do60,000.00 .00 150,000.00 .00 .00 ► .00 110,671.04 213,910.00 157,906.57 X156,027.34 288,000.0 174,355.11 291,444.42 233,004.85 211,585.17 377,826 0 174,355.11 291,444.42 233,004.85 211,585.17 377,8 .00 174,355.11 291,444.42 233,004.85 211,585.17 37 ,826.00. . END OF REPORT - Generated by Bob LeLacheur fi~S}°~ a~ lesuver off, 8L~ FY I U 885.00 4.5% 25,000.00 .0% 7,000.00 -10.3% 10,000.00 -2.0% .00 .0% 1,000.00 11.1% 15,000.00 .Oo 58,885.00 198.2% D -100.0% 50,00 72.7% .0% .00 -1 0.0% .00 .0% 190,000.00 -3 .0% 376,650.00 .3% 376,650.00. 3% 376,650.00 /-.3% sujee tGma X Enterprise Funds Wages and Expenses Account Line Description Decrease Increase Y99 Storm Water - Street Sweeper (capital) $142,000 Y99 Storm Water Jet/VAC Truck (capital) $21,000 $55 General Drainage (capital) $4400,000 Project specific Drainage (capital) $ 1,000 Equipment Rental (expenses) Subtotals .$117,000 $142,000 Net from Operating Transfers and $25,000 Available Funds (Storm Water Reserves; 3/29 balance $275,590) Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 6 To see if the Town will voted authorize the payment during Fiscal Year 2011 of bills remaining unpaid for previoueiscal years for goods and services actually rendered to the Town, or take any other actiorvwith respect thereto. Board of Selectmen Background: There a~io known prior year's bills and, therefore, it is likely that this Article will be indefinitely postponed. ttee a ort: No report ~e Report: No report ARTICLE 7 To see what sum the T~''will vote to appropriate by borrowing, whether in anticipation of reimbursement fpm the State under Chapter 44, Section 6, Massachusetts General Laws, or pursua to any other enabling authority or from the tax levy, or transfer from available fundsr otherwise, for highway projects in accordance with Chapter 90, Massachusetts Gener aws, or take any other action with respect thereto. Board of Selectmen Background: The purpose of this Article is to make Chapter 90 funds for road improvements ailable to the Town. The Article authorizes expenditures upon receipt of the 2011 Annu 1 Town Meeting Report on the Warrant 6 03- COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on March 4, 2011, notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Peter Sanborn Place, 50 Bay State Road Precinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Austin Preparatory School, 101 Willow Street . Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct ,8 Wood End School, 85 Sunset Rock Lane The date of posting being not less than fourteen (14) days prior to April 5, 2011, the date set for the Local Election in this Warrant. I also caused a posting of this Warrant to be published to be published on the Town of Reading website on March 4, 2011. Alan W. Ulrich, Constable A true copy Attest: Laura Gemme, Town Clerk TOWN WARRANT (SEAL) 2011 Annual Town Meeting Report on the Warrant COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2, 3, 4, 5, 6,7and8 Reading Memorial High School, Hawkes Field House, Oakland Road TUESDAY, the FIFTH DAY OF APRIL, A.D., 2011 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; Two members of the Board of Selectmen for three years; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; One member of the Municipal Light Board for three years; Two members of the School Committee for three years; and Sixty Eight Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Precinct 2 Eight members for three years; One member two years; Precinct 3 Eight members for three years; Two members two years; Precinct 4 Eight members for three years; Precinct '5 Eight members for three years; Precinct 6 Eight members for three years; One member two years; Precinct 7 Eight members for three years; and Precinct 8 Eight members for three years. To vote on the following two questions: Question 1: Shall the Town of Reading approve the amendments to Article 4 of the Reading Home Rule Charter, proposed by the November 8, 2010 Subsequent Town Meeting, which are summarized below: Article 4 - Appointed Boards and Committees Section 4-10 (a) This section will be deleted to eliminate the Land Bank Committee. Section 4-10 (b) This section is relettered as Section 4-10 (a). 2011 Annual Town Meeting Report on the Warrant 2 b Section 4-10 (c) This section is relettered as Section 4-10 (b). Yes No Question 2: Shall the Town of Reading approve the amendments to Article 2 of the Reading Home Rule Charter, proposed by the November 8, 2010 Subsequent Town Meeting, which are summarized below: Article 2 - Representative Town Meeting Section 2-15: Referendum Procedure This amendment clarifies the process for filing a referendum petition to submit an affirmative vote of the Town.Meeting to the voters in the form of a ballot question, and establishes the form of the petition to be circulated for signatures. The amendment requires that the ballot question be set forth at the top of each petition form and be identical to the ballot question that will appear on the official ballot. Circulators may make additional copies of the petition form but each copy must be an exact duplicate. The petition form must have language advising voters that it may not be altered in any way, and that no extraneous markings may appear on the petition form or the signatures on that petition form may be invalidated. Extraneous markings do not include signatures and addresses. The petition form must also include language advising that only the signatures of registered voters will be valid, that the petition form should not be signed more than once, and that they may authorize another person to write their name and address on the petition form if they are physically unable to do so. The back of each petition form shall instruct voters to read the signer information on the front before signing. In addition to certifying signatures, the amendment authorizes the Board of Registrar of Voters to examine the petition forms for alterations and extraneous markings. . In addition, the separate paragraphs of Section 2-15 have been given lettered subsections. Yes No and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY-FIFTH DAY OF APRIL A.D., 2011 at seven-thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. Board of Selectmen 2011 Annual Town Meeting Report on the Warrant 3 Background: This article appears on the Warrant for all Town Meetings. At this Annual Town Meeting, the following report(s) are anticipated: ➢ State of the Town (Board of Selectmen) ➢ Financial Update (Finance Committee) Finance Committee Report: No Report Bylaw Committee Report: No Report ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the-Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No Report Bylaw Committee Report: No Report ARTICLE 4 To see if the Town will vote to amend the FY 2011 - FY 2020 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. Town Bylaws prohibits Town Meeting from approving any Capital Expenditure unless the project is included in the Capital Improvements Program (CIP). Bond ratings agencies also want to. ensure that changes to a long-term CIP are adequately described. The following changes are proposed to the 2011-2020 CIP: ➢ Library renovation/expansion project (described further in Article 12) y Add $100k cemetery garage design study (FY13); $1.5 mil. project (FY14) as debt ➢ Street sweeper moved to FY 2011 ➢ Several items were advanced or deferred as capital priorities have changed Finance Committee Report: 2011 Annual Town Meeting Report on the Warrant 4 y2, Bylaw Committee Report: No Report ARTICLE 5 To see if the Town will vote to amend one or more of the votes taken under Article 12 of the Warrant of the Annual Town Meeting of April 26, 2010 as amended under Article 4 of the warrant of the Subsequent Town Meeting of November 10, 2010; and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: The following budget amendments are proposed for the FY 2011 budget: General Fund - Wages and Expenses Account Line Description Decrease Increase E99 Vocational Education (Minuteman) $27,000 G92 Town Admin Expenses (Legal $10k; $40,000 P&C Insurance $30k) K91 Community Services Wages $10,000 (sick/vacation buyback) K92 -Community Services Expenses $23,000 (animal disposal $3k; Veteran's benefits $20k) M93 Public Works: Snow & Ice $500,000 M95 Public Works: Rubbish $125,000 N91 Public Safety (Fire) Wages $100,000 U99 School department (energy) $250,000 Subtotals $415,000 $660,000 Net from Operating Transfers and $235,000 Available Funds (Free Cash) From Town Sick[Vacation $10,000 Stabilization Fund 2011 Annual Town Meeting Report on the Warrant 5 Enterprise Funds - Wages and Expenses Account Line Description Decrease Increase Y99 Storm Water - Street Sweeper (capital) $142,000 Y99 Storm Water JetNAC Truck (capital) $21,000 General Drainage (capital) $55,000 Project specific Drainage (capital) $40,000 Equipment Rental (expenses) $ 1,000 Subtotals $117,000 $142,000 Net Transfer From Storm Water $25,000 Reserves (3/29 balance $275,590) Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 6 To see if the Town will vote to authorize the payment during Fiscal Year 2011 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: There are no known prior year's bills and, therefore, it is likely that this Article will be indefinitely postponed. Finance Committee Report: No report Bylaw Committee Report: No report ARTICLE 7 To see what sum the Town will vote to appropriate by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen Background: The purpose of this Article is to make Chapter 90 funds for road improvements available to the Town. The Article authorizes expenditures upon receipt of the grant. The FY 2012 Chapter 90 allocation is anticipated to be $593,943. This amount 2011 Annual Town Meeting Report on the Warrant 6 represents a $133,637 increase over the previous year's allotment. The expectation is that the State will formally release the amount prior to the April 25 Annual Town Meeting. Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 8 To see if the Town will vote to authorize the Board of Selectmen to acquire by purchase, gift, eminent domain or otherwise, permanent and temporary construction easements upon and over a portion of certain properties located at Woburn Street, Sunnyside Avenue,, Washington Street, Prescott Street and Fairview Avenue, as shown on a plan entitled "Massachusetts Department of Transportation, Highway Division, Safe Routes to School, Parker Middle School, Woburn Street-Washington Street-Sunnyside Avenue, Preliminary Right of Way in the City of Reading, Middlesex County; 25/75% Submission, November 3, 2010" a copy of which is on file in the Town Clerk's Office, upon such terms and conditions as the Board of Selectmen shall determine to be appropriate, for the purpose of constructing and maintaining sidewalks; and, further, to see if the Town will vote to raise, appropriate, transfer from available funds, accept gifts or borrow a sum of money for this purpose and any expenses related thereto, and to authorize the Board of Selectmen to enter into all agreements and take all related actions necessary or appropriate to carry out this acquisition, or take any other action with respect thereto. Board of Selectmen Background: The purpose of this Article is to authorize the Board of Selectman to acquire the temporary and permanent easements necessary to construct the Safe Routes to School Infrastructure Program Project (SRTS). The SRTS project is a 100% federally funded infrastructure program administered through MassRides of the Massachusetts Executive Office of Transportation. The program creates and enhances safety for school pedestrian and bicycle access. The Parker Middle School project received approval in 2008 and includes improvements to the Woburn Street and Temple Street Intersection; anew sidewalk and curb along the westerly side of Washington Street from Woburn Street to Prescott Street; and a new sidewalk and curb along the easterly side of Sunnyside Avenue from Prescott Street to Fairview Avenue. The extent of the proposed improvements and the required easements are depicted on the plans below. 2011 Annual Town Meeting Report on the Warrant 7 nua r ..n F r i. i SUNNYSIDE AVENUE 44 -_n 61 1 ` 1 1 ~ w¢ I x~ a w-.._.. •o I i wn~iwi~vu n r O1. .a.. unar nov I ' _~w u+ax .x ! v ___0 _ _ _ _ SUNNYSIDE AVENUE i To facilitate construction of these improvements it is necessary to acquire temporary easements from 21 property owners along the project; and 1 permanent easement at the intersection of Washington Street and Woburn Street. The temporary easements enable the minor re-grading of driveways, walkways and properties which are necessary to construct the improvements. The permanent easement is necessary to reconstruct the existing sidewalk which is presently located within private property. A complete listing of the easements is as follows: 2011 Annual Town Meeting Report on the Warrant 8 Safe.Routes Temporary Easement List Address Name Parcel Number (ROW) Square Footage 177 Woburn St. Thomas P. and Holly A. Allen TE -1 85 171 Woburn St. David M. and Sherry Waldman TE - 2 220 180 Woburn St. St. Agnes Roman Catholic Church TE - 3 620 166 Woburn St. Victor J. Silva TE - 4 50 136 Woburn St. John H. and Donna M. Lowes TE - 5 190 142 Woburn St. Ernest C. and Marie J. Bay TE - 6 990 35 Washington St. Robert Ray and Lois H. Bell TE - 7 450 37 Washington St. Stephen and Holly Turner TE - 8 600 43 Washington St. Robert B. and Kimberly Rose Hubbard TE - 9 860 47 Washington St. Brian and Christopher Donegan . TE - 10 540 37 Prescott St. Roger M. and Betty M. Stinchfeild TE - 11 545 52 Washington St. Damon P. Lusk and Christiner E. Tighe TE - 12 20 32 Prescott St. Timothy M. Michel and Lynda J. Ott TE - 13 10 65 Prescott St. Joseph A. and Ronda J. White TE - 14 190 12 Sunn side Ave. Nancy L. Anderson TE - 15 470 16 Sunn side Ave. Randall G. and Kimberly J. Moreau TE - 16 105 20 Sunn side Ave. James G. and Dorothy Costello TE - 17 145 28 Sunn Side Ave. Sunnyside Avenue Realty TE - 18 110 34 Sunn side Ave. Joseph D. and Elizabeth Gesmundo• TE - 19 1105 44 Sunn side Ave. Kenny T. and Karla M. Goodreau TE - 20 450 57 Fairview.Ave. James D. and Martha Polley TE - 21 270 Safe Routes Permanant Easement List 136 Woburn St. John H. and Donna M. Lowes sW- 1 25 The easements are in the process of being appraised and a complete listing of the acquisition fess is expected to be available prior to the April 25 Annual Town Meeting. Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 9 To see if the Town will vote to accept the following roads as public ways pursuant to M.G.L. c.82, in accordance with the layouts adopted by the Board of Selectmen and on file with the Office of the Town Clerk: • Pondview Lane and to authorize the Board of Selectmen to accept deeds of easement and for the fee in said roads; and to authorize the Board of Selectmen to purchase, or take such ways in fee or rights of easement by eminent domain under the provisions of M.G.L. c.79;, or to acquire said lands in fee or rights of easement therein by purchase, gift or otherwise, and to assess betterments therefore pursuant to M.G.L. c.80; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the acquisition of said lands or easements therein or for payment of any eminent domain damages and for the construction of said ways, or take any other action with respect thereto. Board of Selectmen Background: The purpose of this Article is to accept the report of the Board of Selectmen upon the laying out of Pondview Lane; and to authorize the Board of Selectman to accept Pondview Lane as a public way. The construction of Pondview Lane is completed 2011 Annual Town Meeting Report on the Warrant 9 and all subdivision requirements have been met. The developer has maintained fee ownership of the road and therefore, the estimated betterment cost for acceptance of the roadway is $1.00 per property owner, or $10. Away ONCE lP! ~ *v ,.mow ~°s 3 1 1 Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 10 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: Following is a list of surplus vehicles that are scheduled to be disposed of in FY 2012: ➢ Taurus (1999) - Police ➢ Crown Victoria (2007) - Police ➢ Ford Pickup (1989) - DPW/Parks 136k miles ➢ Ford Explorer (2000) - DPW/Engineering 108k miles ➢ Ford F350 Pickup (1997) - DPWMater 74k miles ➢ Ford F350 Pickup (2006) - DPW/Sewer 90k miles ➢ Ford F250 Pickup (2001) - DPW/Sewer 105k miles ➢ Elgin Pelican (John Deere) Sweeper (2005) - DPW Stormwater 2658 hours run 2011 Annual Town Meeting Report on the Warrant 10 Town Meeting members may be interested in how we disposed of tangible personal property that was authorized last year. Last year we disposed of the following vehicles: ➢ Ford/Horton ambulance (2000) 4000 trade-in allowance (Eire ambulance) > Ford Expedition (1998) $1,000 trade-in allowance (Police Ford Expedition) ➢ Ford Econoline Van (1996) $1,000 trade-in allowance (Police Ford Expedition) ➢ Ford E250 Cargo Van (2001) 500 trade-in allowance ➢ Melrose Bobcat Front End Loader (1987) $1,500 trade-in allowance ➢ Warco Motor Grader (1952) - still available! > International dump truck (1990) $2,500 trade-in allowance > Int'I dump truck w/ catch basin cleaner (1998) $15,000 trade-in allowance Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 11 To see if the Town will vote to approve the FY 2012 - FY 2021 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: Please see the Blue Pages in the Appendix of this Warrant Report for the FY 2012 - FY 2021 Capital improvements Program. Finance Committee Report: Bylaw Committee Report:. No Report ARTICLE 12 To see if the Town will vote to approve the preliminary design for the renovation and expansion of the Reading Public Library design as shown on the architectural schematics included in the background materials, or take any other action with respect thereto. Library Board of Trustees Background: The Fall Town Meeting authorized the Library Trustees to apply for a state construction grant through the Massachusetts Board of Library Commissioners to upgrade and make more efficient use of space to serve the needs of a growing patronage. Much has changed in library services over the past 27 years. Since its relocation to the Highland School site in 1984, the Reading Public Library has seen the introduction of computers, DVDs, and numerous other media formats. Interlibrary loan requests have grown exponentially, and the meeting room has been in constant demand. The community's use of the library has doubled in immeasurable ways and skyrocketed in many others. The library trustees have studied current building deficiencies and projected needs, with the goal of serving the community for many years to come. The trustees are committed to preserving as much of the "feel" of the current library as possible while enhancing its accessibility, functionality and flexibility. Beacon Architectural Associates, working in conjunction with Adams & Smith Architects, has prepared a proposal that calls for rearrangement of existing internal space, major capital 2011 Annual Town Meeting Report on the Warrant 11 0 improvements to the exterior (such as masonry and window replacements) and a 7,596- square-foot expansion on the hill at the easterly side toward School Street. This article does not involve financial consideration. Part of.the grant process includes acceptance by Town Meeting of a plan that would upgrade and expand the current facility. Funding of any improvements, if a grant is approved, will require separate Town Meeting and voter approval. Detailed information on the proposed improvements is included In a separate attachment to this report Finance Committee Report: No Report Bylaw Committee Report: No Report Article 13 To see if the Town will vote to authorize the Board of Selectmen to enter into a lease of the existing indoor ice skating rink known as the Burbank Ice Arena, and the parking areas and accompanying land, all known as 51 Symonds Way, Reading, Massachusetts, and shown as lot 54 and a part of Lot 56 on Reading Assessors' Map 41, to a non-profit organization, organized under the laws of the Commonwealth of Massachusetts, and that has been determined by the Internal Revenue Service to be an organization qualified under Section 501(c)(3) of the Internal Revenue Code, and that has at least ten years of experience in the operation of a skating rink, for the purpose of operating an ice skating rink, with usage preference'for the residents of the Town, for an initial term of ten (10) years, with up to two options to extend the lease term for up to ten years each; with the net income from the rinks operations, after deducting (a) operational, maintenance and repair costs and expenses, and (b) the funding of a cash reserve fund to cover capital replacements and contingencies, to be paid to the Town of Reading, Massachusetts, such rental payments to the Town to be made no less frequently than annually and upon such other lease terms and conditions as the Board of Selectmen deem appropriate; or take any action in relation thereto. Board of Selectmen Background: In the early 1990's Nelson Burbank offered to give an indoor ice skating rink to the Town. In 1993 Town Meeting voted to accept such a gift from Mr. Burbank and to lease land on Symonds way for the ice rink. The Town entered into a long-term lease in 1993 with Reading Ice Arena Authority, Inc. (the Authority), a then newly formed non-profit corporation organized by Mr. Burbank, by the terms of which the Authority would construct, maintain and operate an indoor ice skating arena. Since that time it has operated a quality skating rink. The Board of Directors of the Authority is composed of Reading residents who come from various public interest groups. The Board of Selectmen appoints one of the members of the Board. Over the last 10 years, the Authority has paid to or for the Town over one million, six hundred thousand dollars ($1,600,000). Some additional contributions of the Authority to the, Town and to our community are stated below. The final term of the original lease expires in 2013. The Authority would like to enter into a new lease with the Town. The Authority respectfully requests that the Selectmen and Town 2011 Annual Town Meeting Report on the Warrant 12 Meeting enable the Authority to continue to provide a high quality skating facility for the Town with continuing significant monetary benefits for the Town. Reading Ice Arena Authority 51 Symonds Way, Reading, MA 01867 Check Cumulative # Date Purpose Amount totals Payment for Reading 's contribution to YMCA 753 1.11.99 FOR YMCA $250,000 756 8.21.99 FOR YMCA $100,000 761 1.12.00 FOR YMCA $100,000 762 4.15.00 FOR YMCA $64,968 $514,968 $514,968 Payment in Lieu of taxes for land lease 1997 $696 1998 $675 1999 $658 2000 $658 2001 $619 2002 $512 2003 $481 2004 $512 2005 $526 2006 $505 2007 $505 2008 $527 2009 553 $522,395 Direct payment to the Town of Reading 757 11.9.99 TOWN REA. $50,000 764 4.10.01 TOWN REA. $130,000 766 4.22.02 TOWN REA. $204,163 767 4.1.03 TOWN REA. $116,074 768 4.4.04 TOWN REA. $107,256 769 4.16.05 TOWN REA. $110,000 770 4.18.05 TOWN REA. $10,000 771 4.12.06 TOWN REA. $120,000 772 4.17.07 TOWN REA. $120,000 9960 5.22.08 TOWN REA. $100,000 787 6.18.10 TOWN REA. $95,000 $1,162,493 $1,684,888 2011 Annual Town Meeting Report on the Warrant 13 Improvements made to the \Burbank Arena Costs for major improvements other than general up keep Sound system $25,000 Scoreboard $14,470 Granite counter tops $15,005 Rink dehumidification $69,465 Zamboni $60,850 Monitoring system $35,649 Painting Interior $44,500. Rink lighting replacement $38,000 $302,939 $302,939 improvements - Locker Room for Girls $3171099 $317,099 Total major improvements and upkeep $620,038 $620,038 Total payments to Reading and investment in facility: $ 2,304,926 RIAA QUALITATIVE BENEFITS TO TOWN OF READING In addition to the direct financial benefits to the Town as enumerated above, the Reading Ice Arena Authority has operated in a manner to maximize non financial benefits to the community and its many non-profit organizations. The following is a summary of some of these 'activities: ® Provided free Meeting Room Space and Equipment Storage Space to Reading Non- profits Since 1994. Groups Include(d): o Reading Youth Hockey o Reading Youth Lacrosse o Reading Youth Baseball o Reading Senior Baseball o Reading Youth Soccer ♦ Host the Reading Lions Club Road Race Annually (at no Charge), Moved Here due to Parking / Traffic Constraints at Memorial Park Provided Ice Rentals at No Charge for: o Reading High School 2008 State Championship Celebration / Fundraiser o North Shore Skating Club 2009 Skate-a-thon to Benefit Dana Farber Cancer Institute Since 2000 have provided a clean, lit parking area & restrooms for Symonds Way Field, which was built without any dedicated parking area. Field Hosts: o RHS Freshmen Baseball Games o Youth Baseball Games o Youth Soccer Games o Youth Soccer Clinic which was moved, here due to parking Concerns elsewhere in Town ♦ Since 2002, have been in written agreement with Town of Reading Health Division that the RIAA's Burbank Ice Arena will provide facility and labor for an Emergency Morgue in the event of a large loss of life in town. 2011 Annual Town Meeting Report on the Warrant 14 Since inception, have lived up to all agreements with Symonds Way / Haverhill St. / Range Road neighbors Formerly Maillett & O'Brien. Presently Grimmer, Foley, Donnelly & Reading Rifle & Revolver. e Have provided reasonably priced public skating sessions year-round. ♦ Member in good standing of Reading/No. Reading Chamber of Commerce, Mass. Restaurant Association, Northeast Ice Skating Managers' Association and the Ice Skating Institute ♦ Provided dedicated locker room space for Reading High School Boys' & Girls Ice Hockey teams. - ♦ Hosted annual New Year's Eve Bash for children. For many years the Reading Firefighters Association co-hosted with RIAA. ♦ Host Reading Girls Scouts Martin Luther King Day Skating Event Annually ♦ Host Reading Special Skates, Saturdays at 12noon for- 18 weeks per year. ♦ Provided Cold Storage for flowers (American Cancer Society's Daffodil Days). Finance Committee Report: Bylaw Committee Report: No Report. ARTICLE 14 To see if the Town will vote to authorize revolving funds for certain Town Departments under Massachusetts General Laws, Chapter 44, Section 53E 1/2 for the fiscal year beginning July 1, 2011 with the receipts, as specified, credited to each fund, the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. Revolving Account Spending Authority Revenue Source Allowed Expenses Expenditure Limits Year End Balance Consulting and engineering Fees as provided services for the for in Reading review of designs $25,000 Conservation General Bylaws and engineering Commission Section 5.7, work for the Available for Consulting Conservation Wetlands protection of expenditure Fees Commission Protection wetlands. next year Legal, oversight and inspection, plan review, initial property appraisals and appeals, Building Plumbing, Community Wiring, Gas and Services general $200,000 other permits for management, curb the Oaktree, , sidewalks and Addison-Wesley/ pedestrian safety Inspection Pearson and improvements, Available for Revolving Town Johnson Woods records archiving expenditure Fund Manager developments and other project next year 2011 Annual Town Meeting Report on the Warrant 15 related costs. Vaccines, materials for screening clinics and clinical supply costs, medical equipment and $25,000 supplies, Public Health Clinic Fees and immunizations, Available for Clinics and Board of third party educational expenditure Services Health reimbursements materials next year Acquire Library Library Library Charges for lost or materials to replace $15 000 Available for Materials Director and damaged.Library lost or damaged , expenditure Replacement Trustees materials items next year Utilities and all Mattera other maintenance $10 000 Available for Cabin Recreation and operating , expenditure Operating Administrator Rental Fees expenses next year or take any other action with respect thereto. Board of Selectmen Background: Conservation Consulting Revolving Fund - There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2011. The balance remains at zero. The Conservation Commission voted unanimously to support Article 8 of the Warrant, re- authorizing the revolving fund in the amount of $25,000. These funds are used to receive payments, from applicants, hire expert consultants where required, and return the balance to the applicant. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees, and to use them directly purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements. The balances available as of March 31, 2010 in these funds are $6,879.44. The total expenses to be authorized during FY 2010 are expected to be up to $100,000, assuming that there would be permit fees from the Walkers Brook Crossing, Oaktree, Addison-Wesley/Pearson and Johnson Woods developments. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza. vaccine supply'from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for cholesterol, glucose and tuberculosis screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. In the coming year the State is cutting back on the free flu vaccine to be distributed to cities and towns, and the Town therefore needs to purchase an extra 800 doses at an estimated cost of $8000. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is therefore approximately $35,000. 2011 Annual Town Meeting Report on the Warrant 16 0 Library Materials Replacement Fund - During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. Through March 10, 2011, the amount recovered was $7,874.40. Mattera Cabin Operating Fund - The log cabin on the Mattera conservation land was purchased a couple of years ago. The Town has developed a program of improvements to the cabin, and is working on programming its use. Some of the use is anticipated to be revenue generating, and it is anticipated that over time the site would generate enough funding to pay the operating costs of the cabin - primarily utilities. This Article would allow those revenues to be used directly for the operating expenses of the cabin. Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 15 To see if the Town will vote pursuant to Massachusetts General Laws. Chapter 30B, Section 12 to authorize the School Committee to enter into a contract or contracts including all extensions renewals and options for school bus transportation for a period greater than three years but not exceeding 5 years upon such terms and conditions determined by the School Committee, or take any other action with respect thereto. School Committee Background: The current three-year contract for Student Transportation Services between the Reading School Committee and North Suburban Transportation expires on June 30, 2011. The School Department has issued Invitations to Bid for a subsequent contract pursuant to Chapter 30B. While historically, the contract for transportation services has been for a three year period, recent evidence from other district procurements suggests that vendors may be willing to offer lower rates in return for a longer term contract. To explore that option, the Invitation to Bid was structured to provide an Alternative Bid for a three year contract with the option to extend for two additional one year periods. Should responses for this Alternative Bid result in lower rates, the School Committee would like the authority to exercise this option and enter into a longer term agreement. The contract would be structured such that the additional two one-year renewals would be optional and would be exercised at the discretion of the School Department rather than by mutual agreement or at the discretion of the vendor. Finance Committee Report: . Bylaw Committee Report: No Report. 2011 Annual Town Meeting Report on the Warrant 17 ARTICLE 16 To see if the Town will vote to supplement debt authorized under Article 9 of the 2010 Subsequent Town Meeting for the so called "Green Repair" program and if so, to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making improvements including but not limited to repairing. and/or replacing roofs and/or windows at the Killam School and/or Birch Meadow School, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services, and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under, the direction of the School Committee and/or the Superintendent of Schools; and to see if the Town will authorize the School Committee, Board of Selectmen, Superintendent of Schools, Town Manager, or any other agency of the Town, to apply for a grant from the Massachusetts School Building Authority or any other source of funding, to be used to defray the cost of all, or any part of such improvements; and to authorize the School Committee and/or the Superintendent of Schools and/or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. School Committee Background: Under Article 9 of the November 8, 2010 Subsequent Town Meeting, Town Meeting voted to authorize debt in an amount not to exceed $2,000,000 for the purpose of replacing the roof at the Killam Elementary School and windows at the Killam and Birch Meadow Elementary Schools as part of the Massachusetts School-Building Authority's "Green Repair" program. The funding amount was based on the best available information and known site conditions at each building. With the necessary approvals from MSBA in place, the School Department entered into an agreement with an Owner's Project Manager and Architect to develop a preliminary schematic design and project scope and budget for submission to the MSBA. The.preliminary cost estimate places the total project cost at $2,900,000. The additional costs include an upgrade to the existing. roofing system from an EPDM to a PVC roofing; hazardous materials abatement costs; and other unanticipated site and market conditions. As a result of the greater than anticipated project cost and additional work that would be required if we proceed with the original project scope at Killam (including handicap accessibility upgrades), the scope of work is now being limited to replacement of the Killam roof and the windows at Birch Meadow only. We would, however, recommend installing the PVC rather than the EPDM roofing system at Killam which has a longer life and comes with an additional warranty period of ten years. To do so requires an increase to the original authorization in the amount of $250,000. The not to exceed amount would now be $2,250,000 with 47.21 % of that cost being eligible for MSBA reimbursement. If approved, this Article may add a small additional expense to the projected FY12 Debt Service budget that is presented in Article 29. The exact amount of new debt service should be known in time for a budget adjustment - if needed - at the November 2011 Town Meeting. Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 17 To see if the Town will vote accept the supplemental annual allowance of $9,000 for widow(er)s of disability retirees as provided in section 101 of Chapter 32 of the Massachusetts General Laws, or take any other action with respect thereto. 2011 Annual Town Meeting Report on the Warrant 18 S~ Contributory Retirement Board Background: The Reading Contributory Retirement board voted unanimously to accept the supplemental annual allowance provision of Chapter 32, Section 101. It must be approved by Town Meeting before it can take effect. This section of the General Laws applies only when a disability retiree dies of a cause unrelated to his disability. When the cause of death is directly related to the retiree's disability the surviving spouse continues to receive the retiree's pension allowance. Before 1964, there was no provision for a disability retirees to leave a benefit to his spouse when he died of a cause unrelated to his disability. In 1964, section 101 allowed widows of disabled public employees to be paid an annual allowance of $1200. It has been amended 3 times in the past 1973.increase $1200 to $1680 (9 years since inception) 1984 increase $1680 to $3000 (11 years since previous increase) 1995 increase $3000 to $6000 (11 years since previous increase) Accepting this warrant article will make the following change Proposed July 1 2012. increase $6000 to $9000 (17 years since previous increase) The Actuarial value of this change is an average increase of $8400.per year to our Pension Assessment: There is no appropriation required at this time, The Funding schedule for the Pension system is recalculated every other year. It will be revised as of June 30, 2011 and this change will be reflected in the 2012 pension assessment which be paid by the Town in FY 2013. This allowance only applies to employees who became Disability Retirees before 1996. We have approximately 25 members in this status (it may be lower and we are checking this now.) The law changed in 1996 to allow a disability retiree to make the choice of taking a lower monthly benefit in order to leave a 2/3's lifetime benefit to the spouse. If they choose the higher benefit, then they have, made the choice to leave nothing to the spouse upon their death. For our 25 disability retirees that were disabled before 1996 and were not given the opportunity to choose a lower monthly benefit, their spouses will only get the small amount allowed by this section of the law. Finance Committee Report: Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this article by a vote of 4-0-0. ARTICLE 18 To see if the Town will vote to Handling of Crude Petroleum or any Crude Petroleum Bylaw, or take any other action with respect thereto. delete Section 5.15 - Storing or Products, of the Reading General Board of Selectmen 2011 Annual Town Meeting Report on the Warrant 19 kl) Background: Since the Town of Reading enacted General Bylaw 5.17 Storage and Handling of Crude Petroleum or any Crude Petroleum Products on April 26, 2004, there have been significant changes in how underground storage tanks containing these products are regulated in Massachusetts. Major changes are outlined below: 1. As of August 8, 2007, the Massachusetts Fire Prevention Code requires underground storage tanks and related piping to be inspected by a third party inspector once every three years. Third party inspectors must have a level of training that is approved by the State Fire Marshal. 2. As of April 1, 2008, the State Fire Marshal and the local Fire Chief may prohibit delivery of product to an underground tank for a violation of the Fire Prevention Code, including conditions that endanger public health, safety and the environment. 3. As of July 1, 2009, the Massachusetts Underground Storage Tank Program was transferred to the Massachusetts Department of Environmental Protection (MassDEP). MassDEP is now responsible for aspects of the underground storage tank system in areas of environmental concerns and leaks. MassDEP also has rule making authority to promulgate regulations governing underground storage tanks that relate to leak prevention. 4. Beginning on August 8, 2012 the Massachusetts Fire Prevention Code requires operators of underground storage tank systems to be operated by trained personnel. Among other requirements, this regulation will mandate a trained operator to operate underground tank installations and to inspect safety systems and leak detection systems monthly. Trained operators must have completed training that is approved by the State Fire Marshal. The local Fire Chief is responsible to issue permits for underground tank installations, the product,stored, self service fuel stations and the removal of underground storage tanks. The State Fire Marshal and the local Fire Chief has the authority to conduct random inspections of facilities that have been inspected by a third party inspector to ensure the integrity of the system. Therefore the local bylaw is unnecessary and redundant, and can be rescinded. Finance Committee Report: No Report Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this article by a vote of 4-0-0. , ARTICLE 19 To see if the Town will vote to amend Section 5.13 - "Demolition of Structures of Potentially Historical Significance" of the Reading General Bylaw, by deleting the term "twelve (12) months" from Section 5.13.3.6 thereof, and inserting in its place "six (6) months" so that section reads in its entirety: (note - sr-08s threuq# represents language to be eliminated and bold represents new language) 5.13.3.6 If the Commission determines that the demolition of the Potentially Significant Structure would be detrimental to the historical or architectural heritage or resources of the Town, such structure shall be considered a Preferably Preserved Historic Structure. The Commission shall so advise the applicant and the Building Inspector, and a Demolition Permit may be delayed up to twelve (2) six (6) months after the conclusion of the hearing during which time alternatives to demolition shall be considered. The Commission shall offer the owner information about options other than demolition, such as resources in the preservation field, the Massachusetts Historical Commission, the Town Planner, and other interested parties that General 2011 Annual Town Meeting Report on the Warrant 20 Bylaws 69 Amended through March 2010 might provide assistance in preservation, funding and/or adaptive reuse. or take any other action with respect thereto. Board of Selectmen Background: The portion of the above warrant article in the third to the last and next to the last lines that says "General Bylaws 69 Amended through March 2010" is the footer in the published bylaw and was inadvertently copied into the text when the Article was drafted. This language was discovered by members of the Reading Historical Commission and will be left out of the motion under this article. In 1996 Town Meeting adopted General Bylaw Section 5.13 "Demolition of Structures of Potentially Historical Significance". This Bylaw was amended in 2006 and the timeframe for the demolition delay extended from six (6) months to twelve (12) months. The purpose of the Bylaw is to preserve and protect structures of potentially historical significance. The Bylaw defines potentially historically significant structures as reflecting the architectural, cultural, economic, political, or social history of the Town. A more detailed definition is contained in Section 5.13.2.4 and generally includes structures that are on the National/State Register of Historic Places; included in (or pending being listed in) the Town's Historical and Architectural Inventory; or by a vote of the Reading Historical Commission (RHC). The Bylaw further states that its goal is to encourage owners of historic structures to find alternatives to demolition. Administration of this Bylaw falls under the authority of the Reading Historical Commission (RHC). When a permit is filed with the building inspector for demolition of a potentially historical structure, it is forwarded to the RHC for an initial determination of applicability of a demolition delay under this Bylaw. The RHC determines if the structure is potentially historically significant. If the determination is positive then a public hearing is held. If the outcome of the hearing is a determination that the structure is potentially historically significant, then it is considered a Preferably Preserved Historic Structure and demolition is delayed for up to twelve (12) months. Through this demolition delay provision, the RHC works with property owners to seek alternatives to demolition. If after the 12 month demolition delay there is no likelihood that the property owner can find alternatives to demolition or convey the property to another owner who could, the restriction expires. If the RHC and the property owner can come to an agreement on plans for the structure then the demolition delay may be lifted at any time. Article 19 proposes to modify the regulations under Section 5.13 of the Town's General Bylaws and reduce the maximum amount of time a demolition delay order can be issued by the RHC from 12 months to 6 months and: • Allow property owners to make plans for their structures in a more expedited manner; • Boost economic development; • Provide a customer service benefit; Modifying the time frame will still keep the Demolition Delay Bylaw in tact and provide a tool for historic preservation, but will make it less burdensome on the applicant/property owner. 2011 Annual Town Meeting Report on the Warrant 21 (6 Town of Reading - Demolition Delay By-Law Re-cap of Activity as of 3/1/11 - per Reading Historical Commission E ai 0 x c Regulation Outline of Issues Quantity Date 6 Month Delay 1 Town Meeting Adoption 1996 Number of Properties on List - 2 Town-wide 229 Application Activity 3 applications) 10 Case Disposition; # Residential; # 4 Commercial 8- Demo 6 1 1 2 Number of Properties on List - 5 West St Historic District 0 1 12 Month Delay 1 Town Meeting Adoption 2006 Number of Properties on List - 2 Town-wide 329 2010 Application Activity 3 applications) 2 Case Disposition; No. Residential; 4 No. Commercial 2-Demo 1 1* Number of Properties on List - 5 West St Historic District 12** Notes: * Reading Housing Authority **Estimated number per RHC Reading Historical Commission Report: The Reading Historical Commission feels that the proposed change to the demolition delay period from 12 months to 6 months will seriously impede its work, and could threaten the Town's most treasured and historic resources. The RHC does not recommend warrant article 19. The purpose of the RHC is to document historical assets of the Town and to develop a plan to protect them. Not only is this the legal purpose of the RHC, but it is also a Town goal that has been stated repeatedly, as in the Master Plan objective "to protect buildings of historical significance ...as part of the value the Town puts into its architectural heritage and character." The Board of Selectmen reaffirmed this Town priority in their 2008 "Vision, Mission, and Values" Statement which reads, in part, "in support of the Town of Reading Mission, Reading Municipal Government will..., uphold the character of Reading by actively encouraging efforts to document and preserve the history of the community, its historic buildings and areas, and prized open spaces." The demolition delay bylaw is the tool by which the RHC can carry out this stated objective. The demolition delay bylaw was enacted in 1996, with a 6-month delay. The RHC worked with this 6-month delay for 10 years, but found the delay period to be inadequate to find alternatives to demolition. The RHC returned to Town Meeting in 2006 to ask that the delay 2011 Annual Town Meeting Report on the Warrant 22 0 period be increased to 12 months, and Town Meeting amended the bylaw. The RHC has found the 12-month delay to be a more productive and successful length of time, as it allows a property owner and the RHC more time to fully explore alternatives to demolition, and to concurrently go through other commissions' regulatory procedures and hearing processes (e.g., Conservation, CPDC, and/or ZBA). The RHC does not wish the demolition delay to be overly burdensome for property owners, and is judicious in its application. In fact, a provision for early release ends the delay when a solution has been formulated, or it becomes clear that the building will not be saved. However, the RHC believes that the 12-month.delay is sometimes necessary to protect the Town's limited, and diminishing,. historical resources. The delay period is truly a time for unforeseen alternatives to be discovered. Ultimately, property owners retain all decision-making authority. There are currently 130 cities and towns in Massachusetts with a demolition delay bylaw, some.with a delay of up to 18 months. Every year, more cities and towns add a similar bylaw to protect their historical assets, and every year several cities and towns increase their length of delay. Since 2006, when Reading increased its delay from 6 to 12 months, no towns or cities have eliminated the bylaw or decreased the length of the delay. Historic preservation is a vital component to economic development in Reading. Reading has embraced Smart Growth principles, with Town Meeting establishing the Downtown Smart Growth District zoning and with the revitalization of the downtown, both of which the RHC supported. . Historic preservation is a major component of the Smart Growth movement; it is sustainable development, it supports mixed land uses, it fosters distinctive and attractive communities with a strong sense of place, it utilizes existing infrastructure, and it promotes a pedestrian friendly environment. Historic buildings are natural incubators of small businesses and provide a variety of rent levels and rental spaces, and often allow for more immediate occupancy. Our historic assets, attractive and historic downtown, and the. "Sense.of Place" created by those historic buildings are a major draw for business owners wishing to establish themselves in Reading, and for those moving here. Reading often markets its historic assets to attract businesses to town. A Smart Growth approach that does not include historic preservation high on the agenda is missing a valuable economic development strategy. Historic properties create a sense of continuity and rootedness that stabilize the Town's economy and create a sense of community. The current Demolition Delay Bylaw is an invaluable tool that enables the Town of Reading to protect its historic buildings. The regulation provides an effective measure of control over local historic resources. This is the only tool the RHC can utilize to assure active participation in the formal process when demolitions of historic properties are proposed. Article 19 would significantly weaken this proven and effective tool. Finance Committee Report: No Report Bylaw Committee Report: By a vote of 1-2-0 the Bylaw Committee does not recommend the subject matter of this article. Economic Development Committee Report: The EDC recommends to the Board of Selectmen support of Article 19, by a vote of 5-0-0. ARTICLE 20 To see if the Town will vote to delete in its entirety, Section 5.16 of the Reading General Bylaw, and insert in its place the following new Section 5.16, 2011 Annual Town Meeting Report on the Warrant 23 9 5.16 Outdoor Loudspeakers and Public Address Systems No commercial establishment (except for restaurants as noted below) shall install or operate any outdoor loudspeaker or public address system on its premises except for the sole purpose of direct communication with a customer to assist that customer or to conduct a specific business transaction at the commercial establishment, as for example at a drive-up window of a fast food or banking establishment, or at self-service gasoline pumps. Any such loudspeaker or public address system shall be operated only during the regular business hours of the establishment. The owner of the establishment shall at all times ensure that the volume of sound produced outdoors by such loudspeaker or public address system shall be such as not to be audible from any portion of a public way or residential property. Restaurants, except drive-through food establishments, may provide outdoor loudspeakers for the purpose of providing music for their patrons while dining, provided that such music is not audible from any portion of a public way or abutting property. Any such loudspeaker shall be operated only during the regular business hours of the establishment. or take any other action with respect thereto: Board of Selectmen Background: Section 5.16 was adopted by Town Meeting on April 30, 1998. At that time virtually every business in Reading directly abutted residential property, and there had been no previous regulation of loudspeakers for drive through restaurants, gasoline service station, banks, and the like. The existing regulations have worked well and there have been no complaints from abutting property owners about noise from speakers from these establishments. However, since the development of the commercial development on Walkers Brook Drive, there are a number of restaurants (7) that have been developed which are isolated from abutting residential development. Several. of these businesses have unknowingly installed speaker systems, and they have been directed to turn them off. However, it does not appear that there is any public purpose in not allowing speakers in these locations for the enjoyment of their dining customers, particularly with a requirement that such music is not audible from any portion of a public way or abutting property. Any such loudspeaker shall be operated 'only during the regular business hours of the establishment." Finance Committee Report: No Report Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this article by a vote of 3-1-0. Economic Development Committee Report: The EDC recommends to the BOS support of Article 20, by a vote of 5-0-0. ARTICLE 21 To see if the Town will vote to amend the General Bylaws of the Town of Reading by deleting Section 5.2.4, and by adding a new section 5.19 as follows: 5.19 Snow and Ice Removal 5.19.1 Residences. The owner or occupant of any residentially zoned land abutting a paved sidewalk that has been designated by the Board of Selectmen as a walking route in the Town shall cause all snow and ice to be removed from said sidewalk by plowing, shoveling, -scraping or otherwise so as not to damage such sidewalk, and within eight hours between sunrise and sunset 2011 Annual Town Meeting Report on the Warrant 24 after such snow and ice have come upon the sidewalk. At a minimum, only so much of said sidewalk that meets the Americans with Disabilities Act (ADA) requirements for a minimum cleared width of thirty six inches (36') shall be required. Violations of this section shall be punishable by a fine of $25 per day that the snow and ice are not so removed. The provisions of this bylaw may be enforced through the non-criminal disposition method as provided in M.G.L. c. 40, § 21D and Section 5.11 of this Bylaw. For the purpose of non- criminal disposition, the following shall be enforcing persons: Police Officers. The Board of Selectmen is authorized *to exempt citizens from the requirements of this section -upon petition showing demonstrable extreme hardship due to a combination of health and financial duress. 5.19.2 Apartments 1 Condominiums. The owner of any residential property utilized for apartment house or multi unit condominium use that abuts a paved sidewalk in the Town shall cause all snow and ice to be removed from the entire width of such sidewalk by plowing, shoveling, scraping or otherwise so as not to damage such sidewalk, and within the first three hours between sunrise and sunset after such snow and ice have come upon such sidewalk. Violations of this section shall be punishable by a fine of $25 per day that the snow and ice are not so removed. The provisions of this bylaw may be enforced through the non-criminal disposition method as provided in M.G.L. c. 40, § 21D and Section 5.11 of this Bylaw. For the purpose of non-criminal disposition, the following shall be enforcing persons: Police Officers. 5.19.3 Businesses. The owner or occupant of any land abutting upon a paved sidewalk of a public way in this Town, which said property is zoned or used for business purposes shall cause all snow and ice to be removed from the entire width of such sidewalk. Such snow and ice shall be so removed by plowing, shoveling, scraping or otherwise so as not to damage such sidewalk, and within the first three hours between sunrise and sunset after such snow and ice has come upon such sidewalk. Violations of this section shall be punishable by a fine of $25 per day that the snow and ice are not so removed. The provisions of this bylaw may be enforced through the non-criminal disposition method as provided in M:G.L. c. 40, § 21D and Section 5.11 of this Bylaw. For the purpose of non-criminal disposition, the following shall be enforcing persons: Police Officers. 5.19.4 In addition to the remedies provided above, the. Board of Selectmen may, in its discretion, after due notice to the owner of the real property and an opportunity to be heard, perform or otherwise cause the clearing or treating of snow and/or ice to be performed and recover from said owner the expense therefore which shall not exceed $500.00 per occurrence. Such expense shall constitute a municipal charge lien against the real property as provided in M.G.L. c. 40, § 58. 5.19.5 No person shall move or remove snow or ice from private lands upon any public street, sidewalk or common land of the Town in such a manner as to obstruct or impede the free passage of vehicular or pedestrian traffic upon the street, sidewalk or common land of the Town, unless he has first obtained a permit therefore issued by the Director of Public Works. No person shall lay, throw, place, or cause to be placed any ice or snow on any portion of any street, sidewalk, or common land within the Town. 2011 Annual Town Meeting Report on the Warrant 25 or take any other action with respect thereto. Board of Selectmen Background: This article would require all property owners to clear snow and ice from sidewalks abutting their property. The Massachusetts Supreme Judicial Court case of Papadopoulos v. Target Corporation makes property owners more liable"for not clearing their sidewalks of snow and ice than was previously the case. The Town currently plows approximately 43 miles of sidewalk, which is divided up into 3 specific route areas (northern area, southern area, and business area). Normally, sidewalks are plowed during the storm, and scraped in the following days if needed. Sidewalks in school zones are given first priority (except for storms during school vacation and similar situations), followed by the downtown areas, then all connecting sidewalks. The cost of plowing a mile of sidewalk in a single storm is approximately $40.00 for the northern and southern routes, and $648 by contractor for the business district. To date in FY 2011 (winter of 2010/2011) the cost of plowing sidewalks is estimated at $44,000. Also to date the snow/ice has cost Reading taxpayers approximately $1,025,000, all but $525,000 paid from cash reserves. After storms of an above average amount sidewalk snow blowers are also needed to clear heavy accumulations of snow on streets, in order to widen the streets. This is a slow process and can potentially take several days to complete. This removes sidewalk plowing equipment from potential use on sidewalks. Many of the sidewalks in the community are not plowed by the Town, and in those situations some property owners currently clear their sidewalks, and others do not. The effect is that during winter months there is no continuity of safe walking routes except on school routes and in downtown where the Town has been clearing the sidewalks. Therefore, during winter weather, residents in some neighborhoods are reduced to walking in roadways when walking dogs, visiting neighbors, or walking for exercise. In accordance with. Board of Selectmen policy, 4.19, the Town Sidewalk Snowplowing Program is reviewed at the completion of each snowplowing season for potential changes which would be made on any number of factors. The Metropolitan Area Planning Commission (MAPC) has produced a report in 2011 entitled "Snow Removal Police Toolkit". In the information, a comparative map shows the sidewalk snow clearance policies. The chart below summarizes the policies of a number of nearby com arable communities: Town All Commercial Residential No No clears selected sidewalks Property Owners clear sidewalks Property Owners only clear sidewalks Property Owners only clear sidewalks sidewalk clearing regulation data North Reading X _ X L nnfield X X Wakefield X X Stoneham X X Woburn _~-X Wilmington X X Winchester. X Bedford X 2011 Annual Town Meeting Report on the Warrant 26 Burlington X Belmont X` Melrose X Shading indicates communities that require snow/ice removal rrom some. or ail slaewaiKs oy abutting property owners Note from the above chart that 7 of the 11 communities cited require some or all property owners to clear their sidewalks of snow and ice. In some of these communities the city or town also clears some walks. Finance Committee Report: No Report Bylaw Committee Report: By a vote of 0-3-1 the Bylaw Committee does not recommend the subject matter of this article. ARTICLE 22 To see if the Town will vote to amend the Reading Home Rule Charter as follows: (note - Gre s-threugI4 represents language to be eliminated and bold represents new language) by removing "Board of Assessors" in the first paragraph of Section 3.1 so that the paragraph reads as follows: Section 3-1: General Provisions The offices to be filled by the voters shall be the Board of Selectmen, School Committee, Board of Ass SSOFS, Board of Library Trustees, Municipal Light Board, Moderator, Vocational School Representative and such members of regional authorities or districts as may be established by statute, interlocal agreement or otherwise, to re-number Section 3.6 as Section 4-10, and to amend the language in the new Section 4- 10 to read as follows: Section 3-6 4-10: Board of Assessors There shall be a Board of Assessors consisting of three (3) members eieGted appointed for three (3) year terms so arranged that one (1) term shall expire each year. The terms of the members of the Board of Assessors shall expire on the first day of July. Members of the Board of Assessors shall be appointed by an Appointment Committee chaired by the Moderator, consisting of the Moderator who shall have one vote, the Chairman of the Board of Selectmen who shall have one vote, and the Chairman of the Finance Committee who shall have one vote. Any vacancy on the board shall be filled by the Appointment Committee. The Board of Assessors may appoint property +ser-s-and shall have all the powers and duties given to Boards of Assessors by the Law of the Commonwealth not inconsistent with this Charter, to renumber the present Section 4.10 as Section 4.11, 2011 Annual Town Meeting Report on the Warrant 27 U00", or take any other action with respect thereto. Board of Selectmen Background: The Reading Home Rule Charter was developed in 1985 and adopted in April 1986. Members of the Charter Commission from that time have indicated that when it came to the question of the Board of Assessors being elected or appointed, a concern was expressed by 2 of the 3 incumbents at the time that making the Board of Assessors an appointed Board would have negatively affected their pensions because they were retired State employees. Because of this concern, the Board of Assessors was made an elected Board. There are several reasons to consider making the Board of Assessor's an appointed body at this time: 1) In the last 30 years, there have been 5 instances where there was a vacancy on the Board of Assessors that had to be filled by a committee of the whole made up of the remaining members of the Board of Assessors and the full membership of the Board of Selectmen: 1984, 1989, 2000, 2007, and 2009. Additionally there was at least one instance where a vacancy was filled by a write-in vote because there were no candidates on the ballot. Again in 2011 an incumbent on the Board of Assessors has chosen not to run for re- election, and the options are: o A write-in candidate with as little as 1 vote could be elected; or o If there are no write-in votes the remaining members of the Board of Assessors along with the full membership of the Board of Selectmen would once again appoint a member to the Board of Assessors until the next election. 2) . The work of the Board of Assessors is more technical than policy making. The Assessors are similar in operation to the appointed Board of Health or the appointed Community Planning and Development Commission, rather than a policy making body like a Board of Selectmen or a School Committee. This lends itself more to a deliberate search for residents of the community who have expertise and interest in this work. In some instances the qualifications that make a good Assessor might not reside in someone who is interested in running for election. 3) The Town has worked hard over the past several years to develop completely integrated financial systems through the use of technology. It is important that the Assessment function be fully integrated with the remaining financial systems, and that the final decisions on such matters reside centrally within the Town administration. 4) The Board of Selectmen is interested in examining the potential for regionalizing a number, of services, and tax assessment is one that lends itself particularly well to a regional structure. Having the Board of Assessors as an appointed Board would facilitate such a process. One argument sometimes made for having an elected Board of Assessors is that it takes the politics out of the appointment process. To address this issue, the Charter amendment proposes to have an appointment committee process just like that for the Finance Committee and Bylaw Committee. The Appointment Committee would be made up of the Town Moderator along with the Chairman of the Board of Selectmen and the Chairman of the FINCOM. A survey of other area communities reveals that a number of comparable communities have appointed Boards of Assessors: TOWN Board of Assessors 2011 Annual Town Meeting Report on the Warrant 28 Bedford Elected Burlington Elected Danvers Appointed Lexington p pointed Melrose Appointed North Andover Appointed North Reading Appointed Stoneham Elected Wakefield Elected Wilmington Appointed Winchester Elected Finance Committee Report: No Report Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this article by a vote of 4-0-0, with the provision that the appointment committee should be made up of the Moderator and the Chairman of the Board of Selectmen and the Chairman of the Board of Assessors (rather than the Chairman of the FINCOM). Thus, the Assessors Appointment Committee would mirror the format of the appointment committees for the FINCOM and the Bylaw Committee. ARTICLE 23 To see if the Town will vote to amend Section 4.3.3 of the Town of Reading Zoning By-Laws as follows: (note - onest-hroug# represents language to be eliminated and bold represents new language) 4.3.3. SITE PLAN REVIEW 4.3.3.1. Applicability. The following types of activities and uses require site plan review by the CPDC_. Routine maintenance or replacement in-kind is exempt. a. Any exterior construction, or alteration or expansion of more than five hundred (500) gross square feet of an institutional, commercial, industrial, or multi-family structure with four or more dwelling units; w rrvcr-avtiwn~ _.vnw~ ~v~ .n n.a ~.a v.. r..... ._...u- _ b. A change of use within an institutional, commercial, industrial, or multi- family structure; C. Interior renovations over two thousand (2,000) gross square feet; d. Construction or expansion of a parking lot for an institutional, commercial, industrial, or multi-family structure or purpose. 2011 Annual Town Meeting Report on the Warrant 29 4.3.3.2. Procedures. Applicants for site plan approval shall submit twelve (12) copies of the site plan to the CPDC for review, and within three (3) days thereafter request a determination from the Town Planner on completeness of application. The Town Planner shall make a determination of completeness within thirty (30) days of receipt of such application. The CPDC shall review and act upon the site plan, with such conditions as may be deemed appropriate, within sixty (60) days of its determination of completeness, and notify the applicant of its decision. The decision of the CPDC approving site plan review, shall be a majority of the commission and shall be in writing. No building permit or certificate of occupancy shall be issued by the Building Inspector without the written approval of the site plan by the CPDC, or unless 60 days lapse from the date of a determination of completeness of the site plan without action by the CPDC. 4.3.3.3. Requirements: 4.3.3.3.1. Where the CPDC serves as the special permit granting authority for proposed work, it shall consolidate its site plan review and special permit procedures. 4.3.3.3.2. The applicant may request, and the CPDC may grant by majority vote, an extension of the time limits set forth herein. 4.3.3.3.3. No deviation from an approved site plan shall be permitted without modification thereof approved by CPDC. 4.3.3.4. Preparation of Plans. Applicants are invited to submit a pre-application sketch of the proposed project to the CPDC and to schedule a comment period at a regular meeting of the CPDC. Site plans shall be submitted on 24-inch by 36- inch sheets, or larger if necessary for clarity. Plans shall be prepared by a registered professional engineer, registered land surveyor, architect or landscape architect, as appropriate. Dimensions and scales shall be adequate to determine that all requirements are met and to make a complete analysis and evaluation of the proposal. 4.3.3.5. Contents of Plan. The contents of the site plan are as follows: 4.3.3.5.1. Five (5) separate plans prepared at a scale of one (1) inch equals twenty (20) feet or forty (40) feet or such suitable scale as may be approved by the CPDC. The plans are as follows: a. Site layout, which shall contain the boundaries of the lot(s) in the proposed development, proposed structures, drives, parking, fences, walls, walks, outdoor lighting, loading facilities, and areas for snow storage after plowing. The first sheet in this plan shall be a locus plan, at a scale acceptable to the CPDC, showing the entire project and its relation to existing areas, buildings and roads for a distance of one thousand (1,000) feet from the project boundaries or such other distance as may be approved or required by the staff. b. Topography and drainage plan, which shall contain the existing and proposed final topography at two-foot intervals and plans. for handling storm water drainage, including resource area delineation. 2011 Annual Town Meeting Report on the Warrant 30 U C. Utility plan which shall include all facilities for refuse and sewerage disposal or storage of all wastes, the location of all hydrants, fire alarm and fire fighting facilities on and adjacent to the site, all proposed recreational facilities and open space areas, and all wetlands including flood plain areas. d. Architectural plans, which shall include the floor plans and architectural elevations of all proposed buildings and a color rendering or photographs of similar structures. e. Landscaping plan, showing the limits of work, existing tree lines, and all proposed landscape features and improvements including screening, planting areas with size and type of stock for shrub or tree, and including proposed erosion control measures. 4.3:3.5.2. The site plan shall be accompanied by a written statement indicating the estimated time required to complete the proposed project and any and all phases thereof. 4.3.3.5.3. A written summary of the contemplated projects shall be submitted with the site plan indicating, where appropriate, the number of dwelling units to be built and the acreage in residential use the evidence of compliance with parking and off-street loading requirements, the forms of ownership contemplated for the property and a summary of the provisions of any ownership or maintenance thereof, identification of all land that will become common or public land, and any other evidence necessary to indicate compliance with this By-Law. 4.3.3.5.4. The site plan shall be accompanied by drainage calculations by a registered professional engineer. Storm drainage design must conform to the Town of Reading subdivision regulations and Department of Environmental Protection storm water regulations. 4.3.3.5.5. The CPDC may require a narrative statement detailing the impact of the proposed use on municipal services and the environment, lighting, traffic, hazardous materials storage, trash, hours of operation and construction impacts. 4.3.3.5.6. Certification that the proposal is in compliance with the provisions, if applicable, of the Americans with Disabilities Act and the Massachusetts Architectural Barriers Board. 4.3.3.5.7. All plans submitted shall be in digital format as well as prints as approved by the Town Engineer. Number of prints submitted shall be determined by the Town Planner. 4.3.3.6. Approval. Site plan approval shall be granted upon determination by the CPDC that. the plan meets the following objectives. The CPDC may impose reasonable conditions at the expense of the applicant, including performance guarantees, to promote these objectives. Any new building construction or other site alteration shall provide adequate access to each structure for fire 2011 Annual Town Meeting Report on the Warrant 31 (G~ and service equipment and adequate provision for utilities and storm water drainage consistent . with the functional requirements of the CPDC's Subdivision Rules and Regulations. New building construction or other site alteration shall be designed in the site plan, after considering the qualities of the specific location, the proposed land use, the design of building form, the grading, egress points, and other aspects of the development, so as to: a.. Minimize the volume of cut and fill, the number of removed trees 6" caliper or larger, the length of removed stone walls, the area of wetland vegetation displaced, the-extent of storm water flow from the site, soil erosion., and the threat of air and water pollution; b. f Maximize pedestrian and vehicular safety both on the site and approach/egression from it; C. Minimize obstruction of scenic views from publicly accessible locations; d. Minimize visual intrusion by controlling the visibility of parking, storage, or other outdoor service areas viewed from public ways or premises residentially used or zoned through the use of landscaping and fencing; e. Minimize glare from headlights and lighting intrusion; Minimize unreasonable departure from the character, materials, and scale of buildings in the vicinity, as viewed from public ways and places; g. Minimize contamination of groundwater from on-site wastewater disposal systems or operations on the premises involving the use, storage, handling, or containment of hazardous substances; h. Ensure compliance with the provisions of the Zoning By-Law; Maximize property enhancement through use of landscaping and other site amenities; Minimize environmental impacts to adjacent properties through hours of operation, deliveries, noise, rubbish removal and storage. 4.3.3.7. Lapse. Site plan approval shall lapse after two (2) years from the grant thereof if a substantial use thereof has not sooner commenced except for good cause. Such approval may, for good cause, be extended in writing by the CPDC upon the written request of the applicant. 4.3.3.8. Regulations. The CPDC may adopt and from time to time amend reasonable regulations for the administration of these site plan guidelines. 4.3.3.9. Fee. The CPDC may adopt reasonable administrative fees and technical review fees for site plan review at levels necessary to cover costs. The CPDC may also require the applicant to fund professional review of the filing. 4.3.3.10. Appeal. The appeal of any decision of the CPDC hereunder shall be made in accordance with the provisions of Mass. Gen. L. Ch. 40A. §17. 2011 Annual Town Meeting Report on the Warrant 32 ctn r~U.o r r e)(Geed thFee hUR red "111111 gross square feet, er suGh alte ration in -Ives enly iRteFiGF reROVatiGR Of Ile\"L ARe thousand (1,000) gFess square feet-, G. The GORStFUGtion, expansion 9F alteration enly involves the rnedifiGatieR Of .2r221i2 1. aiver of Site Plaw 4.3.3.11. Minor Site Plan Review: The Community Planning and Development Commission or the Town Planner by administrative approval may waive grant approval for a minor site plan review with or without conditions provided the proposed construction, expansion or alteration will not result in any adverse impact in the areas described in Sections 4.3.3.5 or 4.3.3.6 and for any of the following reasons provided however that the property has not been approved for a minor site plan review within the last three (3) years; FeasORS: T1Z.7J~iTJ: a. The construction, expansion or alteration only involves the interior renovation of an existing space such as plumbing, electrical, furniture, fixtures, mechanical systems, or interior changes to comply with the current building code such as handicap accessibility. and the desGribed in 41.23.23.5 or 4.3.3.6. b. The proposed change in use is in the same use category aRd Will Rot The property has undergone been developed according to a full site plan review and approval within the past five years. and-the-prepesed Ghanges will not result in an adverse iMpaGt in the areas deGGribed iR If the Community Planning and Development Commission or Town Planner does not act within 60 30 days of receiving a complete waiver Minor Site Plan Review Project request, the waiver shall be deemed granted. 4.3.3.12.1. Waiver of Loading Zone Space Requirements: The Community Planning and Development Commission may waive the requirements of 6.1.1.3 as to the number of loading zone spaces, provided there is no adverse impact in the areas described in Section 4.3.3.6., or take any other action with respect thereto. 4.3.3.12.2. Waiver of Parking, Loading Space and Related Design Requirements in the Business C District. 2011 Annual Town Meeting Report on the Warrant 33 Upon the applicant's request and submission of supporting documentation, the community Planning and Development Commission may waive or reduce the requirements under Section 6.1.1.3 and Section 6.1.2, provided there is no adverse impact in the.areas described in Section 4.3.3.6. or take any other action with respect thereto. Community Planning and Development Commission Background: The purpose of Article 23 is to promote ease of permitting and improving customer service and thereby promoting economic development. The Zoning By-Law includes a provision under Section 4.3.3 for Site Plan Review. The purpose of Site Plan Review is to promote development that will be beneficial to the community and that is in keeping with its character. Site Plan Review allows the Town to manage growth and insure that it is consistent with the Zoning Bylaw and the Reading Master Plan. Site Plan Review is not required for residential construction of less than four (4) dwelling units. Article 23 seeks to modify (lessen) the threshold requirements for site plan review, omit the waiver requirement, and add a provision for Minor Site Plan Review. Article 23 proposes to change the threshold for exterior construction or alternation from 300 square feet to 500 square feet and for interior construction or alteration from 1,000 square feet to 2,000 square feet. In an effort to streamline Site Plan Review Article 23 eliminates the requirement for seeking a waiver for projects that currently qualify for site plan review but still are required to appear before the Community Planning and Development Commission (CPDC). To promote economic development and ease of permitting, Article 23 includes a new provision for Minor Site Plan Review which allows administrative approval by either the CPDC or the Town Planner for projects that meet the stated criteria as follows: Construction, expansion, or alteration involving an interior renovation (no exterior work) of an existing space such as plumbing, electrical, furniture, fixtures, mechanical equipment or interior changes to comply with the current building code such as handicap access; The proposed change is in the same use category (no change of use); The property has been developed according to a full site plan review and approval within the past five years; In summary, Article 23 supports on-going efforts to streamline regulations, simplify reviews to be more customer friendly, and promote economic development. It should be noted that smaller projects that can be handled through administrative approvals will result in a big benefit to.applicants who otherwise have to attend evening CPDC meetings. Public hearings for larger projects sometimes pre-empt the smaller projects as they are scheduled first on the agenda, weeks in advance, due to advertising requirements. This requires smaller projects to be scheduled later on the agenda which can be very late into the evening. Finance Committee Report: No Report 2011 Annual Town Meeting Report on the Warrant 34 Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this article by a vote of 4-0-0. Economic Development Committee. Report: The EDC recommends to'the Board of Selectmen support of Article 23, by a vote of 5-0-0. ARTICLE 24 To see if the Town will vote to approve an Affordable Housing Trust Fund Allocation Plan pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING THE TOWN OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND", or take any other action with respect thereto. Board of Selectmen Background: Chapter 140 of the Acts of 2001 authorized the Town of Reading to Establish an Affordable Housing Trust Fund. This legislation was done as a Home Rule Petition by the Town. The legislation provides in part "The Town of Reading may establish a separate fund to be known as the. Affordable Housing Trust Fund for the purpose of creating or preserving affordable housing by the, Town of Reading, the Reading Housing Authority or a housing trust, community development corporation or similar entity created under the laws of the commonwealth for the purpose of creating, maintaining or operating affordable housing." Among the state purposes is to: "develop new or rehabilitate existing dwelling units for purchase or rental by low and moderate income housing purchasers or tenants;" According to the legislation, "Expenditures shall follow an allocation plan submitted by the Board of Selectmen annually to. Town Meeting at the Annual Town Meeting, and approved by Town Meeting." "[a]II expenditures from the fund, shall be. in accordance with the allocation plan an approved by a majority vote of the full combined memberships of the Board of Selectmen and the Reading Housing Authority." The purpose of this legislation is to provide a framework for the Town to expend funds on affordable housing. The current balance in the Affordable housing Trust Fund is $458,017.68 which has been accumulated over the years as funds secured for the purpose by the CPDC, and funds deposited in at least one instance when an existing affordable unit was no longer able to be kept affordable after efforts were made to do so. There have been no expenditures to date from this fund, although there have been several attempts at using these funds - in one instance to subsidize a Reading housing Authority project. As part of the Oaktree development (the former Atlantic site) a total of 20% of the units will be affordable units, or 11 units of the total of 56 units in the development. The Town has negotiated to provide up to $400,000 from the Affordable Housing Trust fund to subsidize the development of those 11 affordable units. All of the affordable units will be affordable in perpetuity. As an aside, all of the 56 units will count on the Town's inventory of affordable housing units because the units will be developed as rental units. Finance Committee Report: No Report Bylaw. Committee Report: No Report 2011 Annual Town Meeting Report on the Warrant 35 9 ARTICLE 25 To see if the Town will vote to sell at public auction the southwesterly section of Lot 28-202 (Pearl and Audubon) of the Board of Assessors' map together with the former public way known as Pearl Street, said auction to be held on or before December 31, 2011, or take any other action with respect thereto. By Petition Background: Pursuant to M.G.L. c.40, §§3 and 15, the Selectmen may be authorized to convey or sell municipal property, but they cannot be compelled to do so. Moreover, in conveying or selling municipal property, Town Counsel recommends that a title search be conducted to confirm ownership in the Town and, possibly, to ascertain if the property is under the jurisdiction of a body other than the Board of Selectmen a situation that for example, may require compliance with §15A (conveyance from one municipal department to another). Town Counsel has located a document recorded with the Registry of Deeds in Book 11691, Page 461 . indicating that this particular parcel was taken for the establishment of a drainage/sewer easement. Finance Committee Report: No Report Bylaw Committee Report: No Report ARTICLE 26 To see if the Town will vote to authorize the Board of Selectmen to sell or dispose of, upon such terms and conditions as they may determine, the following real estate properties as shown on the Board of Assessors' Map, 38-54 Birch Road, 8-11 Fairmount Road, 33-37 Main Street, 23-62 Torre Street, 27-210 Locust Street, 17-215 Green Street, 32-13 off Parkman Road, 23-70 Bay State Road and 21-147 Kingston Street, or take any other action with respect thereto. By Petition Background Pursuant to M.G.L. c.40, §§3 and 15, the Selectmen may be authorized to convey or sell municipal property, but they cannot be compelled to do so. Moreover; in conveying or selling municipal property, Town Counsel recommends that a title search be conducted to confirm ownership in the Town and, possibly, to ascertain if the property is under the jurisdiction of a body other than the Board of Selectmen, a situation that for example, may require compliance with §15A (conveyance from one municipal department to another). This article presents a "mixed bag" of parcels. Parcel 38-54 Birch Road and Parcel 8-11 Fairmount Road are tax title (land of low value) property, which the Board of Selectmen already has the authority to sell; Parcel 17-215 Green Street is identified on deeds to abutting land as "land reserved for a drain" a description which, does-not imply or mean town ownership; Parcel 27-210 Locust Street is described as a "Right of Way" in deeds to abutting properties but again, this does not mean that it is town owned; and parcels on Parkman, Bay State and Kingston do not have title references that could be reviewed. Finance Committee Report: No Report Bylaw Committee Report: No Report 201 1 Annual Town Meeting Report on the Warrant 36 ' ARTICLE 27 To see if the Town will vote to sell at public auction Lot 9-3 (Lothrop Road) of the Board of Assessors' Map, said auction to be held. on or before December 31, 2011, or take any other action with respect thereto. By Petition Background: Pursuant to M.G.L. cAO, §§3 and 15, the Selectmen may be authorized to convey or sell municipal property, but they cannot be compelled to do so. Moreover, in conveying or selling municipal property, Town Counsel recommends that a title search be conducted to confirm ownership in the Town and, possibly, to ascertain if the property is under the jurisdiction of a body other than. the Board of Selectmen a situation that for example, may require compliance with §15A (conveyance from one municipal department to another). The title reference provided for this parcel goes back further than the records available online at the Registry of Deeds. More importantly, the Assessors records indicate that this is Water Department property. Finance Committee Report: No Report Bylaw Committee Report: No Report ARTICLE 28 To see if the Town will vote to determine how much money the Town will appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the operation of the Town and its government for Fiscal Year 2012- beginning July 1, 2011, or take any other action with respect thereto. Finance Committee Background: Please see the yellow pages in the Appendix of this Warrant Report for the FY 2012 Budget. Finance Committee Report: Bylaw Committee Report: No Report Economic Development Committee Report: the Town Manger's FY2012 proposed budget item, by a vote of 5-0-0. The EDC recommends to the BOS support of as it pertains to the Community Services line ARTICLE 29 * To see if the Town will vote to appropriate funds from the tax levy, or transfer from available funds or otherwise to the Employee Sick Leave Buy-back and Vacation Leave Buyback Stabilization Fund, or take any other action with respect thereto. Board of Selectmen Background: The 2009 Annual Town Meeting voted to establish a stabilization fund for Town employee sick-leave and/or vacation leave buy-back. This was 'done because the 2011 Annual Town Meeting Report on the Warrant 37 0 Town Departments could not accurately forecast 18 months in advance what employees might leave their employment and be eligible for these payments. In most cases, the various Town wage budgets as voted by Town Meeting did not have the capacity to support these unpredictable payments, unless a position remained unfilled for a sufficient period of time. In FY11 we have had several circumstances that required these payments and in most cases we were able to fund the costs through unused.wages because a position was unfilled. In Article 5 of this Town Meeting we are requesting a transfer out of $10,000 for a department that does not have sufficient funds to cover an FY11 obligation. If this transfer under Article 5 is approved, the remaining balance of the fund would be approximately $5,400. Article 29 seeks to add $25,000 from free cash to supplement this amount, to be used in future years by vote of Town Meeting as needed. The potential for Sick Leave buy-back is diminishing as changes in Personnel Policies and collective bargaining agreements work towards eventual elimination of this benefit. For example, as part of the bargaining process in 2010, all Sick Leave Buy-back for Police Patrol Officers and Police Superior Officers was eliminated - currently and prospectively. All other Town non-union and most other Town unions have given up sick leave buy-back prospectively from a variety of dates. Many non-union employees have never been eligible for this benefit. Vacation leave buy-back is already severely limited by limits on vacation leave carryover, and is the smaller amount of the buy-back leave. Finance Committee Report: Bylaw Committee Report: No Report ARTICLE 30 To see if the Town will vote, pursuant to Section 2-6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto: Precinct 2 Lizabeth Ann Malinski Gerard McDonald John B. Sullivan Kim Marie Sullivan Richard J. Moore Robert R. Morelli Brooks E. Rice Joseph T. Connearney Sr. Wei E. Lam George A. Snow Precinct 3 David A. Craven Anthony D'Arezzo 2011 Annual Town Meeting Report on the Warrant 38 C)6 Precinct 5 Susan A. Giacalone Precinct 6 Jacquelyn A. Mandell Allison M. Piper Steven L. Cool Rick D'Angelo Chad R. Smith Precinct 7 Mario A. Jarrin Hurtado Nancy B. Matheson Precinct 8 Patricia Beckman William O. Finch Donald J. Golini Robert I. Nordstrand Board of Selectmen Background: The Reading Home Rule Charter provides for the removal by Town Meeting of Town Meeting Members who did not attend at least half of the Town Meeting sessions during the previous year. There are 24 members who meet those criteria, as listed above. This compares to 10 members who were listed in the Town Meeting warrant report in 2010. The remaining Town Meeting Members from Precincts 2, 3, 5, 6, 7 and 8 will be asked to meet in a caucus before this Article is taken up, and to evaluate the particular circumstances of each of these situations. The affected precincts will then make a recommendation to Town Meeting as to whether the member should be removed Finance Committee Report: No Report . Bylaw Committee Report: No Report 2011 Annual Town Meeting Report on the Warrant 39 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 5, 2011, the date set for the Election in said Warrant, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 1st day of March, 2011. James E. Bonazoli, Chairman Camille W. Anthony, Vice Chairman Richard W. Schubert, Secretary Stephen A. Goldy Ben Tafoya SELECTMEN OF READING Constable 2011 Annual Town Meeting Report on the Warrant 40 I RR -nE:WAt1. - L3 SHES 6370 - c~ c~ uy GRASS* 5 I 1 i n 6 ' ii 1 14 V~ 1 ° _ -f ~1 r ~ ~i98 r r' ft OFF r. CPDC APPROVED ENTRANCE CONFIGURATION a 1 x_179 O ©~O r{ a Cti B: t BEpC ~ 9 1 4Q'h I } '4 1. F~5 f ~ x.,,1..1 sn s k`'~~ ~J ~ 1 Sop Wit: } 3 } ,ti t ,r~ i11 J I ~a .v- :,i TM.w i vY `f~. r fem. f rrr ^a rz GRAY ALT. #1 AND GREEN ALT. #1 READING WOODS ENTRANCE ALTERNATIVES a e S . s cc 0 V Icl) ~co0 - It JACOB ~O SOUTH 9 8c 3 LANES 4 t PARALLEL PKC All -c`~ - fr~~ ' ~ 9 ~?n ~r~ .c`° g `/y a _ a ''6 9 ""_'SrJ.`+--Q'n ^•~°t v x q E `3kr fi~ k s-a <m L eo-a --~J? l d a. ,c I g tom. X49'% ~ 12' \ ~ € < s U`a f a l S qt; 3 kki 5*1 a `r e ~ T, r _y f a( , mN g q ' lr`SS e 59 A ,qt n na ~ ~ Ci•~,'o lfi ~ ` ~tia, A A/l / a h ii+•W ~ sir f .9.2 GRAY ALT #2: 9 PARALLEL PARKING SPACES ON JACOB 3 TO SOUTH REALTOR PING ' s - 5 JACOB } A w 70 YI 4 - ~ 1A~. 1 ~tl 4¢ $ 4' u;sy 1II I i yam;{ 4 LIP"' ikkk 1` 9 ,w`f-11 r ,a s d ~ `~xf}~a l _d gb 111, ~ t l N t ~9 F {t xam f'r 1 y ~ µ ~~~'p F is p ~ '1:4:e aro 00 Qa ~ - mur U<-cy f mpg ~d tC N v 4 { p df~o } d K 7 GRAY ALT. #3: REALTOR BLDG 1 WAY DRIVES -12 PARKING SPACE AREA 1 ~ F6 l !J ~ ~ rJ 'A A \ , 3 ~ ~ , S~' S i OW Q ~ co o R ALLEL w JACOB TO SOUTH P A~ REALTOR P K ~~n e iiinnn++ uRx yRgsno§ x t a A.% o ~ ~ y~, h✓, ~ e~ >~lt, ~ ~ -0~3 Aso. 1 pp I ,r i 8 GRAY ALT. #4: 6 PARALLEL PARKING SPACES & 12 ONE WAY REALTOR PARKING SPACES AREA 'co 0 p O V,~ ` 5i ` kCv co O M1 sue, e~ t t,4p~',,~ , t f l- s 3 V~ 9-0 J 2 }Lu i• i zf. z-~a°• Qr .ti~ w r7l" s r, ,s' ~ rte: ,f 1 y r / o ~n 40 o-+rzr ~ Y• \ vg, , \ .a4 tit ! / //f ~1" ~ i\``Sa& GREEN ALT. #2: 11 PARALLEL PARKING SPACES ,111 ~ 501P18 .z r Nil G 4C ~~~rrr~Y` 1G' I ` r iok 6b1 / Il A M1 L .14 o l a ((11 c it GREEN ALT. #3: 11 PARALLEL PARKING SPACES & SHIFTED SOUTH ST. v_-E-l E~;rac FE SUt!T(t Sfir:p; F:f ;I J c= ' 1 r,i~ n'~ ~ I 1 1 i 1 1 I 1 1 Eom lo 3 e i Marchlonda IB AssoaaMs•L.P. ~i '~cormy~v-ana aw:eenn. asrmimem arse - r,vcwnwr~r i. msrxwe:en e~:vyr.r:cy-v mss, xiaaew~a GRAY ALTERNATIVE 3 TRAVEL LANE INTERSECTION - WEST AND EAST SIDE OF MAIN STREET I f I . . ~ ~ ~ 111 j r v cI M5P., M, J j 1 ~7f 1 T' VIE, EUM 1 C ~ i t 1 , i ZIO E 0 o o~ a 6 ~ .~o j i 1 z~ 3 o s= 1 iV1archionda 1 GREEN ALTERNATIVE 3 TRAVEL LANE INTERSECTION - WEST AND EAST SIDE OF MAIN STREET READING WOODS ENTRANCE ALTERNATIVES DECISIONS NEEDED TO BE MADE 1. GRAY OR GREEN SOUTH/JACOB ALIGNMENT? 2. WHICH ALTERNATIVE F GRAY OR GREEN ? 3. OF TRAVEL LANES FOR WEST SIDE OF AI STREET ? 4. OF TRAVEL LANES FOR EAST SIDE O MAIN STREET? 10