HomeMy WebLinkAbout2011-02-14 Board of Library Trustees MinutesMinutes of the Board of Library Trustees Meeting
Monday, February 14, 2011
Present:
David Hutchinson, Chair; Richard Curtis, Vice Chair; Jeffrey Doucette; Cherrie Dubois; Karyn Storti;-
Vicki Yablonsky; Ruth Urell Library, Director; Dorota Socha, Assistant Director.
Photo was taken of Trustees for Annual Report by D. Socha
Meeting called to order: 7:05 p.m.
January 10, 2011 Minutes approved unanimously J. Doucette/K. Storti
Financial Report (R. Urell)
■ General Fund has been expended a little more than half of original appropriation;
■ Capital Expenditures - Building Program encumbrance liquidated;
■ LSTA Green Grant expenditures.
Trustee Liaison's Reports
Foundation (R. Curtis)
No report.
Friends (C. Dubois)
The House Tour will not be held this year not enough homes volunteered to accommodate tour.
Friends are planning another fundraiser to raise the funds that the House Tour provides to the
library.
Municipal Building Committee (V. Yablonsky)
The Municipal Building Committee presented their report to the Board of Selectmen. The
Trustees thank Vicki for all the work.
Budget FY12
■ Board of Selectmen voted unanimously in favor of the Town Manager's budget;
■ Library review by Finance Committee (FINCOM) is March 9, 2011 at RMLD;
■ State Aid: FY12 Municipal Appropriation Requirement (M.A.R.) current budget recommendation
is $1,251,170. Short $27,640 to meet M.A.R.
Discussion
■ Trustees acknowledged receipt of Town Manager's letter dated January 4, 2011. Trustees
appreciate the dialogue (D. Hutchinson);
■ V. Yablonsky noted a patron spoke out at Selectmen's meeting asking the Board not to cut
anything that would risk accreditation of the library;
■ R. Urell read letter from "Making Reading Better" which was included in Selectmen's budget
packet asking the Board not to cut funding from library - R. Urell also noted patrons at library and
around town talking about closing 13 Saturdays in June, July and August and express concern
about the library not being accredited;
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If necessary, the Library will apply for M.A.R. waiver from Mass. Board of Library
Commissioners (MBLC).
State budget update: R. Urell read MBLC Press Release dated Feb. 7, 2011. The Governor's
budget reduces state funding to MBLC and level funds other accounts that were reduced over the
last two years.
Building Program
■ Application for the grant was delivered January 27, 2011 - 30 other libraries applied - Woburn
and Reading have both applied- news article comparing both projects appeared in last week's
Reading Advocate/Middlesex East;
■ Schematic Design will need Town Meeting approval (planned for 3 nights April 25, April 28 and
May 2 2011)
■ Next step - Advocacy. Friends, Foundation and Building Committee have volunteered to be
involved in promoting Building Program designs to the public.
■ D. Hutchinson asked for language required by state needed for Town Meeting motion from
designers or project manager. V. Yablonsky suggested asking architects to make presentation at
Town Meeting;
■ Trustees would like to begin marketing process now. K. Storti suggested an idea for Trustees to
come into library on Saturdays to promote the design and public awareness. R. Urell discussed
hiring professional to develop presentation materials to help promote public awareness. R. Curtis
will work on brochure. R. Urell will get schematic design on website.
Director's Report
■ Reading hosting MLA Legislative Breakfast on March 11, 2011- Senator Clarke and
Representatives Jones and Dwyer have committed;
■ Rearranging and moving of library media will done on March 3rd;
■ Friends "Plan B" Fundraiser" - Mini Golf - www. libraryminigolf. com-,
■ Planning Library Staff Day at MLA conference in Danvers on Thursday, April 28 or Friday, April
29th
■ R. Urell presented Building Program on RCTV "Ask the Manager" on Wednesday, January 19.
Trustee Items:
■ K. Storti commented on parking lot issues due to snow piles - customers unreasonably parking
and blocking access to back parking row and exit. Staff have been instructed to call police to
manage illegally parked cars.
Adjourn
The motion to adjourn was made 8:40 p.m. (R. Curtis/J. Doucette)
Respectfully submitted,
Kathryn ~Melesciuc,
Administrative Assistant,
Reading Public Library