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HomeMy WebLinkAbout2010-11-30 Board of Selectmen PacketOF $FgO f~ 41 a` z Town of Reading raj ~~~0 16 Lowell Street 639"IscoRe°¢P Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us Website: www.readingma.gov TOWN MANAGER (781) 942-9043 MEMORANDUM DATE: November 23, 2010 TO: Board of Selectmen FROM; Peter I. Hechenbleikner RE: November 30, 2010 Agenda Discussiou/Action Items 5a. Library Board Presentation re: Building Project - The Library Board, staff and consultants will be in to do a presentation to the Board of Selectmen on the progress to date with regard to the Library Building Project. 5b. Mass. Communication Program - Police Chief Jim Cormier and Police Business Manager Andrew Scribner will be in to review with the Board of Selectmen the Mass. Communication Program. This will be the replacement for the former Reverse 911 Program. 5c. Parking Traffic and Transportation Issues - We will. have with your packet as much information on the parking, traffic and transportation issues listed as we have available. Any remaining information will be presented at the Selectmen's Meeting. PIH:lm 3 'i:;'R~ra •4y~y, 'nom s'S:;,C:.c..~.:ic1:'~;,r,,2 niYF~~": .'Y:. 'a.:r,,..... I.,vy+e;«• ~t vty:+%;afl~l:.jrf .xf .r v: 4r._5 -,'tL., iil~-'~. - r,Nr:Jf',.>•C.:,::':4.. !r Yn' ;:tl:fi r} •i.~:~:• ~vYt ••,Y,~iry7':x• t,:,', ~Ijl,,~.~)n ~L.. ^%U:z,•.'.'v":i.v.St-,i.....;~,;.,,.i~sit::.-4`-;.-L .'rf.\ .t a's: u4G'.1•ith~l'. ;~et.,r~..!v .I.: r .5 ,a ING F iZE OW, l •S. '\l;ii •1 :,G.::i4':5~' ~i''"o, ,rF'Y'i't'-. 'n'r•^.,i`.!P~~.i we rY}b, ;,L: ':1;:. i'i i~ ~ '.i.: i{. ..ru -:t:i%~: r::4•,a - aui 1:;;. t r+.:,,>~::.'6':',i;'- t i,. ~^i° 'sj . ':i ~y.7"s.,:•s-,,,.:xx ~il,. .,1;may,,. ty,' xF%titip5„F~ i .i; ' 4i' :f _'~v:3•Sjr: Gp,'tSq'~z! rbJF%Fii`'.f. 11,~e~~q"rj~;::' b F-a e ' r[u.a! S, n#•~:.' yl' ..t~; ^iza ~~'S'.4 V= !'r . f xA.. vi1'x•. .k.' x.p Nom.: A1': q:_5_ ..vu• :Office" of :the Town Manager f ~ l ?f Y 5 't'~. ,.ti•` r;M'. `.•'ti fir` p,;,~•r4✓,,~~r.}:;;R 1••Jt'-:~;;%'~~~•''µ:i.tn13'::, Lr, •_r~: r;,t~.r', ~A,.:Y:'f ? k ~3 ~i~J'7. e)s~~t;::..is::•:~r..~.=,a IL S. t1 ^z~i;f Y'.-y:j 4i, ~..t tyr:Z:v..- _eti,r ~'~]Ydy{ "t^K 7~~~1fi.F ,lc.,.:~..:-'i _i. .i~ rr. 9.:~:5i~s?.r f., l'i:,.:,,s~':1% n,,n• t ;t.*,<,t 1 _ -.`.7.%;::, e.'i:,.. ,.7•;:F•:;[ri7{~..>.,..;~~ 1sx~Grhm.. Sr.::~1 ..~~u ,A, w..'tn Yfir.^.}... , TO: Board of Selectmen From: Peter I'. Hechenbleikner, Town Manager Date: Tuesday, November 23, 2010 Re: 24 hour operation and early opening I have checked with the Police, Health, and Community Services Departments,. as well as. Conservation (on the issue of the Shell Station) and none of them have any problems with renewal. Therefore pursuant to the Board of Selectmen.direction at their last meeting I will go ahead with their renewals without hearings. l ~~t ®Pana 1 4 Page 1 of 1 Hechenbleikner, Peter From:. Ramdin, Larry Sent: Monday, November 22, 2010 4:57 PM To: Hechenbleikner, Peter Subject: Re: early opening licenses No issues with early opening licenses Sent from my Verizon Wireless B1ackBerry From: "Hechenbleikner, Peter" <phecheinbleikner@ci.reading.ma.us> Date: Wed, 17 Nov 2010 15:09:26 -0500 To: Ramdin, Larry<lramdin@ci.reading.ma.us>; Cormier; Jim<jcormier@ci.reading.ma.us>; Delios, Jean<j delios@ci.reading.ma.us> Cc: Schena, Paula<pschena@ci.reading.ma.us> Subject: early opening licenses Are there any active outstanding issues for the following locations? Shell Station Walkers Brook Drive Starbucks Main Street Starbucks Walkers Brook Drive West Street Mobil and DD SammyJo's Bakery on Haven Street The Board of Selectmen is considering waiving the hearing notice on the renewal of their 24 hour operation (Shell) and early opening approvals. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 web www.readin.gma,goy email townmanager a~ci.reading_ma.us Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall.net/survey/sid/4al23638fd4e28b8/ ~r 11/22/2010 5 Page 1 of 2 Hechenbleikner, Peter From: Cormier, Jim Sent: Monday, November 22, 2010 4:46 PM To: Delios, Jean; Hechenbleikner, Peter; Ramdin, Larry Cc: Schena, Paula Subject: RE: early opening licenses Peter, We checked, we have no issues with any of the businesses. . Chief James W. Cormier Reading Police Department 15 Union St. Reading, MA 01867 781-944-1212 781-944-2893 Fax JCormier(a-)ci.reading. ma.us FBINA-233 web www.readingma.gov/police Please let us know how we are doing - fill out our brief customer service survey at hftp:Hreadingma- survey.virtualtownhall.net/survey`/""`sid/91 b54a9276d612c7/ When writing or responding, please remember that the secretary of -State's Office has determined that email is a public record. This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information. Also, please indicate to the sender that you have received this email in' error, and delete the copy you received. From: Delios, Jean Sent: Monday, November 22, 2010 11:09 AM To: Hechenbleikner, Peter; Ramdin, Larry; Cormier, Jim Cc: Schena, Paula Subject: RE: early opening licenses No issues that I am aware of Jean I Delios Co-nimunity Services DircTtori,"I'oi-vil Ptlnn yr Town of Reading 16 Lowell Street Reading, MA 01867-2685 (P) 781-942-6612 (F) 781-942-9071 Town Hall Hours as of June 7, 2010 M, W, Th: 7:30 a.m. - S:30 p.m.. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED 11/22/2010 C 6 Page 2 of 2 jdE~Iic~s Lis www.readingma.gov 14ease let tts kn.ow how we area doing by 1'illin.g ous a b:ri.ef c u.storner s rvice su.rvey at b.1-tp://reaclinf ln.a- surveyl.virtual:tovAnh.all.,nc t/sLU v(~~y/sid/deSb aal6cdb9e6 b4/ From: Hechenbleikner, Peter Sent: Wednesday, November 17, 2010 3:09 PM To: Ramdin, Larry; Cormier, Jim; Delios, Jean Cc: Schena, Paula Subject: early opening licenses Are there any active outstanding issues for the following locations? Shell Station Walkers Brook Drive Starbucks Main Street Starbucks Walkers Brook Drive West Street Mobil and DD SammyJo's Bakery on Haven Street The Board of Selectmen is considering waiving the hearing notice on the renewal of their 24 hour operation (Shell) and early opening approvals. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 web %ww.readingmg_go_v_ email townmanager@ci_reaciing,ma.us Please let us know how we are doing - fill out our brief customer service survey at hftp:/Ireadingma- survey.virtualtownhall.net/survey/sid/4al 23638fd4e28b8/ 11/22/2010 7 Page 1 of 2 Hechenbleikner, Peter From: Delios, Jean Sent: Monday, November 22, 2010 11:09 AM To: Hechenbleikner, Peter; Ramdin, Larry; Cormier, Jim Cc: Schena, Paula Subject: RE: early opening licenses No issues that I am aware of Jean J. Deho,s C'onirnanity Services Director/ToNvn Planner Town of Reading 16 Lowell Street Reading, NIA 01867-2685 (P) 781-942-6612 (F) 781-942-9071 Town. Hall Hours as of June 7, 201012, W, Th: 7:30 a.m. - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED jd.eli.os:t?r. i..readiraga?~a.u5 wwcv.readingma.gov Please let us lu-iow how we are doing by filling out a brief c:ustoiner service survey at little://reading n.a- suzvey.virt.ualtowiihall.net/surv(7 /si.d/d{!Sbdaal.(3d:[))e ib4/ From: Hechenbleikner, Peter Sent: Wednesday, November 17, 2010 3:09 PM To: Ramdin, Larry; Cormier, Jim; Delios, Jean Cc: Schena, Paula Subject: early opening licenses Are there any active outstanding issues for the following locations? Shell Station Walkers Brook Drive Starbucks Main Street Starbucks Walkers Brook Drive West Street Mobil and DD SammyJo's Bakery on Haven Street The Board of Selectmen is considering waiving the hearing notice on the renewal of their 24 hour operation (Shell) and early opening approvals. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: 11/22/2010 $ ~c~ TO: File Cc: P1TfF From: Peter I. Hechenbleikner, Town Manager Date: Tuesday, November 23, 2010 Re: Main and Hopkins Street and other MHD issues On 10-4-10, Town Engineer George Zambouras, Police Chief James Cormier, and I met at our request with District 4 Engineer Patricia Leavenworth and several other folks from MHD. The primary purpose of the meeting was to determine how we can move the Hopkins and Main Street signal forward as a priority. Hopkins and Main This location meets the warrant for a signal. This location was initially not considered byt the State to be a high hazard location, but a more recent review has indicated that it is a high hazard location. The Town Manager explained some of the economic development activity occurring in the area, including Sam's Bistro and Calereso's. MHD also noted that there is a residential project proposed in Wakefield (off Summit Drive with sole access to Hopkins Street); the MWRA construction project; and redevelopment/reuse of the current Calereso's site. Additionally the Town Manager noted that the Pearson site is becoming active. The cost of a project is $225,000, assuming that there is adequate ROW. ROW may be needed for HC sidewalks - probably not for the signals themselves. Design costs would be in the $25,000 to $50,000 area. If design could be done, then we would be in a position to quickly take advantage of-funding availability of projects falling off the TIP, etc. Potential sources of funding for design and/or construction could be developer's contributions. Since CPDC did not require. Calereso's to contribute, the most likely source of funding would be Pearson. Pearson will require some level of MEPA approval, which might give an opportunity to get them to pay for the signal. The Town and MHD will keep in touch as the. Pearson project moves forward. The Board of Selectmen has approved turn restrictions at Hopkins and Main Street which should.be considered as a temporary measure pending the installation of a signal. Pedestrian crossing at this location is impossible without the assistance of a signalized intersection Main Street Resurfacing During discussion on Hopkins and Main, MHD representatives mentioned that they are beginning design work on resurfacing of Main Street. If the signal project came in at a low enough cost, it might be able to be added to the resurfacing project. There is no identified funding for resurfacing of Main Street, and they need to keep in mind the MWRA water line project (which will go northward as far as Hopkins Street). ® Pano 1 9. C Birch Meadow Drive No Turn on Red (NTOR) The Town asked about the possibility of getting an additional illuminated NTOR installation done on Birch Meadow Drive at Main Street. The installation SB on Main at Birch Meadow Drive works great. This was MHD's first installation of this type. Traffic Engineer Mike Karas will look into it. Pedestrian Crossing - Ipswich River Greenway MHD asked about this issue which was raised in a letter from the Town. They would not be amenable to installation of a full signal, but advised the Town of.pedestrian crossing warning installations that have been used in other trail locations. They will send information on these. This would be the first installation in District 4 on a 4 lane roadway, but they felt that a mid-block crosswalk with this kind of warning would work well. Cost is $40,000 to $65,000. They do not have money for this kind of an installation, but if the Town could come up with the funding, MHD would approve the mid-block crosswalk warning system Franklin and Main Street The District office was not aware of the CTPS study and report, and George Zambouras has sent them a copy.. The Town will want the full construction if funding from the Federal high hazard intersection program is available. There will be the need for ROW acquisition, although keeping sidewalks to one side of the street may eliminate that need. The continuous sidewalks are on the north side of Franklin Street, so that should be adequate. Meanwhile if tweaking the timing will help, MHD will get this on the work list. 193 repairs in Medford The District Engineer .discussed a project on 193 in Medford. There.are several deck replacements that need to be done. MHD is going to do this as a design/build project of pre-cast panels, and plans are to do the work from Friday evenings to. Monday mornings during the summer. Restrictions would be. down to 2 lanes in each direction. They will do lots of notice, and MHD wanted to let Reading know of this proposed work and to solicit assistance in getting information out to this community in cooperation. with MHD. The Town Manager commended them on the project and process and pledged assistance through RCTV, web site, etc. TO s~ s tJ TOWN OF READING Voted: The Traffic Rules and Regulations adopted by the Board of Selectmen on March 28, 1995, for the Town of Reading, are hereby amended by adding a new 'Section to Article 5, which governs Stopping, Standing and Parking. The new section, Section 4.1.c, creates a new thirty-minute parking restriction as follows: "5.4.1.c The two parking spots located along the sidewalk adjacent to 505 and 519 Main Street 4etweM shall be restricted as follows: 30 Minute Parking from 9:00 AM until 9:00 PM, Monday- through Saturday. Each spot subject to said restriction shall have its own permanent sign and post installed on the curb at the head of each said spot." Street Location Re lation . The two parking spots located 30-Minutes, 9AM to Main Street along the sidewalk adjacent to 9PM, Mon through 505 and 519 Main Street Sat. DATE OF PASSAGE SELECTMEN'S SIGNATURES TOWN CLERK OF READING. TOWN CORPORATE SEAL 11 _5" C~l Board of Selectmen Meeting November 9, 2010 The meeting convened at 7:00 p.m. at the Senior Center, 49 Pleasant Street, Reading, Massachusetts. Present were Board of Selectmen Chairman James Bonazoli, Vice Chairman Camille Anthony, Secretary Richard Schubert and Selectmen Ben Tafoya and Stephen Goldy. Also present were Town Manager Peter Hechenbleikner, Community Services Director/Town Planner Jean Delios, Health Administrator Larry Ramdin, Conservation Administrator Fran Fink, ,;yqi, Police Chief Jim Cormier, Finance Committee Chairman Marsie;,},t West, Conservation tilt,. Commissioner Brian Sullivan, Economic Development Committee Chairman Meghan Young Tafoya and Members Sheila Clarke, Russell Graham, Maria Higgris`'~it, d Russell Graham, CPDC Chairman John Weston, Member Dave Tuttle and Associate!''George;atsoufs, Staff. Planner Abigail McCabe, Permits Coordinator Mike Schloth, RMLD~,Commuiity Relations Manager Priscilla Gottwald, and the following list of interested.p`arties:_ Leslie Leal !yf 4Kathi Spurr, Erin Calvo-Bacci, Susan Hubbard, Town Meeting member Tony D'Arezzo, Andre ;'`1,(, ~rimes, Sheila u;;s; , Smith, Reading Patch reporter Matt Casey, Rea "g; Chroni~cle Editor PauPIEB'e1`l Jennifer Sullivan, Paul Dustin, Julie Thurlow, William Crow. ey,F I om~!41O. Connor, Lauren Gallagher, Barbara Mead, Dave Mancuso, Police Officer Mark Mi41:•1'.n~. Student Liaison Jimmy Houston, ,ii; Consultant John Killoran. There being a quorum, the Chairman Reuorts and Comments Selectmen's Liaison Rep Saturday, November 1311 Pimpernel." The Bur!!at ked 1 lth. The RMHSb"S-iililf a prescription drop off wi Vice of to order at 7:00 p.m. s; !and, Comments !1Student Liai'sori Jimmy Houston announced that the!,I!opening night''for the High' School Drama Club's "The Scarlet lee Arai will host an apen skating session on Thursday, November 1 team, iil have their fiftV ame of the season on November 10th and tll^ I t tttt 11101 sloe nl elkivH vember~at the Police Station. parking-18h Washington Stre between,Prescott and Wob`d are parked# o"i;;;both sides. ''';,tit parking to ori'e`,j~ de during s should be reviewed:b,y the P Public Comment - 1sN, ~e. yt1j~iilnformed the group of a conversation with a resident about urr, tl;rparking is allowed on both sides of Washington Street 9 It iif~ treetsi It Ill it can be very tough for cars to drive down while cars Town Manager explained that the Police Chief has restricted The Selectmen decided that the parking' on Washington Street ig, Traffic and Transportation Task Force at their next meeting. no comments. Town Manager's Report The Assistant Town Manager/Finance Director had surgery last week and is expected back at work part time next week. ® At 11:00 a.m. on 11/11/10, the Annual Veteran's Day observance will be held on the Town Common. • The vocational students will soon be completing work on the Mattera Cabin. • There are three vacancies that need to be filled. There is one vacancy on the RMLD Citizens Advisory Board, Finance Committee and the Bylaw Committee. 12 6 1 C Board of Selectmen Meeting - November 9, 2010 - Page 2 • The grant application for the Public Library Project is due in January. The Wine Bunker will be opening this week at One General. Way. • Upcoming streets to be paved were noted and included Arlington and Harrison Streets and Marla Lane. • The Selectmen will be meeting for a site walk of the Whittier Road neighborhood on Saturday morning at 8:30. Proclamations/Certificates of Appreciation Certificate of Recognition - 75th Anniversary of Bell's Barber Shop - A motion by Golds seconded by Tafoya to approve a Certificate of Recognition for Bell's Barber Shop's 75th Anniversary was approved by a vote of 5-0-0. Personnel & Appointments Badge Pinning - Police Chief Jim Cormier and new Police Officer Mark Mullin and members of the Mullin family were present for the Badge Pinning Ceremony. Economic Development Summit There being a quorum, the Economic Development Committee (EDC) Chairman called the meeting to order at 7:30 p.m. Introduction - Selectman Ben Tafoya gave an introduction to the economic development summit. He summarized recent efforts to help businesses; particularly the efforts of the EDC, such as the passport book created to guide business owners through the development and permitting process. He noted that economic development means something different to each community. Reading's economic development focus is on expanding retail and commercial opportunities to support the existing commercial areas of the Town. Goals - The Town Manager reviewed the major economic development goals and objectives of the Master Plan. Many of the objectives of the Master Plan have been implemented or are in progress such as the Downtown streetscape improvement project, the establishment of an Economic Development Committee, the adoption of mixed use zoning in the Downtown, and the investigation of a multi level parking garage.in the Downtown. He also summarized the Town Manager and Selectmen's goals for 2010 and' its draft goals for 2011. The Town Manager spoke about the Town's values of integrity, transparency, excellence, diversity and community. He stated clearly that it is a goal of the Board of Selectmen and, therefore, of the Town Manager to foster appropriate economic development within the community. Status and Initiatives Community Services Director/Town Planner Jean Delios gave an update on the status of recently permitted projects and vacant properties in Town. She summarized the new businesses that have opened this year such as Sam's Bistro, Grumpy Doyle's, Reading House of Pizza, Oye's, The Wine Bunker and Elite Freestyle Karate. The relocation of Calareso's to 80-100 Main Street, Perfecto's Cafe at 285 Main and Oak Tree Development at the former Atlantic Market site have recently been approved and construction is expected to begin in 2011. l1L 13 Board of Selectmen Meeting_ November 9, 2010 - Page 3 The Town Planner introduced Systems Consultant John Killoran who was hired to conduct a needs assessment study to help the Town. determine if a permitting software system is needed. Mr. Killoran found that Reading has approximately 115 unique forms throughout all the departments, issues , approximately 11,000 permits and licenses annually, and conducts approximately 6,000 inspections annually. The Consultant also identified which departments have the most forms and would most likely benefit from licensing and permitting software. Those departments are Building, Health, Engineering, Town Clerk, Town Manager, Fire, Planning and Conservation. The Town Planner and the Town Manager that the Town can now look more closely at vendors and find one that best fits the Town's needs, Selectman Ben Tafoya noted that business owners are not always the property owner, and emphasized the importance of outreach to the business owners. Trends - EDC The Economic Development Committee Chairman Meghan Young Tafoya described recent initiatives and actions taken by the EDC such as the passport development guidebook and sign by-law zoning amendments recommended to the CPDC. The EDC believed that A- Frame/sandwich board signs were an important advertising tool for local businesses, and the zoning has recently changed to allow these sign types in the Business-B Zoning District.with an annual permit from the Board of Selectmen. Outdoor dining is also believed to be an important element to fostering economic development, and the Selectmen have adopted regulations. However, no businesses have moved forward with outdoor dining yet and businesses wishing to expand seating outside are encouraged to submit an application to the Selectmen. The EDC is also working on installing way-finding signs throughout the Town and specifically the Downtown to direct people to .Reading's commercial and shopping areas. Strengths, Weaknesses, Opportunities and Threats Analysis (SWOT) Chairman James Bonazoli facilitated a brainstorming session on Reading's SWOT. The following were some of the comments from the audience. Chairman Bonazoli is going to transcribe the full comments and distribute them to the Board of Selectmen, the EDC and CPDC. Reading's Strengths • Resident pride • Different commercial nodes and commercial diversity • Reading's strong market (high Median Household Income, high home values and low housing turnover) • Resident enthusiasm and committed volunteers • Knowledgeable staff • Location • The Economic Development Committee • Reading Fall Street Faire • The recent Downtown Streetscape renovation 14 ~3 Board of Selectmen Meeting - November 9, 2010 - Page 4 Readinjz's Weaknesses • Strict sign regulations (could also be considered a strength) • Lack of a vacant properties by-law (to control maintenance of vacant properties from property owners and absentee landlords) • Main Street is a State road which means there are certain, limitations. • The economic recession • The Business-A Zoning is less than ideal because only part of the lot is in the commercial zone in many cases • Too many permits and procedures for businesses' • Antiquated by-laws • State and local regulations are not flexible • Limited meeting times for volunteer Boards, Committees and Commissions . • No support or assistance for existing businesses to help them succeed Reading's Opportunities • The former Addison-Wesley site at 1 Jacob Way (commercial is ideal) • The vacant, RMV location on Salem Street • Shared parking initiatives • Youth attracted to the Downtown • A buy local program • One person as a contact from start to finish for opening a new business • Reading Fall Street Faire • Time associated with proper permitting • Education of property owners and commercial brokers • The Downtown Smart Growth Zoning District (residential and mixed use zoning) Reading's Threats • Lack of business diversity • Perception of strict and inflexible regulations • Perceived fear of retribution from businesses to step forward when they have complaints • High property values • Parking challenges • Attracting businesses that are prone to short term • Absentee landlords Next Steps Chairman James Bonazoli explained that there will be a follow up meeting in the Spring of 2011. He encouraged everyone to talk to prospective businesses about relocating or opening another location in Reading. Commercial property owners are encouraged to attend the follow-up meeting. iam seconded by 'Clarke to adiourn the Economic of November 9, 2010 at 9:40 p.m. was approved by a vote 15 Board of Selectmen Meeting - November'9, 2010 - Page 5 A motion by Tafoya seconded by Goldy to adjourn the meeting of November 9, 2010 at 9:40 p.m. was approved by a vote of 5-0-0. Respectfully submitted, Secretary 16 Mr. Peter Hechenbleikner Town Manager Reading Tovm Hall 16 Lowell Street Reading, MA 01867 November 17, 2010 Re: Mr. Larry Ramdin: Dear Peter: I wanted to take moment to compliment the work of Larry Ramdin and the support provided by the Health Department under his leadership. Earlier this year, Harrow's underwent significant remodeling to upgrade our Reading facilities. Mr. Ramdin played a positive, valuable role throughout the process from the planning stages through the completion of work I appreciate his willingness to work closely on the project and his commitment to its success. Mr. Ramdin's assistance has extended beyond the project management level. During the MWRA, water crisis this summer, Mr. Ramdin and his team proactively kept us informed as the crisis progressed, enabling us to clearly understand the situation and how to minimize the impact on our business. r I would also like to acknowledge the contribution Mr. Ramdin made to the Reading. Fall Street Faire. In my opinion, Mr. Ramdin's help planning food safety for the event was not only a benefit to my business, but to the entire town. Mr. Ramdin is an incredibly knowledgeable resource on food safety. His command of state public health' codes and best practices in the food service industry has been of great help to my business: Reading is fortunate to have the benefit of Mr. Ramdin's expertise in the Health Department. Sincerely, Wally A 4en cult Owner . Harrow's Chicken Pies Cc: Jean Delios, Town Planner v'Reading Board of Selectmen Reading Board of Public Health 126 Main Street, Route ~4 Reading, MA 018 67 (781) 944-0410 4MMystic Valley ELDER SERVICES Information • Advice • Solutions November 8, 2010 S1206 T7 B9 Mr. Peter Hechenbleilcner; Town Manager Reading Town Hall 16 Lowell Street Reading MA 01867-4615 III191111111191Rill 111111 Dear Mr. Hechenbleikner: 2010 ROV 15 PM 12: 22 You may know the mission of Mystic Valley Elder Services (MWS) is to support the right of elders and adults with disabilities to live independently with. dignity in a setting of their own choice. When I speak about our mission, I often relate the importance of giving people choices and helping older adults remain independent. Today, I want to focus your attention on another part of our mission statement. Dignity, defined as a sense of self-respect and self-worth, can be difficult for older adults to maintain when faced with the oftentimes multiple losses and sense of despair that can accompany aging. Upholding and restoring dignity for older adults is at the heart of guiding how we will use your gift to the Elder Independence Fund. You can help me make a difference and preserve the dignity of elders in the Mystic Valley region bymaking your tax-deductible donation to the Elder Independence Fund today. Your gift of $25, $50 or whatever you can afford will help us preserve the dignity of older adults in the communities MVES serves - Everett, Malden Medford, Melrose, North Reading, Reading, Stoneham and Wakefield. This is why I write to urge you to give and give generously to our fall appeal for the Elder Independence Fund. Sustained only by your donations, the Elder Independence Fund provides low- income elders with an urgently needed item or service, that will help them live safely in their own homes. Each fall our goal is 'to raise $20,000 or more to continue our ability to grant these funds to local elders who need it the most. Because every dollar raised is spent on client necessities, we must replenish this important fund annually. That is why I am writing to ask for your support to maintain this community-funded resource. Please help area elders maintain their dignity by donating to the Elder Independence Fund now. Your donation helps us preserve the dignity of older adults like Alice, a 68-year- old Malden resident who is battling cancer and needed help from the Elder Independence Fund to purchase a wig (health insurance would not pay for it) and pay for her transportation to chemotherapy treatments. More... Suite 19 • Malden, MA 02148 • FAX (781) 324-1369 • TTY/TTD (781) 321-8880 300 Commercial Street, (781) 324-7705 • www.myes.org •'1-800-AGE INFO Seeing the communities of Everett, Malden, Medford, MehP8 North Reading Reading, Stoneham, and Wakefield since 1975. . Your donation makes life better for and preserves the dignity of older adults like Lillian, a 76-year-old Stoneham resident who was impaired by a stroke and unable to.get up from her chair without assistance. Through the Elder Independence Fund, Lillian received a lift-equipped chair and now she can safely stand up on her own anytime she wants to do so. Your donation helps preserve the dignity of older adults such as Rose, an 82- year-old Reading resident confined to a wheelchair and home bound, who wanted to go outside and enjoy the warm summer weather. The. Elder Independence Fund provided her with funds to install a temporary ramp so that she could enjoy the nice weather. These are just some of many examples that I could share with you about how your donation spent in a meaningful way through the Elder Independence Fund preserves an older adult's dignity. Often times a relatively small amount of money - $25, $50 or $500 - given at the right time through the Elder Independence Fund can make a huge difference in how an elder feels about themselves and their personal sense of worth. Your generosity truly enables the people of MVES to carry out our mission to preserve 'a sense of dignity for older adults and those with disabilities. In the words of an MVES volunteer, "Dignity is central to who we are. It embraces the idea that we are worthy of respect and deserve to be accepted, treated well and cared for as we age. While old age may physically strip us of our abilities, our inner selves often remain ageless. " Making a donation to MVES in honor or in memory of someone you love demonstrates your support for the dignity of older adults and those with disabilities. Whether you donate securely online at www.mves.org or prefer to write a check and mail it to MVES in the enclosed donation envelope; please make a note if you would like to honor or memorialize someone special. I will notify whomever you choose, to let them know that you are committed to supporting local elders even in these tough times. Please open your heart today and give generously to the Elder Independence Fund. Every dollar you give makes a difference for local elders. On behalf of everyone at MVES, best wishes for a happy, healthy holiday season. Sincerely, .ap` 11 Daniel J. O'Leary Executive Director PS. Please help preserve the dignity of vulnerable older adults by making your tax- deductible gift of $25, $50 or more to the Elder Independence Fund today! 9~v MVES respects your privacy. If you wish to be removed fgn our mailing list, please write to the Development Office, 300 Commercial Street, 419, Malden, MA 02148 L,Ic&r- ~ DEVAL L. PATRICK, GOVERNOR ' bt TIMOTHY P. MURRAY, LT. GOVERNOR r' JEFFREY B. MULLAN, SECRETARY & CEO LUISA PAIEWONSKY, ADMINISTRATOR November 10, 2010 Mr. Peter Hechenbleikner Reading Town Manager Town Hall 16 Lowell Street Reading, MA 01867 M o vi ng 1 L1 a s s a c H u s e t t s Fo n Ha rd. CL4_-4 "7 N a a r3 N RE: Medford - Replacement of Fourteen Bridge Superstructures and Related Work - I-93, Medford' and North of Boston Project No. 606255 Dear Mr. Hechenbleikner: I am writing to invite you to a briefing about an upcoming project to replace the superstructure and bridge deck of fourteen bridges within the city of Medford which carry Route I-93 over various roadways and the Mystic River. The meeting will be held at the State House, Room Al, on November 17, 2010, at 10:30 AM. Matt Hopkinson, Project Manager, Accelerated Bridge Program, will be leading the briefing. The project is a critical response to the poor condition of the structures' bridge decks, . which was recently highlighted by the August 2010 road failures that occurred as a result of significant deterioration of portions of one of the bridge decks. The incidents and emergency repairs resulted in extended lane closures, creating significant traffic impacts on Route I-93 northbound and many surrounding local roadways during the evening commute. MassDOT's Accelerated Bridge Program has developed a bridge deck replacement project for fourteen locations in the Medford section of Route I-93. This Design/Build project will significantly compress the design, fabrication, and construction schedule by enabling those phases to overlap. Using conventional construction and procurement methods, the project's construction phase would last several years. By contrast, as a result of multiple innovations, we anticipate that bridge construction will begin in the spring of 2011 and be substantially complete before the end of the year. MassDOT recently advertised the project and five Design/Build Teams submitted Statements of Qualifications, from which two were selected to submit formal proposals. In early February 2011, MassDOT will select the winning Design/Build Team and issue a Notice to Proceed. Based on its preliminary designs, MassDOT expects to replace the fourteen superstructures and bridge decks using prefabricated modular steel and concrete units during weekends -to mitigate traffic Massachusetts Department of Transportation, Highway Division • www.mass.gov/massdot TEN PARK PLAZA • BOSTON, MA 02 1 1 6-3969 PHONE: ff .973.7000 FAx: 617.973.8031 • TDD: 617.973.7306 0 ~ impact. Construction activities will begin in the spring of 2011. Superstructure placement is expected to begin in June 2011, and will be completed prior to Labor Day weekend in September 2011. After, Labor Day weekend, final related work may continue during overnight hours. This final work, to be completed prior to the end of 2011, may require the temporary closure of up to two lanes in each direction of Route I-93, along with periodic closures of specific ramps and local streets. MassDOT'.s goal is to deliver these project infrastructure improvements rapidly, efficiently, and safely, while minimizing construction-related congestion and economic impacts. The project has a comprehensive public outreach plan that will ensure awareness of the project locally and throughout the region, especially to encourage weekend "through traffic" to use other roads such as Routes I-95 and I- 495. We will use multiple forms of media to reach travelers who are planning a trip as well as drivers already on the road. The project team includes working groups to identify and solve project-related issues. Group members include: MassDOT, Federal Highway Administration, engineering and traffic personnel, and state and local stakeholders. MassDOT will engage media outlets, establish a project website, and use several other methods to communicate project information and receive input from the traveling public, including sponsoring ongoing community meetings. I encourage your community to participate in these meetings. If you have any comments or suggestions regarding this projector our outreach plan, please contact the following team members: Antoinette Whitmore, Assistant Director of Community Affairs 617.973.8454 Antoinette.whitmore@state.ma.us John Romano, Municipal Liaison 617.973.7028 John.romano@state.ma.us Sincerely, Frank A. Tramontozzi, P.E. Chief Engineer, Highway Division qCy' 21 `may- ai9 ~o (u/ Il tc-Q, " AV 11MERIIARD W PFALLEK ~4 _ 302 BROOKSVY VILLAGE DR UNIT 101 PI'sABODY, MA 01.960 17a' -S&4 ~r 22 - 23 ~a O A ro~ 4 2~ bA -1 o ..o 0 0 '18 1 bl) J1 ~N Cd t ~ o ° O Jtj 0 o Cd a~ c~ 24 O N a~ 0 z d C O r-•~ o~ ~ aio e b o oA n n V a a 00 °N o w ~ ~ o 2 00 pw w C) i. t~ O cd Cd Cd ~x PIZ O U'o' a~ H W V Q) b a O c,U v ti^ ti 'N © ~ C1 y 'p w w d 0 a bA a O an a~ o~ H I~V U ~a bA s inn o H ~ N y" O O cci cn r+ 141 ~ o o CO 41 O O ' H cli 0,0 o ' ~ 4 ~ 0 ° 0 ; > ~ o 5 ~ 5 . H 1 c &0 ai 1 (1) 'i, ,;.A c U a o b 'o U a a .ti I~ pa v .Q pq a N~l N ~ s ti H 4-4 ~i 0) p., N fx rC ai N t Its ti ti w a~ a a~ L7 0 0 po aA bD r bb . + cn coin . cd O' d. bl) o o b o w A e~ v ta C (9 k •g H V v 4) m rz O v 0 0 O V .rn b a u L"l C' ta 1) S COMMONWEALTH OF MASSACHUSETTS SUFFOLK, SS THE READING DOWNTOWN STEERING COMMITTEE, INC. Plaintiff, V. MARTHA. COAKLEY, AS SHE IS THE ATTORNEY GENERAL OF THE COMMONWEALTH OF MASSACHUSETTS, AND THE INIHABITANTS OF THE TOWN OF READING, MIDDLESEX COUNTY, MASSACHUSETTS, Defendants, SUPREME JUDICIAL COURT EQUITY NO. MOTION FOR ENTRY OF INTERLOCUTORY ORDER Now comes the Plaintiff in the above matter and moves that this Honorable Court enter an Interlocutory Oider in the form attached. Assented to: MARTHA COAKLEY ATM= GENERAL Assistant Attorney General Division of Public Charities, Public Protection Bureau Department of the Attorney General One One Ashburton Place Boston, MA 02108 (617) 727-2200 B.B.O. # THE ITAN OF TO OF G, LE C T:. By: I()VM M &u4 THE READING DOWNTOWN STEERING COMMITTEE, INC. By Its Attorneys; 0. Bradley Latham BBO #287800 Latham Law. Offices LLC 643 Main Street Reading, MA 01867 781-944-0505 MASSACHUSETTS 26 Page 1 of 2 Hechenbleikner, Peter From, Brad Latham [Bradl-atham@lathamesq.com] Sent:. Thursday, November 11, 2010 8:12 PM To: Hechenbleikner, Peter Cc: Ellen Callahan Doucette Subject: Dissolution; Reading Downtown Steering Committee, Inc. Attachments: VOTE FOR DONATION OF FLINDS.doc; Complaint(3).doc; Motion for Entry of Interlocutory Order.doc Peter: We represent Reading Downtown Steering Committee, Inc.(RDSC) in its efforts to dissolve and turn over its assets (net of $11,000+) to the Town. To that end, I attach copies of the following documents: 1. Complaint for Voluntary Dissolution; 2. . RDSC dissolution vote; and 3. Motion for Entry of Interlocutory Order. These documents are similar to the ones we used to dissolve Patrons for Older Adults.. If there are any questions or issues, please advise. If acceptable, would you please sign the attached Motion for Entry of Interlocutory Order, assenting to the interlocutory order, and return the Motion to me. Thank you. Brad 0. Bradley Latham Latham Law Offices LLC 643 Main Street Reading, MA 01867 Telephone: (781) 944-0505 Facsimile: (781)944-7079 This e-mail, including any attachments, is intended only for the confidential use of the designated recipient. It may contain confidential or proprietary information and may be subject to attorney-client privilege or other confidential protections: If you are not the designated recipient, please notify the sender by reply e-mail and delete this message. Neither this e-mail nor any attachment to it shall (a) satisfy the requirements fora writing, or (b) give rise to or constitute a contract, or (c) bind our client, or (d) constitute an electronic signature, under any law, now or hereafter in effect, unless this email expressly states that it does. IRS CIRCULAR 230 DISCLOSURE: To ensure compliance with requirements imposed by the IRS, we inform you that any U.S. tax advise contained in this communication (including any attachments) is not intended or written, and cannot be used, for the purpose of (i) avoiding penalties under the Internal Revenue Code or (ii) promoting, marketing or recommending to another party any transaction or matter addressed herein. 11/17/2010 27 R,Q,/ Page 2 of 2 This e-mail, including any attachments, is intended only for the confidential use of the designated recipient. It may contain confidential or proprietary information and may be subject to attorney-client privilege or other confidential protections. If you are not the designated recipient, please notify the sender by reply e-mail and delete this message. Neither this e-mail nor any attachment to it shall (a) satisfy the requirements for a writing, or (b) give rise to or constitute a contract, or (c) bind our client, or (d) constitute an electronic signature, under any law, now or hereafter in effect, unless this email expressly states that it does. IRS CIRCULAR 230 DISCLOSURE: To ensu63 compliance with requirements imposed by the IRS, we Inform you that any U.S. tax advise contained in this communication (including any attachments) is riot intended or written, and cannot be used, for the purpose of (1) avoiding penalties under the internal Revenue Code or (ii) promoting, marketing or recommending to another party any transaction or matter addressed herein. 11/17/2010 28 The Reading Downtown Steering Committee, Inc. Dissolution Votes At a January 7, 2010, meeting of the Directors of The Reading Downtown Steering Committee, Inc. ("corporation"), duly called and at which a quorum was present, it was unanimously voted by the Directors present, as follows= VOTED (dissolution): That, it having become impossible and/or impractical for The Reading Downtown Steering Committee, Inc. to continue to operate due to the fact that some of its purposes have been accomplished and the Town of Reading, Massachusetts, is best able to carry on such purposes in an effective manner, the corporation shall dissolve and the President, Treasurer and/or Secretary, acting alone, shall each take whatever action and obtain whatever consents are required to effectuate such dissolution.; and the corporation, acting by that through its officers; may engage such counsel and take any and all other lawful action as such officer deems necessary or appropriate to accomplish such dissolution. VOTED (distribution): That as part of the dissolution of the corporation, upon receipt of requisite judicial and governmental approvals and orders, after the payment of the final debts, expenses and obligations of the corporation, the net assets of the corporation be given and transferred to the Town of Reading, Massachusetts, a municipal corporation, to be held and administered by the Town under a Downtown Improvement and Events Trust being established by vote on Article 19 of the May 2010 Reading Town Meeting. And the officers of the corporation may take any action in furtherance of the foregoing Votes and take any and all other lawful action as such officers deed necessary or appropriate to accomplish the foregoing. Undersigned certify that this vote remains in full force and effect on October 2010. John H. Russell, President John K. Crosby, Treasurer Meghan Young, Secretary ,Ql/ 29 COMMONWEALTH OF MASSACHUSETTS SUFFOLK, SS. COURT THE READING DOWNTOWN STEERING COMMITTEE, INC. Plaintiff, V. MARTHA COAKLEY, AS SHE IS THE ATTORNEY GENERAL OF THE COMMONWEALTH OF MASSACHUSETTS, AND THE INHABITANTS OF THE TOWN OF READING, MIDDLESEX COUNTY, MASSACHUSETTS, Defendants, SUPREME JUDICIAL EQUITY NO. COMPLAINT FOR VOLUNTARY DISSOLUTION The Reading Downtown Steering Committee, Inc., respectfully requests dissolution pursuant to G.L. c. 180, Section I IA as follows: 1. The Plaintiff is a corporation for charitable purposes organized and existing, pursuant to Chapter 180 of the Massachusetts General Laws. The Plaintiff is sometimes referred to as "the Downtown. Steering Committee." 2.. Defendant Martha Coakley is the duly elected and qualified Attorney General of the Commonwealth of Massachusetts. 3. The Defendant, the Inhabitants of the Town of Reading, Middlesex County, Massachusetts, is a body corporate and politic duly organized and existing pursuant to Massachusetts Law. 30 All, 4. The charitable purposes for which the plaintiff was organized are, in pertinent part, as follows: To define, coordinate, encourage and facilitate improvements to the so-called "downtown" portion of the Town of Reading, Massachusetts, including action to attract and maintain high quality and varied mixes of business, to accommodate community functions and involvement, to enhance a sense ofcommunity, to provide efficient traffic control and sufficient parking, to support downtown* activities, to improve the streets and public squares of the downtown area and to otherwise improve the physical aspects of the Town of Reading, Massachusetts. 5. The Defendant, the Inhabitants of the Town of Reading, Middlesex County, Massachusetts, has, as its purposes, the maintenance and improvements of public property, such as streets, public squares and public parking areas. By way of example, Section 6-3 of The Reading Town Charter imposes on the Town government the obligation and responsibility for maintenance of streets, roads and parks. Section 5.2 of the Town's General By-laws deals with the control of the use of public ways. Section 6.3 of the Town's Master Plan outlines goals and objectives that are similar to the above-stated charitable purposes of the Plaintiff. The Master Plan states as municipal objectives to enhance the economic development of Downtown..., develop the appropriate mixed-use zoning changes... complete... planned streetscape modifications ...provide improved traffic circulation... and generally beautify the Main Street area from the Common to Washington Street." The foregoing are consistent with the powers and duties of municipal governments as- expressed in M.G. Laws Chapter 40, including Section 41 thereof. 6. It has become impossible and/or impracticable for the Plaintiff to continue to operate, for the following reasons: Some of the original objectives of the Plaintiff have been achieved. The remaining objectives can be best performed by the Town of Reading. 7. After due deliberation, the Plaintiff s Board of Directors, which is its governing body, by resolutions passed by said Directors at a meeting duly called and held on January 7, 2010, has determined'that it is no longer feasible or possible to carry out the Plaintiffs corporate purposes, and that this Complaint for Dissolution should be presented to the Supreme Judicial Court. A true copy of said document, including the text of said resolutions, is annexed as Exhibit "A" and made a part of this Complaint. It is the collective judgment and recommendation of the Plaintiff s Board of Directors as expressed in the resolutions referred to above that, upon dissolution, Plaintiffs funds, assets and property remaining after payment of the Plaintiffs lawful debts, liabilities and obligations should be paid over or conveyed, as the case may be, to 2 J~ 31 the Inhabitants of the Town of Reading, Middlesex County, Massachusetts, a body corporate and politic, to be administered and used to further develop and enhance the downtown portion of the Town in a manner consistent with the vote of the Reading Town Meeting taken under Article 19 of the May 2010 Reading Town Meeting. Warrant, a certified copy of which vote is attached hereto as Exhibit "B". 9. The Defendant, the Inhabitants of the Town of Reading, Middlesex County, Massachusetts, acting by and through its Town Meeting has agreed to accept the Plaintiffs funds, assets and property for the purposes as stated in paragraph 5, above, subject to authorization of the Supreme Judicial Court pursuant to the provisions of Section 11A of Chapter 180 of the Massachusetts General Laws, as amended, and to expend or use said funds, assets and property solely in furtherance of said stated purposes and in accordance with the authorization of the Supreme Judicial Court. 10. As appears in its latest bank statement (reflecting all of the assets of the Plaintiff), the Plaintiff has assets of $12,923.89 and accrued and anticipated liabilities, including costs of dissolution and final tax returns and annual reports, of $1,000.00. The Plaintiff anticipates that its remaining assets available for distribution to the defendant Inhabitants of the Town of Reading, Middlesex County, Massachusetts, a municipal corporation, will be approximately $11,900.00. A true copy of said bank statement is annexed hereto as Exhibit "C" and made a part of this Complaint. 11: The Plaintiff avers that all of the funds received by the Plaintiff since its inception have been donated for its general purposes with no restriction of any kind placed upon them by the donors. 12. The Plaintiff anticipates that all outstanding debts, liabilities and obligations to creditors will be satisfied in full and discharged, and avers that funds have been prudently reserved therefore. WHEREFORE, the Plaintiff respectfully prays that the Honorable Supreme Judicial Court: 1. Enter an Interlocutory Order that the transfer by the Plaintiff to the Defendant, the Inhabitants of the Town of Reading, Middlesex County, Massachusetts, of the Plaintiffs funds, assets and property remaining after satisfaction of its existing debts, obligations, liabilities and final expenses be authorized to be used for the purposes described in paragraph 8 of the Complaint. 2. Upon the filing of affidavits by the Plaintiff and Defendant the Inhabitants of 3. 32 the Town of Reading, Middlesex County, Massachusetts, attesting to the consummation of said transfer, enter a final order declaring: That the'Plaintiff be dissolved as an existing Massachusetts corporation in accordance with the provisions of Section 11A of Chapter 180 of the Massachusetts General Laws, as amended. Respectfully Submitted by The Reading Downtown Steering Committee, Inc. By Its Attorneys Latham Law Offices LLC 0. Bradley Latham BBO #287860 643 Main Street Reading, MA 01867 781-944-0505 bradlatham@lathainesg.com 4 33 COMMONWEALTH OF MASSACHUSETTS SUFFOLK, SS. SUPREME JUDICIAL COURT EQUITY NO. THE READING DOWNTOWN STEERING COMMITTEE, INC Plaintiff, V. MARTHA COAKLEY, AS SHE IS THE ATTORNEY GENERAL OF THE COMMONWEALTH OF MASSACHUSETTS, AND THE INHABITANTS OF THE TOWN OF READING, MIDDLESEX COUNTY, MASSACHUSETTS, . Defendants, INTERLOCUTORY ORDER On Plaintiffs Motion for Entry of Interlocutory Order, it appearing that the Defendants Martha Coakley, Attorney General of the Commonwealth, and the Inhabitants of the Town of Reading, Middlesex County, Massachusetts, have assented thereto, NOW, THEREFORE, it is adjudged and ordered: That the Plaintiff transfer to the Inhabitants of the Town of Reading, Middlesex County, Massachusetts, the Plaintiffs net funds, property and assets remaining after satisfaction of its lawful debts, obligations, liabilities and expenses, such assets to be used by the Inhabitants of the Town of Reading, Middlesex County, Massachusetts, for supporting and funding improvements, promotions and community. events in the Downtown area of Reading, whether for general purposes or specified special purpose as described in the Complaint. By the Court: DATED: 22010 34 Print htfp://us.mg5.nMl.yabDO.comac! tauncn!.gK--tac.rana=4aagpacglOaM ~-Ic& From: Janet Smith-rushton Osmithrushton@yahoo.com) To: phechenbleikner@ci.readig.ma.us; Date: Wed, November 10, 2010 1:56:30 PM Cc: rpsrweston@comcast.net; Subject: Snow plowing Peter Hechenbleikner, Town Manager Town of Reading Dear Mr. Hechenbleikner, A member of our Board of Trustees of Old South United Methodist Church was present at town meeting for the listing of churches contracting with the town for snow removal this season and realized that Old South UMC was not included on the list. We sent an email response earlier this fall indicating that we would like to contract with the Town of Reading for snow removal this year and provided your office with the name of our contact, Ronald Weston, Chair of the Board of Trustees for Old South United Methodist Church, 6 Salem Street, Reading, MA. I do hope that we can be included in this season of snow removal. Please do hesitate to contact me at 781-9442636 if there are any questions. Sincerely, Rev. Janet Smith-Rushton, pastor ~v C uf~ Q C 67 .Q t, ~J" v Old South United Methodist Church 6 Salem Street Reading, MA 01867 O (781) 944-2636 Fax(781)944-8858 THE REVEREND Janet E. Smith-Rushton, Pastor Parsonage Phone 781-944-0975 E-Mail. pastor@oldsouthumc.org &V cC." 9 % loft 11/10/2010 2:23 PM 35 Page 1 of 2 Z,/C, a os Schena, Paula From: Hechenbleikner, Peter Sent: Wednesday, November 17, 2010 8:05 AM To: Schena, Paula Subject: FW: Question about letters in the Board of Selectmen packet I/c Board of Selectmen Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 web www_readingma_gov_ email townmana era~7c.reading.ma_us Please let us know how we are doing - fill out our brief customer service survey at hitp://readingma- sury_ey_yirtualtownhall.net/surv yjgi d/4a123638fd4e28b8/ From: Hechenbleikner, Peter Sent: Wednesday, November 17, 2010 8:04 AM To: Matt Casey. Cc: Reading - Selectmen Subject: RE: Question about letters in the Board of Selectmen packet The Reading Board of Selectmen (BoS) meeting agenda lists "correspondence." But not all letters that are sent to the BoS are listed. How does one get a1etter submitted "on the record" and what should I do if my letter doesn't make it to the Board? The Board of Selectmen gets a lot of correspondence daily - both by email and by regular mail. There is no requirement in law that correspondence be listed - it is done as an accommodation to the Board of Selectmen. The Board of Selectmen gets copies of all mail other than junk mail. There is a judgment call as to what gets listed - that judgment is exercised by the Town Manager as staff to the Board of Selectmen. Sometimes an item is not listed because it is repetitive of previous mail; sometimes mail comes in to the Board of Selectmen after their agenda is published but before their meeting; sometimes the mail has already been copied to the Board of Selectmen so to list it would be redundant. From: Matt Casey [mailto:mattc@patch.com] Sent: ;Tuesday, November 16, 2010 8:02 PM To: Hechenbleikner, Peter Subject: Question about letters in the Board of Selectmen packet Peter, We got a question on our new Q&A board that I thought you might be able to answer. 11/17/2010 36 99` Page 2 of 2 (htt~://readipg.p tch_com/questions/which-letters-to-the-board-of-selectmen-go-on-the record) If you'd like, you can create an account and answer it yourself. If not, could you direct me to where I could get the answer? Thank you, Matt Casey Editor, Reading Patch Readin .Patch.com (781.) 715-3584 atch twitter.com/ReadinaPatch Reading Patch on Facebook meadingPatch, 11/17/2010 37 J~