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HomeMy WebLinkAbout1990-06-19 Celebration Trust Committee Minutes'(1) Minutes of the Twelfth Meeting of Reading's 350th Anniversary Celebration Steering Committee June 19, 1990, Tuesday Berger Room Reading Town Hall. Alan Foulds, Everett Blodgett, Shirley Buzderewicz, Susan Horn, Ed Palmer, Paul Sweeney, Susan Theophanis and Susan Wheltle (Susan Flannery was not present.) I. CALL TO ORDER Alan Foulds called the meeting to order at 7:440 PM. II. MINUTES OF THE PREVIOUS MEETING - May 15, 1990 The Minutes of the May 15, 1990 meeting were accepted as presented. III. COMMUNICATIONS We have received a package of material from Don Stratton, Assistant Director of Music at the University of Maine. He wrote a jazz piece called "RHS". He sent his resume and outline of ether things he has done. He can give us a tape of this piece. (Ed Palmer also has a tape.) IV. OLD BUSINESS 60 Mmu2naKyt Ramp Everett Blodgett brought in some old cachet envelopes. He is having trouble sorting out the cachet envelope from a First Day issue. Can we get a First Day Cover released from Reading May 29, 1994':` Ev will look into it. It was voted to accept the postmaster ? s offer of a commemorative postmark: in 1994. Sue Horn will write a letter to Jack: D r i s c o l l , postmaster (cc: Dick: Stoltz) accepting his offer to provide a commemorative postmark for the May 29, 1994 Charter Day. Mr. McKinley recently appeared at the Massachusetts State Hawse Grand Hull playing a piece featuring Richard Stolzmann, clarinet. Ed talked with bath of then,. I Page 2 Steering Committee June 19, 1:90 V. COMMITTEE REPORTS A; 2 tQ h n Iric_ Paul Sweeney: Reading Community Carnival - July 11-14, 1990 We plan to borrow a gazebo from Reading Lumber from which we will sell the remaining po tcard sets, postcards #11 and #12 and purple helium balloons with the 350th logo can them to raise funds for the 350th, Inc. This is subject to the approval of the Steering Committee. It was voted to allow the 350th, Inc. to use the logo for this purpose. A volunteer last was circulated for sign-up to work: in the gazebo booth Wednesday-Friday E-10 and Saturday 10-10. The Steering Committee felt that a limited run of tee shirts to identify ourselves would be desirable. It was agreed that thew." would be purple or purple/blue with white logo. Each member of the Committee will buy their own shirt. As long as the Friends of the Playground are selling tee shirts we do not want to sell our tee shirts, to the public. Paul Sweeney will talk: with Don Well ford or Phil Vaccaro at Reading Trophy about this. Paul will call everyone for their sizes. We will also have plasticene name tags with the logo and our names on therm. Alan Foulds will look into straw skimmer-=style hats. We will consider the purple/white color scheme to be a "test run" rather than declare this the official 350th colors. Writrraa' t~,:r_ypi•L'12t (Everett Blodgett) The last meeting was postponed to July 10, 1990. i=_ LggQ (Susan Whel tl e) Judith Hunt Gabriel and Matt Fleming were presented their checks can Monday, May 21 and Don Young took a photo that appeared in the Chronicle last month. Judy has drawn up prototypes for the letterhead, envelope and masthead for a newsletter in a beautiful purple-blue.. We should ask: Ray Couture about what is involved in trademark:ing our logo. D_ Ril.•i: (Susan Theophanis) No one is heading this, up now. As time get? closer we might get more active commitments from those who say they are willing. f 41 y, Page 3 Steering Committee June 19, 1990 E_ E'ar 6: fr Taytr n KpQ (Susan Theophan i s Both Anderson still hasnyt decided whether it wi.l.l be a full scale model unfurnished, or a model of the front room furnished. En F'aE& Et2gi.bil i t.y tM:glMi. i;L2e (Ed Palmer) Ed is hoping for a meeting in September from which will come a report of varying degrees of what can be done. He has still be unable to get to John Shaw. go Mzi i-tY Bruce Morang would like to run a calendar of what we are thinking about in 1994 to run in the Chronicle. Susan Horn will, in Susan Flannery's absence, draw up that press release and forward it to Susan F. for approval, editing and submission, since Susan Flannery is the Publicity person. We should grab the opportunity to get pictorial coverage of the fact that the Business and Professional. Women's Club are giving installment donations (we have received #2). Susan Flannery should look into setting this up with Don Young. VI. NEW BUSINESS 80 E:lod i ng, Cis EM NUM MM At the muster held June 17 in Wakefield, the Redding, , Ct. auxiliary fire dept. had their engine parked next of our fire department: engine. If they'll come up for a muster, they' i l probably coiYie for a parade. They were also selling cachet type envelopes with a commemorative stamp of the muster. Bs 1994 ga1. tr7dar 1. COMPILED LISTS Alan Foulds compiled all the information each Steering Committee member prepared for him. Thirteen events were predominant and they were: 1.7 Fireworks 2.) Anniversary Full 3.) Historic Tours 4.) Parade (various sizes) 5.) Ringing of Church Bells 6.) Town-wide Dinners (chicken barbecue, picnic, box supper, bean supper, big roast, clam bake, chowder felt, chili cookof f) 7. ? Play of Pageant 8.) Photo Contest yJi I Page 4 9.? Reading Pops 10.) Postal Cancellation 11.) Single Location Celebration 12.) Sh:,b-.ci.al Church Services 134 ? Carnival Steering Committee June 19, 1990 Alan further included everyone's commentary and a list of every event mentioned. (This list will be provided to Paul Sweeney,. Susan Flannery, Ray Couture and Ken Latham and also be held with the official copy of the Minutes. It is 14 pages long.) 2. FORMAT After some discussiony it was decided that there are some events that will have to take place prior to the official beginning of The Anniversary, such as release of the history. It was agreed that the Anniversary should open with a big event on New Year's Eve and end with a twig event on Charter Day with other smaller events scattered between and even .spilling over into July with the Reading Community Carnival where we would 'sell all our leftovers. r r 3„ FALL., 1993 Fund wiser the first or second week: in November: Readings of the world merchandise as well as whatever we sell. A pre-- event to raise money and whatever is left over we would then put in stores around town. A small auction could be attached to this. Release of the Town History, Reading Then and Now book, a special Reading Calendar (with the Boy Scouts) Concentration on Reading History in the schools. 4. NEW YEARS EVE: ANNIVERSARY BALL Bob Bachelder was the former big band director at the old Totem Pole at iti orumbega„ He has a group that still plays together. He has approached us for consideration for the Anniversary Ball. He lives in Reading. The Lull could be run b some organization, even a reunion class. Camp Curtis Guild has been used in the pasty but is really not big enough. The Field House is under the auspices of the School Department and liquor cannot be served. Perhaps the Radisson that was just opened in Woburn might be the answer. But the location does not have to be decided at this •t:i.ripe. Page 5 St e•er i ng Committee June 19, 1'90 . SCOUT JAMBOREE CHARTER DAY WEEKEND Readings of the World (and maybe Wak:efields) could stage a jamboree on Memorial Day weekend. Not only Boy Scouts (ice{imp Curtis Guild) but Girl Scouts (.Camp Rice t"ti-ody) and Camp Fire Boys and Girls, too or put them AL_L_. at Camp Curtis Guild. They would came Saturday, stay overnight, fill the churches Sunday morning and would then be available for a parade and later participation in an afternoon event either Saturday or Sunday. They would make a special patch f;_.r- the event. 6. FORMAL BEGINNING OF HOMECOMING: THURSDAY, MAY 2 Small opening ceremony, reception for visiting dignitaries, opening of a tc:t(iporc-try/ artifact museum/visitors center. 7. UP-TOWN READING: FRIDAY, MAY 27 A First-Night type event using a button for admission to a series of events in the 12 main public: buildings within walking distance of one another in Reading center. S. SATURDAY, MAY 28 Road Wally using historic clues and sites. Block: Party Sock Hop (maybe run by the Class of 1954) in the Municipal Parking Lot behind CVS. (Alan says L..ynnfield rented portable bathrooms and no one wanted to be seen going in, so they weren't used. There are public buildings that would be able to be used.) 9. CHARTER DAY, SUNDAY, MAY 9 The Charter Tea at Parker Tavern (parking is a problem here). Parade (with the Scoutss, if they are ,jamboreeing) to Memorial. Park: followed by a Festival--mass eating event (bring your own or have commercial feeders come in) and a band concert. The birthday cake would be there. There could be a small. ceremony or rededic<alti.+"n, and unveiling of whatever permanent memorial we have decided on (shell, brand stand, etc.) before the band concert. go !^'='01~_~A ~ Ath A920010%2 We should request that we be put can the agendas of the various clubs and organizations =icy we can explain what plans are and ash:: for help. Susan Theophanis will get a letter of this sort out in Sept=ember when they are setting up agendas. ` READING'S 350TH, INC. At a meeting of the Board of Directors held on June 19, 1990, it was: VOTED: To accept the Minutes of the Annual Meeting of ' the Corporation which was held May 15, 1990 with one correction. VOTED: To accept the Financial Report showing a balance of $10,783.40. -VOTED: To allocate funds not to exceed $300.00 for the sole purpose of purchasing balloons complete with 350th logo and rental of helium cylinder and regulator, and materials for decoration of the 350th gazebo, for the purpose of raising funds for Reading's 350th, Inc. at this year's Reading Community Carnival, all subject to the approval of the 350th Steering Committee. VOTED: That Ed Palmer pursue printing historical information on the back of postcards #11 and #12. The next meeting of Reading's 350th, Inc. will be held September 17, 1990, Tuesday, at 7:00 PM in the Reading Town Hall. Adjourned. A true test. Attest: Susan A. Horn Clerk Reading's 350th, Inc. June 19, 1990 The Minutes of the Meeting of READING'S 350TH, INC. June 19, 1990 Conference Room, Reading--Town Hall Directors in Attendance: Paul Sweeney, President Susan Theophanis, Vice President Shirley Buzderewicz, Treasurer Susan Horn, Clerk Other Directors: Alan Foulds Ed Palmer (Kenneth Latham was not present.) 1. CALL TO ORDER Paul Sweeney called the meeting to order at 6:58 PM. II. MINUTES OF THE LAST MEETING - May 15, 1990 It was voted to accept the Minutes of the last meeting of the Corporation with one correction on page 3, paragraph 3, lines 3 and 9 it should read "Reading Lumber" not North Reading Lumber. III. COMMUNICATIONS We have received one donation generated from the insert in the postcard package and one installment donation. IV. FINANCIAL REPORT Cash Position Balance as of 6-18-90 Bank Account BayBank Middlesex Checking and Savings Checking $ 00 Savings 5,783.90 One Year Certificate of Deposit 5,000.00 Reading Cooperative Bank 8% issued 2/8/90 due 2/8/91 Total _ 10,783.40 Receipts (50 donations) $ 9,872.50 Interest earned 0. S Page 3 220.20 Postcard Sales (591 packages) Disbursements Duprin Copy Center (postcards) Rubber Stamp Logo Contest (Judith Hunt Gabriel $100.00) (Matt Fleming $35.00) Total Payment on P.O. Box 1994 Internal Revenue Service Commonwealth of Mass. Postage-Susan Horn $ 10,783.40 It was voted to accept the Treasurer's Report. P V. OLD BUSINESS A. Reading Community Carnival- Julv 11-14, 1990 1. July 11-14, 1990 The Carnival-will be held Wednesday through Friday from 6-10 PM and Saturday from 10 AM to 10 PM culminating in fireworks Saturday evening at 10:00. Rockwell Entertainment will be there with their rides. .2. Gazebo (Our Booth) Paul passed around a photograph of the rectangular gazebo that will be on loan from Reading Lumber (Bill Strout). They will also supply shrubbery and/or flowers. We will have electric power so we can string Christmas lights or whatever. The gazebo will be situated next to several tents that the National Guard have loaned for a community supper and Strawberry Social. Bunting would be a good addition to the gazebo if we can obtain it. We should have some sort of banner, even a homemade one, possibly felt. 3. To Attract Attention We are attempting to arrange for a barbershop group to perform Wednesday or Thursday evening in conjunction with the Strawberry Social planned by the Council on Aging (Lois Bond). We have been in touch with Bob McCaffrey and George Small and neither of their groups would be able to donate services. We are now checking into Paul McCarthy (through Don Dauphne of the Carnival Committee).to perform for us and other organizations. Alan Foulds suggested an alternative might be a Banjo Band. Reading's 350th, Inc. June 19, 1990 2,068.50 1,377.80 110.00 300.00 10.00 25.00 781.05 16.75 135.00 Page 4 Reading's 350th, Inc. June 19, 1990 4. Personnel We will need Corporation and Steering Committee members to man our gazebo. The Carnival Committee (Gene Richie) would hope to see reciprocal volunteerism if there is an excess of volunteers from one organization and shorthanded in other areas. They will also need volunteers,for cleanup Sunday. Paul will pass a sign-up sheet around at the Steering committee meeting for our members to volunteer. 5. 350th Fund Raising a. Postcard Packette #1 - We have 127 left to be sold at.$:1.50/set ' b. Postcards #11 and #12 - To be sold at $.35 each. Ed Palmer will run off historical information on the back if he is able to do it before the Carnival. C. Helium Balloons - To be sold at $1.00 each. Purple balloons with white 350th logo produced by the Print Shack (Art Hayden). 1000 11" balloons will be $171.60 which includes a $40.00 set up charge for a print plate. Helium can be obtained from Associated Gas Products in Everett. A cylinder to fill 420 balloons would be $48.60 + $8 rental for the regulator. We will plan to use only 420 balloons and save the rest for later. We will still need string or ribbon for the balloons. Paul will get the original logo from Judith Hunt Gabriel for Print Shack to run through their laser copier. We seem to be the only organization . selling balloons at the Carnival to date. Paul will ask Print Shack whether we can use this $40.00 plate on other items at a later date (the plate will be about 4" high). It was voted to allocate funds not to exceed $300.00 for the sole purpose of purchasing balloons complete with 350th logo and rental of helium cylinder and regulator, and materials for decoration of the 350th gazebo, for the purpose of raising funds for Reading's 350th, Inc. at this year's Reading Community Carnival, all subject to the approval of the 350th Steering Committee. It was voted that Ed Palmer pursue printing historical information oft the back of postcards #11 and #12. Page 5 Reading's 350th, Inc. June 19, 1990 6. 5% Donation To Reading Community Carnival Committee At meetings of the Carnival Committee it has been suggested that organizations donate 5% of their profits to the Reading Community Carnival Committee. The 350th, Inc. was formed solely for the purpose of raising money'for the 350th celebration so we cannot do this. Ed suggested that we approcah the Carnival Committee and say that 5% of whatever we take in we will accept as a donation from the Carnival Committee to the 350th, Inc. '7. Role.of the Reading Community Carnival in 19P4 Next Fall Paul would like Bill LaVoie, Chairman of the Reading Community Carnival, to come in to go over the numbers with us and we might then approach him about taking over this aspect of the 1994 celebration. 8. Carnival Committee Fund Raiser Paul has tickets for the June 23 fund raiser at the VFW Post featuring a buffet dinner, broadway review show by Colonial Chorus and dancing to a DJ. The tickets are $15 per person. Tickets will also be available at the door. VI. NEXT MEETING September 17, 1990, Tuesday 7:00 PM Reading Town Hall VIII. ADJOURNMENT Paul Sweeney adjourned the meeting at 7:35 PM Susan A. Horn Clerk [There will be an optional, informal brainstorming session from 6:30 until 7:00 that evening.]