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Home My WebLink About1991-04-30 Celebration Trust Committee MinutesMinutes of the Seventeenth Meeting of Reading's 350th Anniversary Celebration Steering Committee April 30, 1991, Tuesday 8:00 PM Conference Room Reading Public Library Committee Members Attending: Alan Foulds, Chairman; Everett Blodgett; Shirley Buzderewicz; Susan Horn; Ed Palmer; Paul Sweeney; Susan Theophanis. (Susan Wheltle was unable to attend. A replacement for Susan Flannery has not yet been appointed.) - I. CALL TO ORDER Alan Foulds called the meeting to order at 8:12 PM. II. MINUTES OF PREVIOUS MEETING - March 19, 1991 VOTED: The minutes of the previous meeting were approved. III. COMMUNICATIONS A. Responses to Writers' Committee mailing. B. Memo from Town Manager RE: Liaison Assignments We were not listed in this memo. C. Susan Flannery's Replacement - No news. IV. COMMITTEE REPORTS A. 350th, Inc. (Paul Sweeney, President) B. Writers' Committee (Ev Blodgett, liaison) Responses to the mailing have been coming in. About 150-160 letters were sent to clubs and organizations asking for a contact person to help write the history of the organization. The next meeting of the Committee will be May 22nd. C. Parade Feasibility Committee (Ed Palmer, liaison) Nothing to report. Ed feels there will be nothing further to report until the Fall. D. Publicity (Alan Foulds, temporary chairman) Alan is still pulling together the newsletter. E. Anniversary Ball (Susan Theophanis, liaison) Susan Theophanis will try to write an article for the newspaper explaining that the committee has been formed and is meeting. The next meeting will be Wednesday, May 8 at Beth Anderson's house. The possibility of a fund raiser in the Fall, 1991, possibly a Big Band dance, was discussed. We should take advantage of having Bob Bacheldor interested. Page 2 Steering Committee April 30, 1991 F, Wakefield's 350th (Ev Blodgett, liaison) This committee has begun to meet and our goal in keeping in contact is to communicate so we don't compete. We may very well be interested in their parade and fireworks. Nancy Bertrand is heading this up for the moment. VI. OLD BUSINESS A. Summerfest, 1991 (formerly Reading Community Carnival) This annual event will be held July 10-13, 1991. We felt the idea of getting another gazebo was too much. We will probably participate, but using Susan Theophanis's canopy. VII. NEW BUSINESS A. Election of Officers was postponed until another meeting. B. William Thomas McKinley VOTED - not to proceed with this project unless a less expensive proposal can be presented. C. Fourth of July Parade in Wakefield We have been invited to participate. Those wishing to discuss this and Summerfest ideas will meet at Susan Theophanis's on May 9th (Thursday) at 7:30 PM. VIII. NEXT MEETING Tuesday, May 28, 1991 8:00 PM Place: TBA Topics for next meeting will include: Celebration Plan, Gantt Chart, Budget Priorities, Possibility of a Big Band fund raiser for the Fall, 1991 IX. ADJOURNMENT Alan Foulds adjourned the meeting at 10:00 PM. Respectfully Submitted, Susan A. Horn, Secretary READING'S 350TH, I NC. At a meeting of the Board of Directors held on April 30, 1991, it was: VOTED: To accept the Minutes of the Meeting of the Corporation which was held March 19, 1991. VOTED: To accept the Financial Report showing a balance of $12,399.95. VOTED: To investigate obtaining a smaller, less costly post office box. VOTED: Tc- move our checking account to the Reading Cooperative Funk:. VOTE: To override the amount of $42 previously voted for Ed Palmer to create a display for the MassBank: windows. The next meeting of Reading's 350th, Inc. will be held May 28, 1991, Tuesday, at 7:00 PM. Place: TINA Adjourned. A true test. Attest: Susan A. Horn Clerk: 0 i t Page 2 Reading's 350th, Inc. April 30, 1991 The Minutes of the Meeting of READINSYS 350TH, INC. April 30, 1991, Tuesday 7:00 PM Reading Public Library pirw&rs in Attwyngm Paul Sweeney, President Shirley Buzderewicz, Treasurer Susan Horn, Clerk: Other Directors: Alan Foulds Ed Palmer Susan Ttie gphan i s Directors Not Present Kenneth Latham . CALL TO ORDER IPaul Sweeney called the meeting to order at 7:13 PM. II. MINUTES OF THE PREVIOUS MEETING - March 19, 1991 It was voted to accept the Minutes of the last meeting of the- Corporation. III. COMMUNICATIONS A. We received our Semi-Annual post office rental bill for $46.50 (Annually $93.00). It was voted to look: into securing a smaller post office box for less money. IV. FINANCIAL REPORT (Shirley Buzderewicz, Treasurer) CASH POSITION Balance as of 4-30-91 BANK Ai=COUNT BAYBANK MIDDLESEX CHECKING AND SAVINGS Checking $ Savings 1,'371. 4'3 One Year Certificate of Deposit 10 422. 46 Reading Cooperative Bank 7% issued 2/8/91 due 2/8/92 Total $ 12,399.95 r RECEIPTS (66 don at i np ) $ 10, 014. 20 Interest earned 855.62 Postcard Sales 3,596.00 Reading Community Carnival-1990 251.64 (balloons and hats) yt Page 3 Reading's 350th, Inc. April 30, 1991 Tee Shirts 1,503.00 Haven Street Books (37) 199.5(--) Total Receipts ~ 17, 219.96 DISBURSEMENTS Set Up Costs 310.00 E Supplies 196.75 Reading Community Carnival expenses 1990 373.66 Postcard expenses 1,677.30 P.O. Box 1994 192.5(--) Logo Contest 135.00 Tee Shirt Expenses 1, 426. eO Haven Street,. B9ok:s 508.00 Total Disbursements $ 4,5320.01 Total $ 1'2, 399.95 It was voted to accept the Financial Report. Due to bank regulations we will have to move our checking a account to the Reading Coop. It was voted to do so. It was voted to override the amount voted for supplies Ed Palmer needs to create the display in the MassBank: window on Haven Street. V. REPORTS A. Tee Shirts . Sales are slow. We have sold about 2 dozen shirts and have oe 3 dozen left. We can get more fairly quickly. We will wait to approve reorders until the next meeting. B. Pest Cards - Post Office Ed Driscoll has sold all the postcards Ed left with him. Shirley should now bill him for 25 sets $3.50. VI. NEW BUSINESS A. Hat <_7 Marf--O--Gram will do a high quality baseball-style hat for $7.90 each (500 hats for $3,950). Stuart Bl i el er already has hats made up and it was decided we will buy the hats from him for sale at the Sl.tmmerfest. B. Haven Street Tour On the Fourth of July at 10:00 AM the Antiquarian Society will sponsor a walking tour of Haven Street beginning at the parking lot behind CVS. Our booklet and postcards will be on sale that day. Page 4 Reading's 350th, Inc. April 30, 1991 C. Star Shure Fund Raiser Dates for upcoming Star Share fund raising dates are: May 21F 22 and 23, June 25, 26 and 27; August 27, 8 and 29. We should also check: to see whether Stop and Shop, iwerretanis or Atlantic would be willing to participate in a similar fund raiser. The next meeting of Reading's 350th, Inc. will be Tuesday, May 28, 1991, at 7:00 C=Mv Place: TBA. VII. ADJOURNMENT Paul Sweeney recessed the meeting at 8:11 and adjourned at 10:00 PM. Respectfully submitted, Susan A. Horn Clerk: