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HomeMy WebLinkAbout2010-08-04 Finance Committee PacketFhe Town of Reading - FINCOM ame Residents Businesses http://www.readingma.gov/Pages/ReadingT\4A__MeetingCal/SO 15A455... 4 L 1 a RE r ~f 6 t 1 Ulu t' 1i( Google Search 68hrCA4.ON CAD SF FINCOM Wednesday, August 4, 2010 at 7:30 PM Printer-Friendly Version Town of Reading Town Hall conference room Reading, MA 01867 August 4, 2010 Meeting Agenda 1. Public Comment 2. General Business r za= s; > FINCOM Reorganization and Liaison Assignments CarNWOr ' Cnvs I > Discussion of FYI 1 Schedule > Update on town-wide technology initiatives > Multi-board revenue search 3. FINCOM minutes a June 9, 2010 l 1 of 1 4. Adjourn FINCOM reorganization & liaison assignments >town wide technology update (15 minutes) >FINCOM FY11 meeting schedule (Finl Forums needed, etc... ) >June 9 minutes Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 Website Disclaimer Virtual Town Hall Website 8/4/2010 11:46 AT ,j TOWN OF READING Finance Committee Liaisons - as of 2102/2010 Name/Address/Email Telephone Liaison Assignments George Hines ('05-'l 1), Chair 617-592-6569 (C) Board of Selectmen; 35 Grand Street 617-532-4217 Schools; Audit Committee; vhf inesaverizon.net David Greenfield ('05-`11) 781-942-2072 (H) Accounting/Finance 192 Woburn Street 617-664-0417 (W) Board of Selectmen we4areens@comcast.net Audit Committee Barry Berman ('07-'11) 781-942-7907(H) Schools 54 Longview Road 781-684-5705(W) RMLD bcberman@comcast.net Kevin Leyne('09-' 12) 781-249-0965 Community Services 34 Larch Lane Public Safety 1 Kevin.lavne n,verizon.net Bryan Walsh ('08-'12) 58 Grand Street walshblO,verizon.net Harold S. Torman ('03-'12) 77 Sunnyside Ave Hal.Torman@lantheus.com Marsie West ('03-12) 3 Whitehall Lane west.m@mellon.com *Frank Fardy ('10- 13) 55 Grand St. ffardv@verizon.net *Mark Dockser ('10- 13) 110 Beaver Road mdockser@gmail.com ADMINISTRATION Peter Hechenbleikner nhechenbleiknera.ci.readina.ma.us John Doherty j doherty@jeadinng.k 12.ma.us Gail LaPointe glapointe@ci.reading.ma.us Mary DeLai mdelai@reading.k12.ma.us Bob LeLacheur blelacheur@ci.reading.ma.us 781-944-2884 (H) Economic Development Public Safety 781-942-2794 (H) Public Works Economic Development 781-942-0604 (H) Library 617-382-2865 (W) Accounting/Finance 781- 944-2219(H) Community Services Library 781- 942-7586(H) RMLD Public Works 942-9043(W) Town Manager 944-5800(W) Superintendent of Schools 942-6604(W) Town Accountant 942-5800(W) Director of Finance & H.R. (Schools) 942-6636(W) Asst. Town Manager/Finance 942-9805(H) Director (Town) 11-1.1 FINCOM BE, Su I - M Tu W Th F WE S 1 4 5 6 7 8 r r 11 12 13 14 15 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2010-2011 Meeting Calendar Y Su M Tu W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 .23 24 25 26 27 28 29 30 31 Su M Tu W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Su M Tu W Th F. S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ! Su e M ® ° I Tu W Th II F 7 S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 - a - on - © S° 4 Su M Tu W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 S { D- ou t I f I I... I ® N y b Su M Tu W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 .15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su M Tu W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27. 28 29 30 31 Su M Tu W Th F S 7 1' 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 OFR~9OlY Finance Committee Meeting r J, _ o August 4, 2010 ~os397NCOR40~~o Conference Room, Reading Town Hall Technology Review BONDED TECHNOLOGY PROJECT Technical - wide area network complete, including new data center. Financial software - Accounting and Payroll running smoothly for the second year. Tax, Utility and Ambulance billing finished their first year on the Munis system. Optional modules are being evaluated (such as HR personnel-action-forms and employee self-service). Huge project successfully implemented on time and slightly under budget. Document Storage - project is slightly behind schedule due to three unexpected elections during FYI 0. Town Manager and Town Clerk offices are up and running; Police, Fire, Library and HR are next up. The Schools have expressed interest in joining the project and we have had preliminary meetings with them. Later, Community Services (pending outcome of next project below), DPW and Finance may be added. All network gear and hardware is in place. Permits/Licenses/Forms - project stopped and a Needs Assessment is currently being completed by an outside consultant (the same approach as was done for document storage). This fall we will establish the final scope of this project (e.g. building permits only versus entire town integrated). OTHER PROJECTS Assessors - two vendors have presented their systems to staff and the Board of Assessors.. An RFP will be issued this fall, with a final decision scheduled for October/November. The conversion is expected to begin in January 2011. Mass Notification System ("R-911 - Four vendors made presentations to 20+ involved staff members. A decision is expected early in the fall with implementation to follow quickly. Cemetery - a new small system is being considered by the Cemetery Trustees. This might make information available online. Recreation - upgrade to allow online registration. Public Safety - Police internal system is adequate; replacement should examine integrated police/fire/dispatch solutions (pending regional dispatch study results). Fire/EMS Patient Care reporting system AMBUPRO in progress. Website - internal structural and security work needed. Resident communication modules will be added if not brought forward through other projects above. Technical - Remote access VPN complete; significant upgrades to existing PCs; newer generation of laptops for remote access; network now virtual; security significantly improved; adequate redundancy and emergency plans that could use improving. Smart phones, tablets and field access to information is next big task. lit 08/02/2010 17:19 glapointe FOR 2010 13 ACCOUNTS FOR: 5050 TECHNOLOGY UPGRADE ORIGINAL' TRANFRS/ REVISED APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES PG 1 glytdbud AVAILABLE PCT BUDGET USED 50502490 491000 TECH UPGRADE BOND P 50502497 497500 TECH UPGRD XFER IN 50508586 586110 TECH UPGRADE SETUP 50508586 586120 TECH UPGRADE WAN 50508586 586130 TECH UPGRADE SFTWR 50508586 586140 TECH UPGRADE DOCUME 50508586 586150 TECH UPGRADE TRAINI 50508586 586160 TECH UPGRADE HARDEW 50508586 586170 TECH UPGRADE- PROD TOTAL TECHNOLOGY UPGRADE TOTAL REVENUES TOTAL EXPENSES TOWN OF READING YEAR TO DATE BUDGET REPORT 0 .00 .00 -1,100,000.00 .00 1,100,000.00 100.016 0: .00 .00 -150,00.0.00 .00 150,000.00 100.0% 59,470 .00 59,469.70 62,461.85 .00 -2,992.15 105.0%* 77,435: .00 77,435.11 10,912.88 .00 66,522.23 14.1% 154,626' .00 154,625.91 41,676.02 .00 112,949.89 27.0% 170,000 .00 170,000.00 89,306.72 .00 80,693.28 52.50 159,962 .00 159,962.16 14,549.00 113,400.00 32,013.16 80.0% 52,680,' .00 52,680.43 19,974.20 .00 32,706.23 37.9% 70,156: .00 70,156.25 16,937.50 15,343.75 37,875.00 46.0% 744,330; .00 744,329.56 -994,181.83 128,743.75 1,609,767.64 -116.3% 0! .00 .00 -1,250,000.00 .00 1,250,000.00 744,330' .00 ..744,329.56 255,818.17 128,743.75 359,767.64 QJ\ Re®2 Police Department Technology Infrastructure Automated Export of data Easy Street Draw ® Middlesex DA ® SWISS LAN Interfaces PCs 30 desktops/notebooks 13 network printers/MF Automated backups I dlgf~ . . Audio/Visual Tools • Crime scene cameras - digital format ® Surveillance/Interviews 24 cameras, 4 audio, digital storage. • ID system Dispatch CAD/RMS ® Log Dispatch ® Case management Communications o Booking . ® E911 (VESTA) o Reports ® FD Digitizer ® Scheduler o Daily schedule ® NEMLEC Radio . o Payroll export (24+ frequencies) o Detail billing ® Police/Fire/EMS radios RPD File Server Dispatch Applications ® DHQ - Roll Call info HIS ® Hospital status ® NEMLEC (hosted off- ® Metro Running Cards site) ® Dog/Deer Lists Virtual Storage ® PC & Video backup Other resources in support of operations Mass Notification System s InfoRAD (paging) Detail/OT calls G' 1=0 K&R Citation Processing WAN Interfaces Re ig onal Communications NCUNIS Software ® Budgets ® Human resources ® Miscellaneous cash/ general billing ® Payroll/ Detail billing- interface ® Purchasing . Cruiser Laptops Commonwealth of Massachusetts ® CJIS mobile ® CJIS desktop ® LEAPS ® MIRCS Town Network ® E-Mail ® Website ® Document Storage Finance Committee Meeting June 9, 2010 r`no wo 's39:,N 0 RQ0 Conference Room, Reading Town Hall The meeting convened at 7:30 PM in the Conference Room of Town Hall. FINCOM' Members Present: Chair George Hines, Vice Chair David Greenfield, members Kevin Leyne, Harold Tolman, Bryan Walsh, Marsie West and Mathew Wilson. Members Absent: Barry Berman and Tom White Also Present: Assistant Town Manager/Finance Director Bob LeLacheur. Town Manager Peter Hechenbleikner joined the meeting at 8:15pm. There being a quorum the Chair called the meeting to order at 7:35 pm. Public Comment: No comments. FINCOM appointment meeting: Next Tuesday June 15t candidates will be interviewed for three open spots on the Committee. The FINCOM Appointment Committee is composed of the current Chairs of both FINCOM and the Board of Selectmen, as well as the Town Moderator. A majority vote fills those seats. Discussion of summer schedule: FINCOM will take this up at their June 30t" meeting. The next tentative date after that is August 4cn Some topics to discuss include an update from RMLD, a broad technology update, an update on the performance contracting project, and an update on regional dispatch - perhaps in conjunction with a Selectman's meeting. Planning: FINCOM initiatives: FINCOM discussed the need to find alternative revenue sources. David Greenfield mentioned the amount of time and effort that staff and FINCOM have put into reducing expenses over the past few years while maintaining and in some cases increasing services. He said it is time to more. seriously consider revenue - including such topics as advertising that may not have been a high priority in the past. He mentioned that we needed to find a way to communicate with Town Meeting the differences between town government and private business when it comes to the current budgetary situation. George Hines presented an overview of the work done thus far buy the Municipal Building Committee. Next up is the Reading Public Library. Peter Hechenbleikner reviewed the mass-notification system (R-911) project that is currently underway, and that he would be asking for November Town meeting funding. Discussion of FINCOM fact statement about the Special Election (Meals Tax): Bob LeLacheur reviewed in detail some comments provided by Town Counsel as to the limits on permitted actions by FINCOM as a whole as opposed to individual actions be each member. He then reviewed the powerpoint presentation to be placed on the Town's website, meant to provide a neutral fact-based amount of information to any interested residents. FINCOM made several changes I On a motion by Mr. Greenfield, seconded by Mr. Leyne, FINCOM voted to support the Town Meeting action on Article 13 (Meals Tax) by a vote of 6-1-0 (Hines voting against). On a motion by Mr. Greenfield, seconded by Ms. West, FINCOM voted to approve the minutes of May 19, 2010 by a vote of 6-0-1 (Torman abstaining). On a motion by Mr. Torman, seconded by Ms. West, FINCOM voted to adjourn at 8:45pm by a vote of 7-0-0. a APPLICA rYnN FOR APPOINTNMNT TO BOARD Jd-nM-WffTTFXRICO'NUWSSIONS Name: . (Last) (First) (Middle) _ /'f 6 Q xV Tel. (Rome) Address: Tel. (Work) (Es this number listed?)_I_ • ~,tlSCn~ ~S # of years in Reading: Occupation e-mail address: Are you a registered voter in Reading. Y: -x anumber next to your preferred position(s) ~Oup to four.choices) with 41 being your first priority. (Attach a resume if available) -Animal Control Appeals Committee Aquatics Advisory Board Audit Committee ^Board of Appeals -Board of Cemetery Trustees -Board of Health -Board of Registrars $ylaw Committee -Celebration Committee -Cities for Climate Protection -Commissioner of Trust Funds Community Planning & Development Comm.. ~Conservation Commission Constable -Contributory Retirement Board Council on Aging --Cultural Council Custodian of Soldiers' & Sailors' Graves -Economic Development Committee -LFinance Committee Historical Commission Housing Authority -Human Relations Advisory Committee Land Barak Committee _N]BTA: Advisory Committee -Metropolitan Area Planning Council Mystic Valley Elder Services _RCTV Board of Directors -Recreation Committee RIMED Citizens Advisory Board. -Telecommunications and Technology Advisory Committee -Town Forest Committee' -Trails Committee -West Street Historic District Commission -Other a 0 c.r -.o ~n Please outline relevant experience for the position(s) sought: f-e- l f Q Q ~S 3 C'i l CZ. U~1L Gt C T• i'/1 b Ps2 t' ! ,p j ~ ~ ~~~r~f~ /~s~~t. ~~S ~ of ems" OL -e r vt~ J MARK DOCKSER 781-942-7586 110 Bemver Road mdockser@gma.il.com Reading, MA. 01$b7 • PROFILE: Hands-on, entrepreneurial international business leader/GM with strong accomplishments in US and Global, general management, marketing,and sales. Classically trained consumer marketer with demonstrated success in developing new opportunities and accelerating existing business in companies ranging from start-up to $30B. Creating and expanding brands, products, distribution charnels Exploiting new/emerging markets and technologies Developing and implementing guerilla tactics to build opportunities both on-line and off-line (M and B2B) a Taking educated risks to achieve market differentiation and success EXPERIENCE: ~i~'f''I d Qy( • 2004J?' AMPERGEN (formerly Uniross Batteries Corpl Woburn, MA Worldivide battery and portable power solutions provider serving consumer, industrial and O.Elvl markets General Manager-November 2008-Present P&L responsibility for Connsumer SRU; SW Marketing and f uBtomer Care. Manage staff of M with 2255 r reports e-tail. m Delivered 13% over budget sales results in recession economy. Developed new distribution in key growth o Repositioned company focus from low quality/commodity, to consistent quality, value added, consumer value based branding. o Developed, launched Green brand positioned to replace, thr-my away batteries with "pre-charged" rechargeable batteries- UltraLast Green. Received CES Design and Innovation Award 2010. Successfully launched with majorUS and Canadianretail and e-tail. 0 Promoted to GM for Industrial Business Unit in addition to Consumer Responsibilities, October 2009. $25 MM revenue. Director, Global Marketing-Paris, France--September 2006-June 2007 Responsible for worldwide product marketing-- Europe, Asia, US and South Africa. Staff of 10 + local country marketing. Relaunched Unirossbrandw.orldwidebasedonconsumer definedmarket segmeatation, Developednew"go to market "strategy, . new product lines, new packaging and POS, programs and guerilla tactics to drive business ahead. $30 MM revenue. President, RechargeablesOnline/Maxibatteries-2006-2008 Envisioned, specified, launched and managed $2 MM Global e-commerce division, RechargeablesOnline/Ntaxibatteries. Executive Vice President Marketing and Sales, US Division.-May 2004-August 2006, and July 2007-November 2008 Responsible for developing strategy and tactics to bring Un#oss brand into US market. Developed new packaging, programs, sales strategy and rep network. Led key account programs and sales calls to introduce brand. Ledmarketing and sates activities creating a $20MMpro>itab1e division from scratch--OEM, Professional, Consumer channels. o Developed acquisition strategy for established battery brands, culminating in successful acquisition 8/06. . 2002-2004 !ROBOT CORPORATION The worldwide marketing and technolog) leader.in mobile robots far the home and for military. applications. _ Director, US Channels Responsible for development of strategy, implementation of launch and expansion plans forRoomba, the first US robot vacuum: Hired and managed staff of 5 plus network of reps and agencies. Achieved sales of over $15 MM in first 12 months. a Developed and implemented sales and marketing plans to bring product through specialty channels, direct to consumer channels and then into broader mass channels. Hired and managed agencies and consultants. o Sold out productionfor first 5 months. Established distribu#.imwith Brookstone, Hammacher Schlemmer, Sharperlmage, Linens °n Things, Bed Bath & Beyond, Kohl's, Best Buy, Macy's and Target. m Envisioned, planned and launched direct to-consumer business. $2.5W sales in first 3 months. Full P&L responsibility. ' KEURIG PREMIUM COFF 1999-2001 EE SYSTEMS A privately held, growth stage manufacturer and marketer of single cup coffee making systems„ Vice President, Marketing Responsible for growing commercial business and then start up cf consumer direct business based on market adoption of a new technology for brewing specialty coffee-one cup at a time. Controlled separate marketing P&Ls. Managed staff of 7. Commercial Division: Grew sales from $3MM to $15ivm e Drove. product management, branding, communications, end user and distributor programs-- 5x growth in 2 years. e Negotiated domestic and international partnerships with major roasting companies and distributors. Page Z of 2 MARKDOCKSER Consumer Division: Developed business model and plan, obtained board approval and funds authorization. Designed and executed product and market research including 18-month home use test program. a Defined product then selected and managed product development firm. Development cost within. 10% of budget. Specified and selected infrastructure system-accounting, integrated e-commerce platform, CRM, distribution/logistics. DO 1996-1998 CKSER & COMPANY High Growth•Venture Consultin Consulting business focused on bringing new technologies to market. Managed successful assignments with start-ups, early stage companies and Fortune 500 companies. Consulting and full time roles. m GM/Onstar Developed retention programs and recommendations for new, customer preferred services. Personal start-up: Alternative Airline Meals-Developed business plan, negotiated with potential partneis in food service, airlines. 19941496 SOLECTRIA CORPORATION A privately held, leader in electric vehicle' technology; a company entirely funded through bootstrapping. Vice President, Planning and Business. Development Professionalized internal operations and developed plans and relat*..onships to position the company as a competentmanufacturer and marketer of electric vehicles and components. Developed business and marketing plans in an extremely dynamic market. Led and managed marketing, sales, customer service, business development and public relations activities. Managed staff of 5. Established relationships and contracts with major automobile component suppliers and OEMs in Detroit, Japan and Korea for research, sales and possible investments. Traveled extensively through Asia. m Sold more than 100 vehicles through successful negotiations with government and industry leaders, and private car dealers. • KRYPTONITE CORPORATION 1991-1994 A leading manufacturer of security products for bicycles, motorcycles, cars and sporting goods. Vice President and Board Member' Responsible for North American marketing (P&L), sales and customer service, representing $11M4 of the $15MM in annual revenues of this profitable company. Managed staff of 14. • Grew revenues 10-15% peryear through innovative marketing and through new product and new market development. o Successfully developed, commercialized and positioned Kryptonite Sport range for Mass Merchant and Multi-Sport channels. - 1989-1991 SAFER,INC. A venture-backed leading manufacturer.of environmentally safe consumer pesticides; sold and moved in 1991. Vice President of Marketing Responsible for the'rawketing strategy, operations, new-prcru3rA development and P&L management of the $7MM US division of this $9MM company. Actively involved in fundraising activities including potential MBO. Managed staff of 3. Drove successful turnaround from $8MM loss to an operating profit in 18 months. • 1986-1989 GTE PRODUCTS CORP. SYLVANIA LIGHTING DIVISION The fourth largest light bulb manufacturer in the world with the number two share position in US consumer market. Marketing Manager Responsible for planning, forecasting and P&L management of a$200MM consumer product line, with focus on Grocery and Home Center channels of distribution. Achieved 20% annual profitable sales growth through account specific guerilla activities. Managed staff of four; $IOMM advertising/sales promotion budget.. 1984-1986 GENERAL ELECTRIC COMPANY-Marketing Mania ement Profram Marketing and Sales management assignments in Mayor Appliance Business Group ($4 B) and Lighting Business Group ($2 B). EDUCATION: Stanford Graduate School of Business. Master of Business Administration degree, Marketing and Strategic Management, 1984. Summer Consultant 1983 with Boston Consulting Group. .Tufts University. Bachelor of Arts degree in Economics, Summa Cum Laude, 1980. ADDITIONAL INFORMATION: Experience and expertise in Global marketing and sales, market research, R&D, establishment and expansion of consumer distribution channels in Europe and establishment of international business in Europe and Asia Pacific. Fluent in French. Strong technical orientation and competence. APPLICATION FOR .APPoiNTwNINA 9 IDW% TTEES/COMMISSIONs _ ~7-. i t~01* ]date: Name• 6 (Last) (First) (Middle) . Address: S 5 1--a<-~c/ 57' ~ .~a ~Z 'Tel. (Home) r7~' 1-c'J~il~- r Tel. (Work) (ls this number listed?) of years in Readin Occupation: /Gl5 Are you a•registered voter in Reading? *S e-mail address:-/- 9 V I y~ 12 011LI, Place a number next to your preferred position(s) (up to four choices) with 41 being your first priority. (Attach a resume if available) Control Appeals Committee -Aquatics Advisory Board Audit Committee -Board of Appeals Board of Cemetery Trustees Board of Health -Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection JCommissioner of Trust Funds J_Community Planning & Development Comm.. Conservation Commission Constable- -Contributory. Retirement Board -Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves -Economic Development Committee Finance Committee Historical Commission Housing Authority -Human. Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council .-Mystic Valley Elder Services _RCTV Board of Directors -Recreation Committee RMLD Citizens Advisory Board' Telecommunications and Technology AdvisoryCommittee Town Forest Committee Trails Committee West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: L' L z'r^ 3 z`'x • c° Y' / :✓1 Ca ~ 1.(' l~ r- l` ! N7 l.~ i ~1r1 .'7`!r' G C7t.. Y~7 /vJy Z'r7~Y G C,..av- 5~l Sfa/l ~~'1•L -F--' r~ G~ ~a ~ 'f r"~ BPS' ~f1 CGS l f'r vf-~ i ~I /'7 l ~7•v Yr~ h rt- vkiIV-'r-5zA5 v , rJY%) VYl,).