Loading...
HomeMy WebLinkAbout1991-02-19 Celebration Trust Committee MinutesMinutes of the Fifteenth Meeting of -"r Reading's 350th Anniversary Celebration Steering Committee February 19, 1991, Tuesday 8:00 PM Berger Room Reading Town Hall Committee Members Attending: Alan Foulds, Chairman; Everett Blodgett; Shirley Buzderewicz; Susan Horn; Ed Palmer; Paul Sweeney (Susan Flannery, Susan Theophanis and Susan Wheltle were unable to attend.) I. CALL TO ORDER Alan Foulds called the meeting to order. Meetings in November and December were not scheduled. January 16, 1991 the meeting was postponed because of the outbreak of war in the Middle East hours before the meeting. January 29, 1991 the meeting had to be cancelled because of a lack of quorum. II. MINUTES OF PREVIOUS MEETING - October 16, 1990 VOTED: The Minutes of the October 16, 1991 meeting were read and approved. III. COMMUNICATIONS A. Lester York (16 Lothrop Road) He now has all the information he needs regarding getting in touch with other Readings of The World Boy Scout groups. B. U.S. Postal Service We requested information on selection criteria for stamps and they sent a letter saying that no stamp may be issued in honor of any cities, towns, municipalities, etc. The original proposal we wanted to pursue was church steeples Ed Palmer had talked with Nathalie Nordstrand about this project. She says that quite often finished photographic work might be accepted. C. Invitation to Farewell Reception for Susan Flannery on January 25, 1991. D. Letter to Dave Bunton, Music Dept, High School Don Stratton says he gave sheet music of his piece "RHS" to the music department at the high school. We have asked whether they do, indeed, have it. Page 2 February 19, 1991 Steering Committee E. Birthday Celebration Suggestion Questionnaire Bud Dickey wants to have a tree planting on the Common. IV. COMMITTEE REPORTS A. 350th, Inc. (Paul Sweeney, President) "It Happened On Haven Street" Booklet VOTED: The 350th, Inc. requested permission of the Steering Committee to use the 350th logo on the back of the booklet. It was so voted. B. Writers' Committee (Ev Blodgett, liaison) They held a meeting on February 13, 1991. They have made an outline-style questionnaire that will be sent to clubs, organizations and churches, hopefully, by March 1. They will be asking for contact people. The big question now is how we do a bulk mailing. Can we put it through Jonathan Edward's department? Do we pay for the postage? It was the general feeling that the funds should come from the 350th, Inc. Paul will go to the post office to find out about a non- profit bulk rate stamp, as well. Ev estimates he will be 1 sending out 100 questionnaires. The Steering Committee feels the responses should come to P.O. Box 1994. C. Parade Feasibility Committee (Ed Palmer, liaison) Nothing to report. Bruce Morang is still researching the Wakefield parade financial situation. Paul thought perhaps we could incorporate the parade with a drum and bugle corps competition. D. Publicity We have lost Susan Flannery who had done this in the past. Cherrie DuBois may be interested in producing the newsletter whether or not she becomes an actual member of the Steering Committee. E. Anniversary Ball (Susan Theophanis, liaison) The Anniversary Bali Committee met in October and selected a chairwomen, Mrs. Ferarra. Susan Theophanis will report further on what went on at that meeting. V. OLD BUSINESS A. Letterhead Report The Graphics Shop did letterhead, envelopes and business cards for us gratis. They used purple ink on gray stock for 350th, Inc. purposes and on ivory stock for the Steering Committee's use. Unfortunately, the zip codes on both are wrong. The Steering Committee's zip should be 01867-2550 Page 3 February 19, 1991 Steering Committee (NOT 01967-2550). The Corporation's zip should be 01867 (NOT 01867-2550). B. Reading Symphony Orchestra Letter In October Alan Foulds sent a letter to the Reading Symphony Orchestra Board of Trustees regarding the on-going discussions regarding a possible composition by William Thomas McKinley. The letter asked for input and guidance from the orchestra in reviewing his suggestion and deciding whether this musical composition would be an appropriate way in which to celebrate our town's anniversary. According to Ed Palmer, McKinley is supposed to meet with the director of the symphony and, to date, this has not happened. V. NEW BUSINESS A. Susan F_lann!ft Resignation The Selectmen will have to appoint her successor. We should check the Town Clerk's office to see whether she submitted her resignation letter. There is also concern that we elect a new Vice Chairperson to replace Susan Flannery. B. Annual Report, 1990 Alan presented the report he was required to file with the Town, summarizing our activities in 1990. [Report attached) C. Charter Day Alan has been doing some original research regarding Reading's beginnings. it has always been assumed that May 29,•1644 we separated from Lynn, changed the name from Lynn Village to Reading and then incorporated as a town. It turns out that probably none of these took place on that day. We were probably never a part of Lynn. The name change actually took place June 10, 1644 and we have not yet discovered when the town was incorporated. As far as our celebration is concerned Alan feels we should still go with 1644, but should push the thrust of the celebration back from May 29 to June 10. Alan would also like to use the name "Reading Day" rather than Corporation Day or Charter Day. Alan has spoken with the Historical Commission and they would like Alan to go to the Selectmen to get a proclamation regarding this new date. Copies of Alan's research and documentation have been distributed to all members of the 350th Anniversary Steering Committee in attendance and additional copies may be obtained directly from Alan Foulds. 1644 1994 LEADING MASSACI~US~ i S ,350th ANNIVERSA PY During 1990, Reading's 350th Anniversarv Steering committee moved forward in its planning for a celebration in 1994. The r.1.lans have evolved somewhat from the first proposal as the Committee has received ideas from townspeople and data from celebrations in other communities. This trend will likely--c-ontinue-thr-oughout the coming months and years. The following schedule comprises the current olan: November, 1993: Reading's Fair. A pre-celebration event with an exhibit of other "Readings" of the world, a preview of the celebration, and the release of a new historv book. January-April, 1994: A series of individual events of undetermined nature to be sponsored by town organizations. This will possibly include concerts, dances, field days and exhibits. May, 1994: Grand Finale Weekend, or Week, to include a ball, an outdoor block party, a "first night" type of event called "Uptown Reading", historical tours, a parade, a concert and picnic, a Party In The Park", and-special church services. In conjunction with these plans, several sub-committees have been established to investigate the feasibility and organization of a parade;. to formulate plans for the publishing of a history.book; and to plan an anniversary ball. To-facilitate fund raising activities the Committee authorized "Reading's 350th, Inc", a non-profit corporation, to use the anniversary logo, designed by Judith Hunt Gabriel, on the front of tee shirts that went on sale during this past holiday season. The tee shirt sales are in addition to the postcard project already undertaken by that organization. The committee also authorized the corporation to use the logo during the "Reading Community Carnival" in July. Using a gazebo borrowed from a local lumber companv as a display booth, the Corporation distributed Reading's 350th balloons, postcards and baseball caps, and sponsored a barbershop quartet concert. As the Committee moves into its second full year, it has adopted a long-range plan, which maps out its activities on a high level through to 1994. The Committee plans to use this document to guide its planning and execution during its tenure. ubmitted by Alan E. Foulds, Chairman READING'S 350th ANNIVERSARY CELEBRATION STEERING CONIMITTEE TOWN HALL 4 16 LOWELL STREET d • READING MA 01967-2550 Page 4 February 19, 1991 Steering Committee D. Newsletter VOTED: It was voted that we prepare a Newsletter of which part of the documentation will be Alan's by-line on "The Beginning of Reading" and whatever is necessary to move it forward. Alan will get together with Cherrie DuBois to prepare a newsletter. VOTED: Any materials paid for out of pocket will be reimbursed. Some of the names already suggested for the newsletter publication are: Anniversary Annals Celebration Chronicle A Past Presence Countdown VI. NEXT MEETING The next meeting will be: Tuesday, March 19, 1991 8:00 PM Place: TBA VII. ADJOURNMENT Alan Foulds adjourned the meeting at 10:00 P.M. Respectfully Submitted, L G- < lr_~ - r Susan A. Horn Secretary K 'i READING'S 350TH, INC. At a meeting of the Board of Directors held on February 19, 1991, it was : VOTED: To accept the Minutes of the Meeting of the Corporation which was held January 16, 1991. VOTED: To accept the Financial Report showing a balance of $12,075.80. VOTED: That The Graphics Shop should be enlisted to produce 500 booklets "It Happened On Haven Street" for $508.00. The next meeting of Reading's 350th, Inc. will be held March 19, 1991, Tuesday, at 7:00 PM. Place: TBA Adjourned. A true test. 4- Attest: - Susan A. Horn Clerk Page 2 Reading's 350th, Inc. February 19, 1991 The Minutes of the Meeting of READING'S 350TH, INC. February 19, 1991, Tuesday 7:00 PM Berger Room Reading Town Hall Directors in Attendance: Paul Sweeney, President Shirley Buzderewicz, Treasurer Susan Horn, Clerk Other Director-s:_ ` Alan Foulds Ed Palmer Directors Not Present: Kenneth Latham Susan Theophanis I . CALL, TO ORDER Paul Sweeney called the meeting to order at 7:00 PM. II. MINUTES OF THE PREVIOUS MEETING - January 16, 1991 It was voted-to accept the Minutes of the last meeting of the Corporation as-read by Paul Sweeney. III. COMMUNICATIONS A. Note from Jonathan Jankun.(165 High Street) asking if Postcard Package #1 and #2 are still available. B. Letter from Jack and Rozanne Stosez (35 Bancroft Ave.) Suggestion that half the card be "Then" and half "Now" rather than the superimposed format. Also requested information on "It Happened on Haven Street". C. Information on producing a cookbook using Readingite's recipes. y D. Information on banners. E. Invoice #02802 from Duprin Copy Centre sent to us in error. Ed Palmer said it was supposed to be billed to the Historical Commission. He will handle it. IV. FINANCIAL REPORT (Shirley Buzderewicz, Treasurer) One new donation from the Ecumenical Singles Club to which Ed Palmer gave a talk. Shirley has renewed the CD and added $5,000 to it. Reading's 350th, Inc. February 19, 1991 CASH POSITION Balance as of 2-15-91 BANK ACCOUNT BAYBANK MIDDLESEX CHECKING AND SAVINGS Checking $ 9.84 Savings 1,643.50 One Year Certificate of Deposit 10,422.46 Reading Cooperative Bank 7% Issued 2/8/_91 due 2/8/92 Total $ 12,075.80 RECEIPTS (66 donations) $ 10,744.20 Interest earned 841.47 Postcard Sales 3,116.50 Reading Community Carnival-1990 251.64 (balloons and hats) Tee shirts 1,287.00 Total Receipts $ 16,240.81 DISBURSEMENT'S Set Up Costs 310.00 Supplies: - 96.75 Reading Community Carnival Vxpenses 1990 373.66 Postcard expenses 1,677.30 P.O: Box 1994 146.00 Logo Contest 135.00 Tee Shirt Expenses 1,426.80 Total Disbursements $ 4,165.51 Total $ 12,075.80 It was voted to aecept the Financial Report. V. REPORTS A. Tee Shirts New tee shirts were put on sale at Reading Trophy and Eugene's. We should look into selling them in the Atlantic from a table some weekend toward Spring. Shirley will look into this. ' Reading's 350th, Inc. February 19, 1991 B. 350th Display Ed Palmer went to see Dick Forrest of MassBank for Savings inquiring about the building that they own on Haven Street and use simply for storage. Ed inquired about making a 350th display for the empty windows. C. 1994 Memorabilia Sale We should keep in mind that we will want to have a store front for memorabilia, or, perhaps, a push cart like they use in Quincy Market hat we could wheel out on weekends. D. Sidewalk Sale We should also consider a table at the annual sidewalk sales. E. Post Cards - Post Office Ed Palmer went to see the Reading Post Master, Ed Driscoll, to ask whether they could sell our post cards. Driscoll will have to,put thru a voucher to buy some cards and sell them. He is currently trying to get his voucher approved. Ed told him that, if it would help get the voucher approved that we would give them to the post office for $3.00 a package and they could earn $.50 on each one. This offer is not in keeping with the By-Laws of the 350th, Inc. and Ed will have to go back and explain that to Driscoll. Driscoll also offered Ed a display case right beside the windows. The display is now up and has drawn great interest. In addition Ed added 'a little suggestion "Send a Reading greeting to the troops." F. Address Labels for the Troops Ed suggested giving a free sheet of labels with every package of postcards sold. He feels he could get some business in town to print these for us. G. Historical Commission Topical Go'Round On February 28, 1991 the Reading Historical Commission has invited six or seven other Historical Commissions to meet for a topical go-round. A set of our postcards will be given to each of the people coming. H. Enamel Lapel Pins Wouldn't it be nice to have our logo on a lapel pin. 1. Newsletter Is this project under the jurisdiction of the corporation or the steering committee? It was agreed that it will come in under the steering committee. Survey J. Bulk Mailing Stamp We also need Non Profit Bulk mailing stamp. Page 5 Reading's 350th, Inc. February 19, 1991 K. "It Happened On Haven Street" Booklet Ed presented pricing and specs for the proposed booklet. It was voted that The Graphics Shop should be enlisted to produce 500 booklets for $508.00. We hope these will begin to be put together as early as next week. L. Haven Street Tour The Antiquarian Society will talk about doing a tour of Haven Street using our postcard sets-as an addition this summer. M. Reading, England Allen Horvat}-r will present Reading Chronicle and Lord Mayor of Reading, England with our 350th Tee Shirts; on behalf of our Town. A cover letter will go with the sr?irts. We would also like to have pictures of the presentation. He is leaving March 17, 1991. . N. Willard Scott Ed Palmer will find out how Imagination Station was able to get him to acknowledge them. We could send him a tee shirt. VI. NEXT MEETING The next meeting of Reading's 350th, Inc. will be Tuesday, February 19, 1991. Place: TBA. VII. ADJOURNMENT Paul Sweeney adiourned the meeting. Respectfully submitted, san A. Horn Clerk r