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HomeMy WebLinkAbout1993-01-19 Celebration Trust Committee MinutesO 6 b b O 4 1644 1994 READING-MASSACHUSETTS 350th ANNIVERSARY READING's 350th INC. January 19, 1993 At the meeting of the Board of Directors held on January 19, 1993, it was voted: To accept the minutes' of the November 17, 1992 meeting. To disburse $250.00 to the Book Committee for preparation costs. The next meeting of Reading's 350th, Inc. will tentatively be held February 9, 1993, Tuesday, in the Reading Town Hall (room to be announced) following the conclusion of the Steering Committee meeting which begins at 7:30 p.m. Adjourned. A true test. Attest: Nancy L. Smethurst, Clerk Pro Tem READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HALL 4 16 LOWELL STREET d READING MA 01967-2550 Page 2 Reading's 350th, Inc. January 19, 1993 The Minutes of READING's 350th, Inc. January 19, 1993, Tuesday Berger Room, Reading Town Hall Directors in Attendance: Paul Sweeney, President Shirley Buzderewicz, Treasurer Other Directors: Anna Carroll, Alan Foulds, Nancy Smethurst, Catherine Quimby, Everett Blodgett I. CALL TO ORDER Paul Sweeney called the meeting to order at 9:55 p.m. II. MINUTES OF PREVIOUS MEETINGS - Minutes of the November 17, 1992 meeting were read and accepted as read. No minutes of the October 20, 1992 meeting were available as yet. III. OTHER BUSINESS A. Inventory Report Paul Sweeney reported on the inventory of merchandise on hand. The small tote bags printed in purple on neutral have arrived but no purple background tote bags will be available. More mugs have been printed and are ready to be picked up at Sir Speedy. B. Other The taxi stand has been fixed up by Reading Municipal Light Department and is now ready for our use. P & S Convenient Store will begin selling 350th T-shirts. Postcards have grossed approximately $3,000.00 The Treasurer gave an informal report to the Corporation, but will furnish complete details at the next meeting. In the ex- tended absence of the Secretary, the Treasurer will also write and thank our recent generous donors. IV. NEXT MEETING February 9, 1993 Tuesday Reading Town Hall (room to be announced) (The Steering Committee will also meet that evening at 7:30 p.m.) V. ADJOURNMENT Paul Sweeney adjourned the meeting at 10:25 p.m. Respectfully submitted, Nancy L."Smethurst, Clerk Pro Tem o 5 Rail. afiry T+-AT 290 ~ ~ ~ .-s Minutes of the 33rd Meeting of Readings 350th Anniversary Celebration Steering Committee January 19, 1993, Tuesday 7:30 P.M. Berger Room, Reading Town Hall Committee Members in Attendance: Alan Foulds, Chairman, Paul Sweeney, Shirley Buzderewicz, Nancy Smethurst, and Everett Blodgett. Catherine Quimby arrived at a later time. Also Attending: Anna Carroll, Director of 350th, Inc., and Ellen Stanton, Market- ing Volunteer. Ed Palmer arrived later. I. CALL TO ORDER Alan Foulds called the meeting to order at 7:45 p.m. II. MINUTES OF PREVIOUS MEETINGS No minutes of the October 20, 1992 meeting were available, but minutes of the November 17, 1992 meeting were read and accepted as read. III. COMMUNICATIONS As a result of the mailing to clubs and organizations, Colonial Chorus has offered to perform a play at their Hose House building for Jubileve and also to construct a float for the parade. Old South Church has offered the use of their halls for Jubileve and also plans a float and an old-time "Father Kemp" style concert. Arnold Berger and Bruce Morang will "take care of" lighting the Common during the 13-night celebration period but no purple bulbs can be obtained so the lights will most likely be all white. Alan Foulds spoke at a Rotary Club meeting and at Understanding Handicaps. Responses from individuals at these meetings were very positive, but no formal commitments were made at this time. READING'S 350th ANNIVERSARY CEL,EBR TITON STEERING COMMITTEE TOWN HALL, 16 LO ELL, STREET C- READING, MA 01967-2550 Page 2 Steering Committee - January 19, 1993 IV. OTHER BUSINESS A. Sub-Committee Reports The Business Community liaison (Shirley) had contacted a few lo- cal banks regarding a possible low cost loan for book publica- tion, but reported that obtaining this financing would be very difficult. She is scheduled to be on the agenda for the February meeting of the Reading Chamber of Commerce and hopes to enlist the Chamber's support, both as a group and individually. The Book Committee has some chapters completed and will continue meeting with potential publishers. To date, the book is scheduled to have approximately 256 pages with 400 or 500 photos and to be sold at a price of $35.00. The Book Committee has ten- tatively approached the Antiquarian society regarding possible assistance in financing the publication, but the Antiquarian Society has not taken action. The 350th Steering Committee voted to direct the Book Committee to investigate the books published by Danvers and Sudbury for comparative analysis of sales figures, costs, population, etc. The 350th Committee also voted to offer a directional motion to the Book Committee that publication costs should be kept to $30,000 and the base sales price of the book should be $35.00 with allowances for pre-subscription and volume discounts. The Parade Committee has voted a new route of approximately two miles. Written confirmation has not been received from the Shriners to date. Dave Bunten will investigate the possibility of having the parade designated a band competition which would attract a number of groups. The feasibility of placing an ar- ticle on the 1993 Annual Town Meeting Warrant to fund the police and department of public works costs associated with the parade will be discussed at the next Steering Committee Meeting. B. Fund Raisina Paul Sweeney reported that the Reading Municipal Light Department had done a terrific job in fixing up the taxi stand on Haven Street as an outlet for our use. Proper and effective signage is being investigated for this building. The 350th Committee will also investigate the possibility of inserting an informational flyer in a RMLD monthly bill mailing, which reaches every household in Reading. Alan Foulds presented an advertising proposal and sample contract for commercial sponsorship. A Fitchburg bicycle race receives corporate funding through similar means. The proposal and con- tract sample will be discussed more thoroughly at the next meet- ing. V. NEXT MEETING - February 9, 1993 Tuesday, 7:30 P.M. VI. ADJOURNMENT - Alan Foulds adjourned the meeting at 9:55 p.m. Respectfully submitted, Nancy L. Smethurst, Secretary Pro Tem