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HomeMy WebLinkAbout2004-11-16 ad Hoc Memorial Park Use Review Committee MinutesFAX: (781) 942 - 5441 Town of Reading 16 Lowell Street Reading, MA 01867-2685 i/ -CE1VD N CLERK 'T. tC LEC -8 P 3: 16 RECREATION DIVISION: (781) 942 - 9075 Ad hoc Memorial Park Use Review Committee Minutes November 16, 2004 at Town Hall Conference Room Attendees: Gail Wood, Board of Selectman Preston Lucas, Reading Youth Baseball Margaret O'Sullivan, Resident at large Davina Shuman, Resident of Memorial Park Rick Shaffer, Recreation Committee Member - arrived 7:15 pm John Feudo, Recreation Administrator - arrived at 8:20 pm Meeting called to order at 7: 1Opm M. O'Sullivan made a motion to accept the minutes of October 25, 2004. D. Shuman seconded the motion. Motion passes in favor of accepting the minutes of October 25, 2004 by a vote of 4-0. P. Lucas reported that the presentation to the Board of Selectman on November 9, 2004 went well. P. Lucas thanked the committee members that attended the Selectman's meeting and for their support. P. Lucas further commented that the Board of Selectman did not have any feedback on the Memorial Park update report. However, the Board of Selectman did make a decision to host the public hearing instead of having the Committee host the hearing. The Committee was asked to be present at the public hearing to be held at the Senior Center on December 2, 2004 at 7:30pm. G. Wood pointed out that it was important that P.Lucas' presentation to the Selectman noted some of the activities that took place at the Park during the period 1921-1969, and when the heirs were still alive. The general feeling of the Selectman was that the Park was used more in the past than now. G. Wood stated that the activities at the Park did not seem to be the big issue, but the major issue was the parking problems. D. Shuman agreed with than perception. G. Wood went on further to comment that this Town has a high participation rate, citing the band, sports, library, government, etc. P. Lucas handed out the updated Work Plan and Schedule, the presentation made to the Selectman on November 9, 2004, the Recap by Question of the ad hoc Memorial Park Use Review Committee Survey, and copies of the individual surveys. The documents were reviewed and discussed by the Committee. M. O'Sullivan commented from one of the survey's received that the "culture" of the Park has changed during the years. The Committee members felt that the "culture" wording should find its way into the preliminary report. P. Lucas said he would incorporate that wording into the report. P. Lucas indicated that the Committee has accomplished a great deal over the past months, but in order to prepare the preliminary report for the Selectman, that the Committee had to come to some sort of general opinion as a Committee, regarding the Selectman's charge to the Committee. R. Shaffer presented the following motions: Restrict scheduled league games at Memorial Park between infra-town, or out -of- town teams that would require the fencing or lining of the field. Motion seconded by D. Shuman. Motion passes in favor by a vote of 5-0. Recommend a group of activities to be permitted and not permitted at Memorial Park. Motion Ad hoe Memorial Park Use Review Committee Minutes Con't seconded by D. Shuman. Motion passes in favor by a vote of 5-0. Recommend that the Town investigate angel parking on Harrison Street side of Park without cutting down any trees. Motion seconded by D. Shuman. Motion passes in favor by a vote of 4-0 (G. Wood had to step out for a Selectman's meeting). Other ideas presented but not voted upon were: Recreation Committee/Recreation Administrator assign practice times for league teams. Recreation Committee/Recreation Administrator determine open unassigned space at Park. Recreation Committee/Recreation Administrator allow Community events as culturally accepted. P. Lucas mentioned the following key Committee dates: 11/23 6:30 Berger Room 11/26 Preliminary Report ready for Board of Selectman package 11/30 7:30 Preliminary Report discussed at Board of Selectman 12/2 7:30 Open Town hearing at Senior Center 12/6 7:30 Meet with Town Counsel to discuss Final report wording 12/11 Final Report ready for Board of Selectman package 12/14 7:30 Final Report discussed at Board of Selectman The next full meeting for the ad hoc Memorial Park Use Review Committee would be on November 23rd at 6:30 in the Berger Room. M. O'Sullivan made a motion to adjourn the meeting. R. Shaffer seconded the motion. Motion passes in favor of adjourning 4-0. Meeting adjourned at 9:10 pm. Respectively submitted by: Preston Lucas . Se etary