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2010-12-07 Board of Selectmen Handout
DRAFT MOTIONS BOARD OF SELECTMEN DECEMBER 7, 2010 Bonazoli, Anthony, Schubert, Goldy, Tafoya Hechenbleikner 3a) Move that the Board of Selectmen' approve the Certificates of Recognition for the Girl Scouts Silver Award for Kasey Cook, Mary Kate Kelley, Grace Stroman, and Sandra Sgroi. 6a) Move that the Board of Selectmen approve the minutes of November 16, 2010 as amended. Move that the Board of Selectmen adjourn the meeting at p,m. (P. TOWN MANAGER'S REPORT Tuesday, December 07, 2010 Administrative matters o Help wanted. o RMLD CAB member, o Bylaw Committee member o RIAA -1 applicant o COA -1 applicant o ACCCP - changes in membership and Associate membership o Revaluation process - hearings this week including Friday when Town Hall will be open for that purpose only. o Undercover Boss experience. Community Development o At Selectman Rick Shubert's request, a meeting was held last Tuesday with the property owner at 258 Main Street, Selectman Schubert, 2 members of the Historical Commission, Town Planner Jean Delios, and me to determine what options exist for preserving the structure at 258 Main Street while allowing the property owner to use the property for economically viable uses. Public Safety o The Reading Police Department Children's Holiday Party will be held at Austin Prep School on December 12th from 1:00 to 3:00 pm. Pizza , Hot dogs, Chips and Ice cream will be served: Also entertainment will include a clown show. The Free Masons will also be there doing there Child Identification program Public Works o We have the numbers on our first months of our new rubbish/recycling program. o I stand corrected on the flower fund which is used for placing flowers on Veterans graves on Memorial Day. The Town over the past few years has not had to supplement the flower fund from the Town budget. Construction proiects done for the year: Dates and Events: BOARD OF SELECTMEN TRACKING LOG FOR FOLLOW-UP TRAFFIC/PARKING ISSUES Date Issue/Project Action Needed Follow u date 11/29/05 Develop a comprehensive traffic study Impact cannot be 1-31-09 as part for the Woburn Street, High Street, determined until the of FY 2011 Lowell Street, Main Street area Downtown Improvement budget project is complete. This discussion item will be considered in the FY 2011 budget. 3/27/07 Implement policy recommendations for Discussion on 10-20-09. 10-20-09 downtown parking connected with 40R Full report on web page zoning 12-1-09 Develop plans for traffic signal, on Main MHD has said that they No further Street for the Ipswich River Greenway would give approval to a action until the pedestrian signal, not a Town is ready traffic signal. They gave to do this piece examples of use in other of the IRG locations. The Town would have to pay DEVELOPMENT PROTECTS Date Issue/Project Action Needed Follow u date Town Forest Master Plan Progress report 12-1-09 3/25/08 Renovation of cabin at Mattera property. Excellent progress with Project construction and fund completion raising estimate 12-31- 10 10-20-09 Clean-up/clarify land "ownership" (Town./ 2011 Annual School) in Birch Meadow Area Town Meeting 10-20-09 Engage landscape architect for optimum site Hired a landscape architect at 3-31-10 layout (trees, walking paths, plantings, very discounted rate. thanks to layout details) efforts of Community Services Director Jean Delios 10-20-09 Design/provide signage to indicate parking availability at high school lots 10-20-09 Add the following to site layout plan "Birch Meadow - Proposed Site Improvements": proposed storage box size: (standard job box dimensions, similar to ones currently in use) 10-20-09 Work with School Committee to define policy on advertising and/orsponsorship 10-20-09 Explore the possibility of opening the access road next.to Imagination Station from Birch Meadow Drive to high school parking lot (in conjunction with sign item above) 12/7/2010 1 OF 2 BOARD OF SELECTMEN TRACKING LOG FOR FOLLOW-UP POLICIES/REGULATIONS Date Issue/Pro'ect Action Needed. Follow Lap date Establish a standing Municipal Building Committee - Plan for building needs - functional planning not capital or maintenance planning ahMBC has been meeting regularly - report will be scheduled to Board of Selectmen in fall .1-16-11 final report Sale of Oalcland Road land - The Town owned tax title land across Oakland Road from the RMHS is surplus to the Town's needs, and proceeds of a sale could be used to fund other capital needs. See above 1-11-11 8 n bl P l We have 1004= tilit RA4 D h 90 o es y u t th h d bl l - t 4n „ "r;+„ il `7 li dc ese ew ean we ge es. ou e po i d li s ca 4 streets ha-ve l nate eyesefes e m po es on R jo es b i t ep. n een g ven o and ^„'d to ver-ize" ANAT D and C bl Fi a e, re, Senator- Tisei and Rep t d t Board D R eper e o vpf en i N v bef f S l t n e em o e ee men ed best 90 l esreine v po 12-1-09 Paintball area on public lands CITIZEN REQUESTS Date Issue/Project Action Needed Follow u date 4/1/08 Noise Barriers Get answer from the. State as 12-1-09 to priority for noise barriers in Reading along Route 128 and 1-93. Reading is on the State list for study - no definite time table 12/7/2010 2OF2 Page 1 of 2 Hechenbleikner, Peter From: Hechenbleikner, Peter Sent: Tuesday, December 07, 2010 8:50 AM To: 'Paul Dynan'; Reading - Selectmen Cc: LeLacheur, Bob; Boatwright, Bill Subject: RE: Assessment notice - taxpayers should be given more time to respond Dear Mr. Dynan : Thank you for sending an email to the Board of Selectmen. The Board has adopted a policy of not sending substantive responses to emails in order to try to stay in compliance with the Commonwealth's open meeting law which prohibits policy discussions by the Board outside of an open public meeting. Please understand that the Board values your input on issues and your correspondence will be included in the materials circulated to the Board at its next meeting and it is available as part of the public record. The Board members will have a chance to comment during an upcoming public meeting. If you want to have a personal discussion of the issue with a member of the Board, we hold "office" hours in Reading Town Hall before the first regularly scheduled meeting of each month at 6:30 PM in the first floor conference room. The Board of Selectmen meeting schedule is posted on the web site at www.readingma.gov. This evening James Bonazoli will be holding the office hours. Additionally, each of the members of the Board of Selectmen has a listed home phone number: Ben Tafoya 781-944-3178 James Bonazoli 781-944-5116 Camille Anthony 781-944-3506 Rick Schubert 781-942-1617 Steve Goldy 781-779-1773 Thank you again for contacting the Board of Selectmen. Rick Schubert Secretary Reading Board of Selectmen 1/c Board of Selectmen Peter I. Hechenbleikner Town Manager Town of Reading, 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 12/7/2010 d Page 2 of 2 web www.readingma.gov_ email town.mana.ger@.ci..read,i.n,g,.ma.,_us Please let us know how we are doing - fill out our brief customer service survey at hftp-.Hreadingma- survey.virtualtownhall.net/survey/sid/4aI 23638fd4e28b8/ From: Paul Dynan [mailto:pauldynan@yahoo.com] Sent: Sunday, December 05, 2010 11:40 PM To: Reading - Selectmen Subject: Assessment notice - taxpayers should be given more time to respond To the members of the Reading Board of Selectmen; I am writing in regards to the Assessment Notice from the Reading Board of Assessors dated 3 December 2010 that was mailed to property owners. The notice lists the FY 2011 property. assessments that comply with the requirement to meet a standard of full cash valuation as of 1 January.2011. This notice states that the Board of Assessors will conduct informal hearings from 6 December through 10 December and that any change in assessment will be closed 5 business days from the date of the notice. I am extremely disappointed in the Board of Assessors for handling this matter in this way. I find it unacceptable that taxpayers are being given such a short time period to respond. Taxpayers such as myself have exactly 4 business days to conduct research, gather supporting data, and schedule an informal meeting with the Board of Assessors if they feel this assessment is incorrect. This simply is not enough time for the average taxpayer to respond. I hope this very short suspense is due more to mismanagement of the process by the Board of Assessors and not a deliberate attempt to minimize the number of informal hearings requested. Either way, I feel it reflects very poorly on the Board of Assessors. I call on the Board of Selectmen to direct the Board of Assessors to extend the period for informal hearings until at least 17 December in order to give taxpayers ample time to respond. Sincerely, Paul Dynan 44 Indian Tree Lane C( 12/7/2010 Hechenblefter, Peter From: Frederick Van Magness [vanmagness@verizon.net] Sent: Sunday, December 05, 2010 11:16 AM To: Hechenbleikner, Peter Cc: Reading - Selectmen Subject: Re: New Property Assessment values Hi Peter, Thanks for the very fast note. I did just go back to the web site and now find a second letter dated Saturday under "News and Updates" with more data than what I found on the main site under the "Search Assessment Database" with additional info on where to go for data that was not in the letter mailed to residents. So the new assessment data for comparison purposes is on line, in another web section that you only find after opening a letter and reading the new communication on the site. In retrospect, it would probably have been better to not have the data imbedded in a letter but on the main page, but so be it. I agree ...the assessors are a very hard working group and I appreciate there efforts to just get it right. They always do a great job and I have not had issues in the past with their evaluations, nor do I have issues now. Thanks as always as well as for the efforts of the Board of Assessors, Fred On Dec 5, 2010, at 10:52 AM, Hechenbleikner, Peter wrote: Fred As you know the assessment process is under the control 'I'd an independently elected Board of Assessors. I am passing your comments on to them. This is a revaluation year and the Board and their staff have been working very hard to get the reval done and approved by the State in time to get real bills out this month and avoid the customer unfriendly prospect of sending estimated bills. The Board's primary ,interest is in getting the reval right and accurate. As an accommodation to this process, Town Hall will be open next week on Friday for this purpose only. Sent from my iPhone Pete On Dec 5, 2010, at 9:34 AM, "Frederick Van Magness" <vanmagness@verizon.net > wrote: > Hi Peter, > Just got.my notice Saturday of the new property assessment values. > The letter is dated Friday, Dec. 3rd but we all know that the town > hall was closed on the 3rd....a nit for sure. However, I did note a > couple of other things that you or the BOS should be aware of..... > > 1. The property assessment data on the town web site as of today > (Sunday) has not been updated to reflect any new values, so it is not > possible to analyze data for comparable parcels. Hard to schedule an > appointment for Monday the 6th (tomorrow) without any way to look at > the data in advance. > 2. The letter that came out says that hearings can be scheduled for > Dec. 6th through the 10th at 15 minute intervals, yet Town Hall is > closed on the 10th (Friday) as a cost savings measure. The letter also > says the Assessors are specifically closed on Fridays. Seems a little > confusing. > > 3. Since all the data is in the computer, it would have been a great > service to the town property owners to also list the prior year(s) 1 0 > assessment rather than just let them flounder to wonder what the new > data really means. There certainly was room on the paper to provide > this one or two lines of data. > 4. There is also a note in the letter that says, in bold and capital > letters, " Any change in assessment will be closed 5 business days > from the date of this notice." I have no idea what this sentence means > or its implications. And is 5 business days December 13th or the 10th? > 5. The letter says that values for the town are pending approval of > preliminary certification. Seems.that if we have already submitted > them to.the stste, why did it take so long to get them to the > residents and then the assessors scheduled hearings.the very next > business day after the letters went out and without having any > database available for evaluation? I don't think the town is giving > people a reasonable chance to evaluate what has taken place before > they can.even question what happened. > Just my thoughts..... > Fred VETERANS MEMORIAL TRUST FUND NON EXPENDABLE EXPENDABLE TOTAL 07/01/05 BALANCE 80,876.52 10,097.07 90,973.59 FY06 GIFTS 333.75 111.25 445.00 INCOME - 5,356.59 5,356.59 . DISB - - - 07/01106 BALANCE 81,210.27. 15,564.91 96,775.18 FY07 GIFTS 341.25 113.75 455.00 INCOME - 6,872.94 6,872.94 DISB - (1,330.00)? (1,330.00) 07101107 BALANCE 81,551.52 21,221.60 102,773.12 FY08 GIFTS 243.75 131.25 375.00 INCOME - 4,582.46 4,582.46 DISB - (4,535.00) (4,535.00) 07/01108 BALANCE 81,795.27 21,400.31 103,195.58 FY09 GIFTS 191.25 113.75 305.00 INCOME - 4,336.20 4,336.20 DISB - (4,701.36) (4,701.36) 07/01109 BALANCE 81,986.52 21,148.90 103,135.42 FY10 GIFTS 131.25 43.75 .175.00 INCOME - 2,882.18 2,882.18 DISB - (5,027.50) (5,027.50) 07/01/10 BALANCE 82,117.77 19,047.33 101,165.10 FY11 GIFTS - INCOME - 966.22 966.22 DISB - - - 10/31/10 BALANCE 82,117.77 20,013.55 102,131.32 CEMETERY SPENDING BUDGET FY06 - FY07 4,100.00 FY08 4,400.00 FY09 4,400.00 FY10 4,700.00 FYI 1 4,700.00 ACTUAL TRANSFER NET EXPENSE 4,255.94 - 4,255.94 4,330.00 ! 1,330.00 3,000.00 4,535.00 4,535.00 - December 6, 2010 FY2011 Rubbish Tonnage Month ( Paper lComingled lRecyclable I Disposal I Tonnage % Recycled July 2010 108.64 72.29 180.93 670.41 851.34 21.25% August 105.86 65.60 171.46 672.70 844.16 20.31% September 121.97 70.46 192.43 694.33 8806 21.70% October 145.05 70.54 215.59 635.71 851.30 25.32% November 158.93 79.09 238.02 572.28 810.30 29.37% December January 2011 February March April May June 2010 Totals 640.45 357.98 998.43 3245.43 4243.86 23.53% 0 Town of Reading NEW CONTRACT IMPACT FY10-FY11 COMPARISON (started Oct 2010) -44 - can 1. Trash FY10 FYII Difference % CHANGE Disposal Costavolded Recycling FY10 FY11 . Difference % CHANGE' T&R TOTAL RECYCLING RATE Jul 760.12 670.41 89.71 -12% $ 5,408.62 Jul 180.79 180,93 0.14 0% 851.34 21.25% August 654.98 672.70 17.72 3% $ 1,068.34 August 167.18 171.46 4.28 3% 844.16 20.31% September 755.22 694.33 60.89 -8% $ 3,671.06 September 191.65 192.43 0.78 0% .886.76 21.70% October 712.52 635.71 76,81 -11% $ 4,630.87 October 184.20 215.59 31.39 17% 851.30 25.32% November 712.06 572.28 139.78 -20% $ 8,427.34 November 190.62 238.02 47.40 25% 810.30 29.37% December 783.42 783.42 $ 47.232.39 December 206.01 January 628.57 628.57 $ 37,896.49 January 194.74 February 537.55 537.55 $ 32,408.89 Februa 153.81 March 808.34 808.34 $ 48,734.82 March 193.13 April 747.39 747.39 $ 45,060.14 Aril 190.99 May 644.36 644.36 $ 38,848.46 Ma 182.07 June 794.13 794.13 $ 47,878.10 June 208.85 TOTALS 8,538.661 3,245.43 -5,293.23 -10% $319,128.84 2,244.04 r 998.43 83.99 9% 4,243.86 23,59% FY10 - FY11 Solid Waste 900.00 600.00 700.00 600.00 500.00 400.00 300.00 200.00 100.00 0.00 04e~ ~,oxt c}°~~` cc~et PD¢~ ~cac1 ~~ac1 d`a~~ 14' aa'1 144 5eQ O ~o~ 0~8' ~ ~m 0 Trash FY10 O Trash FYI 1 1 FY10•Fy11 trash-recycling tonnage comparison Sharon Byrne Kishida, Mass DEP Page 1 of 3 Hechenbleikner, Peter From: Labossier, Jane M Dane.m.labossier@verizon.com] Sent: Monday, December 06, 2010 3:41 PM To: djamieson@abingtonmass.com; manager@acton-ma.gov; manager@andoverma.gov; town manager@town.arlington.ma.us; Jpetrin@ashlandmass.com; rickr@town.bedford.ma.us; dfraine@bellinghamma.org; tyounger@town.belmont.ma.us; pwatson@town.billerica.ma.us; selina.shaw@town.boxborough.ma.us; abenson@town.boxford.ma.us; pmorin@braintreema.gov; selectmen@burimass.org; BOS@town.canton. ma.us; PCohen@TownofChelmsford.US; slombard@townofcohasset.org; wmarquis@mail.danvers- ma.org; wkeegan@dedham-ma.gov; selectmen@doverma.org; DPalumbo@Dunstable- MA.gov; Town-Manager@Town.Duxbury.MA.US; dcolton@easton.ma.us; rmcnuft@ci.fitchburg.ma.us; andrewgala@mail.town.foxborough.ma.us; town.manager@framinghamma.gov; jnufting@franklin.ma.us; mfarrell@georgetownma.gov; mcinerneyt@town.grafton.ma.us; selectmen@townofgroton.org; mlombardo@hamiltonma.gov; selectmen@hanovermass.com; rileyj@hingham-ma.com; burnsl@hingham-ma.com; rabuffob@hingham-ma.com; paicosk@hingham-ma.com; lebeaup@holliston.k12.ma.us; selectmen@hopkinton.org; pblazar@townofhudson.org; plemnios@town.hull.ma.us; tm@town.ipswich.ma.us; jmyers@kingstonmass.org; board.selectmen@lakevillema.org; wiantigua@cityoflawrence.com; dmazzarella@leominster- ma.gov; townmanager@ci.lexington.ma.us; higginst@lincolntown.org; JGibbons@Liftletonma.org; ascalise@ci.lynn.ma.us; 2william-gustus@town.lynnfield.ma.us; mail@cityofmalden.org; townmanager@mansfieldma.com; selectmen@mansfieldma.com; tonys@marblehead.org; pdawson@marionma.gov; mayor@marlborough-ma.gov; rlongo@townofmarshfield.org; mgagne@maftapoisett.net; jcurran@townofmaynard.net; eclarke@medfield.net; skennedy@townofinedway.org; mayorsoffice@cityofinelrose.org; tc@mendonma.net; mmturco@ci.methuen.ma.us; jshanley@middleborough.com; tadministrator@townofmiddleton.org; Icelozzi@townofmilford.com; bspain@townofmillbury.net; caspinwall@millis.net; mcullinan@nahant.org; selectmen@natickma.org; KFitzpatrick@town.need ham. ma.us; masullivan@newtonma.gov; swarren@newtonma.gov; hathaway@virtualnorfolk.org; townmanager@townofnorthandover.com; mfisher@nattleboro.com; gbalukonis@northreadingma.gov; townadmin@town.northborough.ma.us; jboudreau@townofnorwell.net; selectmen@nor.woodma.gov; TownManager- Selectmen@townhall.plymouth.ma.us; Town Manager; rlacamera@townofrochester.com; to@rockland-ma.gov; debbie@townofrowley.org; Daniel.keyes@sherbornma.org; selectmen@southboroughma.com; dragucci@ci.stoneham.ma.us; twnmgr@stoughton- ma.gov; selectmen@stow-ma.gov; selectmen @town.sudbury. ma. us; j.smith@town.sufton.ma.us; amaylor@town.swampscoft.ma.us; mayor@tmlp.net; sbarbeau@town.tewksbury.ma.us; vwilder@topsfield-ma.gov; rcashman@tyngsboroughma.gov; tmurphy@wakefield.ma.us; smaio@wakefield.ma.us; mboynton@walpole-ma.gov; mayor@city.waltham.ma.us; administration@wareham.ma.us; fturkington@wayland.ma.us; hlarsen@wellesleyma.gov; jchelgren@wenhamma.gov; selectmen@wnewbury.org; hdanis@town.westborough.ma.us; jross@westfordma.gov; vanderciock.d@westonmass.org; mjaillet@townhall.westwood.ma.us; manager@town.wilmington.ma.us; MKleckner@winchester.us; mayor@cityofwoburn.com; jmcfeeley@wrentham.ma.us; cac@acton-ma.gov; atorrisi@andoverma.gov; jf3tamys@aol.com; zandma@msn.com; philipmac@comcast.net; jrice@town.arlington.ma.us; mlehane@mhtl.com; gsbrackett@brackeftlucas.com; bit.com@town.boxborough.ma.us; LK@k-plaw.com; mayorsoffice@braintreema.gov; pderensis@aol.com; LK@k-plaw.com; mlehane@mhtl.com; DEFUSCO@aol.com; gsbrackeft@brackeftlucas.com; mciota@ci.fitchburg.ma.us; pderensis@aol.com; cpetrini@petrinilaw.com; bob_dean@verizon.net; speavey56@msn.com; bmannes@townofhudson.org; hullcableadvisory@town.hull.ma.us; bob.ryan@rmrelectronics.com; gregp@town.ipswich.ma.us; ann@topsfieldfair.org; maloneyj@comcast.net; sames@ipswichschools.org; Ikopelman@k-plaw.com; cboddy@cityoflawrence.com; wiahey@andersonkreiger.com; tom@miyares-harrington.com; kbelliveau@ci.lynn.ma.us; 12/6/2010 Page 2 of 3 legal @cityofmalden.org; kholmi@mariborough-ma.gov; mgibbs@mariborough-ma.gov; kkimber@marlborough-ma.gov; legal@marlborough-ma.gov; codea@townofmaynard.net; . jdaniels@medfield.ty; bsaintandre@petrinilaw.com; TomF@sebflaw.com; gmoody@townofmilford.com; wmpa13@townofmillbury. net' jflynn@mhtl.com; dtobin@tobinsullivan.com; dfunk@newtonma.gov; jspinney@virtualnorfolk.org; roger _ferris@verizon.net; mlehane@mhtl.com; Technology; appellw@comcast.net; selectmen@townofrowley.org; debbie@fownofrowley.org; dambos@comcast.net; attywhs@comcast.net; mma63@msn.com;.lkopelman@k-plaw.com; z@zolud.com; jcervone@city.waltham.ma.us; Istanton@city.waltham.ma.us; jsanguinet@wareham.ma.us; steve@stevink.us; stevencorreia@comcast.net; alrobinson@grindlerobinson.com; Imurphy@wnewbury.org; Ikopelman@k-plaw.com; tmccusker@townhall.westwood.ma.us; peter@epsteinandaugust.com; dmcclelIan@townhall.westwood.ma.us; pderensis@aol.com; ghall@andersonkreiger.com Cc: Frere, Mary Louise; Reddish, Jill M.; Video Compliance Subject: Verizon Channel Repak Notice Attachments: FTVPC6X40111 EX09_NAT_v2.pdf; FTVPC6X40111 EX10_NAT_v2.pdf; FTVPC6X40111 PE_NAT_v5,r2.pdf, FTVPC6X40111 PR_NAT_v1.pdf; 2011 CHANNEL REPAK Message Center Notice(v4).doc Dear Municipal Official: In response to rising programming cost, effective on or after January 24, 2011 Verizon is making channel changes to our ROS TV lineup. The channels listed below are being removed from specified ROS TV packages. Affected customers will be notified via email or US Mail, and the customer onscreen Message Center on January 14, 2011 through January 31, 2011 (sample customer notifications are attached for your reference). . CHANNEL Affected FiOS TV CHANNEL NAME # Packa es/s Premier Essentials (both formerly available) and Extreme HD* (ordered after ABC News Now 108 1/17/2010 Extreme HD (ordered before Sportsman Channel 308. 1/17/2010 Prime HD, Extreme HD Yes HD National 595 ordered after 2010 Extreme HD* (ordered after Blue Highways 246 1/17/2010 Should you or your staff have any questions, please contact me at 617-743-4160 or email me at jane.m.labossiera verizon.com. Sincerely, Jane Labossier Jane M. Labossier Verizon ROS Video Coordinator 125 High Street, Oliver Tower, 2nd Floor Boston, MA 02110 12/6/2010 V3 Page 1 of 1 Hechenblefter, Peter From: julie veno Umvauntie@yahoo.com] ' Sent: Tuesday, December 07, 2010 1:55 PM To: Reading - Selectmen Subject: Reading RAD Program To whom it may concern: I am writing this email to praise the Reading Rape Aggression Defense (RAD) program sponsored in October by the Reading Police Department and to urge your continued support for the program. I participated (and graduated) for the second time this October, and can personally attest to the value of the program. In the past, I was involved in an abusive relationship, and this program has completely changed my physical and mental approach to protecting myself. The Town of Reading is lucky to have such an amazing, caring and dedicated group of police officers/RAD instructors led, most notably, by Sgt. David Clark and Det. Pat Iapeca. I have and will continue to sing the praises of the program and hope you keep it going so that many more girls and women can benefit from it. Thank you again. Sincerely, Julie Veno email: 1mvauntie&aho o. corn 781-266-8209 (cell 781-935-4000 X248 (work 12/7/2010 9 COMMON VICTUALLER LICENSEES Anthony's Roast Beef 216 Main Street Bagel World 323 Main Street Bertucci's Italian Restaurant 45 Walkers Brook Drive Cafe Capri 355 Main Street Chinatown Caf6 672 Main Street Colombo's Pizza &Caf6 2 Brande Court Dunkin' Donuts 273 Salem Street Grumpy Doyle's 530 Main Street Fuddruckers 50 Walkers Brook Drive Gregory's Subs & Deli 162 Main Street Hot Spot in Reading 85 Haven Street Last Corner Restaurant 49 High Street Mandarin Reading Restaurant 296 Salem Street Meadow Brook Golf Club 292 Grove Street P & S Convenient Store 287 Lowell Street Aroma Cafe 607 Main Street Bangkok Spice Restaurant 76 Haven Street Burger King 357 Main Street Chili's Grill & Bar 70 Walkers Brook Drive Christopher's Restaurant 580 Main Street Dandi-Lyons 1331• Main Street Dunkin' Donuts 454 Main Street Epicurean Feast 55 Walkers Brook Drive Green Tomato 42 High Street Harrow's 126 Main Street Jimbo's Famous Roast Beef 454 Main Street Longhorn Steak House 39 Walkers Brook Drive McDonald's 413 Main Street Meadow Brook - Snack Bar 292 Grove Street Pizza World 583 Main Street 34 COMMON VICTUALLER (Continued) Quiznos Sub 505 Main Street Richardson's Ice Cream 50 Walkers Brook Drive Romano's Macaroni Grill 48 Walkers Brook Drive Starbucks Coffee 24 Walkers Brook Drive Bistro Concepts, Inc. d/b/a Sam's Bistro 107 Main Street Swiss Bakers 32 Lincoln Street Twin Seafood 591 Main Street AUTOMATIC AMUSEMENT LICENSEES Jordan's Furniture, Inc. d/b/a Walkers Brook Drive. Reading Veteran's Association 37 Ash Street ENTERTAINMENT LICENSEES Bertucci's Italian Restaurant 45 Walkers Brook Drive Cafe Capri 355 Main Street Colombo's Pizza & Caf6 2 Brande Court Fuddruckers 50 Walkers Brook Drive Knights of Columbus 11 Sanborn Street 35 Reading Ice Arena Authority 51 Symonds Way Ristorante Pavarotti 601 Main Street Starbucks Coffee 228 Main Street Stop & Shop for Starbuck's 25 Walkers Brook Drive SammyJo's Bakery 2 Haven Street Town Pizza & Deli 648 Main Street Venetian Moon 680 Main Street Reading Overseas Veterans 575 Main Street Bangkok Spice Restaurant 76 Haven Street Chili's Grill & Bar 70 Walkers Brook Drive Emperor's Choice Restaurant 530 Main Street I-Max Theater 50 Walkers Brook Drive Longhorn Steak House 39 Walkers Brook Drive ENTERTAINMENT LICENSEES (Continued) Mandarin Reading Restaurant. 296 Salem Street Reading Veteran's Assoc. 37 Ash Street Ristorante Pavarotti 601 Main Street Venetian Moon 680 Main Street Meadow Brook Golf Club 292 Grove Street Reading Overseas Veterans 575 Main Street Romano's Macaroni Grill 48 Walkers Brook Drive CLASS 1,_I1 AND III MOTOR VEHICLES LICENSEES 128 Tire, Inc. Brown's Auto Repair 459 Main Street 35 Lincoln Street Gallery North, Inc. d/b/a Reading Auto Sales Honda Gallery 5.50 Main Street 88-98 Walkers Brook Drive Reading Foreign Motors, Inc. Gasco, Inc. d/b/a 4 Minot Street Reading Motors 1337 Main Street Reading Square Auto Body, Inc. Reading Square Shell 9 Chapin Avenue 749 Main Street No. Reading Auto & Recon, Inc. d/b/a Gray's Towing 4 Minot Street TAXI AND LIVERY Paul's Sedan Service 40 Orange Street LAUNDROMAT Lava Laundry 47 High Street LODGING HOUSE 83 Hamden Street 36 ,rc3! OF READING POLICE DEPARTMENT x 15 Union Street - Reading, Massachusetts 01867 o Emergency Only: 911 - All Other Calls: (781) 944-1212 - Fax: (781) 944-2893 Web: www.pi.reeiding.ma.us/police/ EXECUTIVE SUNEVIARY License Renewals - 2011 November 10, 2010 Chief James Cormier Reading Police Department 15 Union Street Reading, MA 01867 Chief Cormier, As directed by your Office and in accordance with Reading Police Department Policy and Procedures, I have placed together an executive summary of all the 2011 License Renewals. I reviewed the Department's in house computer history (01/01/2010 to 11/05/2010) of the above Licensee Renewals for 2011 with the following results for your review. COMMON VICTUALLER: 44 Licensees. No unusual call history for 37 of the 44. Chili's Grill & Bar, 70 Walkers Brook Drive, had the following incidents involving a police response: 1) 490891, 03/13/10 16:51 hours, report of a male suspect that went to Chilli's twice that day, and was refused service both times because he appeared intoxicated. Suspect left the restaurant on foot, and could not be located. 2) 493467, 05101110 00:31 hours, manager from Chili's restaurant called stating that an intoxicated male was "shut off' at the bar and left on foot. Male. was seen walking into the Macaroni Grill which was closed at-the time. Manager of Macaroni Grill reported that the male was passed out in the lobby of his restaurant. Male was placed into protective custody.. 3) 501673, 09/23/10 12:35 hours, we assisted the Fugitive Squad with arrests of employees without incident. 37 S~v Epicurean Feast, 55 Walkers Brook Drive, is not listed in our in-house system. Unknown history. Jimbo's, Famous Roast Beef, listed on Common Victualler sheet at 454 Main Street, is actually located at 452 Main Street. Jimbo's had the following incident involving a police response: 1) 492239, 04/07110 11:08 hours, Health Director Larry Ramdin was attempting to shut down the business and the owner became belligerent. Longhorn Steak House, 39 Walkers Brook Drive, had the following incident involving a police response: 1) 488774, 02/01/10 22:43 hours, possible intoxicated male operating.white van. Employee at'restaurant offered the male parry a taxi, but male refused and left the restaurant in white van. Unable to locate van. 2) 491441, 03/22/10 21:18 hours; intoxicated male refusing to leave restaurant. The male was placed into protective custody. P&S Convenient Store, 287 Lowell Street, had the following incident involving a police response: 1) 405160, 05/29/10 18:20 hours, there was an incident in which a customer went to the store to cash two winning scratch tickets. The clerk told her that there was only one winning ticket and that the other ticket had previously been cashed. When the clerk showed her the previously cashed ticket it was not the ticket she had handed him. Officer located the reporting parties winning ticket in the area in which the tickets are thrown after they are cashed. The clerk denied having knowledge of it. The ticket was run through the machine and had not been cashed. Matter resolved. Romano's Macaroni Grill, 48 Walkers Brook Drive, had the following incidents involving a police response: 1) 491115, 03/17/10 04:32 hours, report the dumpster being emptied early. The truck had left prior to police arrival. 2) 491396, 03/22/10 05:09 hours, report of the dumpster being emptied early. Officer located truck in lot of Walgreen's and advised operator of by-law. 3) 493467, 05101110 00:31 hours, manager from Chili's restaurant called stating that an intoxicated male was "shut off' at the bar and left on foot. Male was seen walking into the Macaroni Grill which was closed at the time. Manager of Macaroni Grill reported that the male was passed out in the lobby of his restaurant. Male was placed into protective custody. 38 SGS' ,a 4) 497123, 07/03/10 12:38 hours, manager called reporting a male party was sitting at the bar "flashing a badge" and wearing a police hat. Male stated he was there to arrest someone. Badge was confiscated pending further investigation. Male (a suspect out of Lynn) was told not to return. A criminal application was filed against the suspect for impersonating a police officer. Sam's Bistro, 107 Main Street, had the following incidents involving a police response: 1) 494975, 05/26/10 20:09 hours, report of the construction crew working past 17:00 hours. Crew on scene was finishing up rolling out the new driveway. The by-laws were explained. 2) 499275, 08/11/10 04:03 hours, report of the dumpster being emptied to early. Operator of truck advised of by-law. 3) 500312, 08/30/10 01:36 hours, report of dumpster being emptied. The truck had left prior to arrival. 4) 501370, 09/18/10 00:16 hours, report of employee's being very loud in parking lot. The employee had left prior to arrival. Starbucks Coffee, listed on Common Victualler sheet as 228 Main Street, is actually located at 288 Main Street. No unusual call history. Stop & Shop for Starbucks, 25 Walkers Brook Drive. Starbucks is no longer located inside the Stop & Shop. No unusual call history. Venetian Moon Restaurant, 680 Main Street, had the following incidents involving a. police response: 1) 490436,'03/05/10 00:24 hours, report of a fight in progress inside restaurant. Officer located a victim assaulted by a beer glass. Suspect(s) fled the scene. 2) 499394, 08/12/10.23:42 hours, report of possible argument in restaurant. Matter resolved. AUTOMATIC AMUSEMENTS: 3 Licensees. Jordan's Furniture, 50 Walkers Brook Drive, had 1 noise complaint for snow plows in lot running too early. The Reading Veteran's Association, 37 Ash Street, had 6 noise complaints during the time parameters requiring a police response. As you know, the Legion rents out the property for functions. TAXI AND LIVERY: 1 Licensee. No unusual call history. 39 U LAUNDROMAT: 1 Licensee. No unusual call history. CLASS I. H AND III: 9 Licensees. No unusual call history. Reading Auto Sales, 550 Main Street, is still listed on the "Entertainment Licensees" 2011 renewal. This company does not show in our system. The company we have listed under this address is "Kings Complete Auto Center". LODGING HOUSE: 1 Licensee. No unusual call history. ENTERTAINMENT: 17 Licensees. No unusual call history for 5 of the 17: Chili's Grill & Bar, 70 Walkers Brook Drive, is listed under this category as well as Common Victualler so -I am including the following incidents involving a police response here as well. 1) 490891, 03/13/10,16:51 hours, report of a male suspect that went to Chili's twice that day, and was refused service both times because he appeared intoxicated. Suspect left the restaurant on foot, and could not be located. 2) 493467, 05101110 00:31 hours, manager from Chili's restaurant called stating that an intoxicated male was "shut off' at the bar and left on foot. Male was seen walking into the Macaroni Grill which was closed at the time. Manager of Macaroni Grill reported that the male was passed out in the lobby of his restaurant. Male was placed into protective custody. 3) 501673, 09/23/10 12:35 hours, we assisted.the Fugitive Squad with arrests of employees without incident. Emperor's Choice Restaurant, 530 Main. Street, is still listed on the "Entertainment Licensees" 20.11 renewal. This restaurant no longer exists in Reading. The address of 530 Main Street, is now Grumpy Doyle's. No unusual call activity at this location. Longhorn Steak House, 39 Walkers Brook Drive, is listed under this category as well as Common Victualler so I am including the following incidents involving a police response here as well. 488774, 02/01/10 22:43 hours, possible intoxicated male operating white van. Employee at restaurant offered the male party a taxi, but male refused and left the restaurant in white van. Unable to locate van. 2) 491441, 03/22/10 21:18 hours, intoxicated male refusing to leave restaurant. Male placed into protective custody. The Reading Veteran's-Association, 37 Ash Street, is listed.under this license category as well as Automatic Amusements so I am including the 6 noise complaints here as well. 40 2~ Romano's Macaroni Grill, 48 Walkers Brook Drive, is listed under this category as well as Common Victualler so. I am including the following incidents involving a police response here as well. 1) 491115, 03/17/10 04:32 hours, report the dumpster being emptied early. GOA. 2) 491396, 03/22/10 05:09 hours, report of the. dumpster being emptied early. Officer located truck in lot of Walgreens and advised operator of by-law. 3) 493467, 05101110 00:31 hours, manager from Chili's restaurant called stating that an intoxicated male was "shut off' at the bar and left on foot. Male was seen walking into the Macaroni Grill which was closed at the time. Manager of Macaroni Grill reported that the male was passed out in the lobby of his restaurant. Male was placed into protective custody. 4) 497123, 07/03/10 12:38 hours, manager called reporting a male party was sitting at the bar "flashing a badge" and wearing a police hat. Male stated he was there to arrest someone. Badge was confiscated pending further investigation. Male (a suspect out of Lynn) was told not to return. A criminal application was filed against the suspect for impersonating a police officer. Venetian Moon Restaurant, 680 Main Street, is listed under this category as well-as Common Victualler go I am including the following incidents involving a police response here as well. 1) 490436, 03/05/10 00:24 hours, report of a fight in progress inside restaurant. Officer located a victim assaulted by a beer glass. Suspect(s) fled the scene. 2) 499394, 08/12/10 23:42 hours, report of possible argument in restaurant. Matter resolved. Based upon the above information, I see no reason. why the above licenses should not be renewed. Respectfully Submitted, Sgt. Detective Mark D. Segalla Criminal Division Commander ~b 41 2i SurveyMagik::Results::Customer Service Survey Pagel of 2 Customer Service Survey Results All• '`S awF Show CSV By Answer I CSV By Taker I Display -by Taker I Manage Labels I Print r1. What department did you visit? Answered: 19 Skipped: 1 • Engineering • DPW Water & Electric • Town Clerk's Office • DPW • Public Works • Board of Health • Building Department • Engineering e Town Clerk o Clerk o DPW • Public Works • DPW • Staff Planner/Town Clerk • Town Clerk • Recreation • Health • Water 2. What was the reason for your visit? 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May we add your information to our electronic mailing list that offers community updates? Answered: 16 Skipped: 4 Yes 62.5D%(10)5F 'tom xs7wRSt74 d ~v*. i u e` ;i'?'vv?~ No 37.50%(6)ir" SurveyMaglk 4.1 ©Copyr'ight, All Rights Reserved SurveyMa ig k.com http://readingma-survey.virmaltownhall.net/results/siil4al23638fd4e28b8/ 12/2/2010 DRAFT 2011 Town Manager's Goals and Action Plan Town of Reading MA Finance - Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Complete labor negotiations for contracts through 6-30-2014 within the resources of the Town and its ability to sustain those labor agreements over time. 2. Participate in the School labor contract negotiations per Education Reform Act provisions 3. Limit reliance on non-recurring revenue including reserves. 4. Apply for outside resources funding to support operating and capital or other one time expenses. 5. Participate in and encourage public/private partnerships that provide in-kind services provide significant cost savings and as such should be expanded to achieve added savings. 6. Investigate the feasibility of the highest priority FINCOM recommendations on revenue enhancement resulting from the September 2010 Financial Forum, and begin the process of implementing those items that can be implemented: a. Sale of land - Pearl Street b. Sale of land - Lothrop Road c. Use/sale of Oakland. Road d. Additional cell sites e. Advertising via billboards . Services - Reading will continue to provide municipal services in as cost effective, efficient,! and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 7. Train employees on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. 8. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. 9. Develop and implement programs at the Mattera cabin, and develop a funding program to make the cabin self sustaining Operations - Reading will continue to provide as full a range of municipal services that meet . community needs and desires as resources allow. 10. Continue to work on the priority items from the DPW Management study 11. Add additional technology including: a. Assessors CAMA b. Master Address database c. new MUNIS modules - Upgrade to version 8.0, Implement Employee Training and Certification Tracker; explore employee Self Service Module, d. Mass Communications system e. Evaluate the use of social media into the Town's communication network, and set policies for use of social media 12. Implement a tracking and management system for permits and licenses for most Town Departments that issue permits and licenses. 13. Conduct an operational review of one programmatic area in the Community Services Department 12/2/2010 48 ZS DRAFT 2011 Town Manager's Goals and Action Plan Town of Reading MA. 14. Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site. Health and Safety - Reading will continue to focus on strong public health and safety. services with a goal of making, the community one of the healthiest and safest communities in suburban Boston. 15. Complete evaluation of regionalization.of Public Safety Dispatch. 16. Focus public health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Community Development / Sustainability - Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Cafe held in 2008 helped inform the above bodies of public opinion on the future of Reading. The list below is intended to address major high priority action items for 20.10 to implement this vision.. 17. Continue progress towards meeting the required 10% of housing units (as re-defined by the 2010 federal census) as affordable. This goal maybe met through development of the a. Addison Wesley Pearson site, b. Oaktree c. Mawn d. Peter Sanborn Place, e. additional units in downtown as feasible. 18. Work towards the beginning of construction of major private downtown development projects - Oaktree, Mawn, Lynch, and other opportunities. 19. Complete South Main Street design guidelines and proposed amendments to zoning to achieve 'those design guidelines. 20. With the Economic Development Committee, develop and implement a process of annual designation of improvements and events consistent with resources and the new "Downtown Improvements and Events Trust Fund. a. begin implementation of Wayfinding signs b. Plan for next year's Fall Street Faire - make the Fall Street Faire committee a formal committee of the Town c. Begin the facade design and loan program 21. Implement high priority parking recommendations for downtown: a. improve parking directional signs (Wayfinding project); b. sharing of private parking spaces; c. valet parking; d. expand parking supply; e. bike routes throughout town f.' bus shelters - find funding sources 22. Continue sign enforcement efforts to bring all non-conforming signs into compliance 12/2/2010 2 49 DRAFT 2011 Town Manager's Goals and Action. Plan Town of Reading MA 23. Develop an action plan for re-use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive 24. Evaluate the acceptance of the Green Communities program in Reading. 25. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti-idling, etc.. Asset Management - Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent.manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 26. Complete the work of the ad hoc Municipal Building Committee: 27. Develop a process and funding mechanism for implementing high priority building projects: a. Cemetery Garage b. Library c. DPW vehicle maintenance d. Improvements to operation, safety/security, and aesthetics of DPW site 28. Continue the process of grant application, design, approval, funding, and construction of additions to and renovation of the Reading Public Library 29. If successful in obtaining the grant, implement the "Green Repair" program.at Birch Meadow and Killam Schools. 30. Subject to funding approval in 2010, implement the Haverhill Street water main distribution project 31. Secure the services of a Landscape architect for Birch Meadow site. 32. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; 33. Continue to work towards funding for the West Street project. Governance, Regulation, and Policy Development- Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 34. Develop funding for comprehensive review and revision of the Zoning Bylaw. 35. Review the need for Earth Removal regulations and determine the best way to implement regulations. 36. Establish a policy on naming of facilities and sites in the community. 37. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts. to communicate with its residents and others. 38. Conduct a complete review and re-write of the Traffic Rules and Regulations. 39. Complete with the Bylaw Committee, Town Clerk, and Town Counsel a full review of the general bylaws (required every 10 years by Charter) 3 12/2/2010 50 DRAFT 2011 Town Manager's Goals and Action Plan Town of Reading MA Human Resources/Personnel - The, human capital of the community is the major resource that is necessary to achieve the provision of services to the community.. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 40. Evaluate the provision of a Disability Insurance program for active employees and the'parameters of any such program. 41. Continue B/C/C ChairNice Chair training. 42. Implement training on Ethics and Open Meeting law as required by the recent changes in law. 12/2/2010 4 51 2010 Town Manager's Goals and. Action Plan Town of Reading MA Status Report 12/7/10 Shaded blocks represent action items that are completed. r" ~ ai o p~ R, ~A c 0 G ~ a W WUA W c LU Fin ance 1 I Complete labor negotiations for 2011 PH 6-30-10 100% 2 Limit reliance on non-recu7:ring revenue including reserves R L,e 4-26-10 100% 3 Apply for stimulus funds and other outside resources. ALL ongoing Services 4 Customer Service policy and action plan PH/ALL 1-5-10 75% 5 Community Services tracking software JD/RLe 12-31-10 75% 6 Customer Service request module on web site RLe 12-31-10 25% 7 Electronic interaction via web site RLe 12-31-10 0% Operations 8 Eliminate Church Parking lot plowing JZ 5-1-10 100% 9 Review Sidewalk snow plowing JZ 6-1-10 100% 10 Priority DPW Management Study items JZ 12-31-10 10% 11 Add additional MUMs modules GLa 12-31-10 55% 12 Expand records management, with public access as appropriate RLe 12-31-10 70% 13 Rubbish collection and disposal and recycling bidding JZ 9-1-10 10001/0 Health and Safety 14 Complete continuity of operations (COOP's) planning GB 4-1-10 100% 15 Complete evaluation of regional puiblic safety dispatch GB/JC 12-31-10 75% 16 Continue work with School Department on health/safety issues GB/JC/J D/JDo 12-31-10 ongoing 17 Healthy Communities/Obesity prevention JD 12-31-10 50% 1 "1, Communit DeVelo ment / Sustainabilit 18 Affordable Housing-,"' JD Ongoing 50% 19 Construction of major downtown private developments JD Ongoing 75% 20 South Main Street design guidelines JD Ongoing 75% 21 Way-find ii system JD 6-30-10 100% 22 Implement priority downtown parking action items PH/JD/JZ Ongoing 20% 23 Evaluate acceptance of Green Communities program PH/VC 6-30-10 25% 24 Continue to meet sustainability goals PH 12-31-10 10% 12/7/2010 1 ~s 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 12/7/10 Asset Management 25 Complete/expand performance contracting PH/JDo 12-31-10 75% 26 Implement ad hoc Municipal Building Committee PH 1-31-10 75% 27 Complete Mattera Cabin JD 9-1-10 1006/. 28 Begin Memorial Park construction JZ 5-1-10 100% 29 Complete Washington Park and Killam playgrounds JZ 10-1-10 50% 30 Complete Joshua Eaton Master Plan JZ 6-30-10 100% 31 Landscape Architect for Birch Meadow JD/RLe 6-30-10 100% 32 Add to Town's trail system, including Ipswich River Greenway JZ Ongoing - 100% 33 Funding - West Street project PH ,.12-31-10 10%0 Governance, Regulation, and Policy Development 34 Scope for Zoning Bylaw revision JD 7-1-10 100% 35 Sign Bylaw revision JD 5-1-10 100% 36 Revision to 6.3 of Zoning Bylaw- Nonconforming situations JD 5-1-10 100% 37 Junk regulations PII 4-1-10 100% 38 Earth Removal regulations JD 5-1-10 100% 39 Facility and site naming policy PH 4-1-10 75% 40 Communications policy PH 6-30-10 0% 41 Review/Revise Traffic Rules and Regulations PH/JC 9-1-10 25% 42 Complete General Bylaw review PH 6-30-11 25% 43 LIP regulations JD 9-1-10 100% o Hu man Resources/Personnel 44 Labor contracts PII 6-30-10 100% 45 Evaluate IIeahl-i Insurance RLe 6-30-10 100% 46 Consider Disability Insurance RLe 12-31-10 90% 47 Continue B/C/C Chair and Vice Chair training PH 9-30-10 0% 48 Implement Ethics/Open Meeting Law training and record keeping RLe 6-30-10 100% _ Key of Department Heads; PH - Hecherbleikner RLe - LeLacheur GLa - LaPointe JD - Delios GB - Burns JC - Cormier JZ - Zager RU - Urell VC - Cameron JDo - Doherty ALL - all Department Heads 12/7/2010 3~ 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 12/7/10 1 Complete labor negotiations for FY 2011 ♦ Negotiate 1 year contracts with each of 6 unions by June 30, 2010 Dispatch Patrol Officers Police Superior Officers Firefighters DPW Engineers 2 Limit reliance on non-recurring revenue including reserves q Constrain the need for Free cash to balance FY 2010 budget- $105,121 Limit the recommended use of cash reserves to balance the 2011 budget - attempt to use less than the $1 million authorized by FINCOM $936,000 3 Apply for stimulus funds and other outside resources. ♦ Community Services Scan all available information for opportunities to~secure outside funding including public grants and private partnerships like working with area banks to assist with storefront improvement program financing. ♦ Police Department Aggressively search for grants and . make application where grant requirements can be met and accomplished. 4 Fire Department - received Assistance to Firefighters Grant for $67,000 to purchase two 12 lead defibrillator monitors and seven semi-automatic defibrillators. This will allow us to equip Ladder 1 or Engine 1 with ALS equipment and",expand our ALS program. Secured grant for Town Forest evaluation - $4,500 Through school/facilities department, secured $150,000 stimulus grant for energy conservation Secured NERAC Equipment Grant in the amount of $17,490.69. Secured $583,000 donation. for Memorial Park improvements Secured a grant for an additional 17 bike racks - $8,500 Received ACCCP grant for additional home weatherizing projects for $1,500. Secured a $5,000 grant for,the Police Department to continue our Alcohol Compliance checks. RCASA Youth Crew has received a mini-grant ($4,000) for policy work on tobacco The grant application to the Harpley Foundation for $8,500 for the Mattera cabin renovations was successful. Secured reimbursement from FEMA in the amount of $56,555.34 for the March rain storm RPD got $1000 from H.S. PTO and $500 from young women's league in donations for RAID program MIIA Rewards - $33,000 Reading Co-op Bank donation of trees to Memorial Park - $9,250 E-911 grant for Dispatch and training _ $59,000 Settlement with CVS for Workers Comp through AG's office - $17,000 Peer to Peer consulting - $1000 Smoking enforcement grant - RCASA $3750 Recycling grant - $1250 MTBE settlement - to Water Reserves - $3200 12/7/2010 3~ 2010 Town Manager's Goals and Action Plan Town of Leading MA Status Deport 12/7/10 Green Repair Program - $944,200 Emergency Management Performance Grant - $7000 Total for 2010 to date: $1,041,995 + $944,200 potential Green Repair 4 Customer service policy and action plan. Review policy and plan drafts and make constructive recommendations that would enhance the implementation of and effective Customer Service policy. After Policy is adopted, educate employees and implement policy. o Identify areas that need to be targeted for future training. c. ~l Schedule an in. house training in the Community Services Department to improve use of electronic (Outlook) calendar updates as well as voicemail. Identify rules, regulations, by-laws, procedures needed to be updated, revised, and streamlined within Community Services divisions and across the -department as well as the Town. DPW has identified several potential changes. As part of permitting software a comprehensive listing of Town permits has been created; analyzed, and will be included in needs assessment report. Additional updates are under consideration by CPDC regarding the sign by-law. Draft FAQ for ConsCom. Created FAQ for ConsCom; posted on website Community Services Staff attended training on dealing with challenging people: enhancing your interpersonal skills 5 Streamlined Permitting Software Stepped back to do further review of procedures. ♦ Comprehensive Needs Assessment & Inventory of Permits, Licenses and Forms completed early October 2010. o Vendor selection expected by 12=31-10. 6 Customer Service Request module on::web site ♦ This topic has been included as part of Assessment in #5. 7 Electronic interactions via web site the Permits, Licenses and Forms formal Needs 8 Eliminate church parking lot plowing 4 FollowFup letter sent to all churches reminding them of elimination of town plowing services for 2010/ 2011 winter season. Final action/ vote at April Town Meeting confirmed that we should cease plowing. Instructional Motion re meeting with Churches. Met with representative of Clergy Association to discuss direction going forward - staff work completed. Agreements sent.to Churches - 4 have agreed 9 Review sidewalk snow plowing/ removal policy meeting with all appropriate parties to review current sidewalk plowing locations. complete draft of any proposed program changes for review by Town Manager and Selectmen - .7/31/10 12/7/2010 4 (9 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 12/7/10 4 completion of 2010/2011 sidewalk snow plowing/ removal program review 7/31/10- 10 Priority DPW Management Study items Have attended seminars on regionalization and succession planning with performance management upcoming. Will continue with aggressive employee training programs, working with HR on employee development plans, Analyzing/making improvements to facilities/ grounds. Meeting scheduled with Town Building committee. Engineering staffing being analyzed. Daily Vehicle/equipment repair operational improvements and efficiencies being made. ♦ Continue research / analysis of potential alternative options for future DPW maintenance functions, facilities and operation reviewed DPW Garage and Cemetery Garage with ad hoc Municipal Building Committee. Final Cemetery Garage report to be completed late October Attend conferences/seminars on regionalization alternatives to public works services/ programs. ♦ Draft report on maintenance function options/ staffing analysis being developed for end of year completion. ♦ Review/evaluate current engineering division staffing levels related to current workload, as compared to private consulting services, options. In. house analysis completed. Town Engineer developing consulting services comparison. ♦ Continue to provide/promote specific training programs for all employees to increase efficiency, upgrade licenses, provide on the job training, and prepare for future succession planning. Work with Human Resources to develop Individual Developmep P. 00P) and updated job descriptions for employees. MUNIs software provides tracking capability.Jor current training and licenses held for every employee. Aggressive program ongoing with employee training being provided through MIIA, and other professional associations. ♦ Analyze current maintenance/mechanic staffing configuration, skill level via formal evaluation program. Investigate new structure potential for equipment maintenance/highway division to maximize efficiencies and minimize downtime, plus review current operation for improved efficiencies. In house efficiency program ongoing, projected"staffing vacancy will lead to review of overall staffing needs. ♦ Prepare DPW site plan looking towards increased efficiency, aesthetic improvements, and security enhancements. Developed RFP for security measures at DPW facility, will coordinate with facilities for potential funding and Spring 20111 Implementation. General site cleanup to be completed this fall. ♦ Attend Performance Management~,course to help define strategies for effectively measuring and selecting practical performance measures, and analyzing and using data to improve performance. Contacted/ received quotes from ICMA Performance Center- also met with Towns of Lexington and Andover (participating members), for potential group project. Will continue with review process. 11 Add additional MU Nis modules ~l Implement version 7.4 - Completed on March 5 and 7th. Implement ambulance billing - All ambulance runs starting April 1 will be billed through MUNIs billing module 100% complete. Implement cash registers - working with MUNIs support to connect the hardware and set up the proper permissions. 10% ♦ Implement Human Resources - Conducted Status meeting to outline the agenda for the training days. Established paper trail for workflow. Set up 2 training classes in April for Personnel Action Workflow, Position control and Training Tracker. 5% complete. The School department went live on the PAF system. The Town implementation should be within the next 2-3 months. 12/7/2010 5 3 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 1217/10 ♦ Crystal reports Training ♦ Employee Self Service review and possible implementation. 12 Expand records management with public access as appropriate Excellent progress in Town Manager's office. Additional work ongoing in Town Clerk. Other Departments are anxious to get started. Town Manager and Town Clerk have been implemented. Fire, Police and the Library are in various stages of implementation. ♦ The School Department has expressed new interest in this project, and we have discussed a plan to phase them in starting late this summer. ♦ DPW, Community Services and Finance have no immediate broad plans, although the HR division is preparing to begin some work this fall. The Permits project significantly impacts the scope of document-storage needed in several divisions - this situation should be clarified by completion of #5. 13 Solid Waste collection, recycling contract Completed set up kick off meeting to initiate/ prioritize scope of services and expectations - Mid-Feb research various municipal programs and service options - 4/1 /10 Evaluate proposal from current vendor to extend the contract with concessions and enhancements Proposal accepted. Contract negotiated. New program'started 10-4-10 13 Disposal contract -Completed Renegotiate current contract with.Covanta, extending contract for additional 4 1/2 years The goal of the project is to identify a succession plan for each Department, identify secondary location to operate and provide for storage and retrieval of key records. A succession plan and essential functions have been identified and prioritized for all departments and divisions. This will continually evolve, but the `basic work is done. 15 Complete evaluation of regional public safety dispatch. Reading is part'of a multi-community effort that is currently exploring the feasibility of providing a regional 9-1=1:,. dispatch center. We are currently in the second phase of the project and the objective of this"phase is to develop a detailed feasibility and information plan for establishing a Regional Emergency Communications Center to serve the city of Melrose and the towns of Reading, Stoneham and Wakefield as well as the Middlesex Sheriff's Office (MSO). If feasibility is established, the plan will serve to form the basis of an implementation plan that can be reviewed by each community. A final report on the feasibility of combining dispatch services has been completed. ♦ We have received the final Phase 11 Middlesex Regional Emergency Communications Council Report from Webb Consulting. The next phase is to consider moving forward to Phase III of the of the project study. At this time no commitments of any of the 12/7/2010 6 t~ 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 12/7/10 communities is required. Under Phase III the following items will need to considered and addressed: ♦ Prepare.. and file legislation creating the Middlesex Regional Emergency Communications Council. ♦ Discuss and prepare a Grant request through the State 9-1-1- Department. ♦ Determine a final location of the two State properties and make contact with the State, through appropriate channels. e Analyze Phase 2 results and make recommendations on potential impacts to community regarding possible implementation of study. 16 Continue to work with School Department on health/safety issues. o Dedicate the Police School Resource Officer to this with a high priority rating. This is a continual process that does not have an end point. 17 Healthy Communities - obesity prevention q Meet with schools to work on health and safety issues. e Advance "Healthy Reading" programming including 'obesity prevention. Through a social marketing campaign promote increased the levels of physical'yactivity, healthy food choices, and lifestyles throughout the community. This will lead to a reduction in the symptoms of chronic disease especially diabetes and cardiovascularIllness which are among the most prevalent diseases in the community Progressing steadily and launched with staff,in November 18 Affordable Housing o Develop strategies for expanding supply of affordable housing. Monitor SHI and develop ways to preserve existing affordable housing. Cedar Glen preserved. Lost 1 unit at Sumner Cheney Place. ♦ Work with regional housing groups to advance housing goals ♦ Have been working with potential buyers of the Pierce Organ Pipe Building to encourage affordable housing as part of a re-use plan. ♦ Participating in review and comment on 885, Main Street proposed LIP or 40b. No activity for months e On-going outreach to property owners/developers in the 40R Downtown Smart Growth District and in the 40R Gateway Smart Growth District. New developer selected for AWP site - 40 affordable housing units are proposed. o Oaktree Development'has received Site Plan approval - 57 rental housing units are proposed, all of which .would becounted as affordable units. ♦ Working with, Peter Sanborn Place regarding their plan to expand approximately 50 units. Request for financing hasbeen reviewed by the Town and comments submitted. Site visit attended. 19 Construction of major downtown private developments ♦ Major Developments - Work with developers of 3 key parcels downtown: ongoing contact made with each of the major developers at least once every other week. o Oaktree (Atlantic) site plan approved o MF Charles; no activity o 18-20 Woburn St. met with property owner and potential restaurant - property owner needs additional tenants before the project is viable for financing 12/7/2010 7 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 12/7/10 20 South Main Street design -guidelines ♦ finalize draft and ♦ adopt Include potential modifications to sign bylaw related to the new design guidelines 21 Wayfinding system q Final report received and posted on the EDC webpage Na.a.a Nti/aY a.v vav vNuN uvav■ ■avv Ongoing sign maintenance/installation as required for new parking requirements as developed by selectmen, PTTF, etc. Finalize list of new bike rack locations and apply for same (DPW to install in various downtown and town-wide locations) list finalized and reviewed with Board of Selectmen; application for 17 locations made. Encouraged Venetian Moon to develop valet parking 23 Evaluate acceptance of Green Communities program Major issue is whether the RMLD would have.to adopt the Renewal Energy Trust surcharge in order for Reading to be eligible for acceptance into the Green Communities program. Have corresponded with 40 Municipal Light Plant communities and MMA re potential legislation 24 Continue to meet Sustainability goals ♦ Downtown Parking Recommendations -Implementation Additional,bike racks received 25 Complete/expand Performance Contracting q Apply to the State for available stimul6s--funding to expand the Performance Contracting program to apply to windows at Town Hall, Birch. Got a $150,000 grant which will allow us to do all of the windows at Town Hall Applied to Green Repair program for windows at Birch Meadow and Killam, and roof at Killam and the Won has been:acceptd' into the program ♦ Complete existing Performance Contracting project on or about 12-31-10 excellent progress 26 Implement ad hoc `Municipal Building Committee 4 Establish Committee Appoint members ♦ Focus early attention on Cemetery Garage and library - the Committee has met 10 times, has toured all town buildings and 3 schools and visited the Oakland Road property. The DPW has developed an analysis of the Cemetery garage. The Town has hired a library building programmer, a Project manager, and an architect - on target to submit an application for state funding by January 27 2011. 27 Complete the Mattera Cabin . Complete the design of the project done ~l Develop a schedule - with Metro Tech Vocational School done Fundraise for the cost of materials for the project -100% raised; 12/7/2010 8 2010 Town Manager's Goals,and Action Plan Town of Reading MA Status Report 1217/10 Assist Metro Tech with al aspects of the project Conservation Administrator is lead person on the project e Renovations 60% complete. Voc. School kids took the summer off but are scheduled to return and finish by January, 2011. Septic system was repaired this summer, and we are actively working on phone and alarm installation at this time. Submitted information to seek donations for furnishings. . ♦ Working group to develop program of year round use fo the property, including rental for income to support the operations of the cabin 28 Memorial Park construction Bids for construction awarded ~l Construction started - 4-12-10. Ground breaking was 4-22 DPW employees provided work on roadway, drainage, pathways, and slfe demolition Project complete ~l Final roadway paving/curbing (Harrison Street) with FY11 road money complete. 2-3 stormceptor units installed and ♦ the stream channel improvements need to be completed. 29 Complete Washington Park playground Washington Park playground completed in June. Sidewalk and curb work completed. Ongoing fundraising activities- Feb/March/April Completion of formal RFP process & out to bid. - Feb 15 Contract awarded; Site prep work completed June DPW workforce cut basketball court, removed fencing and old playground equipment. Installation process - July Installation of curb and sidewalk - Completed August Release of abutters use of a portioh`bf the site, and restoration of those portions of the site 30 Complete Joshua Eaton Master plan All documents and plan revisions have been completed. Review/ develop/ finalize plans with master plan committee and town staff - Feb Public hearing on draft plan with Recreation Committee 4/15; Review with Board of Selectmen 5-11- 10 Master plan approved by selectmen- June 31 Landscape architect for Birch Meadow ♦ A landscape architect has been hired at a deep discount, to prepare the landscape plan for the Birch Meadow Area consistent with the Master Plan. Jean Delios was instrumental in finding someone to do this work at a very affordable price. 32 Add to town's trail system- including Ipswich River Greenway Continue to work with Trails Committee, Conservation, etc. to enhance town wide system- ongoing. Spring 2010 -Trails Committee to initiate discussion on potential plan to promote/ identify town-wide trail system 12/7/2010 9 3~ 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 12/7/10 Ongoing trail enhancement prioritized work throughout 2010 as permitted Have a strong group of trail adopters and work volunteers. Town Forest master plan grant received for forest stewardship - completed Installation of boardwalk with grant from State - Bare Meadow - Haverhill Street end. Complete, funded by 2009 Recreational Trails Grant ($16,500 approx.). Installation of remaining portions of Maplewood section of boardwalk. Maplewood boardwalk is 40% complete. Negotiated an easement with the condo association. Final agreement to be executed and recorded before doing any further work there. ♦ Working on another grant application for Kurchian Woods next. 33 Funding for West Street project Next possible revision to TIP would be in the spring of 2011. 34 Scope for Zoning Bylaw revision Develop scope of work to update the portions of the bylaw, not including those portions enumerated in 35 and 35, and consider doing the work piece-meal 35 Sign Bylaw revision Proposed changes to Section; 6.2 of the Zoning Bylaw (Sign By-Law) drafted by the EDC; public forum on 1/13/09; subsequent review by CPDC; BOS review; schedule public hearing; CPDC approved on 3/1/10 after public hearing; Additional revisions adopted at ATM, and at STM in November 2010 iision to 6.3 of Zoning Bylaw - nonconforming situations 4 Proposed changes to Section 6.3 of the Zoning Bylaw (Non-Conforming) for review by CPDC at 1/11/10 meeting; BOS review; schedule public hearing; CPDC approved on 3/1/10 after public hearing submitted article to Spring Town;:Meeting. 37 Junk regulations Recommend to the Board of Selectmen an amendment to the bylaw re non-criminal disposition' for violations - to be included on the Annual Town Meeting warrant Draft proposed regulations for the Board of Selectmen to consider adopting If the Board of Selectmen is in general agreement, conduct outreach to those who would be affected " I 38 Earth Removal regulations Final Draft approved by CPDC ♦ Consider placing on the warrant for a future Town Meeting 12/7/2010 10 2010 Town Manager's Goals and Action Plan 'T'own of Reading MA Status Report 12/7/10 39 Facility and Site naming policy. Policy drafted. Additional work requested re naming and advertising 40Communications policy 41 Review and revise Traffic Rules and Regulations: o Assign the Safety Officer this task. Acting Safety Officer has been assigned and is working on the regulations. o Explore the opportunity for a college intern to assist with this task. 42 Complete General Bylaw review o Bylaw Committee has agreed to take on this project, working with the Town Clerk, and Town Counsel as needed. ® The target is to complete the process by the end of June 2011 to have this on the Warrant for the 2011 Subsequent Town Meeting. 43 Revise LIP Guidelines Review existing LIP regulations with Town Counsel Compare existing regulations with State regulations and guidelines ~l Revised regulations approved by Board of Selectmen - July 44 Complete Labor Contracts. see item 1 45 Evaluate Health Insurance. Renewal evafuated and implemented. 46 Consider disability Insurance. q Initial fact finding done as to what options may exist. 4 Presentation made to PEG for their comment q Program would have to be cost neutral to the Town - r 47 Complete B/C/C training. Focus this year will need to be on OML and Ethics, because of changes in state statute. Now that some of the OML regulations have been clarified, we can/have moved forward with training. 48 Implements ethics/OML training and record keeping - Because of the State's in-action on regulations, everything that can be done to date has been done. ~l Town Clerk has taken on the responsibility of implementation of the initial Ethics training requirements and record keeping. Regulations are being developed by the AG's office on the changes to the Open Meeting Law, and the Town Clerk will undertake the very extensive training that will be needed to implement those changes. Town Clerk has developed policies and procedures to deal with the fluid new regulations. In the meanwhile, we are keeping a copy of all public meeting agendas at the Police station to comply with the 24/7 mandate, and are using standardized forms for meeting Agendas. Similar 12/7/2010 11