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Home My WebLink About1992-05-19 Celebration Trust Committee Minutes6 O -RECEIVED S 0`IN 0 REtAD1 -l s # I:', S S. Minutes of the 27th Meeting of Reading's 350th Anniversary Celebration Steering Committee May 19, 1992, Wednesday 8:00 PM Berger Room Reading Town Hall Committee Members Attending: Alan Foulds, Chairman; Everett Blodgett, Shirley Buzderewicz, Susan Horn, Cathy Quimby, Nancy Smethurst and Paul Sweeney. (Susan Theophanis and Mary Williams were unable to attend.) Also Attending: Anna Carroll and Ken Latham, both directors of the 350th, Inc. I. CALL TO ORDER Alan Foulds called the meeting to order at 8:40 PM. II. MINUTES OF PREVIOUS MEETING The minutes of the April, 1992 meeting were approved. III. COMMUNICATIONS A. Mary Williams Mary could not attend the meeting but had sent a letter with a list of ideas. (Attached) B. Ann & Phil Tomeo (Bunting Company) A letter asking for our endorsement so they could solicit bunting orders was discussed. No action was taken. The letter and their references will be returned as they requested. Ann & Phil Tomeo 33 Broad Street North Attleboro, MA 02760 IV. COMMITTEE AND LIAISON REPORTS A. 350th, Inc. (Paul Sweeney, President) The Reading Militia will conduct a bottle and can drive on June 15, Saturday to raise funds for the 350th from 8-1 in the Town Hall parking lot (pending approval). READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HALL 16 LOWELL STREET READING MA 01967-2550 "Page .2 Steering Committee May 19, 1992 B. Book Committee (Everett Blodgett, liaison) The last meeting of this group was April 29. The next will be May 20. Everett Blodgett is now chairman and Carol Beckwith is Assistant Chairman. Seed money will be provided through the Corporation. Seed money for the project will be $40,000-$50,000 with potential for a profit of $70,000- $80,000. The Book Committee decided that they want no ads in the book so that they are free of patron control. Three possible sponsorship scenarios are: 1. Single sponsor putting up $40-000-$50,000. It is unrealistic to expect that we will get this type of sponsorship. 2. Sponsors by the chapter (15-20 sponsors) 3. Collective group sponsors (such as all banks in town). The book will be a pictorial "coffee table" type book of about 350 pages, 15-20 chapters, black and white (with some sepia detail), with a color jacket and will sell for $35. The Book Committee will do the editing and create their own mechanicals. C. Parade Committee (Cathy Quimby, liaison) Cathy has asked the Shriners for a letter of commitment, although we already have a verbal. The Masons might feed the Shriners. Joe Veno of the police department recommended a route which now needs approval of the Selectmen. This route is: Starting at Birch Meadow, to Main Street south to Washington Street, right on Washington to High Street, right on High Street (depot platform for reviewing stand), continue on High Street to intersection with Lowell Street; cross Lowell Street to Harvard Street; Harvard to John Carver; return to Birch Meadow (3.2 miles). Joe Veno of the police department will work up what expenses the police control will entail for such a parade. D. Jubileve The police are concerned with control of this event. E. Anniversary Ball (Susan Theophanis, liaison) The Halloween Howl to be held October 31, 1992 at the Hillview Country Club in North Reading is all set. They have decided to use a DJ instead of Bob Bacheldor's band. Their next meeting will be August 25th at Susan Theophanis's summer home in Gloucester. I Page 3 Steering Committee May 19, 1992 F. Reading Symphony Orchestra (Susan Theophanis, liaison) McKinley sent his contract to be signed. There were a number of discrepancies and unclear points in it. Ken Latham will go over the contract and re-draw it. Some of the questions were: the fact that the cost was to be no more than $5,000 and the contract states a higher amount; the fact that the name "Reading" does not appear in the suggested title; question of ownership of profits and royalties; question of specified time of delivery; question of who is authorized to sign for this 350th or RSO. G. Publicity (Cathy Quimby/Nancy Smethurst) Cathy and Nancy will publicize the Militia's can/bottle drive. H. Antiquarian Society The 350th Book Sub Committee will have a display on Charter Tea Day., June 14, 1992, Sunday from 2-5. VI. ON-GOING REVIEWS A. GANTT Chart review B. Celebration Period review C. Budget review The Budget Sub-Committee will meet in June. VII. OLD BUSINESS: Presentation to Clubs and Organizations VIII. NEW BUSINESS Election of Officers for the coming year. The slate of officers presented and unanimously voted on were: Chairman: Alan Foulds Vice Chairman: Paul Sweeney Secretary: Susan Horn IX. NEXT MEETING 28th Meeting of The Steering Committee June 16, 1992, Tuesday 8:00 PM Berger Room, Reading Town Hall X. ADJOURNMENT Alan Foulds adjourned the meeting at 10:00 PM. Respectfully submitted, Mr. Alan F i J steering Committee Reading's 350 Anniversary P.Q. BOX 1094 Due to a family commitment, 1 will not be able to attend the May meeting. ..-zt_z'r= 4i_=Lild 3z..- to submit the following information to the 6 .C.x._ _oo-._n with Lvn: Bak. Asst. v,_=T.'_= Read the school department as whole to the 350th, in addition to any support you may receive from the individual PTOs. We discussed + _-s_vli angles for involvement. _ea'=iiv- oC_. initial discussion, however, w e w i l l have to wait. At this point, school administration . does not know who will be L'r=atlab=i to participate in program planning until after fall '92-the historical book J and fund raising. 1 am very excited about of owning - historical book of Reading at any price. Howavar5 1 would also want to be able to share some of the historic beauty and information with friends and relatives and/or former Readingites. Has the committee considerab doing v,._ historical calendar 1994 using -v_=. _ the pictures information fe from h i=iioi' Mo t- people will buy one maybe two books= 1 sure ha they would also purchase calendars= Seed money for this venture could _me from a local businesses traditionally distribute calendars to clients. As a matter of fait= if _ individual S_ bits~v_?__~L-'-= ordered _ - use the ` he back page --_-e .t an ~enough, i i- could of the calendar to give a historical narrative of their Company= i have a personal thought that 1 would mike you folks to consider as =E program Y=xESe for Saturday, v _ 30 during it S~e town wide picnic= have attended Wakefield's ._+Lii s• 4th £1> :1 Carriage parade for many years. This one -!f_:Jle event draws hundreds of people. 1 believe could create town wide interest and involvement at a variety of age 1 V levels if a "YOUNG PEOPLES PARADE" was part of the picnic entertainment. but 3 S am sure v can i enlarged with 1 can visualize the following, the Steering Committee's brainstorming: 1. Since school is still in session, the middle school and Creative Arts may each be able to sponsor a simple band and/or choral group. addition, there is a smattering _ music from the elementary _t_ _ also. 2. Each class and/or grade could sponsor a child's float which could be a Conti-i -f.ationo-F what was done in the school for the celabrationv This Would not compete with the previous week's parade since it is meant to be on - small scale, - floats made from wagons, bikes or woodworking projects= -r c_At and the .x F__.u__ be approached. groups could participate in Variety Of Ways including floats, _ _ _ 2 - _ 5. GIRL SCOUTS/BOY SCOUTS. 1 realize the BOY Scouts are already involved, T this _ something that : would be interested in. 6. in addition to the above, dance and gymm schools may want to participate as well as cheering squads from Pop Warner. Even Santa and the Easter Bunny may want tO make a guest appearance! TOWN WIDE INVOLVEMENT • L not beCv_- ri- _ tie Csci'_= _ _ :.v_ Who wanted _ to participate. -U i-_._t- ,v. _ - - s_ Parents well children _ e- <i - " ..S 5 i - - enjoy r. - e . _ L C -.Y. C - - - F process is "good _le fashion family _..rv which the community can enjoy- Needless-to-say, trophies. Wakefield gives out trophies and the winners cherish the with their prize along 1 look forward to the june meeting. Sincerely, Mary ~ Williams 3. c School Liaison