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Home My WebLink About1992-07-21 Celebration Trust Committee Minutes6 0 6 ~ O d9h 1644 1994 READIN&M ASSACH USETTS 350 t i ANNIVERSARY READING'S 350TH INC. July 21, 1992 At the meeting of the Board of Directors held on July 21, 1992 it was: VOTED: To accept the May, 1992 minutes. VOTED: To accept the June, 1992 minutes. VOTED: To accept the Financial Report showing a balance of $15,503.30. The next meeting of Reading's 350th, Inc. will tentatively be held August 18, 1992, Tuesday, at 7:00 PM. in the Berger Room, Reading Town Hall. The Steering Committee will meet at 8:00 on August 18th. The Steering Committee did NOT meet on July 21, 1992. Adjourned.- A true test. Attest: Susan A. Horn Clerk READING'S 350th INC. P.O. BOX 1994 READING MA 01867-2550 Page 2 Reading's 350th, Inc. July 21, 1992 The Minutes of READING'S 350TH, INC. July 21, 1992, Tuesday 7:00 PM Berger Room Reading Town Hall Directors in Attendance: Paul Sweeney, President _ Shirley Buzderewicz, Treasurer Susan Horn, Clerk Other Directors: Anna Carroll Alan Foulds Kenneth Latham Nancy Smethurst (Susan Theophanis was unable to be present.) I. CALL TO ORDER Paul Sweeney called the meeting to order at 7:10 PM. II. MINUTES OF PREVIOUS MEETINGS - Susan Horn, Clerk It was voted to accept the May, 1992 minutes. It was voted to accept the June, 1992 minutes. III. FINANCIAL REPORT - Shirley Buzderewicz, Treasurer It was voted to accept the Financial Report showing a balance of $15,503.30 (Report attached). We will review what to do about a Certificate of Deposit in September. Interest is very low right now. The net take at Summerfest was $605.30. The booth cost us $45.75 to be built. The glow necklaces sold out. The booth is.being stored at Susan Theophanis'. IV. COMMUNICATIONS A. Marketing Volunteers 1. Cathy Baronofsky 2. Ellen Stanton 3. Charlie Peacock Our August meeting will (more fund raising) be dedicated to marketinq. B. Susan Horn Requested assistance with secretarial duties during the months of July, August and September, 1992. Nancy Smethurst will help her by typing the minutes. Page 3 Reading's 350th, Inc. July 21, 1992 C. Reading Young Women's Club Wendy Liston of this organization has requested a presentation. Alan or Paul will do this at their January or February 1993 meeting. V. OTHER BUSINESS A. Halloween Howl Is there a chance of moving the dance to October 30th? The Howl Committee will not meet until late August. B. McKinley/RSO Contracts Mr. McKinley has agreed to the $5,000 commission fee. There is still concern about ownership and royalties should we want to make tapes of the concert and sell them, etc. Peter Cain requested wording which Ken Latham has added. We will vote on this in August. C. Movies at Summerfest Alan Foulds and Anna Carroll dubbed the 30's and 40's music over the historic movies. We now know that "The Movie Queen" was actually produced by the Rotary. It was a play using a local girl as the fictitious movie queen. Other communities .staged the same event using their own local "queen". We should show these films on Channel 3 (Reading Cable.TV). Perhaps other old films will become available through other citizens. We should also plan to show these at Mug and Muffin Day. D_: 350th Inc. Director's Liability Cathy Quimby was looking into whether the Steering Committee is covered by the Town policy. The Corporation, however, should be insured. Ken Latham will ask young Ken about the cost of such a policy. VI. BUSINESS UPDATE A. Business and Corporation Contacts Paul will draft a letter on the coattails of the "Sail Boston" event. It will include: o Schedule of 1994 events o What we need financially o What we have already financially o Request for seed money We need a list of businesses. Ken Latham has a book. Shirley hopes to go to a Chamber of Commerce breakfast to push this idea. Page 4 Reading's 350th, Inc. July 21, 1992 B. Marketing The August 18, 1992 meeting will be dedicated to marketing. Some ideas that were brought forward were: 1. Kite Festival 2. Tote Bags 3. Coloring Book 4. Skunk Story (illustrated by Mrs. Coppolla) 5. Mug and Muffin Day, October, 1992 6. Jigsaw Puzzle 7. Fall Harvest Festival C. Logo Discussion was held on how we control the use of our logo. D. Jubileve Update 1. Steve Chuha, Reading Realtors, say they will run or sponsor an event. 2. Rick Nelson, Downeast Revival, would like to participate. 3. Wally Arsenal, Harrows, may do a Chicken Barbecue. E. Book Donning Press, Virginia Beach has produced at least 3 local pictorial histories. They are: 1. Nashua, NH (1989) - under 200 pages, funded by a bank 2. Lynn, MA - Funded by a no interest loan from a bank backed by the Historical Society. Under 200 pages; 3000 printed, 1000 sold fast, others eventually, and they are now doing a second printing. The book sold for $33.50. 3. Danvers, MA - Funded by bank, no interest loan, and backed by the Historical Society. 176 pages, cost $23,000 to print 2000 copies which sold for $32 each (10% for advance sales). They earned enough money to publish two more books. Perhaps we should reduce the 350 page goal we now have to under 200 pages. Should we have a gift box or a sleeve? Would our Antiquarian Society be interested in backing the book? !~f Page 5 Reading's 350th, Inc. July 21, 1992 VII. NEXT MEETING August 18, 1992 Tuesday (tentatively) 7:00 PM Berger Room Reading Town Hall (The Steering Committee will also meet that evening at 8:00.) VIII. ADJOURNMENT Paul Sweeney adjourned the meeting at 9:00 PM. Respectfully submitted, Susan A. Horn Clerk TOTAL 0 -'LO 79 --Donations 11 , 59.20 ntertst--Ear n*d Fund Raising Proceeds 13,764.17 DISBURS.A.AMM - 11,261-76 Set-up Costs 310.00 supplies, 39+.34 - - - -_._:__~'8.ri11V-8-~-~,xp~n$ti3 Postcards - 1,677.30 P.o.B6x 104 X85.;0. Teo-Shirt Expenses - 2,851.50 Havan 'St. Books 508.00 - - - ----Ghse-k-(fir--*r $~8 mugs Expenses ^ Sweatshirts amd Hats - Ba 1-1- -CoMMi-t-ta e 1-00 e 0 Book Committee 66.81 -40TAI