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Home My WebLink About2010-03-24 Finance Committee Packet-he Town of Reading - FINCOM - budget meeting http://www.readingim.gov/Pages/ReadingMA___McetingCal/SO154CE • , ; .3w Town of Reading Town Hall conference room Reading, MA 01867 March 24, 2010 Goog{e Search.; l r r Meeting Agenda 1. Public Comment 6 NC- 2. Annual Town Meeting Warrant Articles Car~f~«to,~,CntasEf3. Other • Reserve Fund transfer requests 4. FINCOM.minutes ® March 10, 2010 5. Adjourn . Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 Website Disclaimer Virtual Town Hall Website 1 oft Q 3/24/2010 4:54 PI FINC7 -budget meeting Wednesday, March 24, 2010 at 7.30 PM NMI-W rWINU T Printer-Friendly Version ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. Board of Selectmen Background: This Article appears on the Warrant for all Town Meetings. At this Annual Town Meeting, the following report(s) are anticipated: o State of the Town - By the Chairman of the Board of Selectmen Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 4 To see if the Town will vote to amend the FY 2010 - FY 2019 Capital 4mpmve'ments Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. Town Bylaw prohibits Town Meeting from approving any Capital Expenditure unless the project is included in the Capital Improvements Program (CIP). ♦ Library building feasibility study ($85,000 in FY10) ♦ Fire, Police & DPW defibrillators ($27,000 in FY10) ♦ Killam parking lot paving and repairs ($83,000 in FY11) Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to amend one or more of the votes taken under e 14 of the Warrant of the Annual Town Meeting of April 27, 2009, as amended r Article 4 of the November 9, 2009 Subsequent Town Meeting; and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: The following budget amendments are proposed for the FY 2010 Budget: General Fund Wages and Expenses Account Line Description Decrease Increase Bg Benefits: Health Insurance. $200,000 E97 Northeast Regional Vocational $17,864 191 Finance: Wages (Assessors) $20,000 192 Finance: Expenses (Assessors) $25,,000 K92 Community Services - Expenses (animal disposal - beavers) $4,000 M92 Public Works: Expenses (hwy equip) $30,000 M93 Public Works: Snow & Ice $255,000 M94 Public Works: Street Lighting $10,000 M95 Public Works: Rubbish $75,000 N91 Public Safety (Fire) Wages $103,000 Subtotals $295,000 $444,864 Net from Operating Transfers and _ Available Funds (Free Cash) $149,864 General Fund - Capital Account Line Description Decrease Increase C99 Capital $112,000 Library - Building Study = $85k Police, Fire, Public Works: local share of $95k in ALS equipment = $27k Net from Operating Transfers and $112,000 Available Funds ($85,000 from Sale of Real Estate Fund, remainde'r from Free Cash) Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to authorize the payment during Fiscal Year 2010 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: There are no known prior year's bills and, therefore, it is likely that this Article will be indefinitely postponed. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 7 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: The following list of intangible property with a value in excess of $5,000 is proposed for disposition under this Article. Between now and Town Meeting, there may be . additional items added to the list. Department Equipment Fire 2000 model year Type III Ford/ Horton Ambulance Police Two Ford Crown Victoria Police Cruisers DPW 2000 Ford E250 Cargo Van Extender DPW 1987 Melrose Bobcat Front End Loader DPW 1952 Warco Diesel Powered Motor Grader DPW 1990 International Dump Truck # (16) Model # 4900 4x2 DPW 1998 International Dump Truck with, Mounted Catch Basin Cleaner (Stetco Model 950t/13) Finance Committee Report: Bylaw Committee Report:. No report. ARTICLE To see if the Town will vote to authorize revolving funds for certain Town Jaartments under Massachusetts General Laws, Chapter 44, Section 53E '/z for the al year beginning July 1, 2010 with the receipts, as specified, credited to each fund, the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. Revolving Spending Revenue Allowed Expenditure Year End Account Authority Source Expenses Limits Balance Consulting and engineering Fees as provided services for the for in Reading review of designs $25 000 Conservation General Bylaws and engineering , Commission Section 5.7, work for the Available for Consulting Conservation Wetlands protection of expenditure Fees Commission Protection wetlands next year Legal, oversight and inspection, plan review, initial property appraisals and appeals, Community Services general Building Plumbing, management, $200,000 Wiring, Gas and landfill monitoring other permits for costs, curb the Walkers Brook sidewalks and Crossing, Oaktree, pedestrian safety Addison-Wesley/ improvements, Inspection Pearson and records archiving Available for Revolving Town Johnson Woods and other project expenditure Fund Manager developments related costs next year Vaccines, materials for screening clinics and clinical supply costs, medical equipment and $25,000 supplies, Public Health Clinic Fees and immunizations, , Available for Clinics and Board of third party educational expenditure Services Health reimbursements materials next year Acquire Library Library Library Charges for lost or materials to replace 000 $15 Available for Materials Director and damaged Library. lost or damaged , expenditure Replacement Trustees materials items next year Utilities and all Mattera other maintenance $10 000 Available for Cabin Recreation and operating , expenditure Operating Administrator Rental Fees expenses next ear or take any other action with respect thereto. Board of Selectmen Background: • Conservation Consulting Revolving Fund - There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2010. The balance remains at zero. The, Conservation Commission voted unanimously to support Article 8 of the Warrant, re- authorizing the revolving fund in the amount of $25,000. Inspections Revolving Fund - Beginning in 2004, Town . Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees, and to use them directly purposes of plan review, inspections, legal expenses, initial property value 'appraisal and appeals, and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements. The balances available as of March 31, 2010 in these funds are $ 5,379. The balance reflects the current fiscal year's expenditures that were already committed for the Permits Coordinator and Staff Planner salaries. Thetotal expenses to be authorized during FY 2010 are expected to be up to $100,000. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for. a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for meningitis prevention vaccine for adolescents, and materials for cholesterol, glucose and tuberculosis screening clinics. Clinic client fees are also deposited into this fund to offset. vaccine and clinical supply costs. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is approximately $25,000. Library Materials Replacement Fund - During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. Through March 10, 2010, the amount recovered was $6,984.02. Mattera Cabin Operating Fund - The log cabin on the Mattera conservation land was purchased a couple of years ago. The Town has developed a program of improvements to the cabin, and is working on programming its use. Some of the use is anticipated to be revenue generating, and it is anticipated that overtime the site would generate enough funding to pay the operating costs of the cabin - primarily utilities. This Article would allow those revenues to be used directly for the operating expenses of the cabin. Finance Committee Report: V Org Object Description Rev Budget 14233511 511000 SNOW / ICE WAGES PERM 11971.00 14233511 515000 SNOW / ICE OVERTIME 61812.00 14235530 530415 SNOW / ICE PLOWING & HAULING 144517.00 14235530 530420 SNOW / ICE POLICE DETAILS 8000.00 14235540 540000 SNOW / ICE SUPPLIES/EQUIPMENT 248700.00 14235540 540425 SNOW / ICE SAND 0.00 14235540 540430 SNOW / ICE SALT 0.00 14235540 540435 SNOW / ICE CACL 0.00 14235548 548999 SNOW / ICE GASOLINE 25000.00 500,000.00 Final Snow.& Ice Actual/Encumb Available Pct 10035.92 1935.08 83.84 133698.28 -71886.28 216.30 201881.25 -57364.25 139.69 4406.16 3593.84 55.08 300729.63 -52029.63 120.92 0.00 0.00 0.00 78444.73 -78444.73 0.00 0.00 0.00 0.00 25000:00 0.00 100.00 754,195.97 -254,195.97 -108 108 754,087.97 .---464.-G87,9.7 0 Department Device Quantity Price Discount Unit Price Trade-In Sub Total Price Total Fire Lucus 1 12,495.00 1,874.25 10,620.75 0.00 10,620.75 Regulator 1 499.00 74.85 424.15 0.00 424.15 LifePak 12 3 24,995.00 7,995.00 17,000.00 3,000.00 48,000.00 LifePak 1000 6 2,595.00 508.00 2,087.00. 1,350.00 11,172.00 Less discount -2;716.90 Total Assistance to Firefighters Grant Amount 67,500.00 Assistance to Firefighters Grant Program 10% Local Match 6,750.00 DPW LifePak Express 1 1,995.00 700.00 1,295.00 1,295.00 AED Cabinet 1 335.00 50.25 284.75 284.75 1,579.75 Police LifePak 1000 10 2,595.00 508.00 2,087.00 2,450.00 18,420.00 18;420.00 Total Request $26,749.75 (L j o.oo~i- Town of Reading 0.00% Budget Summary One Year One Year One Year 3124110 4:10 PM BUDGET Changes Proposed Changes Projected Changes No. FY - 2010 FY - 2010 FY - 2011 FY - 2011 FY - 2012 FY - 2012 elfenues A General Fund Revenues $72,388,015 1.0% $73,310,873. 1.3% $74,361,131 1.4% Al Total Property Taxes 49,542,619 2.2% 51,096,967 3.1% 52,572,225 2.9% A2 Total Other Local Revenues 5,809,950 -10.9% 5,548,000 -4.5% 5,548,000 0.0% A3 Total Intergov't Revenues 13,482,109 -2.6% 13,212,036 -2.0% 12,862,036 -2.6% . A4 Total Transfers & Available 3,553,337 26.3% 3,453,870 -2.8% 3,378,870 -2.2% Ear-marked revenues 2,452,234 -24.4% 2,501,442 2.0% 2,501,442 0.0% Debt Exclusion (2,108,170) -24.2% (2,086,657) -1.0% (2,086,657) 0.0% Town offsets (EF) 744,241 744,241 744,241 MSBA 1,088,305 135.5% 1,159,026) 6.5% 1,159,026) 0.0% A98 Revenues before CashlSaV. $ 69,935,781 > 2.3% $70 ;4 1.2% $71,859,689 - -'1.5% A5 Free Cash 223,805 -100.0% 936,000 0.0% 1,155,000 0.0% A6 Savings 0 -100.0% -0.0% 0 0.0% A99 Net Available Revenues $ 70,159,586 1.8% $71,745,431 2.3% $73,014,689 1.8% 5% for debt+ capital 3,4967789 3,540,4721 1 3,592,984 CCOII' mo B 2 Costs B Benefits 10,951,082 1.1% 11,712,081 6.9% 12,496,552 6.7% C Capital 1,155,725 77.6% 993,000 -14.1% 1,140,642 14.9%. D. Debt 2,519,152 -3.7% 2,897,776 15.0% 2,780,070 -4.1% E Energy 2,472,121 -1.7% 2,397,688 -3.0% 2,517,572 5.0% F Financial 620,000 -32.2% 595;000 -4.0% 611,000 2.7% G Education - Out of district 3,866,848 27.2% 3,702,751 -4.2% 4,096,189 10.6% H Education - Vocational 360,100 -15.1% 327,946 -8.9% 344,343 5.0% J Miscellaneous 2,791,628 3.2% 2,841,367 1.8% 3,000,483 5.6% K Community Priorities ' 125,000 0 41 Annual Accommodated Costs $ 24;736,656, 4.2% $25,592,609 3.46% $26,986;851, 5.4% Operating Costs OC1 Municipal Government 14,619,551 14,783,831 1.12% . 14,783,831 0.00% OC School & Bldgs 30,444,833 30,965,364 1.71% 30,840,364 -0.40% OC Town Bldgs 393,928 403,028 2.31% 403,028 0.00% OC School,.Town, Buildings $451458,312 $46,152;223 1.53% $46,027,223 -0:27%. Municipal Government 32.16% 32.03% 32.12% School & Bldgs 66.97% 67.09% 67.00% Town Bldgs 0.87% 0.87% 0.88% TOTAL'EXPENSES(L2+OC4) $70,194,968 $71,744,832 2.2% $73,014,074 1.8% Surplus/(Deficit) $ 599 $ 615 .y Town of Reading A Revenues- Details _ 3124110 4:10 PM No. Property Taxes Tax levy (within levy limit) New Growth Tax levy (debt exclusion) Abatements and exemption,, Al Total Property Taxes Motor Vehicle Excise Meals Tax ? Penalties/interest on taxes Payments in lieu of taxes Charges for services Licenses & permits Special Assessments Fines Interest Earnings Medicaid Reimbursement Other A2 Total Other Local Revenues Intergovernmental Revenue State Aid Federal ARRA MSBA A3 Total Intergov't Revenues Cemetery sale of lots Sale of real estate funds Reading Ice Arena Authority MSBA payments RMLD earnings distribution A4 Total Transfers & Available Stabilization Fund A5 Free Cash & Sav One Year One Year One Year BUDGET Changes Proposed Changes Projected Changes FY - 2010 FY - 2010 FY - 2011 FY - 2011 FY - 2012 ' FY - 2012 47,519,656 3.7% 49,274,826 3.7% 50,762,946 3.0% 553,345 -0.5% 250,000 -54.8% 250,000 0.0% 2,108,170 -24.2% 2,086,657 -1.0% 2,086,657 0.0% (638,552 -6.3% 514,516 -19.4% (527,379 2.5% 619 2.2% 51,096,967 3.1% 52,572,225 2.9% 2,500,000 174,300 289,800 1,554,000 131,200 3,150 157,500 600,000 400,000 -12.3%1 2,400,000 5.0% 175,000 5.0% 290,000 5.0% 1,600,000 5.0% 130,000 5.0% 3,000 5.0% 150,000 -43.9% 400,000 0.0% 400,000 -4.0% 2,400,000 0.0% 0.4% 175,000 0.0% 0.1% 290,000 0.0% 3.0% 1,600,000 0.0% -0.9% 130,000 0.0% -4.8% 3,000 0.0% -4.8% 150,000 0.0% -33.3% 400,000 0.0% 0.0% 400,000 0.0% -4.5% 5.548.000 0.0% 12,177,581 842,443 462,085 13,482,109 ds . . 25,000 325,000 626,220 2,186,670 -9.0%I 12,400,000 350,000 -33.6% 25,000 -7.1% 300,000 -100.0% 60,000 100.0% 696,990 1.5% 2,171,880 157.4% 200,000 1.8% 12,400,000 0.0% -58.5% 0 -100.0% 0.0% 462,036 0.0% 0.0% -8.3% 0.0% 0.0% 0.0% -25.0% 0.0% 25,000 -7.7% 275,000 100.0% 60,000 11.3.% 696,990 -0.7% 2,171,880 -48.8% 150,000 TOTAL REVENUES 72,611,820 0.58% 74,246,873 2.25% 75,516,131 1.71% `0 Town of Reading l Accom Costs - Summary One Year One Year One Year 3124110 4:10 PM BUDGET Changes Proposed Changes Projected Changes No. FY - 2010 FY - 2010 FY - 2011 FY - 2011 FY - 2012 FY - 2012 B Benefits 10,951,082 1.1% 11,712,081 6.9% 12,496,552 6.7% C Capital 1,080,725 66.1% 993,000 1,140,642 -8.1% 14.9% D Debt (net - tax levy) 2,519,152 -3.7% 2,897,776 15.0% 2,780,070 -4.1% E Energy 2,472,121 -1.7% 2,397,688 -3.0% 2,517,572 5.0% F Financial 620,000 -32.2% 595,000 -4.0% 611,000 2.7% G Education - Out of district 3,866,848 27.2% 3,702,751 -4.2% 4,096,189 10:6% H Education - Vocational 360,100 -15.1% 327,946 -8.9% 344,343 5.0% J Miscellaneous 2,791,628 3.2% 2,841,367 1.8% 3,000,483 5.6% K Community Priorities $ 125,000 TOTAL Accommodated COSTS $ 24,661,656 3.9% $25,592,609 3.8% $26,986,851 5.4% ccommo ate Costs - Detail B Accommodated Costs - Benefits 131 Group Health / Life Ins.. 7,225,000 -0.4% 7,625,000 5.5% 8,235,000 8.0% OPEB 0 0.0% 25,000 100.0% 0 100.0% B2 Workers Compensation 246,050 -5.0% 305,000 24.0% 320,250 5.0% B3 Police / Fire Indemnification 55,000 1.0.0% 57,750 5.0% 60,638 5.0% 134 Contributory Retirement 2,731,532 3.0% 2,893,456 5.9% 3,022,986 .4.5% B5 Non-Contrib. Retirement 73,500 -4.9% 73,500 0.0% 73,500 0.0% B6 Medicare / Social Security 565,000 15.0% 607,375 7.5% 652,928 7.5% B7 Unemployment Benefits 55,000 10.0% 125,000 127.3% 131,250 5.0% B99 Total Benefits $ 10,951,082 1.1% $11,712,081 6.9% $12,496,552 6.7% C Accommodated Costs - Capital C99 Total Capital $ 1,080,725 66.1% $ 993,000 -8.1% $ 1,140,642 14.9% D Accommodated Costs - Debt net i 5,765,113 vote thi s line D1 Debt Service- Principal 3,720,000 -0.9% 4,165,000 12.0% 4,185,000 0.5% D2 Debt Service - Interest 2,045,113 -3.6% 1,993,003 -2.5% 1,850,884 -7.1% D3 Excluded debt (2,783,876) -0.5% (2,798,191) 0.5% . (2,793,778). -0.2% D4 MSBA reimbursements (462,085) 0.0% (462,036) 0.0% (462,036) . 0.0% D5 adjustments (excluded premium D99 Total Included Debt $ 2,519,152 -3.7% 1$ 2,897,776 15.0% $ 2,780,070 -4.1% internal transfer from Energy Savings to pay debt service Available for Cash Capital (C99) $ 977,637 C+G Net included debt + capital = 5% of ne 3,496, 789 $ 319,735 $ 327,728 I $ 962,431 $ 1,140,642 3,540,472 3,592,984 ~L~l Town of Reading l Accom Costs - Detail One Year One Year One Year 3124110 4:10 PM BUDGET Changes Proposed Changes Projected Changes No. FY - 2010 FY - 2010 FY - 2011 FY - 2011 FY - 2012 FY - 2012 E Accommodated Costs - Energy E1 Street Lighting 230,000 1.5%0 241,500 5.0% 253,575 5.0% E2 Heating of Buildings-Town 147,798 2.3% 143,250 -3.1% 150,413 5.0% E3 , Heating of Buildings-Schools 788,870 -18.0% 760,000 -3.7% 798,000 5.0% E4 Utilities-Town 198,967 15.0% 194,415 -2.3% 204,136 5.0% E5 Utilities-Schools 895,696 12.1% 837,193 -6.5% 879,053 5.0% E6 Fuel - vehicles (in DPW budget) 210,790 0.0% 221,330 5.0% 232,396 5.0%, E99 Total Energy $ 2,472,121 -1.7% $ 2,397,688 -3.0% $ 2,517,572 5.0% F Accommodated Costs - Financial F1 Casualty Insurance 320,000 -9.6% 320,000 0.0% 336,000 5.0% F2 Veteran's Assistance 150,000 50.0% 125,000 -16.7% 125,000 0.0% F3 FINCOM Reserve Fund - 150,000 36.4% 150,000 0.0% 150,000 0.0% F4 Stabilization Fund i F99 Total Financial $ 620,000 -32.2% $ 595,000 -4.0% $ 611,000 2.7% G Accommodated Costs - Education Out of district G1 Out of district SPED, transportation 915,000 -1.5% 895,000 -2.2% 939,750 5.0% G2 Out of district SPED tuition 4,349,648 0.9% 3,849,751 -11.5% 4,042,239 5.0% G3 Out of district SPED rev. offsets (885,273) (709,292) -19.9% (885,800) 24.9% G4 Out of district SPED carry forward (341,365) G5 ARRA IDEA Funds (171,162) 332,708 G99 Total Education - Out of distr. 3,866,848 27.2% $ 3,702,751 -4.2% $ 4,096,189 10.6% 312964(+17,864) H Accommodated Costs - Education V ocational School H1 Vocational School Assessments - N.E. 295,100 -25.1% 327,946 11.1% 344,343 5.0% H2 Vocational School Assessments - M. 65,000 116.7% 0 -100.0% 0 H99 Total Education - Voke $ 360,100 -15.1% $ 327,946 -8.9% $ 344,343 5.0% J Accommodated Costs - Miscellaneous J1 Rubbish Collection / Disposal 1,524,627 3.8% 1,560,770 2.4% 1,677,828 7.5% J2 Snow and Ice Control 500,000 11.1% 525,000 5.0% 550,000 4.8% J3 State Assessments 580,006 -2.8% 568,602 -2.0% 585,660 3.0% Cemetery 186,995 -1.9% 186,995 0.00/0 186,995 0.0% J4 Salaries and Wages 148,226 -2.4% 148,226 0.0% 148,226 0.0% J5 Expenses 38,769 0.0% 38,769 0.0% 38,769 0.0%0 J99 Total Miscellaneous $ 2,791,628 3.2% $ 2,841,367 1.8% $ 3,000,483 5.6% Town of Reading Oper. Costs - Summary One Year One Year One Year 3124110 4:10 PM BUDGET Changes Proposed Changes Projected Changes No. FY - 2010 FY - 2010 FY : 2011 FY •2011 FY - 2012 FY - 2012 Municipal Government M Total Accounting $ 157,320 : 25.0% $ 157,320 0.0%1 $ 157,320 0,0% FTEs 2.5 2.5 Salaries/Wages 155,770 . 25.0% 155,770 0.0% 155,770 0.0% Expenses 1,550 21.9% 1,550 0.0% 1,550 0.0% Offsets N Total Finance $ 1,642,455 28.3% $ 1,642,210 0.0%1,$ 1,642,210 0.0% FTEs 19.5 19.5 Salades/Wages 1,125,155 23.0% 1,137,410 1.1% 1,137,410 0.0% Expenses 517,300 41.5% 504,800 -2.4% . 504,800 0.0% Offsets P Total Library $ 1,220,198 0.8% $ 1,229,678 0.8% $ 1,2291678 0.0% FTEs 19.7 19.7 . Salaries/Wages 960,861 1.0% 960,861 0.0% .960,861 0.0% Expenses 259,337 -0.2% 268,817 IN 268,817 0.0% Q Town Manager's Office $ 363,845 7.2% $ 363,646 -0.1%1 $ 363,646 0.0% FTEs 2.4 2.4 Salaries/Wages 209,845 15.7% 211,646 0.9% 211,646 0.0% Expenses 154,000 -2.5% 152,000 -1.3% 152,000 0.0% Offsets R Total Community Services $ 887,805 0.7% $ 961,572 8.3% $ 961,572 0.0% FTEs 17.5 16.9 Salades/Wages 798,530 0.8% 871,087 9.1% 871,087 0.0% Expenses 89,275 0.0% 90,485 1.4% 90,485 0.0% S Total Public Works $ 2,647,114 15.9% $ 2,681,824 . 1.3%1 $ 2,681,824 0.0% FTEs 43.0 43.0 SalariestWages 2,187,878 18.6% 2;203,088 0.7% 2,203,088 0.0% Expenses 459,236 4.9% 478,736 4.2% 478,736 0.0% Offsets T Total Public Safety $ 7,700,814 0.8% $ 7,747,581 0.6% $ 7,747,581 0.0% FTEs 101.8 101.8 Salaries/Wages 7,346,960 1.0% 7,393,727 0.6% - 7,393,727' 0.0% Expenses 353,854 -3.8% 353,854 0.0% 353,854 0.0% TOTAL MUNICIPAL GOVT $14,619,551 6.2% $14,783,831 1.1% $14,783,831 0.0% .Town Total - FTEs 206.4 205:8 Town Total - Salaries/Wages $ 12,784,999 5.8% $12,933,589 1.2% $12,933,589 0.0% Town Total - Expenses $ 1,834,552 9.2% $ 1,850,242 0.9% $ 1,850,242 0.0% Town Total - Offsets $ $ - $ - 0\) FY11 budget now calls for 936k in free cash; $125k coming from surplus school FY10 funds FYI 1 FY10 free cash Budget Budget Change Change Page used Changes from FINCOM FYI 1 packets Revenues 2 14,790 $14,790 reduction in RMLD payment based on CPI update 2 50,000 $50,000 increase in Assessor's overlay account 35,210 more revenues • less free cash needed Benefits B99 11,712,081 11;126,082 585,999 5.3% 17-19 Capital C99 993,000 1,005,725 (12,725) -1.3%0 4-12 32,330 $32,330 increase; add Killam paving ($83k); remove Birch Debt D99 6,158,003 5,705,113 452,890 7.9% 14 Meadow ($18k) and Library ($30k) windows Vocational Education E99 327,946 377,964 (50,018) -13.2% 16 (9,092) $9,092 decrease; latest Superintendent's budget from NE Voke Town Administration wages G91 211,646 209,845 1,801 0:9% 21-23 Town Administration expenses G92 472,000 474,000 (2,000) -0.4% 21-23 Accounting wages H91. 155,770 155,770 0 H% 31-32; 35 Accounting expenses H92 1,550 1,550 0 0.0% 31-32; 35 Finance wages 191 1,137,410 1,125,155 12,255 1.1% 33-34; 3640 Finance expenses 192 504,800 517,300 (12,500) -2.4% 33-34; 3640 FINCOM Reserves J92 150,000 150,000 0 0.0% 41 Community Services wages K91 871,087 798,530 72,557 9.1% 24-30 Community Services expenses K92 190485 189,275 1,210 0.6% 24-30 Library wages L91 960,861 960,861 0 0.0% 60-64 Library expenses L92 268,817 259,337 9,480 3.7% 60-64 Public Works wages M91 2,351,314, 2,336,104 15,210 0.7% 50-59 41,114 $51,114 increase in FTE engineer; Public Works expenses M92 738,835 708,795 30,040 4.2% 50-59 $10,000 decrease in PT engineer aide Public Works Snow & Ice M93 525,000 500,000 25,000 -65.6% 50-59 Public Works Street Lights M94 241,500 230,000 11,500 5.0% 50-59 _ Public Works Street Rubbish M95 1,560,770 1,524,627 36,143 2.4% 50-59 Public Safety wages N91 7,393,727 7,346,960 46,767 0.6% 4249 .Public Safety expenses N92 353,854 353,854 0.0% 42-49 School Department facilities U99 36,390,308 35,995,247 394,061 1.1% schools Town facilities V99 740,693 740,693 0 0.0% schools 20,000 44,352 increase in expenses versus FINCOM FYI I packets Benefits, Capital, Debt 19,191,030 18,214,884 976,146 5.4% Municipal Gov't 18,089,426 17,841,963 247,463 1.4% School Department 36,390,308 35,996,247 394,061 1.1% Town Facilities 740,693 740,693 0 0.0% GENERAL FUND 74,411,457 72,793,787 1,617,670 2.2% Water Enterprise Fund W99 5,433,291 5,219,671 213,620 4.1% EF 2; 5-7 Sewer Enterprise Fund X99 5,412,723 4,996,257 - 416,466 8.3% EF 2-4 Storm Water Enterprise Fund. Y99 377,826 291,391 86,435 29.7% EF 2; 8 ENTERPRISE FUNDS 11,223,840 10,507,319 716,521 6.8% %'s exclude impact of reserve use FYI 1 Capital (proposed as of March 2010) , Dept. Request Estimate . Reason C2 - S Bldgs Security systems for one school $ 20,000 Security C9 - Fire Ambulance $ 230,000 Public Safety C9 - Fire Electronic Patient Care System $ 25,000 New State Ambulance regulations C12 - DPW Playground $ 30,000 Annual playground (Killam) C12 - DPW Playground $ 15,000 Annual safety surfaces C13 - DPW Roads'(local share) $ 375,000 Previous over-ride C13 - DPW Sander $ 115,000 1990,-10/15yr life C13 - DPW Killam parking lot: paving/repairs $ 83,000 Safety C13 - DPW Skim Coat/Crack Seal $ 50,000 Previous over-ride C13 - DPW Curb/sidewalk $ 40,000 Pedestrian safety C13 - DPW Street Signs $ 10,000 Mandated program . $ 993,000 C1 Schools - equipment C2 School Buildings (non energy) $ 20,000 C3 Town Buildings (non energy) C4 School Buildings (energy) C5 Town Buildings (non energy) C6 Community Services C7 Finance C8 Library C9 Public Safety - Fire $ 255,000 C10 Public Safety - Police/Dispatch C11 Public Works - Equipment $ 115,000 C12 Public Works - Parks & Cemetery $ 45,000 C13 Public Works - Roads $ 558,000 C99 TOTAL $ 993,000 Capital Plan FY10 to FY20 Balanced versus expected funding own o ea Img, IVILA - 31241201014:28 FY-2010 FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 10yrCIP NOTE: Projected use of Sale of R/E Fund 325,000 300,000 275,000 250,000 200,000 150,000 100,000 50,000 - - - 1,325,000 Schools - Equipment - - 50,000 100,000 150,000 200,000 200,000 - - - 700,000 Buildings - Schools (non Energy) 30,000 20,000 60,000 59,000 109,000 399,000 444,000 130,000 725,000 750,000 600,000 3,296,000 Buildings - Schools (Energy) - - 54,000 66,000 12,000 - 42,000 128,000 - 15,000 51,000 368,000 Buildings -Town (non Energy) 15,000 250,000 50,000 85,000 330,000 327,000 467,000 300,000 150,000 - 1,959,000 Buildings - Municipal (Energy) - 215,000 145,000 50,000 50,000 50,000 50,000 45,000 30,000 30,000 665,000 Community Services - - - - - - - Finance 75,000 - - - - Library 20,000 120,000 20,000 20,000 - - - 180,000 Public Safety - Fire 31,000 255,000 24,000 36,000 155,000 69,000 654,000 316,500 90,600 150,000 849,000 2,599,100 PublicSafety - Police 311,000 - - - 35,000 211,000 10,000 - - 35,000 - 291,000 Public Works - Equipment 138,600 115,000 35,000 224,300 249,800 293,100 275,100 693,200 763,400 604,800 914,700 4,168,400 Public Works - Parks & Cemetery . 45,000 45,000 75,000 95,000 748,000 335,000 170,600 575,000 685,600 1,463,700 720,000 4,912,900 Public Works - Roads 435,000 558,000 475,000. 500,000 525,000 550,000 575,000 650,000 700,000 750,000 800,000 6,083,000 TOTAL CAPITAL 1,080,600 993,000 1,258,000 1,395,300 2,138,800 2,457,100 2,747,700 3,009,700 3,309,600 3,948,500 3,964,700 25,222,400 Dedicated to Roads (previous over-ride) 400,000 425,000 450,000 475,000 500,000 525,000 550,000 600,000 650,000 700,000 750,000 5,625,000 Capital Requests above road portion 680,600 568,000 808,000 920,300 1,638,800 1,932,100 2,197,700 2,409,700 2,659,600 3,248,500 3,214,700 19,597,400 Capital Funding to allocate 680,685 568,000 691,383 966,700 1,698,083 1,884,344 2,187,425 2,370,714 2,774,855 3,231,236 3,392,029 19,764,768 Annual Surplus (Deficit) - (116,617) 46,400 59,283 (47,756) (10,275) (38,986) 115,255 (17,264) 177,329 Cumulative Surplus (Deficit). (116,617) (70,217) (10,935) (58,691) (68,966) (107,952) 7,303 (9,961) 167,368 E Page 1 of 2 LeLacheur, Bob From: Zambouras, George Sent: Tuesday, March 02, 2010 4:53 PM To: LeLacheur, Bob; Zager, Jeff; Delai, Mary; Huggins, Joe; Kinsella, Jane Subject: RE: Killam paving job Attachments: Killam Pavement Estimatel.pdf; Killam Pavement.pdf Attached are two estimates for the Killam School paving. The pavement is in really tough shape, grading is minimal at best and in most areas the pavement is beyond repair. As a result the final paving wearing course should be only be performed by contractual equipment. Under the options listed Option 1 is the least that can be done to provide a uniform surface. Option 1 is for the most part a temporary fix and is not my recommendation. Both options include all pavement areas of the school, including the access to Haverhill Street. Option 1 Estimated Amount $82,600 Under this option the severely broken area will. be excavated and restored by DPW. The remainder of the paving, a 1 "/2" overlay will be performed by contractors. This option requires milling of the existing pavement adjacent to the building which is necessary to prevent water problems. Option 2 Estimated Amount $139,500 Under this option all work except for some minor patching will be performed by contractors. This existing pavement will be completely reclaimed, properly graded and repaved with 3 % inches of pavement. George I Zambouras, P.E. Town Engineer 781-942-6683 781-942-5441(fax) Email: gzambouras@ci.reading.ma.us From: LeLacheur, Bob Sent: Tuesday, March 02, 2010 3:57 PM To: Zager, Jeff; Delai, Mary; Huggins, Joe; Zambouras, George; Kinsella, Jane Subject: RE: Killam paving job Does anyone have an estimate for this yet? Thanks- Bob From: Zager, Jeff Sent: Thursday, February 25, 2010 2:43 PM To: LeLacheur, Bob; Delai, Mary; Huggins, Joe; Zambouras; George; Kinsella, Jane Subject: RE: Killam paving job Bob; Spoke with both Mike D ( about potentially doing the work in house) & George Z.( about getting.an estimate) a couple weeks ago for the killam parking lot paving. Joe and I have also already spoken about the after July timing. I know George is putting together something on both in house & contracted out costs ( it may end up being a combination of both). We'll get something to you asap- before Wednesday. Jeff 3/24/2010 Killam School Paving Estimate Total Paved Area (SY) 8313 Option 1- Milled Gutter/Cut and Patch/1.5 Inch Overla Quantity Unit . Cost Milling of Gutter Area (SY) 2290 $2.10 $4,809 Cut and Patch (TONS) Approx 30% 300 $53.00 $15,900 Asphalt Removal (LS) - opw 1 $1,000.00 $1,000 Crack Seal (GAL) 670 $6.70 $4,489 Tack Coat (GAL) 400 $3.00 $1,200 Adjusting Structures (EA) 3 $150.00 $450 1.5 Inch Overlay (TONS) 700 $62.00 $43,400 Line Painting (LS) 1 $650.00 $650 Bit. Curbing (LF) 450 $7.00 $3,150 SUB - TOTAL $75,048 10% CONTINGENCY TOT $82,553 Date: March 2, 2010 Option 2- Full Reclaim - 2 inch Binder /1.5 inch To Quantity Unit Cost Reclaimation (SY) 8313 $1.15 $9,560 Fine Grading and Compacting (SY) 8313 $0.60 $4,988 Haul & Stack Excavated Materials (CY) 750 $2.50 $1,875 2 Inch Binder (TONS) 950 $62.00 $58,900 1.5 Inch Top (TONS) 700 $62.00 $43,400 Tack Coat (GAL) 400 $3.00 $1,200 Handwork Paving (TONS) - oPw 50 $53.00 $2,650 Adjusting Structures (EA) 3 $150.00 $450 Line Painting (LS) - 1 $650.00 $650 Bit. Curbing (LF) 450 $7.00 $3,150 SUB-TOTAL $126,823 10% CONTINGENCY $12,682 TOTAL $139,505 03/22/2010 14:35 (TOWN OF READING IPG 1 blelacheur NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS bgnyrpts PROJECTION: 20111 FY2011 General Fund Budget Projection FOR PERIOD 13 ACCOUNTS FOR: 2009 2010 2010 2010 2010 2011 PCT PUBLIC WORKS ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION TOWN MGR CHANGE END OF REPORT - Generated by Bob LeLacheur O 03 SALARIES 14113511 ENGINEERING-WAGES 14113511 511451 TOWN ENGNR 14113511 511453 CVL ENGNR 14113511 511454 AST CV ENG 14113511 511455 FLD TCH II 14113511 511457 FLD TCH I 14113511 511459 ENG AIDE 14113511 511460 TMP ENG AD 14113511 515000 OVERTIME 14113511 516050 OUTOFGRADE TOTAL ENGINEERING- WAGES TOTAL SALARIES TOTAL PUBLIC WORKS GRAND TOTAL 87,727.50 89,854.00 89,854.00 62,997.75 175,985.51 183,285.00 183,285.00 132,081.92 49,682.17 51,114.00 51,114.00 36,757.12 56,480.40 57,608.00 57,608.00 41,495.36 50,583.15 52,200.00 52,200.00 37,600.00 7,796.04 .00 .00 195.70 4,505.54 .00 .00 .00 2,038.25 4,490.00 4,490.00 1,111.04 896.00 510.00 510,00 472.00 435,694.56 439,061.00 439,061.00 312,710.89 435,694.56 439,061.00 439,061.00 312,710.89 435,694.56 439,061.00 439,061.00 312,710.89 435,694.56 439,061.00 439,061.00 312,710.89 89,854.00 89,854.00 .0% 183,285..00 183,285.00 .0% 51,114.00 51,114.00 .0% 57,608.00 57,608.00 .0% 52,200.00 52,200.00 .0% .00 .00 .0% .00 .00 .o% 4,490.00 4,490.00 .0% 510.00 510.00 .0% 439,061.00 439,061.00 .0% 439,061.00 439,061.00 .0% 439,061.00 439,061.00 .0% 439,061.00 439,061.00 .0% Page 1 of 1 LeLacheur,Bob From: Hechenbleikner, Peter Sent: Thursday, March 11, 2010 12:10 PM To: LeLacheur, Bob; Zager, Jeff Subject: FIN reserve Fund transfers po I'd like 2 reserve fund transfer applications: / d ♦ Memorial park - we have a donation for the cost of the contract, but have no contingency. I'd like to ask FINCOM to fund a contingency reserve fund transfer for this project ♦ Mattera cabin - I'd like to ask FINCOM for a contingency reserve fund - so that we can keep the process going with purchase of materials. We have a $2000 grant, $2500'in donations, $4000 from my flexible account. The Total estimated cost of materials is $20,000. We have applied for another grant of up to $5000, another grant application is due and we have a group doing fund raising for "in kind materials. I would like a reserve fund transfe $10,000, wi an understanding that we will not draw that down until/unless we need it. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 phone:. 781-942-9043 fax 781-942-9071 web www.readingma.gov email townmanager@ci_reading_ma Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall.net/survey/sid/603ffd2e45471753/ 3/18/2010 J Page 1 of 3 LeLacheur,Bob From: Zambouras, George Sent: Thursday, March 11, 2010 1:40 PM To: Zager, Jeff; Feudo, John Cc: LeLacheur, Bob Subject: RE: FIN reserve Fund transfers Jeff The minimum we like to carry is 10% of the Bid. Our average for the last 4 projects is somewhere around 3 to 5% Based on the donation we will be awarding a contract for $ 582,596.00. In addition we will be spending $51,000 of our own money for the roadway parking area, drainage, storm water system and demolition disposal. A good amount of money with no contingency. I would say we should have at least 5% of the Bid amount =000 No we do not have a line item George J. Zambouras, P.E. Town Engineer 781-942-6683 781-942-5441(fax) Email: gzambouras@ci.reading.ma.us From: Zager, Jeff Sent: Thursday, March 11, 2010 1:08 PM To: Feudo, John; Zambouras, George Cc: LeLacheur, Bob Subject: FW: FIN reserve Fund transfers John, per Peter H. Do you have a line item account/ expense we can use for this Mattera Cabin Reserve Fund contingency funding request? George, same question on Memorial Park - plus what would we use as a contingency amount for Memorial? Bob, do you have/ prepare application form- don't think I've seen one yet. Who signs off? Thanks all, Jeff Jeffrey T. Zager Director of Public Works Town of Reading 16 Lowell Street Reading, MA 01867 Tel: 781-942-9077 Fax: 781-942-6441 web www.readingma.gov Please let us know how we are doing - fill out our brief customer service survey at: http://readingma-survey.virtualtownhall. net/survey/sid/603ffd2e45471753/ 3/24/2010 Association of Town Finance Committees One Winthrop Square, Boston, MA 02110 617-426-7272 www.mma.org The ATFC is offering this free educational opportunity on Thursday, April 29. Thursday, April 2.9 Thayer Library, Lancaster Retirement and Pension Issues Municipal Retirement Challenges This workshop will explore the impact of both recently enacted reforms as well as those being proposed in the current legislative sessions. In addition, the hows and whys of actuarial studies will be examined. If time allows the "speaker will review the PRIT options for the investment of pension funds and the challenge of the new OPEB rules. Speaker: Dan Sherman, Actuary and Consultant at Buck Consulting and chair of the Wakefield Finance Committee 5:00 p.m. Check-In, Sandwiches and Beverages 5:30 -7:00 p.m. Presentation, Q&A Directions to the meeting is on the reverse side and at www.mma.org Registration: Please register me: Name and Title: Name and Title: Community: Email (a confirmation notice will be sent): Return form to MMA at 617-695-1314 or by email to dcosta@mma.o[ 2`~