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Home My WebLink About1991-05-28 Celebration Trust Committee MinutesC d ~ 6 O Minutes of the Eighteenth Meeting of Reading's 350th Anniversary Celebration Steering Committee May 28, 1991, Tuesday 8:00 PM Berger Room Reading Town Hall Committee Members Atte.ndinq: Alan Foulds, Chairman; Everett Blodgett; Shirley Buzderewicz; Susan Horn; Ed Palmer; Paul Sweeney; Susan Theophanis. (Susan Wheltle was unable to attend. A replacement for Susan Flannery has not yet been appointed.) I. CALL TO ORDER Alan Foulds called the meeting to order at 8:05 PM. II. MINUTES OF PREVIOUS MEETINGS March 19, 1991 and April 30, 1991 VOTED: The minutes of the previous meetings were approved. III. COMMUNICATIONS A. Responses to Writers' Committee mailing. B. John Curtis - Hand Bell Composer We received a letter asking for details of when we would need his manuscript and what remuneration we would be willing to pay. Susan H. and Alan will respond to his letter indicating that we will reimburse his expenses, providing they are reasonable, and sponsor him for any Arts Lottery Grants he would like to apply for. C. There has been no official communication indicatinq,that a replacement has been found by the Selectmen for Susan Flannery's position. D. Susan Wheltle has not attended a meeting since September, 1990. We wonder whether she is still interested in acting as the School Department representative to the Committee. Ev Blodgett will try to talk with her to find out. READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HALL 4 16 LOWELL STREET d READING MA 01967-2550 Page 2 May 28, 1991 Steering Committee E. William Thomas McKinley talked with Susan Theophanis. Susan explained that the proposed cello concerto he had been willing to write was simply too much money to produce. Tom then suggested he might do a jazz composition which would cost us a total of about $5,000 to produce. He would need $1,500 up front and could probably convince a friend (Stolzman??) to perform. Ed Palmer felt that something like this would be of interest to the Reading Symphony and they might be willing to help subsidize the event. Arts Lottery backup might also be possible. A jazz concert held at the High School (the auditorium will seat about 1150) would be a possibility. IV. COMMITTEE REPORTS A. 350th Inc. (Paul Sweeney, President) 1. Summerfest, 1991 (July 10-13, 1991) There will be a meeting at the YMCA on June 2, Sunday from 7:30 until 8:15. Someone should represent our Committee. We will plan to use Susan Theophanis' canopy and sell our tee shirts, postcards, Haven Street book, and balloons. We will also suggest to the planning committee than we offer face painting for free. 2. Sidewalk Sale (May 30-June 1, 1991) We will have a table outside the BayBank to sell our wares. Paul will try to get a few balloons helium-filled as a display. We will not get a tank until the Summerfest. B. Writers' Committee (Ev Blodgett, liaison) Responses to the mailing have been coming in and some writing has been done. If enough organizations do not submit written histories we may have to look at a more pictorial volume. The meeting of the Committee was postponed (May 22nd). C. Parade Feasibility Committee (Ed Palmer, liaison) Ed feels there will be nothing further to report until the Fall. In the meantime he keep abreast of other celebration towns and how their parades come off. D. Wakefield Fourth of July Parade The Steering Committee had been invited to participate in this year's Wakefield Fourth of July Parade. We decided not to, but will be interested to see how successful it is. We may want to be involved in the future. i r Page 3 May 28, 1991 Steering Committee E. Publicity (Alan Foulds, temporary) 1. Haven Street Tour _ July 4, 1991 The tour is a joint venture with the Antiquarian Society. It will be held at 10:00, leaving from the parking lot behind CVS. 2. "Countdown" Newsletter Alan presented the final draft of the newsletter. Funds to produce 500 copies were approved by the Corporation. F. Anniversary Ball (Susan Theophanis, liaison) This Committee is moving right along checking out space and cost and liquor restrictions at a number of locations. They are also considering a Big Band Dance as soon as next winter. G. Wakefield's 350th (Ev Blodgett, liaison) This committee is beginning to put together "Then and Now postcard sets. Nancy Bertrand is our contact. V. GANTT CHART We appear to be on target. Alan will send a letter out this summer asking clubs and organizations to include the 350th on their 1991-92 calendar in order to get them thinking about what they would like to do for the celebration. VI. OLD BUSINESS A..Election of Officers The officers for the 1991-92 year will be: Alan Foulds, Chairman Paul Sweeney, Vice Chairman Susan Horn, Secretary B. Celebration Plans Alan distributed a suggested list of activities that can be discussed at the next meeting. VII. NEW BUSINESS A. Big Items and Budget This discussion was postponed until the next meeting. i Page 4 VIII. NEXT MEETING IX. ADJOURNMENT Alan Foulds adjourned the meeting at 10:05 PM. Respectfully Submitted, May 28, 1991 Steering Committee X8:00 PM 1 1tsn&.T', 17, I9 9 ~ P l a ee . -TB-A C11Ae'e- CA- c~C, . ~p ti. Susan A. Horn, Secretary e y o oil n1h d9h 1644 1994 READING,MASSACHUSET"IS 350d, ANNIVERSARY READING'S 350TH, INC. At a meetinc_t of the Board of Directors held on May 28, 1991, it was: VOTED: To accept the Minutes of the Meeting of the Corporation which was held April 30, 1991. VOTED: To allow Paul Sweeney to reorder 13 dozen tee shirts. VOTED: To allow Alan Foulds to proceed with printing 500 copies of the newsletter at a cost not to exceed $100. The next meeting of Reading's 350th, Inc. will be held June JAr, 1991, may, at 7:00 PM. Place: -T-BA 17 MonE~a~ CC^Tc-fr- W coo,. , i o"c, t10M Adjourned. tl A true test. Attest: Susan A. Horn Clerk READING'S 350th INC. P.O. BOX 1994 READING MA 01867-2550 Page 2 Reading's 350th, Inc. May 28, 1991 The Minutes of the Meeting of READING'S 350TH, INC. May 28, 1991, Tuesday 7:00 PM Berger Room Reading Town Hall Directors in Attendance: Paul Sweeney, President Shirley Buzderewicz, Treasurer Susan Horn, Clerk Other Directors: Alan Foulds Ed Palmer- Susan Theophanis Directors Not Present: Kenneth Latham I. CALL TO ORDER Paul Sweeney called the meeting to order at 7:13 PM. II. MINUTES OF THE PREVIOUS MEETING - April 30, 1991 It was voted to accept the Minutes of the last meeting of the t Corporation. III. COMMUNICATIONS Susan Horn talked with Ed Driscoll, the postmaster, to ask about securing a smaller post office box for less money. It would appear that this would be complicated in that the Reading Post Office has already given us the fictitious P.O. Box number of 1994. IV. FINANCIAL REPORT (Shirley Buzderewicz, Treasurer) Shirley did not do a Cash Position sheet this month. She has moved our checking account, in the amount of $2,194.98, to the Reading Cooperative Bank. Members of the corporation or the Steering Committee should continue to make deposits through Shirley, so she can keep our records straight. V. REPORTS A. Tee Shirts (Paul • To date Paul has 25 left. It was voted shirts. Sweeney) adult tee shirts and 37 children's sizes to allow Paul to reorder 13 dozen tee B. Post Cards (Ed Palmer) Ed distributed a breakdown of who has sold how many postcard sets. It appears that Winslow's has done the best business. Page 3 Reading's 350th, Inc. May 28, 1991 C. Hats it was agreed to buy the inventory of baseball style hats from Stewart Blier (26 Warren Street, Stoneham). D. Star Share Program (Paul Sweeney)- We have not heard what we made during the May 21, 22, 23 fund raiser. We have another coming up June 25, 26, 27 and again August 27, 28, 29. E. MassBank Window Display (Ed Palmer) Ed has added to the display using our Tee Shirts and the Haven Street Book. An add-ors could advertise the Fourth of July Haven Street Tour. , F. Haven Street Tour On the Fourth of July at 10:00 AM the Antiquarian Society will sponsor a walking tour of Haven Street beginning at the parking lot behind CVS. Our booklet and postcards will be on sale that day. Alan will write up an article advertising the event as a joint effort of the Antiquarian Society and the 350th Committee. Everett added that there will be a display of Haven Street memorabLlia at the Parker Tavern. VI. NEW BUSINESS A. Then and Now Postcard Set #4 Ed Palmer would like some input from Boosters as to what the next postcard set should be. "Transportation" is a possibility. B. Street Sale May 30, 31 and June 1 we will set up a table outside the BayBank to sell our tee shirts, postcards, Haven Street booklets and, possibly, the hats. C. Newsletter It was voted to allow Alan Foulds to spend up to $100 to print 500 copies of the newsletter. D. Other Ideas for future fund raisers were: vinyl binder designed to hold the Then and Now postcards as a collection; using Bob McCaffrey's sketches of Reading buildings to create notepaper, Christmas cards or a calendar; a photographic calendar which was discussed before. J Page 4 Reading's.350th, Inc. May 28, 1991 VII. NEXT MEETING The next meeting will be held _ At 7:00 PM _ t~-b e a n n n L n c• a r7 ~~-,tt2 1t ~.o o m ~ o,-., ~ ~p~ VII. ADJOURNMENT Paul Sweeney recessed the meeting at 8:03 and adjourned at 10:00 PM. Respectfully submitted, L Susan A. Horn Clerk a,