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HomeMy WebLinkAbout2011-01-11 Board of Selectmen PacketTO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Tuesday, January 11, 2011 Re: Town Manager's Proposed 2012 Budget- PARTNERSHIPS FOR PROGRESS I am transmitting with this memo my proposed FY 2012 municipal budget, as well as additional recommended actions for the Board of Selectmen to consider which will make the implementation of this budget, and an economic recovery through economic development, easier to accomplish. This budget is the most difficult one that I have had to prepare in my 35 years in public administration working for local government in several communities in 2 states. The circumstances that lead us to this situation are not of the Town's making. The staff, Board of Selectmen, School Committee, FINCOM, volunteers, and Town Meeting have all been diligent in ensuring that residents and taxpayers of this community get great value for their local tax dollars. The national and international financial crisis that began in 2008 - alleged to be the worst since the Great Depression of 1929 - is beginning to abate, and there are signs of hope. But many of the short term "fixes" put in place during the very darkest days of that financial crisis, are now expiring - namely the massive amounts of Federal stimulus dollars that flowed to the State to bolster state aid, and some amounts that came directly to cities and towns, and/or through the State to our local government. In spite of improving revenues during the current fiscal year to date, the Commonwealth of Massachusetts faces a $1.5 billion to $2.5, billion shortfall for Fiscal Year 2012. All involved in State government, from the Governor, to the legislature, to State staff, agree that this gap cannot be closed without reductions in state aid, and so we have assumed for purposes of this budget that we will see a 10% reduction in state aid - over $1.5 million dollars. In addition to less expected state aid in 2012, many of our local revenues are flat or decreasing. • Excise taxes are not projected to increase, • Low interest rates (a good thing for many reasons) keep our income from investments at a low level. • Development permit fees are still lagging, and when they do increase for proposed large new development like the Oaktree development and the Pulte development at the Addison Wesley Pearson site, we cannot become dependent on these non-recurring revenues to support our general operating budget - that would not be fiscally prudent. 0 Page 1 How do we continue to provide essential services to our community given the situation in which we find ourselves? • We use some appropriate and prudent levels of cash reserves; • We'make some very difficult decisions in establishing priorities for what services the local government provides, and how we provide them; • We make our services as efficient as possible through partnerships with other communities involving shared or regional service provision as appropriate; • We ask our residents and property owners to share, a portion of the responsibility for some services in partnership with their community, as we have successfully done with our new recycling and rubbish program; • We ask for shared sacrifice by employees, elected and appointed officials, and residents of the community during these difficult time; • We reduce our expectations as a community regarding the retention of some services, the provision of new services, and the speed with which the Town may be able to- respond to some requests for services; • We retain hope for better days in which we may be able to further improve the services that Town government provides to the residents of the Town of Reading. This budget, and additional actions recommended to the Board of Selectmen for consideration depend on retaining the many strong partnerships that exist currently, largely among all of the Departments of the Town including the School Department and Reading Municipal Light Department, as well as our partnerships with our residents in many endeavors. It also anticipates our strengthening some of those existing partnerships, and expanding partnerships with one or some of our, neighboring communities. To that end we have had talks with Administrators/Managers of a couple of our neighboring communities, and the outlook of working with them is promising. In addressing difficult issues such as those that we currently face, it is helpful to have some guiding principles based upon which one can make very difficult decisions. The following principles were used to evaluate budget alternatives in FY 2012: Principles of Budget Decision Making The budget and financial plan for the Town of Reading for 2012 must be: General principles: • Sustainable - based on estimated revenues for FY 2012 and beyond; no gimmicks; • Realistic - we need to make sure that we are not recommending a budget that we know is not realistic based on experience ; • Deal with employees equitably across municipal government; • Recognize "common practice" as well as "best practice" in determining the levels of services that the Town can sustain; • Focus on work production and direct customer service; • Simplify and streamline regulations and administrative processes and procedures; • Reduce or eliminate regulation that the community does not have the resources to administer; • Move towards short and long range efficiencies, regional opportunities, organizational changes, and outsourcing of services; • Partner with residents and property owners to accomplish important municipal functions; Specific Principles • Preserve Public Health and Public Safety services at a high level; Prioritize Education as a community priority; • Maintain appropriate levels of local services to assist those in need during difficult economic times; • Retain the Town's strong financial position; • Maintain the Town's ability to emerge from the current economic circumstances in a strong position (Economic Development); Highlights of Maior Budget Proposals • Overall budget reduction of.6%, with the range being -11.1 % to +3.7%: Administration -1.8% • Eliminate PT Administrative Secretary (share assistance with Community Services) Accounting +.5% and Finance -5.6% • Eliminate seasonal Appraiser in Assessment Division • Reduce clerical position 5.5 hours per week • Reduce OT - use compensatory time when projects arise • Reduce Banking Services - staff is scanning bills which reduces lock box expenses • Reduce Technology expenses - increases PC replacement to 4 years from 3 • Eliminate revaluation expenses • Fewer elections Community Services -11.1 % • Reduce hours of Plumbing and Gas and Wiring inspectors to 16 hours per week from 20, and consider establishing this as a joint or regional program • Reduce Health Administrator to Y2 time, and attempt to contract with another community for shared services • Reduce Elder/Human Services Administrator to Y2 time, and attempt to contract with another community for shared services • Reduce Conservation Administrator to 1/2 time, and attempt to contract with another community for shared services • Eliminate Permits and Licensing Coordinator position • Administrative Assistant picks up part of the work from Administration due to elimination of Administrative Secretary • Add an additional clerk to ensure customer service Library -0.5% • Reduce use of student pages • Reduce hours of operation as needed & part-time staffing Public Works -2.6% • Eliminate one seasonal worker (Parks) • Shift an engineer from a tax supported position to a Stormwater Enterprise supported position, due to increased NPDES requirements • Shift contracted street sweeping from DPW highway expense to DPW snow and ice expense - increase snow and ice by $25,000 (net $10,000 increase) • Reduce Recreation OT by $1,500 • Adequately fund expenses versus historic levels (highway equipment maintenance) Public Safety (Police +2.2%, Dispatch -5.4%, Fire +3.7%) • Maintain Public Safety staffing levels • Fully utilize STEB grant in Dispatch • More appropriately fund Public Safety overtime Proposed additional actions The following additional actions are proposed to the Board of Selectmen for consideration. In general, these actions will simplify and/or reduce regulation, make shared or regional efforts more feasible, and advance efficiency and effectiveness of Town government as a customer driven organization. Regionalization • Make a grant application to the State to develop a fully consolidated Public Health District with other community(ies) • Secure another community or communities to partner with Reading. on tax assessment, plumbing and gas inspection, wiring inspection, conservation administration, elder/human services administration, and public health administration Legislative Action • Rescind the Reading Wetland Bylaw - state law. provides environmental protection, and administering the state law and the local law is time consuming, redundant, and confusing to customers. A separate local bylaw also inhibits efforts to regionalize the service. ® Rescind the underground Petroleum Storage Bylaw - State regulations have advanced to the point where the local bylaw is, not necessary • Roll back the demolition delay in the historical Demolition Delay Bylaw to 6 months • Propose a bylaw.amendment at the Annual Town Meeting requiring property owners to clear their own sidewalks of snow and ice . • Amend the Charter to have the Board of Assessors as an appointed Board, and return the appointment of Assessment staff to the Town Manager • Amend Zoning bylaws and or CPDC regulations to limit and streamline Site Plan Review requirements. This could be accomplished by increasing the threshold requirements for Site Plan Review, creating a bi-level review process that expedites small projects, adding a simplified waiver process, and allowing administrative reviews by the Town Planner where there are no impacts to the community on traffic, parking, or infrastructure. • Amend the Bylaw on outdoor loudspeakers to allow their use where the sound cannot be heard beyond the property lines or in a public way. Administrative action • Implement the new CAMA system in the Assessor's office ASAP, except that if regionalization of the Assessment function is feasible, the Town might want to delay this process until a partner can be attained • Complete the procurement process for the Licensing and Permitting (L&P) software and necessary hardware • Establish a policy by the Board of Selectmen regarding the responsibilities of the Trust Fund Commissioners, and delegate to the Division of Elder/Human Services the administration (not the fiduciary management) of the Hospital Trust Funds • Establish a policy of "carry in - carry out' for rubbish in parks, school grounds, and the common 4 These are challenging times. This proposed budget and additional actions are challenging ideas. Reading has long been a leader in innovation in local government. The community has hired and developed strong, intelligent, hardworking, and creative staff as exemplified by our Department Heads. Reading is known for its hardworking ' and dedicated volunteers inside and outside of government. We need to harness these assets and move this community forward to a new era in our local government. The proposed changes will be the greatest changes in our local government since the passage of the Reading Home Rule Charter almost exactly 25 years ago. I believe that this community is receptive to these changes for the good of this community in the long term. We look forward to working with the Board of Selectmen, our paid staff and volunteers, the FINCOM, and Town Meeting as this budget is reviewed. Review of staffing levels - Comparable Towns a a 0 0 c ~ a cu F ~ o o cz, v, o c Q cv o~ o Q) r fi i C ~ 0 ~F cU ~II 1.0 110 1.0 1.0 1.0 1.0 0.75 1.0 1.0 1.0 1.0 0.38 1.0 0.13 1.8 1.0 1.0 0.48 1.1 1.0 0.7 0.7, 0:5 1.0 0.49 0.8 1.9 1.5 1.0 1.0 1.0 0.80 0.8 5.9 2.0 5.0 3.7 2.0 1.5 0.0 4.0 3.01 3.7 O Q) JZ- a o c c o o ~vo' a m O Z Z C 30 Q l Conservation Agent/Administrator 1.0 0.5 1.0 0.4 0.5 1.0 0.55 1.0 Assistant Agent/Administrat( 0.5 1.0 0.19 Field Inspector 1.0 0.13 Clerical Assistance 1.0 0.4 0.5 1.0 0.36 0.2 TOTAL , 2.5 0.5 0.0 .3.0 0.8 0.5 0.5 2.0 1.2 1.2 Public Health Director/Administrator Agent Environmental Engineer Inspector/Sanitarian Nurse Clerk Assistance TOTAL Elder/Human Services Administrator/Director Assist/Program Coord Social Worker Nurse Advocate Outreach Worker Van Driver Clerical Assistance TOTAL _o c vo) (U a ° 0) a~ Z co O Z Z 1.0 1.0 1.0 1.0 0.8 1.0 1.0 0.85 1.0 0.4 1.0 0.8 1.0 0.3 1.0 0.3 0.59 0.9 1.0 1.0 0.25 1.0 1.0 0.13 0.5 1.3 0.1 0.4 0.9 0.34 2.2 0.8 0.4 1.0 1.0 1.0 0.79 0.9 1.0 1.0 0.5 1.5 1.0 0.4 0.5 1.0 0:86 0.5 5.9 3.8 1.8 4.5 3.0 1.5 3.9 6.2 3.8 4.8 New State Incentive Grant Program To Fund Regional Public Health Districts Page 'l of 1 The Official Website of the Department of Revenue (DOR) Mass.Gov Department of Revenue Horne > Local Officials > DLS Newsroom > City & Town > 11 New State Incentive Grant Program To Fund Regional Public Health Districts Geoff Wilkinson, Senior Policy Advisor, Dept. Public Health Massachusetts has received a new five year federal award to develop regional public health districts through an incentive grant program, which will be operated by the state Department of'Public Health (MDPIl). Groups of cities and towns are eligible to apply for planning grants of up to $40,000 to develop plans to share staff and services to improve the scope and quality of local public health services for their combined populations. Planning grant proposals will be due to MDPH at the end of February, and awards will be announced in March. MDPH expects to fund 8-10 planning grants. The program is eligible for groups of municipalities interested in starting new districts and for existing districts that want to expand. Planning grant applications may be submitted by lead municipalities or by Regiunlal Plann Agencies or Councils of Governments acting as fiscal agents for groups of municipalities applying together. It is not necessary for all municipalities applying for a planning grant to be fully committed to participating in the prospective public health district. Planning grants are intended to help engage appropriate stakeholders, secure commitments, and develop plans for how each district would operate. Municipal groups selected in March to receive planning grants will be eligible to compete later in 2011 for multi-year operating grants. MDPH expects to provide extended support to enable 6 of the originally chosen 8-10 groups of municipalities to form districts beginning late in 2011. Each of these 6 districts will receive five years of flexible operating support-three years at full funding, followed by two years of reduced funding, leading to district self- sufficiency. Full funding per district will range from $75,000 to $150,000 annually. Additional technical assistance will be available to each of the 6 funded districts. Details about planning grant activities and performance standards that districts will be expected to meet will be included in the Request for Responses that MDPH will post to C lmm.- Pa:;.s before December 31, 2010. An updated note will also appear in City and Town when, that post is ready; however we suggest you start local conversations immediately. The program is intended to address gaps in the capacities of Boards of Health and health departments to protect and promote public health through food protection, sanitary code enforcement, disease prevention and response, and policies and programs aimed at smoking, obesity, health disparities, underage drinking, and other health threats. The program is funded under the 2010 national health care reform law as part of the U.S. Centers Im Disease Control and Prevehtioll(CDC:) "Strengthening Public Health Infrastructure to Improve Health Outcomes" initiative. For more information, contact Geoff Wilkinson, Senior Policy Advisor in the Office of the Commissioner at MDPH, at gegff_li~il ki nson~i~'ytate :ma.us. R:f [2 t 1.07312 -Public Health District Incentive Grant Program=December 2i _2() 10 ULM-1 © 2010 Commonwealth of. Massachusetts http://www.mass. gov/?pageID=dorterminal&L=4&LO=Home&L 1=Local+Officials&L2=D... 1/4/2011 Town of Reading M unicipal Government Y ^t FY12 Budget Board of Selectmen January 11, 2011 , Board of Selectmen January 11, 2011 Budget Summary: Scenarios Reduction Reduction from from Municipal Government Level Level Operating Budgets . Amount Service Service Level Service (least likely) $ 15,312,659 Level Funded (less likely) $ 14,795,831 3.4% $ 516,828 Reduced 0.5% (most likely) $ 14,713,692 3.9% $ 598,967 1 Board of Selectmen January 11, 2011 Budget Message: Priorities for -0.5% Scenario Sustainable & Realistic Deal with employees equitably across municipal government Recognize "common practice" in addition to "best practice" Focus on work production and direct customer service Simplify and streamline regulations and administrative processes and procedures Reduce or eliminate regulation that the community does not have the resources to administer Move towards short and long range efficiencies, regional opportunities, organizational changes, and outsourcing of services Partner with residents and property owners to accomplish important municipal functions Board of Selectmen January 11, 2011 Budget Message: Priorities for -0.5% Scenario Preserve Public Health and Public Safety services at a high level Prioritize Education as a community priority Maintain appropriate levels of local services to assist those in need during difficult economic times Retain the Town's strong financial position Maintain the Town's ability to emerge from the current economic circumstances in a strong position (Economic Development) 2 Board of Selectmen January 11, 2011 Additional proposed actions: Regionalization • Make a grant application to the State to develop a fully consolidated Public Health District with other community (ies) • Secure another community or communities to partner with Reading on tax assessment, shared plumbing and gas inspection, wiring inspection, conservation administration, and elder/human services administration, and public health administration 0 Board of Selectmen January 11, 2011 Additional proposed actions: Regionalization c 'n ~ ~ b o Q ,c ~ o r ~ ~ ~ R t7 Ca Z 2 GO Q kgent/Administrator 1.0 0.5 1.0 0.4 0.5 1.0 0.55 1.0 kssistantAgenVAdministrator 0.5 1.0 0.19 ield Inspector 1.0 0.13 :Ierical Assistance 1_0 0.4 0.5 15.0 0.36 0.2 TOTAL 2.5 0.5 0.0 3.0 0.8 0.5 0.5 2.0 1.2 1.2 I- 3 SM Board of Selectmen January 11, 2011 Additional proposed actions: Regionalization r ° ~ y D m° g a o Elder/Human , o r v M a S i m o z 0 Q r erv ces .55 c Administrator/Director 1.0 1.0 1.0 1.0 1.0 0.8 1.0 1.0 0.98 1.0 Assist/Program Coord. 0.4 1.0 0.8 1.0 0.3 1.0 0.3 0.59 0.9 Social Worker 1.0 1.0 0.25 1.0 Nurse Advocate 1.0 0.13 0.5 Outreach Worker 1.3 0.1 0.4 0.9 0.34 Van Driver 2.2 0.8 0.4 1.0 1.0 1.0 0.79 0.9 Clerical Assistance 1.0 1.0 0.5 1.5 1.0 0.4 0.5 1.0 0.86 0.5 TOTAL 5.9 3.8 2.8 4.5 3.0 1.5 3.9 6.2 3:9 4.8. Board of Selectmen January 11, 2011 Additional proposed actions: Regionalization a a v m ao m -0 m rn o, L' y Q' ~ r y o, c bli H lth P o z s o 6 3 Q u c ea m 5 Director/Administrator 1.0 1.0 1.0 1.0 1.0 1.0 0.75 1.0 Agent 1.0 1.0 1.0 0.38 Environmental Engineer 1.0 0.13 Inspector/Sanitarian 1.8 1.0 1.0 0.48 1.1 Nurse 1.0 0.7 0.7 0.5 1.0 0.49 0.8 Clerk Assistance 1 9 1.5 1.0 1.0 1.0 0.80 0.8 TOTAL 5.9 2.0 5.0 3.7 2.0 1.5 0.0 4.0 3.01 3.7 4 Board of Selectmen January 11, 2011 ' Additional proposed actions: Legislative Action • Rescind the Reading Wetland Bylaw - state law provides environmental protection, and administering the state law and the local law is time consuming, redundant, and confusing to customers • Roll back the demolition delay in the historical Demolition Delay Bylaw to 6 months • Propose a bylaw amendment at the Annual Town Meeting requiring property owners to clear their own sidewalks of snow and ice • Amend the Charter to have the Board of Assessors as an appointed Board, and return the appointment of Assessment staff to the Town Manager • Amend Zoning bylaws and or CPDC regulations to limit and streamline Site Plan Review requirements. Board of Selectmen January 11, 2011 Additional proposed actions: Administrative action • Implement the new CAMA system in the Assessor's office ASAP, except that if regionalization of the Assessment function is feasible, possibly delay this process until a partner can be attained • Complete the procurement process for the L&P software and necessary hardware • Establish a policy by the Board of Selectmen regarding the responsibilities of the Trust Fund Commissioners, and delegate to the Division of Elder/Human Services the administration (not the fiduciary management) of the Hospital Trust Funds • Establish a policy of "carry in - carry out" for rubbish in parks, school grounds, and the common Board of Selectmen January 11, 2011 FYI 2 Revenues (Projected) FY11 FY12 Change Prop. Taxes $51.20 mil $52.65 mil +$1.45 mil Local Revs. $ 5.26 mil $ 5.32 mil .06 mil Intergov't $13.30 mil $11.71 mil 1.59mil Trf & Avail $ 4.26 mil $4.24 mil .02mil SUB-TOTAL $74.02 mil $73.92 mil - $.10 Mil Reserves $ 1.25 mil $1.50 mil .25 mil TOTAL $75.27 mil $75.42 mil + $.15 mil Board of Selectmen January 11, 2011 Reserves as of January 2011 Free Cash 6/30/10 $ 4,953,340 • November TM Article 4 - $ 87,000 • November TM Article 11 - $257,000* $ 4,609,340 - General Stabilization Fund $ 1,524,831 - FINCOM Reserves $ 150,000 - TOTAL $ 6,284,171 - is 8.7% of estimated $72 million FY12 net available revenue - *total excludes RMLD share of betterments for Causeway Road - **total excludes funds designated for specific purpose 6 Board of Selectmen , January 11, 2011 Budget Summary: Scenarios $ Reduction Reduction from from Municipal Government Level Level Operating Budgets Amount Service Service Level Service (least likely) $ 15,312,659 Level Funded (less likely) $ 14,795,831 Reduced 0.51/o (most likely) $ 14,713,692 3.4% $ 516,828 3.9% $ 598,967 Board of Selectmen January 11, 2011 FY12 Budget: All Depts. Reduced O.S% (Was -1.75%; lower energy & Sped costs as of Dec. 10) FY11 FY12 Town Administration 373,646 371,554 -0.5% Accounting 157,320 156,439 -0.5% Finance 1,644,210 1,635,002 -0.5% Community Services 961,572 956,187 -0.5% Library 1,229,678 1,222,792 -0.5% Public Works 2,681,824 2,666,806 -0.5% Public Safety Police 3,716,421 3,695,609 -0.5% Dispatch 447,488 444,982 -0.5% Fire 3,583,672 3,563,603 -0.5% 14,795,831 14,712,974 -0.5% 7 Board of Selectmen January 11, 2011 FY12 Budget: All Depts. Reduced 0.5% • Projected layoffs of three (3) police officers • Projected layoffs of three (3) firefighters • Difficult to accurately project Overtime for Public Safety • Possible firefighting equipment idle at times CONCLUSION: Unacceptable choice for Town Board of Selectmen January 11, 2011 FY12 Budget: Keep Public Safety `whole' & Reduce all other Departments by 3.9% (Was -6.4%; lower energy & Sped costs as of Dec. 10) FYI 1 FY12 Town Administration 373,646 359,074 -3.9%. Accounting 157,320 151,185 -3.9% Finance .1,644,210 1,580,086 -3.9% Community Services 961,572, 924,071 -3.9% Library 1,229,678 1,181,721 -3.9% Public Works 2,681;824 2,577,233 -3.9% Public Safety Police 3,716,421 3,795,650 2.1% Dispatch 447,488 423,544 -5.4% Fire 3,583,672 3,716,872 3.7% 14,795,831 14,709,434 -0.6% 8 Board of Selectmen January•11, 2011 FY12 Budget: Keep Public Safety `whole' & Reduce all other Departments by 3.9% • Projected loss of library hours • Projected loss of key DPW mechanic position • Nearly impossible to reduce small departments (Town Administration & Accounting) CONCLUSION: Unacceptable choice for Town Board of Selectmen January 11, 2011 FYI 2 Budget: Town Manager Budget Focus on Core & Customer Services FYI 1 FY12 Town Administration 373,646 366,791 -1.8% Accounting 157,320 158,079 0.5% Finance 1,644,210 1,552,376 -5.6% Community Services 961,572 854,958 - 11,1% Library 1,229,678 1,223,530 -0.5% Public Works 2,681,824 2,616,284 -2.4% Public Safety Police 3,716,421 3,797,615 2.2% Dispatch 447,488 423,544 -5.4% Fire 3,583,672 3,716,872 3.7% 14,795,831 14,711,309 •0.6% 9 Board of Selectmen January 11, 2011 FYI 2 Town Manager Budget Reductions versus Level Service: $602,610 • Wages - $480,043 (-3.6%) - Reduce salary increases $86,037 - Eliminate positions/reduce hours $394,006 • Expenses - $122,567 (-6.5%) - Finance Dept. $59,400 (Banking $29k & Technology $23k) - Public Safety $22,780 (many small changes) - Library $22,004 (Materials $17k, at 14.1% of total) Board of Selectmen January 11, 2011 FYI 2 Town Manager Budget: Total Budgets FYI 2 FYI 2 Departments FYI 1 FY12 Change Operating Accomodated Town Administration 693,646 702,791 1.3% 366,791 336,000 Accounting 157,320 158,079 0.5% 158,079 0 Finance 1,644,210 1,552,376 -5.6% 1,552,376 0 Community Services 1,116,042 1,004,958 -10.0% 854,958 150,000 Library 1,229,678 1,223,530 -0.5% 1,223,530 0 Public Works 3,090,340 3,022,697 -2.2% 2,616,284 406,413 Public Safety Police 3,716,421 3,797,615 2.2% 3,797,615 0 Dispatch 447,488 423,544 -5.4% 423,544 0 Fire 3,583,672 3,716,872 3.7% 3,716,872 0 15,678,817 15,602,462 •0.5% 14,710,049 892,413 10 Board of Selectmen January 11, 2011 FY12 Town M anager Budget: Total Budgets FY12 FY12 Departments FY11 FY12' Change Operating Accomodated Departments 15,678,817 15,602,462 -0.5% 14,710,049 892,413 Other Town line items FINCOM reserves 150,000 150,000 0.0% 0 150,000 Stabilization Fund 0 25,000 100.0% 0 25,000 DPW Snow & Ice 525,000 550,000 4.8% 0 550,000 DPW ST. Lights 241,500 253,575 5.0% 0 253,575 DPW Rubbish 1,560,770 1,514,676 -3.0% 0 1,514,676 Miscellaneous lines 2,477,270 2,493,251 0.6% 0 2,493,251 Grand Total 18,156,087 18,095,713 -0.3% 14,710,049 3,385,664 l~ Board of Selectmen January 11, 2011 FY12 Town Manager Budget: Total Budgets FY 2007 FY2008 FY2009 FY2010 FY2011 FY2012 5-year TOWN ADMINISTRATION 2.50 2.50 2.50 2.40 2.40 2.32 -7.2% COMMUNITY SERVICES 16.40 18.20 19.20 17.50 16.90 14.93 -8.9% ACCOUNTING 2.50 2.50 2.50 2.50 2.50 2.45 -2.0% FINANCE 18.60 18.40 18.30 19.60 19.60 19.00 2.2% PUBLIC SAFETY 98.80 99.80 101.80 101.80 101.80 101.40 2.6%. PUBLIC WORKS 43.5D 43.50 43.50 43.00 43.00 42.00 -3.4% LIBRARY 19.70 19.70 19.70 19.70 19.70 19.70 0.0% TOTAL 202.00 204.60 207.50 206.50 205.90 201.80 -0.1% 1.3% 1.4% -0.6% -0.3% -2.0% 11 Board of Selectmen January 11, 2011 FYI 2 Town Manager Budget Department Review: Administration • Eliminate 16hr/week Administrative Secretary position • Share Community Services Administrative Assistant (12hrs/week) to complete essential functions of eliminated position • Reduce copy supplies/expenses • Reduce postage (use new mass communications system) • Reduce legal expenses based on recent trends Board of Selectmen January 11, 2011 FYI 2 Town Manager Budget Department Review: Accounting • Reduce clerical hours (shift to Finance department) • Reduce Overtime (emphasize 'comp' time) • Reduce professional development to essential activities 12 Board of Selectmen January 11, 2011 FYI 2 Town Manager Budget Department Review: Finance • Reduce clerical hours in total • Eliminate seasonal appraiser position • Re-arrange staff to focus on customer contact • Reduce professional development to essential activities • Implement staff suggestion to bring lock-box expense in-house • Reduce postage (use new mass communications system) • Reduce technology expenses - shift focus from preventative to reactive repairs & slow PC replacements from 3yr to 4yr cycle Board of Selectmen. January 11, 2011 FYI 2 Town Manager Budget Department Review: Public Safety - Police • Workload for department is increasing - budget keeps FTEs • Abide by existing negotiated contracts for both Police unions • Contracts include a 0% COLA for both unions with step movement for those eligible • Overtime increased by 12% but offset by other discretionary wages • Reduce professional development (training) • Reduce various expenses 13 Board of Selectmen January 11, 2011 FYI 2 Town Manager Budget Department Review: Public Safety - Dispatch Workload for department is increasing - budget reduces PT FTEs slightly • Overtime increased by $3,200 - has been stable for years • Reduce professional development (training) • Recognize full value of State Grant • Reduce various expenses Board of Selectmen January 11, 2011 FYI 2 Town Manager Budget Department Review: Public Safety - Fire/EMS • Workload for department is increasing - budget keeps FTEs • Abide by existing negotiated contracts for Fire union • Overtime increased by 20% to reflect expected actual costs if fully staffed - has been underfunded for a few years • Reduce various expenses 14 ~D Board of Selectmen January 11, 2011 FYI 2 Town Manager Budget Department Review: Public Works • Move one engineer from the general fund into the storm water fund • Eliminate one seasonal Parks employee • Reduce Overtime to reflect historical patterns • Reduce professional development to essential activities • Increase funding for internal & external equipment repair • Reduce other expenses as possible 15 TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Tuesday, January 11, 2011 Re: FY12 Projected Budget Overview The FY 12 Administration budget, as submitted, reflects an overall decrease of 1.8%, from current FY11 spending levels. Salaries: +.5% There are currently 2.4 FTE's in the Administration function of Town Government: • 1 FTE Town Manager • 1 FTE Office Manager • 0.4 FTE Administrative Secretary (16 hours per week) The FY 2012 budget recommendation will reduce staff to 2.3 FTE : • Eliminate the 0.4 FTE Administrative Secretary and part of the time (12 hrs/week) of the Community Services Administrative Assistant salary is now included in this budget. These hours will be devoted to filling the essential portions of the functions of the Administrative Secretary. • Increase remaining employee's salaries 1 step + 2%. Expenses: -4.5%; legal -1.5% Reductions in expenses include: • Selectmen - Eliminate Office Supplies, and reduce Advertising and Other Expenses -$500, 24% • Town Manager - reduce postage even with some of Finance postage being shifted to this account; shift copy supplies to copy expense and reduce total; eliminate advertising; breakdown of professional development - total is the same but shown is 3 categories instead of 2; reduce printing - better price on envelopes purchase for town-wide use. Reductions in Legal Expenses - Reduced Town Counsel expenses $4,000, or 6.1 % • This is based on last year's expenditure and expense to date in FY 2011, and assumes that there are no new major legal issues. -All legal costs associated with the RMHSITLT case are being reimbursed by the School Department. 0 Page 1 Town Administration -1.8% Prn Line Item Description FY 11 FYI 2 Reductions Impact 11233511-511011 ADMINISTRATIVE SECR. 16,240 13,371 2,869 Eliminate 16hr/week position; share C/S position for 12 hrs/wk 11233511-515000 OT 4,000 3,500 500 Reduce OT 11295542-542127 POSTAGE 35,000: 33,000 2,000 Utilize new R911 system, reduce mailings 11515530-530110 LEGAL COUNSEL 66,000 62,000 4,000 Total Town Administration 9,369 01/10/2011 18:2Q blelaeheur PROJECTION: 20121 ACCOUNTS FOR: TOWN ADMINISTRATION 2012 General TOWN OF READING (NEXT YEAR BUDGET HISTORICAL COMPARISON Fund PRIOR FY3 PRIOR FY2 LAST FYI ACTUALS ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 1 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 0122 SELECTMEN 05 EXPENSES 11225530 530100 ADVERTISNG 1,634.67 1,285.06 993.66 644.53 1,400.00 1,200.00 -14.3. 11225542 542000 OFFC SUPPL 84.72 200.00 52.93 207.68 200.00 .00 -100.0% 11225578 578000 OTHER EXPN 1,918.12 1,057.08 1,146.82 193.65 500.00 400.00 -20.0% TOTAL EXPENSES 3,637.51 2,542.14 2,193.41 1,045.86 2,100.00 1,600.00 -23.8. TOTAL SELECTMEN 3,637.51 2,542.14 2,193.41 1,045.86 2,100.00 1,600.00 -23.8% 0123 TOWN MANAGER 03 SALARIES 11233511 511000 TOWN MGR 194,136.79 127,595.72 129,200.49 65,399.72 130,101.00 132,700.00 2.0% 11233511 511002 OFFICE MGR .00 55,458.88 57,079.09 28,604.93 56,905.00 58,040.00 2.0. 11233511 511011 ADMIN SECR .00 18,685.36. 15,686.57 7,559.43 16240.00 13,371.00 -17.7. 11233511 515000 OVERTIME 3,830.41 3,555.97 1,918.66 1,534.56 4,000.00 3,500.00 -12.5% 11233512 512000 WAGES TEMP 4,291.68 4,771.44 5,285.45 2,105.72 4,400.00 5,000.00 13.6. TOTAL SALARIES 202,258.88 210,067.37 209,.170.26 105,204.36 211,646.00 212,611.00 .5. 05 EXPENSES 11235524 524900 EQUIP RPR 1,867.52 830.00 868.00 828.00 1,000.00 850.00 -15.0% 11235530 530100 11235530 530105 ADVERTISNG PRINTING .00 2,970.00 .00 3,185.00 .00 3,998.32 .00 1,174.03 100.00 4,000.00. .00 4,900.00 -100.0. 22.5% 11235531 531000 PRDEV TRN 9,779.20 600.00 656.25 .00 7,800.00 3,000.00 -61.5% 11235531 531010 PRDEV DUES .00 6,536.00 6,592.50 6,447.23 .00 5,730.00 .0% 11235531 531090 PRDEV REG .00 2,834.75 3,029.65 1,258.64 2,000.00 1,100.00 -45.0% 11235542 542125 COPY SUPP .00 5,259.01 5,421.23 5,805.47 2,000.00 .00 -100.0% 11235542 542126 COPY LEASE 18,881.19 7,891.32 8,560.10 5,162.03 20,000.00 20,000.00 .0. 11235542 542127 POSTAGE 24,054.13 28,-553.88 19,260.02 14,631.97 35,000.00 33,000.00 -5.7. ' 11235578 578000 OTHER EXPN .00 7,688.50 8,439.61 7,527.95 10,000.00 10,000.00 .0. TOTAL, EXPENSES 57,552.04 63,378.46 56,825.68 42,835.32_ 81,900.00 78,580.00 -4.1% TOTAL TOWN MANAG ER. 259,810.92 273,445.83 265,995.94 14.8,039.68 293,546.00 291,191.00 -.81 0151 LAW 05 EXPENSES 11515530 530110 LEGAL CNSL 59,935.80 80,035.44 37,711.56 16,738.00 66,000.00 62,000.00 -6.1. 11515530 530115 LABOR CNSL 22,771.57 37,545.11 35,120.48 15,979.61 12,000.00 12,000.00 .0% 11515530 530117 0TH LEGAL 17,996.50 .00 .00 .00 .00 .00 00 .0. 0% 11515578 578009 RECORDING .00 .00 225.00 .00 00 . . TOTAL EXPENSES 100,703.87 117,580.55 73,057.04 32,717.61 78,000.00 74,000.00 TOTAL LAW 100,703.87 117,580.55 73,057.04 32,717.61 78,000.00 74,000.00 -5.1% TOTAL TOWN ADMINISTRATION 364,152.30 393,568.52 341,246.39 181,803.15 373,646'.00 366,791.00 -1.8. OFREq~ Town of Reading 16 Lowell Street Reading, MA 01867-2683 s3s° INCOR4~4P ACCOUNTING Website: www.readingma.gov To: Board of Selectmen From: Gail LaPointe, Town Accountant Re: FY12 Projected Budget Overview Date: 1/10/11 The FY 12 Accounting. Department budget, as submitted, reflects an overall increase of one half percent (.5%), from current FY11 spending levels. Reductions have been made in salaries and expenses but not enough to cover the 2% step increases that are recommended for all non-union personnel. Accounting Department Salaries: The FY 12 Accounting department salary for all positions includes a 2% step increase. Because Accounting and Finance work closely together and already share employees, the shared Accounting/Treasurer position will have 2 more hours per week shifted to the Finance department to cover hours that were reduced or shifted within Finance. In reality this may be more since the Treasurer/Collector is losing more than 2 cleric hours per week. We won't know exactly until we shift responsibilities. The software implementation is complete so overtime is reduced. I did not eliminate it entirely because with fewer hours dedicated to Accounting, there may be times around holidays and vacations where 1 or 2 hours of overtime will be necessary to meet the weekly deadline. The clerks have increased responsibilities such as assisting other department employees by troubleshooting data entry problems and purchase order problems, creating budget entries for grants and amendments; recurring journal entries for interest and expense allocation adjustments and testing new versions of software. To accommodate some of the shift in hours, we hope to have the EFT Vendor payment system running for 2012. If we can get 1/2 of the 400 weekly vendor checks to be.EFTs, we could save an hour of check handling each week to help support other departments and also save on postage. Accounting Department Expenses: The accounting department basically has 2 expenses, office supplies and professional development. We have saved money in other departments by using less postage (not mailing copies of invoices with checks), and paper (email monthly reports as PDF) Half of our office supplies are directly related to Records Retentions requirements. We have to keep invoices for 7 years, therefore we need appropriate accordion folders and sturdy bankers boxes to store them. Then we sporadically need small office equipment such as calculators, date stamps, and auto staplers that range from $100 to $200 each. Then the basics pens markers and folders. Professional development includes dues and registration that keeps us up to date on current accounting issues and qualifies for credits to maintain the Certified Public Accountant status. It has been reduced by $250 to $750 but that should be enough to continue membership in the most relevant organizations and to attend 2 or 3 seminars about current issues. I have attended seminars that discuss current issues such as; Public Purchasing Officials training Other Post Employment Benefit (OPEB) liability calculation requirements, Crystal Reports software training Accounting Ethics Procurement Card implementation strategies new Government Accounting Standards (GASB) requirements Fixed Asset reporting (GASB 34) OPEB reporting (GASB 45) Fund Balance Designation changes (GASB 54) Accounting Dept Statistics 2006 2011 INCREAS E New Funds- FOCUS ON REVENUE GENERATION Additional time to process Account structure setup Revenue and expense budgets - Revenue Charge Codes for cash receitps Payroll pay types Federal Grants 9 17 8 88.9% State Grants 13 18 5 38.5% Revolving funds 20 34 14 70.0% Gifts and Donations 17 38 21 12.3.5% Invoice Processing/check processing (adjusted for former 15000 19000 4000 26.7% Transfers) Eliminate Duplication, paperwork, mailings No mailing of invoices with vendor payments Agency Account system for Clothing Allowances PDF-Emailing monthly reports Link Police Extra Detail billing to Munis General Billing Reporting Requirements State Schedule A and Tax recap data entry ON-line 01/07/2011 13:58 (TOWN OF READING blelaeheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 201-21 2012 General Fund ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 ACCOUNTING ACTUALS ACTUALS ACTUALS 0135 TOWN ACCOUNTANT 03 SALARIES 11353511 511001 TOWN ACCT 93,564.58 94,244.56 97,193.25 11353511 511006 RET ADMIN 4,470.07 4,938.67 5,272.07 11353511 511010 ADMIN ASST 25,167.55 24,881.72 26,150.34 11353511 511012 CLERK 34,160.87 24,941.53 26,625.06 11353511 515000 OVERTIME 827.51 .00 .00 TOTAL SALARIES 158,190.58 149,006.48 155,240.72 05 EXPENSES 11355531 531000 PRDEV TRN 11355531 531090 PRDEV REG 11355531 531091 PRDEV TRAV 11355542 542000 OFFC SUPPL TOTAL EXPENSES TOTAL TOWN ACCOUNTANT TOTAL ACCOUNTING GRAND TOTAL CY ACTUALS 48,708.00 2,642.12 13,106.88 13,343.04 .00 77,800..04 .00 301.00 140.00 285.00 .00 1,023.50 847.50 60.00 315.00 .00 22.50 .00 436.07 158.60 156.30 121.27 751.07 1,483.10 1,166.30 466.27 158,941.65 150,489.58 156,407.02 78,266.31 158,941.65 150,489.58 156,407.02 78,266.31 158,941.65 150,489.58 156,407.02 78,266.31 END OF REPORT - Generated by Bob LeLacheur PG 1 bgnyrpts FOR PERIOD 99 CY REV: PROJECTION PCT BUDGET LEVEL 3 CHANGE 96,896.00 98,911.00 2.1% 5,256.00 5,370.00 2.20 26,074.00 26,615.00 2.1% 26,544.00 25,383.00 -4.4% 1,000.00 500.00 -50.0% 155,770.00 156,779.00 .6% 1,000.00 750.00 -25.0% .00 .00 .0% 150.00 150.00 .0% 400.00 400.00 .0% 1,550.00 1,300.00 -16.1% 157,320.00 158;079.00 .5% 157,320.00 158,079.00 .5% 157,320.00 158,079.00 .5% Town of Reading 16 Lowell Street Reading, MA 01867-2683 Fax: (781) 942-9027 Website: www.readingma.gov To: Board of Selectmen From: Bob LeLacheur, Asst Town Mgr/Finance Director Re: FYI 2 Budget Overview Date: 1/10/11 FINANCE DEPARTMENT (781) 942-9005 The FY12 Finance budget reflects an overall decrease of 5.6%, from current FYI 1 spending levels. Wages Two reductions in staffing are included: the elimination of a seasonal appraiser position and a reduction to a part-time clerical position by 5.5 hours/week. On an FTE basis, this represents a small cut of 3%. Because +2% steps are included in this budget, the overall budgeted wage costs are reduced by only 1.6%. An internal review of scheduled hours in the various functions combined with the focus on resident/customer direct contact has led to some staff scheduling changes that will be implemented between March and June 2011. Despite the 3% reduced total hours, the amount of direct contact will be increased. Further, employee cross-training in different responsibilities will lead to more flexibility to increase staffing instantly when an area experiences increased customer activity. A plan to further cross-train Accounting, Finance and Community Services employees to assist each other has also been discussed extensively during the budget process and stands ready to be implemented as needed. The seasonal appraiser will be replaced by a need to hire consultants every three years to assist with the revaluation process, as has been done during this last cycle. This position had relatively low direct. interaction with customers at Town Hall, so the 19 hrs/week lost should be more than offset by a shift in clerical coverage that will add 5.5 hrs/week of direct contact. FTEs FYll FY12 change Technology 4.0 4.0 0% Assessor 3.9 3.6 -9% Collector 3.6 3.3 -9% Treasury (ATM/Fin. Dir.) 3.2 3.2 -1% Town Clerk 2.9 3.0 +3%0 Human Resources -2.0 2.0 00/0 TOTAL 19.6 19.0 -3% 1 Expenses Total expenses are reduced by over $70,000 (or 14%) in this budget. Some of the reductions would have occurred regardless of the budget (fewer elections save $3,000; no assessing revaluation saves $12,000). Most of the reductions will have a consequence and are described below. Professional Development A combined $6,650 in FY11 will be reduced to $4,800 in FY12. Annual demand for this expense is over $20,000 per year, and when one considers the rapid changes in technology, personnel law and mandated financial rules and regulations this cut may not be sustainable for a long period of time. Shifts from meetings with travel and lodging costs to online seminars will help to ameliorate the impact of the budget cuts. Treasury/Collector Actual tax title expenses may have peaked at below the budgeted $20,000, so a $5,000 reduction should not have an impact. Staff developed the idea to bring the lock-box function in house which will save about $16,000 annually - the cost of 0.5 FTE of a clerical position. Improved technology and financial systems has freed up the time needed for this activity. A $5,000 reduction to postage will reduce the additional warnings that the Town has provided to customers in the past few years when their payments are past due. An opt-in system using the new mass communications system will be offered instead of U.S. Mail reminders. Human Resources A $2,000 reduction to advertising will have no impact as hiring for the Town has slowed significantly. Technology A $22,500 reduction in technology expenses will have some known and some unknown consequences. Among the former, a slower PC replacement cycle closer to four years (instead of three years) is expected. Budgets to defend against `things that might go wrong' will all be reduced, and the division will go more to a reactive stance than a proactive one. Network integrity and data security efforts will not be compromised in this budget. The Town is working closely with the school department, RMLD and neighboring towns to ensure an adequate emergency response capability. For a few years this division has been able to upgrade infrastructure with leftover operating funds. near year end. With this budget, that practice is expected to be discontinued, and capital requests may arise in the future. A,...., n+;nn ,.n Ra/ R. Pinanno - RO/. /cnmbined -5.1%1 Proposed Line Item Description FY 1.1 FY12 Reductions Impact Accounting 11353511-511012 CLERK 26,544 25,383 1,161 Shift 5% of hours to Finance Dept. 11353511-515000 OT 1,000 500 500 Use comp time when possible 11355531-531000 PD: TRAINING 1,000 750 250 Reduce Prof. Dev. Total Accounting 1,911 FINANCE 11315531-531000 PROF DEV 500 400 .100 Reduce Prof. Dev. FINCOM Total FINCOM 100 FINANCE Assessing 11413511-511147 11415524-524900 11415530-530190 SEASONAL APPRAISER EQUIP REPAIR REVAL 23,000 2,000 7,000 0 0 0 23,000 2,000 7,000 Use consultants for personal property every 3rd year Transfer sw license cost to technology div. (new $10k) Consulting services needed every 3rd year 11415530-530192 INFO HEARING 5,000 0 5,000 Consulting services needed every 3rd year 11415571-571000 MILEAGE 1,500 1,000 500 less staff travel Total Assessing 37,500 FINANCE 11413511-511147 CLERKS 140,000 138,876 1,124 Reduce PT position from 25.5 to 20hrstwk General 11413511-515000 OT 5,000 2,000 3,000 Use comp time when possible 11455530-530110 TAX TITLE 20,000 15,000 5,000 Seeing slowdown from $17k peak 11455530-530111 BANKING SERVICES 28,000 12,000 16,000 Services being done by internal staff (eg lockbox) 11455530-531000 PD: TRAINING 1,000 750 250 Reduce Prof. Dev. 11455530-530110 PD: DUES 3,000 2,000 1,000 Reduce Prof. Dev. 11455530-530110 PD: TRAVEL 1,000 750 250 Reduce Prof. Dev. 11455542-542000 OFFICE SUPPLIES 7,500 7,000 500 11455542-542127 POSTAGE 32,000 27,000 5,000 Less optional warnings; utilize new R911 system Total General 32,124 FINANCE 11553511-515000 OT 2,600 1,500 1,100 Use comp time when possible uent with changes made fre l i n Technology 11555524-524000 MAINT/REPAIRS 10,000 71000 3,000 q rs ess e system repa Pho ent f l i 11555524-530000 OUTSOURCED PROF SVC 5,000 3,500 1,500 requ ess rs Outsourced repa 11555524-555000 PARTS & SUPPLIES 15,000 9,000 6,000 Internal repairs less frequent 11555524-555100 PC HARDWARE 30,000 24,000 6,000 Lengthen PC replacement cycle from 3 to almost 4 yrs 11555524-524000 NETWORK HARDWARE 14,000 8,000 6,000 Large network projects completed Total Technology 23,600 FINANCE 11615530-511003 OUTSOURCED PROF SVC 1,800 1,500 300 Outsourced repairs less frequent Town Clerk Total Town Clerk 300 FINANCE 11623511-511153 ELECTION WORKER 45,000 30,000 15,000 Two elections (one less) Elections 11625530-530100 ADVERTISING 5,000 4,000 1,000 Two elections (one less.) 11625530-530153 PROF/TECH 1,500 1,000 500 Two elections (one less) 11625530-542127 POSTAGE 1,500 0 11500 Move expense to General budget Total Elections 18,000 TOTAL , 113,535 01/07/2011 13:59 TOWN OF READING PG 1 blelacheur ( NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT FINANCE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 0131 FINANCE COMMITTEE 05 EXPENSES 11315530 530130 FINL AUDIT 11315531 531000 PRDEV TRN TOTAL EXPENSES TOTAL FINANCE COMMITTEE 0141 BOARD OF ASSESSORS 03 SALARIES 11413511 511003 APPRAISER 11413511 511008 ASST APPR 11413511 511147 ASSOC APPR 11413511 515000 OVERTIME TOTAL SALARIES 05 EXPENSES 11415524 524900 LIC ASSESS 11415530 530190 REVAL 11415530 530191 APPRSL SVC 11415530 530192 INFO HEAR 11415531 531050 PUBLCTNS 11415542 542000 OFFC SUPPL 11415571 571000 MILEAGE 11415578 578000 OTHER EXPN TOTAL EXPENSES TOTAL BOARD OF ASSESSORS 0145 FINANCE 03 SALARIES 50,000.00 51,000.00 51,000.00 51,000.00 52,000.00 52,000.00 .0% 367.48 333.00 268.00 329.04 500.00 400.00 -20.0% 50,367.48 51,333.00 51,268.00 51,329.04 52,500.00 52,400.00 -.2% 50,367.48 51,333.00 i 51,268.00 51,329.04 52,500.00 52,400.00 -.2%_ 64,605:92 73,171.79 67,032.78 39,886.77 78,515.00 81,683.00 4.0% 43,792.50 46,781.10 48,448.70 24,029.28 47,802.00 48,758.00 2.0% 21,782.83 22,262.16 22,504.52 16,978.88 23,000.00 .00 -100.0% 1,857.90 .00 4,922.52 1,492.68 .00 .00 .0% 132,039.15 142,215.05 142,908.52 82,387.61 149,317.00 130,441.00 -12.6% 1,800.00 1,800.00 1,800.00 1,800.00 2,000.00 .00 -100.0% .00 .00 .00 .00 7,000.00 .00 -100.0% .00 4,500.00 .00 .00 5,000.00 5,000.00 .0% 3,051.43 .00 .00 .00 5,000.00 .00 -100.0% 1,853.77 1,419.63 1,472.21 1,087.48 1,500.00 1,500.00 .0% 871.04 957.85 557.93 65.27 1,000.00 1,000.00 .0% 1,339.94 1,372.69 1,167.26 95.55 1,500.00 1,000.00 -33.3% .00 150.00 185.00 .00 .00 .00 0% 8,916.18 10,200.17 5,182.40 3,048.30 23,000.00 8,500.00 -63.0% 140,955.33 152,415.22 148,090.92 85,435.91 172,317.00 138,941.00 -19.4% 11453511 511001 ATM/FINDIR 80,414.10 88,980.25 95,288.75 47,753.59 94,977.00 96,897.00 2.0% 11453511 511005 TREAS/LOLL 66,823.45 71,433.30 75,693.'03 37,933.26 75,462.00 76,971.00 2.0% 11453511 511007 ASST TR/CO 86,560.66 95,453.26 100,196.69 50,489.07 100,440.00 102,448.00: 2.0% 11453511 511010 ADMIN ASST 34,275.83 37,105.02 40,602.27 20,181.88 40,148'.00 40,951.00 2.0% 11453511 511011 ADMIN SECR 34,021.35 36,697.92 38,072.42 19,079.81 37,956.00 38,715.00 2.0% 11453511 511012 CLERK 129,151.90 137,163.03 141,859.79 70,917.57 140,000.00 138,876.00 -.8% 11453511 515000 OVERTIME 3,233.84 2,308.24 1,113.15 660.11 5,000.00 2,000.00 -60.0% TOTAL SALARIES 434,481.13 469,141.02 492,826.10 247,015.29 493,983.00 496,858.00 .6% 05 EXPENSES 01/07/2011 13:59 blelaeheur PROJECTION: 20121 ACCOUNTS FOR: FINANCE ( 2012 General . Z .f 1 TOWN OF READING NEXT YEAR BUDGET HISTORICAL COMPARISON Fund PRIOR FY3 PRIOR FY2 LAST FYI ACTUALS ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 2 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 11455530 530105 PRINTING .00 .00 10,990.14 4,012.09 17,000.00 17,000.00 .0% 11455530 530110 TAX TITLE 4,924.21 16,953.45 15,147.05 1,500.00 20,000.00 15,000.00 -25.0% 11455530 530111 BANK SVCS 2"5,597.66 29,681.86 18,280.65 4,529.69 28,000.00 12,000.00 -57.10 11455531 531000 PRDEV TRN 4,779.26 1,357.44 2,331.44 2,043.20 1,000.00 750.00 =25.0% 11455531 531010 PRDEV DUES .00 1,893.50 1,536.95 11198.00 3,000.00 2,000.00 -33.30 11455531 531091 PRDEV TRAV 73.25' 1,976.27 1,383.36 936.07 1,000.00 750.00 -25.0% 11455540 540000 SUPP/EQUIP 6,205.86 8,321.91 354.81 497.76 .00 00 .0% 11455542 542000 OFFC SUPPL 702.55 4,566.98 6,002.76 3,312.88 7,500.00 7,000.00 -6.70 11455542 542127 POSTAGE 34,495.89 36,819.45 34,862.39 11,730.38 32,000.00 27,000.00 -15.6% TOTAL EXPENSES 76,778.68 101,570.86 90,889.55 29,760.07 109,500.00 81,500.00 -25.6% TOTAL FINANCE 511,259.81 570,711.88 583,715.65 276,775.36 603,483.00. 578,358.00 -4.2- 0152 HUMAN RESOURCES 03 SALARIES 11523511 511003 HR ADMIN 65,794.93 70,785.12 75,967.90 38,070.98 75,736.00 77,251.00 2.0% TOTAL SALARIES 65,794.93 70,785.12 75,967.90 38,070.98 75,736.00 77,251.00 2.0% 05 EXPENSES 11525530 536100 ADVERTISNG 7,311.32 5,644.66 198.18 1,088.64 4,000.00 2,000.00 -50.0% 11525530 530105 PRINTING 65.45 .00 .00 .00 .00 .00 .01 11525530 530140 MEDCL SVCS 11,576.50 13,301.50 6,845.50 3,483.00 6,000.00 6,000.00 .0°s 11525530 530195 PAY/CL STD 6,850.00 7,650.00 00 .00 .00 .00 .0% 11525531 531090 PRDEV REG .00 8,200.00 1,800.00 .00 .00 .00 .0.16 TOTAL EXPENSES 25,803.27 34,796.16 8,843.68 4,571.64 10,000.00 8,000.00 -20.0% TOTAL HUMAN RESO URCES 91,598.20 105,581.28 84,811.58 42,642.62 85,736.00 85,251.00 -.6% 0155 TECHNOLOGY 03 SALARIES 11553511 511003 DB ADMIN 73,484.55 77,369.70 80,326.95 40,255.55 80,081.00 81,683.00 2.'0% 11553511 511004 NETW ADMIN 82,773.81 74,551.35 78,756.07 39,468.27 78,515.00 81,683.00 4.0s 11553511 511148 TECHNICIAN .00 11,769.16 51,429.98 25,908.74 51,534.00 52,572.00 2.0% 11553511 511149 GIS COORD 56,199.83 58,613.50. 61,339.74 30,740.16 61,152.00, 62,375.00 2.0% 11553511 515000 OVERTIME .00 1,896.46 .00 .00 2,600.00 1,500.00 -42.3% TOTAL SALARIES 212,458.19 224,200.17 271,852.74 136,372.72 273,882.00 279,813.00 2.2% 05 EXPENSES 11555521 521390 TELEPHONE 83,142.91 50,428.28 35,999.32 42,000.00 45,000.00 45,000.00 .0% 11555524 524000 MAINT/REPR 5,184.60 8,930.03 6;755.62 5,355.74 10,000.00 7,000.00 -30.0% 11555530 530000 PROF SVCS 6,669.48 2,304.00 23,224.12 .00 5,000.00 3,500.00 -30.0% 11555530 530105 PRINTING .00 4,896.97 .00 .00 .00 .00 .0% 11555530 530106 MAIL SVCS .00 538.79 .00 .00 .00 .00 .0% 11555530 530121 INTERNET .00 993.40 125.00 767.95 1,500.00 1,500.00 .0% 01/07/2011 13:59 TOWN OF READING PG 3 blelacheur ( NEXT.YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT FINANCE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 11555536 536000 LIC SFTWR 19,469.58 4,664.00 .21,110.79 714.74 7,000.00 7,000.00 .0% 11555536 536100 LIC ADMINS .00 12,740.00 13,720.00 .00 .00 .00 .0. 11555536 536110 LIC MUNIS .00 45,705.45 52,953.00 69,555.90 75,000.00 75,000.00 .0% 11555536 536120 LIC ASSESS .00 .00 .00 .00 10,000.00 10,000.00 .0% 11555536 536123 LIC GIS .00 8,900.00 8,900.00 .00 9,000.00 9,000.00 .0% 11555536 536130 LIC MSFT .00 .00 2,174.00 2,511.32 .00 .00 .0% 11555536 536132 LIC WEB .00 4,065.00 4,230.00 .00 5,000.00 5,000.00 .0. 11555536 536135 LIC DOC ST .00 .00 13,611.00 .00 14,000.00 14,000.00 .0% 11555536 536137 LIC COMMUN .00 .00 .00 12,200.00 12,000.00 12,000.00 .0%' 11555536 536138 LIC PERMIT .00 .00 .00 .00 10,000.00 10,000.00 .0% 11555536 536139 LIC CEMSYS .00 .00 .00 1,260.00 1,500.00 1,500.00 .0% 1ISSSS42 542000 OFFC SUPPL 59,525.64 8B.55 938.06 .00 .00 .00 .0. 11555542 542115 TONER CART .00 8,53B.69 9,670.13 10,000.00 10,000.00 10,000.00 .0% 11555542 542303 PAPER .00 1,988.79 1,465.14 .00 .00 .00 .0% 11555555 555000 PRTS&SUPPL .00 .00 28,715.70 13,364.92 15,000.00 9,000.00 -40.0% 11555555 555100 PC HRDWR .00 4,996.90 33,097.77 .00 30,000.00 24,000.00 -20.0% 11555555 555110 NET HRDWR .00 21,760.33 64,203.78 1,120.00 14,000.00 8,000.00 -42.9. 11555555 555125 GIS SUPPL 4,379.56 .00 1,500.00 .00 2,000.00 2,000.00 .0% 11555555 555130 PC SFTWR .00 .00 6,802.00 .00 2,500.00 2,500.00 .0. TOTAL EXPENSES 178,371.77 181,539.18 329,195.43. 158,850.57 278,500.00 256,000.00 TOTAL TECHNOLOGY 390,829.96 405,739.35 601,048.17 295,223.29 552,382..00 535,813.00 -3.0% 0161 TOWN CLERK 03 SALARIES 11613511 511003 TOWN CLERK 62,052.75 64,883.94 56,249.54 31,350.24 62,375.00 63,613.00 2.0% 11613511 511120 ASST TN CL 38,460.16 41,229.76 46,503.18 22,199.04 44,161.00 45,044.00 2.0% TOTAL SALARIES 100,512.91 106,113.70 102,752.72 53,549.28 106,536.00 108,657.00 2.0. 05 EXPENSES 11615530 530000 PROF SVCS 1,087.20 337.00 870.00 .00 1,800.00 1,500.00 -16.7. TOTAL EXPENSES 1,087.20 337.00 870.00 .00 1,800.00 1,500.00 -16.7. TOTAL TOWN CLERK 101,600.11 106,450.70 103,622.72 53,549.28 108,336.00 110,157.00 1.76 0162 ELECTIONS & REGISTRATION 03 SALARIES 11623511 511150 REGISTRAR 1,676.19 1,625.42 1,404.06 765.09 1,800.00 1,800.00 .0. 11623511 511151 CENSUS WRK 881.65 .00 .00 .00 .00 .00 .0% 11623511 511153 ELEC WRK 16,045.38 33,314.71 21,105.95 21,177.44 45,000.00 30,000.00 -33.3% 11623511 511155 TM MONITOR 633.54 1,156.96 .00 .00 1,500.00 1,500.00 .0% 11623511 596120 ST GR SUPP .00 -10,344.00 .00 .00 -10,344.00 -10,344.00 .0. TOTAL SALARIES 19,236.76 25,753.09 22,510.01 21,942.53 37,956.00' 22,956.00 -39.5% 05 EXPENSES 01/07/2011 13:59 TOWN OF READING blelaeheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PRIOR FY3. PRIOR FY2 LAST FY1 CY FINANCE ACTUALS ACTUALS ACTUALS ACTUALS 11625530 530100 ADVERTISNG 11625530 530105 PRINTING 11625530 530151 CENSUS 11625530 530152 BALLOT PRG 11625530 530153 PROF/TECH 11625540 540000 SUPP/EQUIP 11625542 542127 POSTAGE 11625549 549307 MEALS/FOOD TOTAL EXPENSES TOTAL ELECTIONS & REGISTRATI TOTAL FINANCE 10,026.52 4,657.81 4,615.84 3,399.47 8,955.14 1,655.00 2,252.00 90.00 .00 6,030.10 4,779.37 .00 .00 8,769.61 9,962.42 .00 15,964.35 454.13 217.00 .00 84.98 3,821.39 5,765.28 1,545.45 .00 474.16 .00 .00 .00 .00 .00 1,570.32 35,030.99 25,862.20 27,591.91 6,605.24 54,267.75 51,615.29 50,101.92 28,547.77 1,340,878.64 1,443,846.72 1,622,658.96 833,503.27 I PG 4 bgznyrpts FOR PERIOD 99 CY REV PROJECTION PCT BUDGET LEVEL 3 CHANGE 5,000.00 4,000.00 -20.0% 7,500.00 7,500.00 .0% 6,000.00 6,000.00 .0% 10,000.00 10,000.00 .0% 1,500.00 1,000.00 -33.3% .00 .00 .0% 1,500.00 .00 -100.0% .00 .00 .0% 31,500.00 28,500.00 -9.516 69,456.00 51,456.00 -25.9% 1,644,210.00 1,552,376.00 -5.6% GRAND TOTAL 1,340,878.64' 1,443,846.72 1,622,658.96 833,503.27 1,644,210.00 1,552,376.00 -5.6% END OF REPORT - Generated by Bob LeLacheur aFR~'?+ c 0 JaM46d W. COM&r Chief of Police EAlCDgNG POIrICE DEPARTMENT OFFICE OF TIW,' C F 16 Union Street, Reading, Massachusetts 01867 Emergency Only: 911 All Other Calls: 781-944-1212 Fax: 781-944-2893 E-Mail: JCormier@ci.reading.ma.us To: Board of Selectmen . From: James W. Cormier, Chief of Police Re: FY12 Projected Budget Overview Date: 1/10/11 The FY 12 Police salary budget reflects an overall increase of 2.51% from current FY 11 levels. These increases are mostly attributable to contractual step increases, including educational incentives, certification stipends, and non-union step increases. There are 11 officers moving up a step in FY 12. The overtime line is being increased by 12.92% which is due to the contractual increases reflected in the salary lines and to a major contractual change which brings our Superior Union in full compliance with federal FLSA regulations. This overtime increase is 100% offset with decreases in other lines. We conducted a careful multi-year review of spending for school crossing guards and stipend pay, and the budget for the FLSA compliance. As a result we are able to offset these increased overtime costs. We have also had to reduce the OT available for training, but some required training costs have been absorbed in the new contract agreement. It is important to note that demand for Police services continues to grow. Our total calls for service are steady, but the volume of crime reports and the type of crimes are creating an increase in workload for the entire department. Criminal applications (summons, warrants) have doubled in the past five years and are approaching nearly 1000 per year. Breaking & Entering crimes are up 400% in 2010 (214) from the preceding year and the trailing five year average. See Figure 1. 400 350 300 250 200 -a-LARCENY 150 100 75 50 0 2006 2007 2008 2009 2010 354 354 328 ~ 293 301 214 42 54 81 Figure 1 Robberies and sexual assaults, both of which require lengthy investigations, are up 200%. See Figure 2. While some common police service requests are within historical averages, many others are trending upward and two new types were added in 2009, including Marijuana Citations (possession under 1 oz.) which recorded 71 offenses in 2010. 25 20 - ---ROBBERY m-SEXUAL ASSAULT 10 0 - 2006 2007 2008 2009 2010 Figure 2 In the past several years, overtime expenditures have been 130-150% of the amount budgeted. This is largely because the department has had between one and six full or part year vacancies requiring overtime to properly staff shifts. For the first time in more than seven years, we have full staffing (40 officers), however, two of our officers are currently serving with the military in Afghanistan. As, a result, projected overtime for FYI I is still 130% of the overtime budget. We believe when the employees return from overseas we will be able to keep overtime within our proposed budget. If crime trends continue to rise as shown above, demand for additional investigative overtime as well as court appearances will also impact Overtime spending. Most discretionary overtime, like that used for Tree Lighting and other events, will be reduced or eliminated. The department's expense budget has been decreased 3.26% - $6800 - which will have a direct impact on our ability to maintain services throughout the department. Line items have been carefully reviewed and reduced with most of the reductions coming from equipment maintenance deferrals. Our vehicle fleet and communications equipment are in excellent condition and can withstand this reduction for the coming year. However, long term maintenance deferrals tend to become costly and these same lines will need to be carefully assessed with this in mind in the coming year. The uniform line is also reduced as no new officers are expected to be hired in FY12: If officers are hired in the future, the uniform line is not adequate to cover academy and initial outfitting requirements. POLICE +2 2% Proposed . Line Item Description FY 11 FY12 Reduction, Impact 12103511 511238 Sch. Crossing 129,302 120,964 8,338 Turnover (lower rates), reducing opportunity for expansion 12103511 12103511 12103511 515000 515220 515210 Overtime FLSA Training OT 209,000 5,000 18,000 236,000 - 10,000 (27,000) 5,000 8,000 Contractual increase. Eliminate all discretionary OT. Value moved to OT to offset contractual increase, 1:1 change Value moved to. OT to offset contractual increase, reduced training 12103512 512205 Cell Monitors 5,465 4,500 965 Value moved to OT to offset contractual increase 12103511 516210 Fitness Stipend 15,000 10,000 5,000 3 year average indicates we can reduce this line. 12105524 524001 VEHICLE REPAIR 13,000 10,000 3,000 A manageable number until CVs no longer available in FY13 12105524 524271 CONT MAINTSVC EQUI 2,800 2,000 800 May need to defer some maintenance / repair work 12105530 530000 PROF/TECH SV 750 - 750 Intended for consultants. Formerly CP$ 12105530 12105531 530422 531210 KENNEL BOARDING OFFICER TRAINING 1,500 5500 900 4,800 600 700 5 year trend is that this is rarely used. Each use is minimum $400 Requirements only. Not adequate for long-term development of staff. 12105540 540221 COMMUNICATIONS E 14,000 13,000 1,000 New systems in place will allow this level for one year. 12105540 540281 PRK PROG SUPP 9,000 8,000 1,000 Three year average. New development downtown will impact. 12105540 540282 PUBLIC SAFETY SUPP 5,500 5,000 500 Bare minimum 12105542 542120 FURNISHINGS 1,500 1,000 500 Able to defer some planned purchases. 12105554 , 554000 UNIFORMS AND CLOT 37,500 35,000 2,500 Turnover will require $4000+ per new officer. No new hires expected. TOTAL 11;653 j 01/07/2011 14:02 TOWN OF READING IPG 1 blelacheur (NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT PUBLIC SAFETY ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 0210 POLICE 03 SALARIES 12103511 511003 POL CHIEF 119,246.74 129,843.29 133,405.84 68,131.44 133,386.00 136,534.14 2.4% 12103511 511012 CLERK 75,281.42 79,896.08 82,504.74 41,695.51 83,285.00 85,857.91 3.1% 12103511 511231 LIEUTENANT 293,930.84 250,466.81 294,173.55 157,078.61 296,252.00 299,166.48 1.0% 12103511 511232 SERGEANT 582,862.31 551,245.43 558,001.00 324,711.70 612,786.00 619,370.58 1.1% 12103511 511233 OFFICER 1,371,184.32 1,664,475.64 1,607,871.76 793,794.96 1,597,876.00 1,664,276.35 4.2% 12103511 511234 DETECTIVE 165,824.57 140,821.55 236,586.94 161,734.89 302,967.00 307,693.15 1.6% 12103511 511235 PARK ENFOR 14,982.17 15,891.13 16,300.85 8,244.73 16,306.00 16,630.92 2.0% 12103511 511236 ANIM CONTR 13,625.76 15,027.22 15,983.57 8,085.79 15,985.00 16,306.76 2.0% 12103511 511237 BSN ADMIN 59,045.75 64,622.70 67,514.36 34,145.19 67,513.00 315 00 68,864.85 17' 120 929 2.0% -6 50 12103511 511238 SCHL TRAFF 115,472.18 110,665.90 113,215.93 49,536.66 129, . , . . 12103511 515000 OVERTIME 262,416.10 301,882.60 304,671.64 137,946.10 209,000.00 236,000.00 12.9% 12103511 515210 TRAINING 13,492.11 7,806.66 13,650.12 3,554.46 18,000.00 10,000.00 -44.4% 12103511 515220 FLSA 4,518.76 1,797.01 2,699.40 1,356.19 5,000.00 .00 -100.0% 12103511 516210 FITNESS ST .00 6,750.00 6,000.00 4,500.00 15,000.00 10,000.00 -33.3% 12103512 512000 WAGES TEMP 2,573.60 .00 .00 .00 .00 .00 .0% 2103512 1 512205 CELL MONIT .00 3,945.80 4,528.07 1,923.12 5,465.00 4,500.00 -17.7% . 12103517 517017 SCK IV BBK 60,073.94 -.21 .00 .00 .00 .00 .0% TOTAL SALARIES 3,154,530.57 3,345,137.61 3,457,107.77 1,796,439.35 3,508,136.00 3,596,130.31 2.5% 05 EXPENSES 12105521 521392 WRLS PHONE .00 656.08' 11,068'.18 10,266.49 11,900.00 12,200.00 2.5% 12105524 524001 VEH REPAIR 11,441.00 7,939.05 13,283.20 1,446.85 13,000.00 10,000.00 -23.1% 12105524 524201 WEAPONS 13,658.98 8,987.53 9,260.85 3,976.00 9,200.00 9,200.00 .0% 12105524 524250 TRF CTL RP 9,552.55 8,116.74 13,138.09 5,210.00 8,250.00 10,200.00 23.6% 12105524 524271 EQUIPMENT .00 5,002.00 1,945.75 400.00 2,800.00 2,000.00 -28.6- 12105530 530000 PROF SVCS .00 450.00 393.50 .00 750.00 .00 -100.0% 12105530 530422 KENNEL BRD 713.50 00 .00 .00 1,500.00 900.00 -40.0% 12105530 530423. SPC INVEST .00 198.39 .00 .00 400.00 400.00 .0% 12105531 531000 PRDEV TRN 13,370.16 4,526.09 2,304.04 1,091.30 1,700.00 2,300.00 35.3% 12105531 531010 PRDEV DUES 8,150.00 9,563.57 9,675.45 8,380:00 9,500.00 9,500.00 .0% 12105531 531090 PRDEV REG .00 6,135.00 1,470.30 1,927.45 1,500.00 1,500.00 .0% 12105531 531091 PRDEV TRAV 768.78 1,184.87 455.74 3,394.45 1,000.00 1,100.00 10.01 12105531 '531210 OFFCR TRN .00 18,406.17. 5,044.00 5,361.00 5,500.00 4,800.00 -12.7% 12105540 540000 SUPP/EQUIP .00 8,554.31 7,974.62 1,931.99 1,500.00 1,500.00 .0% 12105540 540221 COMM EQUIP 19,604.51 8,060.10 5,722.84 815.00 12,900.00 13,000.00 .81 12105540 540231 RADAR UNIT 942.75 1,923.80 736.00 322.28 3,500.00 3,500.00 .0% 12105540 540281 PRKPRGSUPP 6,679.55 5,806.00 5,593.00 4,168.00 9,000.00 8,000.00 12105540 '540282 PS SUPP 11,012.50 4,705.01 1,780.62 1,408.76 5,500.00 5,000.00 -9.1% 12105540 540285 LGHT/LASER .00 2,841.35 .00 .00 .00 .00 12105542 542000 OFFC SUPPL 7,257.92 9,405.03 16,144.72 8,300.30 8,700.00 9,200.00 5.7% 12105542 542120 FURNISHING 1,012.28 312.49 5,742.36 .00 1,500.00 1,000.00 -33.3% 12105542 542125 COPY SUPP 1,892.55 1,548.45 1,879.40 2,064.60 2,900.00 2,900.00 .0% 12105542 542127 POSTAGE 1,765.71 1,316.60 1,020.49 913.33 1,385.00 1,385.00 .0% 12105554 554000' UNFRM/CLTH 33,808.89 42,196.68 32,965.21 32,583.92 37,500.00 35,000.00 -6.7% 12105578 578000 OTHER EXPN .00 43.50 .00 .00 .00 .00 .0% 01/07/2011 14:02 blelacheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC SAFETY 12105578 57.8250 12105580 580,250 TOTAL EXPENSES TOTAL POLICE TOWN OF READING. ( NEXT YEAR BUDGET HISTORICAL COMPARISON 2012 General Fund PRIOR FY3 PRIOR FY2 LAST FYI ACTUALS ACTUALS ACTUALS FOOD PRSNR .00 .00 342.91 CRUISERS 49,704.90 55,678.35 53,765.75 191,336.53 213557.16 201,707.02 3,345,867.10 3,558,694.77 3,658,814.79 PG 2 bgnyrpts FOR PERIOD 99 CY CY REV PROJECTION PCT ACTUALS BUDGET LEVEL 3 CHANGE 90.00 400.00 400.00 .0% 33,173.25 56,500.00 56,500.00 .0% 127,224.97 208,285.00 201,485.00 -3.3% 1,923,664.32 3,716,421.00 3,797,615.31 2.20 x _ c y _ d w~ ~63~s;,IHCORp~~P~ James W. Cormier Chief of Police ADiNG PoLicE DEPARTMENT OFFICE OF . C F To: Board of Selectmen From: James W. Cormier, Chief of Police Re: FY12 Projected. Budget Overview Date: 1/10/11 The Dispatch payroll has been reduced by 4.9%. In anticipation of negotiations with this Union for FY12, we have budgeted in accordance with what other town unions have received in the past year. Salary costs are also being supplanted with a State 911 Department support grant of $50,000 (a 20% increase in support over FY11). We are also strongly recommending that the OT line be increased to $43,200. Since establishing the staffing level at eight (8) Dispatchers in 2007 the overtime budget has not increased. Contractual increases in the past ' four years now make the $40,000 inadequate for overtime requirements. Figure 1, below summarizes the volume of services being provided by our Dispatch in support of Police, Fire, EMS, and other town initiatives. The complexity of work, as mentioned in the Police narrative, is reflected in the increased Calls for Service even while total log entries show a slight decline. 25000 18905 19691 2024 20000 .8x11 16560 15000 13365 14344 13803 X2831 12575 10000 o -log entries 5000 -n-Calls for service 0 2006 2007 2008 2009 2010 Figure 1 15 Union Street, Reading, Massachusetts 01867 Emergency Only: 911 All Other Calls: 781-944-1212 Fax: 781-944-2893 E-Mail: JCormier@ci.reading.maus Dispatch expenses are being reduced 9.7%. About half of this is due to moving training expenses to an annually renewable training grant from the State 911 Department which is funded through . 3 a telephone bill surcharge. We have also been able to reduce technology expenditures because of the capital investment made in 2009-2010 to upgrade the radio network used by Police, Fire, and Dispatch. Figure 2 shows the total phone calls (including emergency calls not coming through 9.11), 911 calls, and Community Access sticker sales from the Dispatch Center. 3697 2010 5994 48418 ❑ Community. Stickers 3759 2009 = 6021 ® 911 calls 49962 p business calls 367 2008 5802 46489 0 10000 20000 30000 40000 50000 60000 Figure 2 The funding provided from the State 911 Department in the past several years has allowed the entire Dispatch staff to receive academy training (a five week program). This and other trainings have enabled us to provide Reading with a highly trained and professional level of dispatch services 24 hours a day. This professionalism is evident every day to the police officers and firefighters working with Dispatch. It is seen by the entire community through events like, the double fatality motorcycle accident in 2009 and the recent tragedy in Woburn when Officer Maguire was killed. 4 tF .Ff 1[_y k j'l~5'.j€fYi 01/07/2011 14:02 TOWN OF READING (PG 3 blelaeheur ( NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20121 2012 General Fund FOR.PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT PUBLIC SAFETY ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 0215 DISPATCHERS 03 SALARIES 12153511 511000 WAGES PERM 306,003.42 288,770.89 289,916.27 174,309.75 342,000.00 339,554.03 -.7% 12153511 511003 HEAD DISP 51,044.70 53,542.24 56,106.35 28,353.64 56,068.00 57,190.32 2.0% 12153511 515000 OVERTIME .00• 38,616.25 47,398.78 20,748.79 40,000.00 43,200.00 8.0% 12153511 515210 TRAINING .00 713.06 650.61 780.40 5,781.00 .00 -100.0% 12153511 596120 ST GR SUPP .00 .00 .00 .00 -40,000.00 -56,000.00 40.0% 12153512 512000 WAGES TEMP 5,790.12 1,702.46 2,443.95 575.75 2,000.00 2,000.00 .0% TOTAL SALARIES 362,838.24 383,344.90' 396,515.96 224,768.33 405,849.00 385,944.35 -4.90 05 EXPENSES 12155524 524000 MAINT/REPR 34.82 25.00 112.00 201.00 .00 .00 .0% 12155524 524260 VIDEO SURV 550.00 .00 2,256.00 1,350.00 2,000.00 1,500.00 -25.0% 12155524 524271 EQUIP M&R 1,506.61 111.94 1,402.00 836.28 4,300.00 4,000.00 -7.0% 12155531 531000 PRDEV TRN 988.47 1,476.46 2,474.57 300.00 2,200.00 .00 -100.0% 12155531 531091 PRDEV TRAV .00 .00 .00 65.89 .00 .00 .0% 12155536 536000 LIC SFTWR 11,395.81 16,205.81 11,395.81 4,354.00 15,000.00 18,000..00 20.0% 12155536 596120 ST GR SUPP - .00 .00 .00 .00 .00. -2,500.00 .0% 12155540 540221 COMM EQUIP 4,386.90 11,554.07 6,467.02 4,027.22 5,539.00 5,000.00 -.9.71 12155542 542000 OFFC SUPPL 1,751.81 2;959.38 2,276.10 1,500.00 2,100.00 2,100.00 .0% 12155554 554000 UNFRM/CLTH 1,030.85 11,226.23 2,160.00 2,160.00 2,500.00 21500.00 .01 12155555 555000 TECH SUPP 5,360.11 11,386.55 6,203.31 1,630.30 7,000.00 6,000.00 -14.3% 12155580 580000 EQUIP OPER .00 709.09 921.57 .00 1,000.00 1,000.00 .0; TOTAL EXPENSES 27,005.38 55,654.53 35,668.38 16,424.69 41,639.00 37,600.00 -9.76- TOTAL DISPATCHERS 389,843.62 438,999.43 432,184.34 241,193.02 447,488.00 423,544.35 -5.4% UI5PA I GH - 5.4% Proposed Line Item Description FY 11 FY12 Reduction., Impact 12153511 511000 Dispatchers 342,000 339,554 2,446 Eliminated .4 funding. Minimal impact if no turnover. 12153511 515000 Overtime 40,000 43,200 (3,200) Needed to keep up with contractual increase since 2007 12153511 596120 SETB Sup. & Train. (40,000) (56,000) 16,000 Support and Training Grant dedicated to wages/OT eneeoee4 C4C74n Trnininr. nT F 7A1 _ G 7R1 mete nhsnrhPH by RFTR nrant ahnve IMP item. 12155524 524260 VIDEO SURV Maint. 2,000 1,500 500 Amounts are inadequate for major system failures. OK for maint. 12155524 524271 EQUIP M & R 4,300 4,000 300 Amounts are inadequate for major system failures. OK for maint. 12155531 531000 PROF DEV/TRAINING 2,200 - 2,200 Move to SETB grant 30115531 531000 SETB Training Grant - (2,500) 2,500 SETB grant will be used to offset required training costs 12155540 540221 COMMUNICATIONS EQ11 5,539 5,000 539 Similar to RPD, newer gear, should be okay for one year. 12155555 555000 TECHNOLOGY SUPP 7,000 6,000 1,000 Similar to RPD, newer gear, should be okay for one year. TOTAL 28,066 ~N oFrrego ~a fy~ HEADQUARTERS V. READING FIRE DEPARTMENT Reading, Massachusetts 01867 6390INC0 Rep4P O GREGORY J. BURNS, Chief 757 Main Street BUS. Phone: 781-942-9181 STA. Phone: 781-944-3132 Fax: 781-942-9114 TO: The Board of Selectmen FROM: Chief Gregory J. Burns DATE: January 10, 2011 RE: FY 12 Fire and Emergency Management budget The FY 12 budget that has been submitted will retain staffing and response at present levels. The salary accounts have been increased to reflect contractual increases and step increases for non union personnel. The overtime account was increased to reflect anticipated cost. Due to the salary and overtime increases, the budget reflects an overall increase of 3.7%. Five accounts have been reduced in an effort to offset the increase. Brief Overview of the Department: The Reading Fire Department's budget request for FY 12 is for $3,716,872. The salary request is $3,614,943 and represents 97.3% of the budget. The expense budget request is for $101,929 and this represents 2.7% of the budget. Our major responsibilities are: ♦ Delivery of Emergency Medical Services ♦ Fire Suppression ♦ Fire Prevention ® Emergency Management Ambulance Billing: We currently perform all our ambulance billing in house and we are unique in this area. The standard practice with other area Fire Departments that provide ambulance service is to contract with a private billing company. We have begun a process of reviewing our ambulance receipts and billing data with private companies in an effort to ensure we are returning the proper amount of revenue to the Town of Reading. Fire Overtime: This salary account was increased $55,953. This amount was requested to have this account reflect the anticipated overtime needs. The overtime budget is used to maintain proper staffing due to illnesses, injuries and mandatory training. Fire Sick Leave Buyback: This account was reduced $6,000 to reflect the anticipated annual cost of this contractual item. This benefit is being phased out of the Firefighters contract Fire Alarm Salaries: This salary account has been reduced $2,000. In order to stay within the allotted budget we will perform less maintenance on the municipal fire alarm system. The municipal fire Board of Selectmen January 10, 2011 Page 2 alarm system provides fire alarm reporting for municipal and school buildings. The system also provides reporting for churches, large apartment buildings, large commercial buildings and neighborhood call boxes. Fire Alarm Maintenance: This expense account has been reduced $500. In order to stay within the allotted budget we will perform less maintenance on the municipal fire alarm system. Other This expense account has been reduced $500. In order to stay within the allotted budget we will defer expenditures. Flags This expense account is used to purchase replacement flags for the Downtown display on the light poles. The account has been reduced $1,000. We currently have spare flags and we can defer purchasing replacement flags for a year or two. Capital Request In FY 12 we request $14,000 to replace 14 breathing air cylinders that have reached the end of their life time and are required to be removed from service. ~N OF$~go ~o HEADQUARTERS READING FIRE DEPARTMENT Reading, Massachusetts 01867 639 u+coae°~P GREGORY J.. BURNS, Chief 757 Main Street BUS. Phone: 781-942-9181. STA. Phone: 781-944-3132 Fax: 781-942-9114 TO: Mr. Robert LeLacheur, Assistant Town Manager/Finance Director FROM: Chief Gregory J. Burns DATE: January 11, 2011 RE: FY 12 Fire and Emergency Management Response Data Brief Overview of the Department: The Reading Fire Department's major responsibilities are: ♦ Delivery of Emergency Medical Services o Fire Suppression o Fire Prevention o Emergency Management Activity Statistics: Responses to Emergency Medical incidents have remained relatively constant for 2010 and over the last four years. We have seen a decline in fire apparatus response and this is due to the elimination of response to car lockouts and reduced flooding of homes in the past two years. Description 2007 2008 2009 2010 Fire Apparatus Response 3560 3575 2910 2768 Emergency Medical 1960 1972 1813 1810 Total 5520 5547 4723 4578 Fire activity for the year 2010: The chart (figure 1) below illustrates our fire response data for 2010 and is based upon mandatory National Fire Incident Reporting requirements. In 2010 we responded to 284 fires that were required to be reported to the State Fire Marshal, of these, 159 were classified as structure fires. The leading fire cause was cooking related and this is consistent with State data. Mr. Robert LeLacheur January 11, 2011 Page 2 Fire Response By Catagory Brush Fire I Passenger Vehicle Fire -1 i Heating Equipment Fire 1 Chimney or Flue Fire ` a I Cooking Fire Structure Fire 1 Mutual Aid -1 Fire Other O 10 20 so Figure 1 Emergency Medical Activity for 2010: Although requests for emergency medical treatment have remained constant for the last four years, when the response data is reviewed for the past 15 years we see a rising trend. Our highest year for emergency medical responses occurred in 2006 when we responded to 1,997 requests for treatment. Our emergency medical responses for 2010 were 1,815. See figure 2. EMS Runs 1995 to 2010 2,200 2,000 1,800 N 1,600 1,400 W 1,200 1,000 800 Year Figure 2 Medical Emergency Response by Category: A review of emergency medical response by category indicates the four highest medical responses are for trauma, general malaise, cardiac disorders and respiratory disorders. Figure 3 indicates emergency medical response for all categories for the year 2010. Mr. Robert LeLacheur January 11, 2011 Page 3 EMS Response By Catagory Allergic Cardiac Reactions OD/ Poisoning Arrests Diabetic OB/GYN i Seizures- Psych. Render Emergmcies ~i Assistance Emergencies Altered Motor Vehicle Neurological-/ / Crash Status - Trauma Respiratory Disorders Cardiac General Disorders Malaise Figure 3 Fire Prevention: Fire Prevention activity for the year 2010 has remained relatively constant. In 2010 we conducted 976 inspections. Figure 4 indicates the areas of Fire Prevention activity for 2010. _ Tank Removal - Sprinkler Systems Special Permits Smoke Detector and CO Propane Flammable and Combustible Fire Alarm Installations -J Oil Burner and Tanks Fire Prevention Inspections 0. 50 100 150 200 250 300 350 Figure 4 c...,...,....,,.., nn.,.,-- ,,---f ...4 70% PI nnncnrl i ~ a.... y- Line Item .,y . Wy.. Description Current Budget - FY12 Reductions Impact Fire Salary 12203511-511246 FIRE ALARM 10,000 8,000 2,000 Reduced by deferring maintenance 12203511-515000 FIRE OVERTIME 269,047 325,000 -55,953 Increased to reflect projected actual cost 12203517-517017 FIRE SICK LEAVE BUYBACK 23,605 18,132 5,473 Reduced to reflect anticipated cost Fire Expenses 12205524-524275 FIRE ALARM MAINT/REPAIR 3,150 2,000 1,150 Reduced by deferring maintenance 12205578-578000 FIRE OTHER 1,650 1,150 500 Reduced by deferring purchases 12205578-578062 FLAGS 1,000 0 1,000 Defer purchase of replacement flags TOTAL -45,830 01/07/2011 14:02 TOWN OF READING PG 4 blelaeheur (NEXT YEAR BUDGET HISTORICAL COMPARISON (bgnyrpts PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT PUBLIC SAFETY ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 0220 FIRE 03 SALARIES 12203511 511003 FIRE CHIEF 96,354.76 106,478.57 111,377.54 56,519.13 106,586.00 108,303.00 1.60 12203511 511009 ADM ASST 39,994.49 42,039.81 43,456.51 21,978.00 43,457.00 44,148.00 1.60 12203511 511241 CAPTAIN 317,360.30 328,714.10 360,786.92 185,539.43 335,895.00 347,646.78 3.50 12203511 511242 LIEUTENANT 326,975.92 330,116.99 322,921.11 168,614.51 349,006.00 357,226.80 2.41 12203511 511243 FIREFIGHTR 1,883,222.94 1,987,158.26 2,081,221.50 1,127,222.22 2,157,086.00 2,216,565.18 2.8% 12203511 511246 FIRE ALARM . 5,219.85 1,421.29 8,266.99 6,009.78 10,000.00 8,000.00 -20.0% 12203511 515000 OVERTIME 382,187.49 383,910.96 369,383.41 238,529.01 269,047.00 325,000.00 20.81 12203511 515200 HOLDAY PAY 155,580.73 159,828.70 170,305.61 94,873.68 185,060.00 189,921.11 2.60 12203517 517017 SCK IV BBK 11,721.30 .00 .00 .00 23,605.00 18,131.76 -23.20 TOTAL SALARIES 3,218,617.78 3,339,668.68 3,467,719.59 1,899,285.76 3,479,742.00 3,614,942.63 3.90 05 EXPENSES ,12205521 521392 WRLS PHONE 00 970.69 907.00 452.90 .00 .00 .0% 12205524 524270 RADIO MNT 3,100.69 4,405.26 4,218.99 39.70 2,250.00 2,250.00. 12205524 524271 EQUIPMENT 4,820.92 7,470.71 5,659.30 4,821.89 2,600.00 3,500.00 34.60 12205524 524273 APARATREPR 1,187.13 977.85 2,030.12 .00 1,075:00 1,075.00 .0% 12205524 524275 FRE ALRM M 995.01 84.82 542.46 -529.79 3,150.00 2,000.00 -36.50 12205524 524276 HOSE RPLCM .00 927.00 109.00 .00 1,075.00 1,029.00 -4.30 1.2205531 531000 PRDEV TRN 7,859.48 .00 894.00 .00 .00 .00 .0% 12205531 531010 PRDEV DUES 2,500.00 2,750.00 2,900.00 2,500.00 2,500.00 3,000.00 20.0% 12205531 531050 PUBLCTNS 170.87 315.90 229.90 53.95 275.00 275.00 .0% 12205531 531090 PRDEV REG .00 899.00 192.00 .00 900.00 900.00 .0% 12205531 531220 FFGHTR TRN .00 3,884.78 5,884.66 2,960.15 15,000.00 6,000.00 -60.0-- 12205540 540000 SUPP/EQUIP .00 1,609.09 2,101.40 00 4,500.00 4,500.00 .0% 12205540 540220 FIRE HOSE .00 5,325.00 .00 .00 .00 .00 .0% 12205540 540225 EQUIPMENT 813.87 1,174.78 .00 325.76 .00 .00 .0% 12205542 542000 OFFC SUPPL 1,262.40 1,349.71 1,047.59 1,076.04 2,000.00 2,000.00 .0% 12205550 550000 ALS SUPP 29,404.10 36,371.35 30,477.84 12,729.98 28,500.00 32,000.00 12.3% 12205550 550290 AMBUL SRVC 4,780.00 3,453.33 6,518.21 8,605.96 4,805.00 10,400.00 116.40 12205554 554000 UNFRM/CLTH 15,520.91 39,199.33 27,931.32 28,011.98 28,900.00 29,450.00 1.90 12205554 554220 PRTCT CLTH 1,763.60 1,759.48 1,727.73 452.00 3,750.00 2,400.00 -36.0% . 12205578 578000 OTHER EXPN 3,158.12 1,117.97 930.38 198.49 1,650.00 1,150.00 -30.30 12205578 578062 FLAGS 791.04 263.28 17.60 86.40 1,000.00 .00 -100.00 TOTAL EXPENSES 78,128.14 114,309.33 94,319.50 61,785.41 103,930.00 101,929.00 -1.9% TOTAL FIRE 3,296,745.92 3,453,978.01 3,562,039.09 1,961,071.17 3,583,672.00 3,716,871.63 3.7% TOTAL PUBLIC SAFETY 71032,456.64 7,451,672.21 7,653,038.22 4,125,928.51 7,747,581.00 7,938,031.29 2.5% GRAND TOTAL 7,032,456.64 7,451,672.21 7,653,038.22 4,125,928.51 7,747,581.00 7,938,031.29 2.5% END OF REPORT - Generated by Bob LeLacheur Fax: (781) 942-5441 Website: www.readingma.gov PUBLIC WORKS (781) 942-9077 To: Board of Selectmen From: Jeffrey T. Zager, Director of Public Works Re: FY12 Projected Budget Overview Date: 1/10/11 The FY12 Department of Public works budget, as submitted, reflects an overall decrease of 2.6%, from current FY 11 spending levels. More specifically, although FTE's remain the same, reductions in part time/ seasonal staffing, as well as in a number of materials and expense line items have been made throughout the entire department. Overtime. budget accounts have also been reduced (engineering, administration, highway, recreation), which will lead to potential reductions in service with the majority of department overtime targeted towards emergence response Additional FY 12 prioritized budget adjustments include the following; Equipment Maintenance: The FY12 equipment maintenance line item has been increased to reflect more realistic projected costs, utilizing a 5 year averaging approach. This action, coupled with the continuation of an aggressive vehicle/ equipment replacement program, as well as internal staffing/ operational improvements, has put us in a position to have these costs now stabilized and under control. Engineering/ Stormwater Enterprise: One Assistant Engineer position has been reallocated from the General Fund engineering budget, to the Stormwater Enterprise field budget. This position will be working on Stormwater projects, thus the change would now align the work function with its funding. In FY12 and beyond, NPDES Phase II Program will demand increase staff time to complete outfall inspections and sampling, expand public participation programs, and work with a consultant in developing detailed mapping on the Town's entire drainage infrastructure. The current permit will undergo a major re-issuance by EPA within the next 6 months, requiring, at a minimum, increased compliance with regulatory demands on Town owned facilities, and increased monitoring and documentation on all regulatory requirements by the town for commercial and industrial sites. It is realistically anticipated that these upcoming revised regulations will requires substantial increases of staff time to meet compliance deadlines, and avoid administrative penalties. Parks/ Forestry: The FY12 budget reflects the loss of 1 long term seasonal employee within this division. The result, without question, is that less timely maintenance will be provided throughout the 3 seasons in the Towns parks, playgrounds, and ball fields. Also, vacation coverage for various full time employees will be impacted as well, (long term seasonal employees normally work from March- December). This reduction leaves only 1 long term seasonal employee within the division commencing March/April. Summary: The FY12 level III budget as submitted does reflect both a 2% projected step wage increase, as well as the 2.6'% reduction from overall FY11 funding levels, resulting in projected reductions in the level of services and efficiencies for the upcoming budget year. I look forward to working with the Board, as well as all Town Officials as we proceed through the FY12 budget review, discussion, and approval process. 2 Vehicle Maintenance Costs by Dept FY08 % of total FY09 % of total FY10 % of total FYI 1 to date % of total DPW 171,687 46% 203,876 60% 173,185 58% 47,511 32% Fire 70,350 19% 47,595 14% 18,229 6% 16,704 11% Police 25,957 7% 31,023 9% 22,439 7% 14,833 10% Schools 7,768 2% 8,530 2% 12,756 4% 1,523 1% COA 1,424 0% 3,254 1% 2,360 1 % 785 1 % Other* 96,486 26% 46,095 14% 71,187 24% 66,680 45% Total 373,672 340,372 300,156 148,036 Lightsbulbs, rags, oil, nuts/bolts, etc are not tracked against each vehicle Department of Public Works Vehicle Maintenance 5-Yaar Fxnanditurp Hictnrv 5-Year FY 2011 Used to date % of FY11 FY 2005 FY 2006 FY2007 FY2008 FY2009 FY2010 Average A ro 1/1012011 Budget Description Contracted Svcs.- Equip. Maint. 101,486 129,149 123,298 153,526 125,184 95,271 125,286 101,000 57,502 57% Supplies- E ui ment Maint. 154.876 153,430 204,495 220,146 215,188 204,886 199,629 168,430 90,534 54%0 256,362 282,579 327,793 373,672 340,372 300,157 324,914 269,430 148,036 FY05 Budget Revision Actual Contracted Svcs.- Equip. Maint. 12,558.0 82,000.0 101,486.0 Su lies- Equipment Maint. 141,552.0 8,885.0 154,876.0 FY06 Budget Revision Actual Contracted Svcs.- E ui . Maint. 37,684.0 85,300.0 129,149.0 Su " lies- Equipment Maint. 145,515.0 10,000.0 153,430.0 FY07 Bud et Revision Actual Contracted Svcs.- Equip. Maint. 46,034.0 91,000.0 123,298.0 Supplies- Equipment Maint. 145,515.0 60,000.0 204,495.0 FY08 Bud et Revision Actual Contracted Svcs.- Equip. Maint. 51,000.0 90,000.0 153,526.0 Supplies- Equipment Maint. 148,430.0 60,000.0 220,146.0 FY09 Budget Revision Actual Contracted Svcs.- Equip. Maint. 101,000.0 20,000.0 125,184.0 Supplies- Equipment Maint. 148,430.0 65;000.0 215,188.0 FYI 0 Budget Revision Actual Contracted Svcs.- Equip. Maint. 101,000.0 - 95,271.0 Supplies- Equipment Maint. 148,430.0 3 0,Q. 0 204,885.0 DPW 5YrExpHist_Eq Maint only jckinselia1/11/2011 SNOW AND ICE EXPENDITURE HISTORY through January 6, 2011 Fiscal Initial Over / (Under) Net Cost Year Ex penditure Appropriation Appropriation to Town 2011 $ 288,708 525,000 2010 $ 754,088 $ 500,000 $ 254,088 $ 754,088 2009 $ 1,149,375 $ 450,000 $ 699,375 $ 1,149,375 2008 $ 992,014 $ 400,000 $ 592,014 $ 992,014 2007 $ 465,017 $ 334,727 $ 130,290 $ 465,017 2006 $ 581,635 $ 324,682 $ 256,953 $ 581,635 2005 $ 1,083,809. $ 307,086 $ 776,723 (5) $ 937,088 2004 $ 507,271 $ 276,547 $ 230,724 (4) $ 385,931 2003 $ 576,300 $ 251,100 $ 325,200 (3) $ 489,068 2002 $ 214,155 $ 251,100 $ (36,945) $ 214,155 2001 $ 636,100 $ 226,100 $ 410,000 (2) $ 555,183 2000 $ 252,219 $ 197,419 $ 54,800 $ 252,219 1999 $ 291,176 $ 192,301 $ 98,875 $ 291,176 1998 $ 283,856 $ 187,467 $ 96,389 $ 283,856 1997 $ 284,442 $ 182,058 $ 102,384 $ 284,442 1996 $ 677,475 $ 177,614 $ .499,861 (1) $ 556,489 1995 $ 136,935 $ 175,000 $ (38,065) $ 136,935 1994 $ 428,680 $ 110,000 $ 318,680 $ 428,680 1993 $ 3,44,416 $ 110,000 $ 234,416 $ 344,416 1992. $ 91,347 $ 150,000 $ (58,653) $ 91,347 1991 $ 128,915 $ 150,000 $ (21,085) $ 128,915 AVERAGES: 5-year $788,426 $401,882 $386,544 $788,426 5-year 10-year $695,976 $332,134 $363,842 $652,355 10-year 20-year $493,961 $247,660 $246,301 $466,10120-year The following reimbursements are noted from Federal and State government relief programs: _ (1) Federal: $59,863 and State: $61,123 $ 120,986 (2) Federal: $80,917 $ 80,917 (3) Federal: $87,232 $ 87,232 (4) Federal: $121,340 $ 121,340 (5) Federal Relief: $146,721 $ 146,721 Snow-ice History 2010 Public Works -2.5% Proposed Line Item Description Current Budget FY12 Reductions Impact Engineering 14113511-511454 ASST. CIVIL ENGINEER 52,137 0 52,137 Move asst civil'eng position to SW Ent Fund 14115530-530015 PROF DEWTRAINING 2,150 1,250 900 14115530-530420 POLICE DETAILS 8,000 '7,500 500 Fund closer to historic average 14115540-540000 SUPPLIES/EQUIPMENT 3,916 3,800 116 Reduce office purchases 14115555-555000 COMPUTER SUPPLIES 5,000 4,500 500 Limit printing when possible 14115578-578009 RECORDING FEES 500 350 150 Possible backlog on recordings; Will delay Total Engineering 54,303 recordings when possible/necessary. Highway/Hwy-SW 14203511-515000 HIGHWAY OVERTIME 72,828 60,000 12,828 Fund closer to historic average EQUIP REPAIR (INTERNAL) 101,000 110,000 -9,000 Fund closer to historic average 14205530-530000 PROF/TECH SV .9,140 6,935 2,205 reduction in rental equipment/flashers; PARTS/MAIN(EXTERNAL) 168,430 185,000 -16,570 Fund closer to historic average SIDEWALKS' 6,000 5,000 1,000 14205530-530460 HIGHWAY PATCH 33,565 30,000 3,565 Reduced pothole repair 14205540-540415 PARKING AREAS 2,700 0 2,700.. Only patch holes 14285530-530465 STM WTR ST SWEEPING 15,000 0 15,000 Will be done with snow & ice funding Total Highway & Stormwater 11,728 Administration 14213511-515000 ADMIN OVERTIME 1,550 550 1,000 OT for HHW and R/R events reduced 14215531-531000 PROF DEV/TRAINING 3,114 2,500 614 Trng would need to be postponed where possible. 14215540-540000 SUPPLIES/EQUIPMENT 2,627 2,000 627 Reduce office purchases. Total Administration 2,249 Recreation OT 5000 3500 1,500 Total Recreation. 1,500 Parks & Forestry 16503512-512000 PARKS WAGES TEMP 33,778 15,000 18,778 Loss of one seasonal worker ELECTRICITY 1,819 1,000 819 Fund closer to historic average Total Parks & Forestry 99,597 TOTAL 89,369 01/07/2011.15:26 - blelacheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC WORKS ( 2012 General TOWN OF READING NEXT YEAR BUDGET HISTORICAL COMPARISON Fund PRIOR FY3 PRIOR FY2 LAST FYI ACTUALS ACTUALS ACTUALS Y ACTUALS Y REV BUDGET PG 1 Ibgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE. 0411 ENGINEERING 03 SALARIES 14113511 511451 TOWN ENGNR 84,133.3S 87,727.50 90,124.65 45,165.60 89,854.00 91,651.00 2.0. 14113511 511453 CVL ENGNR 169,513.44 17S,985.51 183,872.12 95,624.01 183,285.00 191,496.00 : 4.51 14113511 511454 AST CV ENG 170.64 49,682.17 51,200.32 26,683.20 51,114.00 .00 -100.0. 14113511 511455 FLD TCH II 54,348.00 56,480.40 57,607.92 30,238.64 57,608.00 57,608.00 .01 14113511 511457 FLD TCH I 48,271.92 50,583.15 52,200.00 27,400.00 52,200.00 53,244.00 2.0. 14113511 511459 ENG AIDE 27,961.44 7,796.04 195.70 .00 .00 .00 .0. 14113511 511460 TMP ENG AD 7,204.84 4,505.54 .00 .00 .00 .00 .0- 14113511 515000 OVERTIME 2,579.47 2,038.25 2,114.14 4,591.53 4,490.00 6,000.00 33.6. 14113511 516050 OUTOFGRADE 592.00 896.00 720.00 446.00 510.00 510.00 .01 TOTAL SALARIES 394,775.10 435,694.56 438,034.85 230,148.98 439,061.00 400,509.00 -8.8. 05 EXPENSES 14115530 530015 REVIEW SVC -2,228.13 1,742.57 1,076.05 275.00 2,150.00 1,250.00 =41.9. 14115530 530420 PLC DETAIL 5,995.41 8,000.00 4,253.53 .00 8,000.00 5,000.00 -37.51 14115530 530450 CVL ENGNN .00 -72.42 .00 .00 .00 .00 .01 14115540 540000 SUPP/EQUIP 3,250.4S 4,628.91 4,959.45 869.47 4,107.00 3,800.00 -7.5. 14115555 555000 TECH SUPP 2,814.58 3,794.82 481.22 2,252.00 5,000.00 4,500.00 -10.0. 14115578 578009 RCRDNG FEE 150.00 375.00 150.00 .00 500.00 350.00 -30.0. TOTAL EXPENSES 9,982.31 18,468.88' 10,920.25 3,396.47 19,757.00 14,900.00 -24.6. TOTAL ENGINEERING 404,757.41 454,163.44 448,955.10 233,545.45 458,818.00 .415,409.00 -9.5. 0420 HIGHWAY & EQUIPMENT MAINT. 03 SALARIES - 14203511 511401 SUPERVISOR 68,507.28 59,184.00 62,122.19 31,418.14 62,130.00 63,375.00 2.0. 14203511 511403 FOREMAN 57,113.44 61,327.69 61,909.22 32,496.40 61,909.00 63,142.00 2.0. 14203511 511405 WRKNG FRMN 73,262.27 89,846.49 90,207.64 48,178.91 91,591.00 93,873.00 2.51 14203511 511409 EQUIP OPER 140,500.23 150,842.00 153,426.72 81,681.92 153,719.00 154,721.00 .7. 14203511 511413 SKLLD LABR 35,126.04 61,942.66 42,406.66 21,098.00 63,668.00 40,988.00 -35.61 14203511 511417 LABORER 77,104.21 31,74S.72 28,019.11 25,742.86 33,352.00 52,669.00 57.9. 14203511 511421 MSTR MECH 49,278.68 55,683.09 55,521.18 29,440.32 55,503.00 57,191.00 3.0. 14203511 511423 MECH CLS I 46,508.24 47,617.13 47,010.60 12,431.25 48,859.00 47,898.00 -2.0. 14203511 511425 MCH CLS II 53,068.26 63,906.83 75,491.50 39,456.87 75,211.00 76,719.00 2.0. 14203511 515000 OVERTIME 62,979.64 55,748.66 58,994.69 29,965.49 72,828.00 60,000.00 -17.6. 14203511 516050 OUTOFGRADE 7,460.24 2,644.63 3,805.84 4,880.23 5,026..00 7,000.00 ' 39.31 14203511 516060 ONCALL PRM .9,524.00 12,672.00 12,404.00 6,588.00 12,389.00 12,400.00 11 14203511 516080 LONGEVITY 7,125.00 4,760.00 4,760.00 4,860.00 5,075.00 5,075.00 .0. 14203512 512000 WAGES TEMP 13,919.88 7,944.40 .00 .00 .00 .00 .01 TOTAL SALARIES 701,477.41 705,865.30 696,079.3.5 368,238.39 741,260.00 735,051.00 -.8. 05 EXPENSES 01/07/2011 15:26 blelacheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC WORKS ( 2012 General TOWN OF READING NEXT YEAR BUDGET HISTORICAL COMPARISON Fund PRIOR FY3 PRIOR FY2 LAST FYI ACTUALS ACTUALS ACTUALS Y ACTUALS Y REV BUDGET PG 2 Ibgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 14205521 521309 WTR/SWR/SW 2,607.72 1,928.68 1,928.68 1,045.92 2,100.00 2,100.00 .0% 14205521 521392 WRLS PHONE .00 584.46 579.36 288.10 1,000.00 1,000.00 .0% 14205524 524305 EQUIP REP 153,525.94 125,183.71 95,270.91 57,502.42 101,000.00 110,000.00 8.9% 14205530 530000 PROF SVCS 8,426.28 14,515.00 8,403.56 1,732.50 9,140.00 7,000.00 -23.4% 14205530 530420 PLC DETAIL 6,800.30 15,264.66 10,513.11 14,622.52 6,425.00 6,425.00 .0% 14205530 -530421 LINE PAINT 31,284.17 31,074.39 24,134.27 .00 33,420.00 33,420.00 .0% 14205530 530460 HWY PATCH 14,150.25 5,657.30 12,906.09 .00 .00 .00 .0% 14205540 540000 SUPP/EQUIP 8,398.75 6,661.28 8,497.37 3,080.35 8,000.00 8,000.00 .0% 14205540 540408 PARTSMAINT 220,146.78 215,187.91 204,885.59 90,207.41 168,430.00 185,000.00 9.8% 14205540 540409 ST SIGNS 6,252.60 7,250.27 8,443.41 7,306.63 6,000.00 6,000.00 .0% 14205540 540410 SIDEWALKS 7,191.94 7,023.68 1,497.23 4,533.23 6,000.00 5,000.00 -16.7% 14205540 540415 PARK AREAS 3,593.17 1,091.34 1,967.36 3,059.70 2,700.00 .00 -100.0% 14205540 540460 HWY PATCH 22,167.04 21,063.21 19,082.96 10,317.11 33,565.00 30,000.00 -10.6% 14205554 554000 UNFRM/CLTH 499.83 9,674.40 6,784.87 5,685.98 8,670.00 8,250.00 . -4.8% 14205578 578100 LICENSES 974.50 450.00 659.00 465.00 750.00 750.00 .0% TOTAL EXPENSES 486,019.27 462,610.29 405,553.77 199,846.87 387,200.00 402,945.00 4.1% TOTAL HIGHWAY & EQUIPMENT MA 1,187,496.68 1,168,475.59 1,101,633.12 568,085.26 1,128,460.00. 1,137,996.00 .80 0421 DPW-ADMINISTRATION 03 SALARIES 14213511 511001 DPW DIR 96,348.15 132,696.08 106,331.22 53,578.83 106,595.00 108,720.00 2.0% 14213511 511010 ADMIN ASST 39,405.78 42,042..57 43,589.71 21,844.80 43,440.00 44,318.00 2.0% 14213511 511012 CLERK 33,063.48 35;109.40 36,010.62 18,046.58 35,905.00 36,625.00 2.0% 14213511 511019 BSN ADMIN 54,008.73 58,513.69 61,339.74 30,740.16 61,138..00 62,366.00 2.0% 14213511 515000 OVERTIME 736.13 1,110.63 .915.75 299.70 1,550.00 550.00 -64.5% 14213511 516050 OUTOFGRADE 44.58 .00 52.80 .00 312.00 312.00 .011 TOTAL SALARIES 223,606.85 269,472.37 248,239.84 124,510.07 248,940.00 252,891.00 1.6% 05 EXPENSES 14215531 531000 PRDEV TRN - 3,000.00 2,797.25 2,329.85 1,540.25 3,114.00 2,500.00 -19.7% 14215531 531091 PRDEV TRAV 38.00 70.20 197.75 35.00 50.00 50.00 .0% 14215540 540000 SUPP/EQUIP 2,412.94 2,406.58 1,328.39 748.86 2,627.00 2,000.00 -23.9% TOTAL EXPENSES 5,450.94. 5,274.03 3,855.99 2,324.11 5,791.00 4,550.00 -21.4% TOTAL DPW-ADMINISTRATION 229,057.79 274,746.40 252,095.83 126,834.18. 254,731.00 257,441.00 1.1% 0428 STORM WATER MANAGEMENT 03 SALARIES 14283511 511401 SUPERVISOR .00 14,732.04 15,456.15 7,928.90 15,531.00 15,844.00 2.0% 14283511 511405 WRKNG FRMN .00 10,285.82 10,956.85 5,457.38 10,683.00 11,008.00 3.0% 14283511 511409 EQUIP OPER 47,893.01 51,885.33 50,195.04 26,194.40 49,903.00 50,906.00 2.0% 14283511 511413 SKLD LABOR 154.48 58,498.76 44,463.43 22,579.72 58,925.00 43,008.00 -27.0% 14283511 511417 LABORER 40,203.16 .00 5,690.66 7,161.72 .00 13,877.00 .0% 14283511 511425 MECHANIC C .00 3,765.47 3,937.62 2,094.61 3,940.00 4,020.00 2.0% 14283511 515000 OVERTIME 970.04 11,748.37 8,432.75 4,235.15 450:00 450.00 .0% 01/07/2011 15:26 blelaeheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC WORKS ( 2012 General w ~ i - l+It TOWN OF READING NEXT YEAR BUDGET HISTORICAL COMPARISON Fund PRIOR FY3 PRIOR FY2 LAST FY1 ACTUALS ACTUALS ACTUALS Y ACTUALS Y REV BUDGET PG 3 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 14283511 516050 OUTOFGRADE 288.80 1,361.56 1,203.20 1,191.12 .00 1,500.00 .0. 14283511 516080 LONGEVITY 1,650.00 1,865.00 1,965.00 2,065.00 1,650.00 1,850.00 12.10 14283512 512000 WAGES TEMP .00 4,086.46 2,062.98 .00 6,500.00 .00 -100.0. 14283512 515000 OVERTIME 3,954.56 .00 .00 .00 .00 .00 .0. TOTAL SALARIES 95,114.05 158,228.81 144,363.68 78,908.00 147,582.00 142,463.00 -3.5. 05 EXPENSES 14285530 530465 ST SWEEP 16,614.90 14,375.00 14,398.35 .00 15,000.00 .00 -100.0. 14285540 540000 SUPP/EQUIP 8,697.26 7,253.40. 7,567.31 4,098.26 7,140.00 7,140.00 .0. TOTAL EXPENSES 25,312.16 21,628.40 21,965.66 4,098.26 22,140.00 7,140.00 -67.8. TOTAL STORM WATER MANAGEMENT 120,426.21 179,857.21 166,329.34 83,006.26 169,722.00 149,603.00 -11.9. 0630 RECREATION 03 SALARIES 16303511 511003 REC ADMIN 58,450.95 64,604.96 69,075.93 34,617.12 68,857.00 70,236.00 2.0. 16303511 511012 CLERK 25,926.33 26,173.22 33,261.59 16,678.84 33,176.00 33,846.00 2.0. 16303511 511473 PROG COORD 36,476.87 38,905.25 40,271.45 20,181.89 40,141.00 40,951.00 2.0. 16303511 515000 OVERTIME .00 1,300.88 4,030.24 953.73 5,000.00 3,500.00 -30.0. 16303511 516050 -OUTOFGRADE 259.80 274.52 200.61 .00 624.00 624.00 .0. TOTAL SALARIES 121,113.95 131,258.83 146,839.82 72,431.58 147,798.00 149,157.00 .9. TOTAL RECREATION 121,113.95 131,258.83 146,839.82 72,431.58 147,798.00 149,157.00 .9. 0650 PARKS AND FORESTRY 03 SALARIES 16503511 511401 SUPERVISOR 36,654.84 38,432.05 39,609.37 20,032.33 39,602.00 40,393.00 2.0. 16503511 511403 FOREMAN 53,985.75. 57,729.95 58,807.34 30,810.68 58,689.00 59,838.00 2.0. 16503511 511405 -WRK FRMN 92,175.17 102,573.29 104,526.85 53,524.85 104,144.00 106,233.00 2.0. 16503511 511409 EQUIP OPER 45,890.87 49,334.96 49,760.18 26,394.12 49,757.00 51,256.00 3.0. 16503511 511413 SKLD LBR 38,838.75 26,099.72 52,973.86 21,514.48 83,160.00 41,823.00 -49.7. 16503511 511417 LABORER 56,425.53 37,325.38 35,625.76 36,146.40 32,058.00 71,551.00 123.2. 16503511 511431 TR CLMBR I 40,321.98 44,095.24 45,725.44 23,916.84 45,555.00 46,454.00 2.0- 16503511 515000 OVERTIME 5,932.87 24,348.04 26,632.07 15,314.74- 16,954.00 5,000.00 -70.5. 16503511 516050 OUTOFGRADE 2,435.27 2,086.94 2,726.84 3,604.41 6,014.00 6,000.00 -.2. 16503511 516060 ONCALL PRM .00 4,295.46 3,904.00 4,148.00 4,936.00 17,000.00 244.4. 16503511 516080 LONGEVITY 3,800.00 3,800.00 3,412.48 3,025.00 3,800.00 3,125.00 -17.8. 16503512 512000 WAGES TEMP 33,185.70 38,863.71 36,754.63 19,923.24 33,778.00 15,000.00 -55.6. TOTAL SALARIES 409,646.73 428,984.74 460,458.82 .258,355.09 478,447.00 463,673.00 -3.1. 05 EXPENSES 16505521 521301 ELECTRCTY •961.31 1,057.44 879.21 408.70 1,819.00 1,000.00 -45.0. 16505521 521309 WTR/SWR/SW 755.44 468.22 566.40 715.84 600.00 600.00 0. 16505521 521392 WRLS.PHONE .00 591.05 590.37 303.75 .00 .00 .0. 01/07/2011: 15:26 blelacheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC WORKS 2012 General TOWN OF READING INEXT YEAR BUDGET HISTORICAL COMPARISON Fund PRIOR FY3 PRIOR FY2 LAST FYI ACTUALS ACTUALS ACTUALS Y ACTUALS Y REV- BUDGET IPG 4 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 16505530 530000 PROF SVCS 6,682.90 3,882.79 7,273.90 4,539.00 7,705.00 7,700.00 -.lo 16505530 530420 PLC DETAIL 3,627.58 6,040.71 5,962.99 5,064.22 3,478.00 3,480.00 l% 16505530 530431 STMP/BRSH 12,458.00 9,940.00 2,980.00 1,440.00 13,437.00 13,.440.00 .0% 16505530 530433 TURF TRTMT 1,672.82 2,436.00 531.56 1,725.89 3,450.00 3,500.00 1.4% 16505530 596130 RVFND SUPP -17,979.00 -17,979.00 -17,979.00 .00. -17,979.00 -18,000.00 1% 16505540 540000 SUPP/EQUIP 4,295.97 2,284.84 2,508.39 2,006.16 2,461.00 2,460.00 .0% 16505546 546410 SOIL/SOD .00 2,200.00 811.43 .00 2,421.00 2,500.00 3.3% 16505546 546415 PLNTS/MLCH 3,654.87 .00 .00 .00 .00 .00 .0% 16505546 546416 SHADE TREE 00 3,731.84 3,965.00 3,621.50 4,000.00 4,000.00 .0% 16505546 546420 CHEM/SEED 2,879.18 2368.40 2,918.24 184.80 4,057.00 4,060.00 .1% 16505546 546430 TOOLS 4,421.83 1,708.72 4,757.34 962.74 4,194.00 4,200.00 .1% 16505546 546450 GRAVEL 522.50 4,329.15 1,335.74 .00 1,423.00 1,425.00 .1% 16505546 546460 ATHL FLDS 3,183.71 3,193.91 3,605.28 901.50 4,229.00 4,230.00 .01 16505546 546470 PLYGRD MLC 4,080.00 43.70 3,995.00 .00 4,080.00 4,000.00 -2.0% 16505554 554000 UNIFORMS 25.89 4,254.00 4,087.42 2,800.00 4,254.00 4,000.00 -6.0% 16505578 578100 LICENSES 804.00 1,107.75 567.00 630.00 410..00 410.00 TOTAL EXPENSES 32,047.00 31,659.52 29,356.27 25,304.10 44,039.00 43,005.00 -2.3% TOTAL PARKS AND FORESTRY 441,693.73 460,644.26 489,815.09 283,659.19 522,486.00 506,678.00 -3.0% TOTAL PUBLIC WORKS 2,504,545.77 2,669,145.73 2,605,668.30 1,367,561.92 2,682,015.00 2,616,284.00 -2.5% GRAND TOTAL 2,504,545.77 2,669,145.73 2,605,668.30 1,367,561.92 2,682,015.00 2,616,284.00 -2.5% END OF REPORT - Generated by Bob LeLacheur