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Home My WebLink About1992-06-16 Celebration Trust Committee Minutesb 6 b b O d911h 1644 1994 READING-MASSACHUSETTS 350th ANNIVERSARY !r DEPT. OF GAUL SERVICES RECEIVED TIME Minutes of the 28th Meeting of Reading's 350th Anniversary Celebration Steering Committee June 16, 1992, Tuesday 8:00 PM Berger Room Reading Town Hall Committee Members Attending: Alan Foulds, Chairman; Everett Blodgett, Shirley Buzderewicz, Susan Horn, Cathy Quimby, Nancy Smethurst, Paul Sweeney, Susan Theophanis and Mary Williams. Also Attending_:_ Anna Carroll and Ken Latham, both directors of the 350th, Inc. I.. CALL TO ORDER Alan Foulds called the meeting to order at 8:10 PM. II. MINUTES OF PREVIOUS MEETING The minutes of the May, 1992 meeting will be reviewed at the next meeting. Cathy Quimby suggested we no longer mail them out but present them at the meeting to save postage. III. COMMUNICATIONS A. Reading England We received a letter from the mayor including five letters from reading residents interested in attending our celebration. IV. COMMITTEE AND LIAISON REPORTS A. McKinley Contract It was voted to accept the contracts with Reading Symphony Orchestra and with William Thomas McKinley as Ken Latham presented them, with one wording change. B. Summerfest A review of the 350th, Inc. plans for Summerfest include: John Upton at the Reading Cable TV station will dub 30's and 40's music over the historic movies we intend to show. Susan Theophanis will arrange with Carlson Realty for us%, of their VCR/TV combo. to show these. The 350th Inc. wille$100 worth of glow necklaces to sell for approximately $3 each. The 350th, Inc. will ask Gene Ritchie of the Summerfest Committee to built us `a portable Summerfest booth for a cost of up to $75. A schedule of booth coverage will be set up. READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HALL 4 16 LOWELL STREET d READING MA 01967-2550 Page 2 Steering Committee June 16, 1992 C. Jubileve Update As of June 16 the following groups have expressed an interest in the Jubileve celebration: Colonial Chorus, Clowns of America (roaming rather than an actual show), Sweet Adelines, Society of Magicians (SAM), Understanding Handicaps - Blind Walk, League of Women Voters (hot dogs, etc.), Stone Zoo WOW- mobile (Wildlife on Wheels), Allen Horvath's Trivia or World Records. V. BUDGET The Budget Sub-Committee met and presented af~ Proposed Budget. Each item was then discussed. PROPOSED BUDGET (6/8/92) INCOME Current 15,000 Estimated 15,000 Total 30,000 EXPENSES History Book (*l) 40,000 Parade 7,000 Fireworks 4,000 Reading Day Concert (*2) 2,000 Opening Ceremonies 500 Grand Ball 500 ReadingQuest 100 Jubileve 4,000 Field Day 1,000 Symphony (*3) 2,500 Program 2,000 Lights, Decorations 3,000 Reserve 3,400 Total 30,000 NOTES: *1) The History Book will have to be funded-by some other means. *2) It was originally hoped that the Reading Day Concert would be performed by the Reading Symphony Orchestra as they had done during the 300th Anniversary Celebration. We will have to make alternative plans since the RSO is unable to do this. This may mean incurring the cost of hiring a group. Page 3 Steering Committee June 16, 1992 *3) The Reading Symphony Orchestra has committed to spending an additional $2,500 on the concert. 4) It is hoped that a planned Chicken Barbecue or Chowder Fest will be planned and sponsored by a town organization. It was voted to enter into a contract with Telstar Fireworks for June 10, Friday (raindate, June 11), 1994 to lock them in. The budgeted amount is $4000. It was suggested we use the McKinley music as fireworks background music. The Reading Day Concert budgeted at $2,000 could reduce to $0 depending on who performs. The Halloween Howl this October is designed to generate seed money specifically ear-marked for the Grand Ball in 1994. It was suggested they conduct at 50/50 raffle at the Howl. We will need a raffle permit from the Town of North Reading where the Hillview Country Club is located. It is hoped that the admission tickets will sell for $12.50-$15.00 each and generate a profit of $5 per person. It was suggested the YMCA might run the Field Day. A great deal of discussion went on concerning the financial details of clubs and organizations running events. Who pays their expenses? Who gets any profits or shares any losses? We need to establish a uniform policy. Paul Sweeney will talk with legal counsel about fund raising and profits. It was voted to adopt the presented budget as the"Tentative Operating Budget: VI. RECONSIDERATION OF McKINLEY CONTRACT VOTE After discussion during the examination of the proposed budget pro-b-lvms with the new contracts with William Thomas McKinley and the Reading Symphony Orchestra surfaced. It was voted (unanimously by a vote of 7) to table the contracts for reconsideration at the next Steering Committee meeting. We will present these contracts to legal counsel before proceeding. Page 4 Steering Committee June 16, 1992 VII. RESPONSIBILITIES OF STEERING COMMITTEE MEMBERS A review of the responsibilities of the various Steering Committee members as of 5/12/92 is as follows: Alan Foulds: AREAS OF RESPONSIBILITY P - Chairman of Steering Committee Director Reading's 350th, Inc. S - Book Committee liaison to Jubileve Committee liaison Reading, Michigan and Reading, Kansas Paul Sweeney: P - President of Reading's 350th, Inc. Director Reading's 350th, Inc. Souvenirs S - Summerfest liaison to Reading, Jamaica Susan Horn: P - Secretary to Steering Committee & 350th, Inc. Director of Reading's 350th, Inc. S - liaison to Redding, Connecticut Shirley Buzderewicz: P - Treasurer Director of Reading's 350th, Inc. S - liaison to Reading, Minnesota Cathy Quimby: P - Parade Committee liaison Publicity with Nancy Smethhurst S - liaison to Port Reading, New Jersey Nancy Smethurst: P - Publicity with Cathy Quimby Director of Reading's 350th, Inc. liaison to Historical Commission S - liaison to Reading, Pennsylvania and Reading, Susan Theophanis: P - liaison to Grand Ball Committee liaison to Reading Symphony Orchestra Clubs and Organizations contacts; Vice President of Reading's 350th, Inc. Director of Reading's 350th, Inc. S - liaison to Reading, New York Everett Blodgett: P - liaison to Book Committee Now and Then Postcards liaison to Antiquarian Society; S - liaison Reading, Vermont liaison to Wakefield's 350th Committee Mary Williams: P - liaison to Reading Public Schools Ohio S - liaison to Reading, England and Redding, California Page 5 Steering Committee June 16, 1992 350th Board of Directors members: Anna Carroll ("A.C."): P - Director Reading's 350th, Inc. S - representative to Jubileve Committee (Alan Foulds is liaison) Kenneth Latham: P - Director Reading's 350th, Inc. legal counsel . Sub-Committee Chairpeople: Parade Committee: John Shaw Grand Ball Committee: Maria Ferrari Book Committee: Everett Blodgett, Chairperson Carol Beckwith, Assistant Chairperson UNASSIGNED MAJOR EVENTS New Year's Day, 1994 Flag Run, Readings Fair Opening Day Ceremonies, May 29, 1994 Militia Cannon, Procession, Speeches Field Day Sack Races, Egg Toss, etc. and Carousel Jubileve First Night type affair throughout the square Reading Day - June 10, 1994 Town-Wide Picnic, Concert, Fireworks Anna Carroll, a member of the 350th, Inc. board will act as intermediary to the Jubileve planning with Alan Foulds being the official liaison. VIII. OLD BUSINESS 1. Don Stratton's dixieland composition. 2. John Curtis's proposed hand bell composition. IX. NEXT MEETING August 18, 1992 Tuesday (tentatively) 7:00 PM Berger Room, Reading Town Hall X. ADJOURNMENT Alan Foulds adjourned the meeting at 10:30 PM. Respectfully submitted, S san A. Horn Secretary