HomeMy WebLinkAbout1993-02-16 Celebration Trust Committee Minutes~
6
G
d ~
~
d
4
Cy
O
d ~
16 A
RE 1)]
Minutes of the 34th Meeting of
Reading's 350th Anniversary Celebration Steering Committee
February 16, 1993, Tuesday
7:30 P.M.
Conference Room, Reading Town Hall
Committee Members in Attendance
Alan Foulds, Chairman, Paul Sweeney, Everett Blodgett, Mary Wil-
liams, Cathy Quimby.
Also Attending
Anna Carroll, Director of 350th, Inc.
I. CALL TO ORDER
Alan Foulds called the meeting to order at 7:40 P.M.
II. MINUTES OF PREVIOUS MEETINGS
Minutes of January 19, 1993 were read and accepted with one
amendment: change of next meeting date to February 16, 1993.
Minutes of October 20th were also reviewed but members had con-
tent questions and agreed to put off acceptance until next meet-
ing, when contract with Robert McCaffrey could be clarified.
III. COMMUNICATIONS
Young Women's League - will give money contribution in June.
Joshua PTO - Float in Parade
QP's interested perhaps in doing a production - request more in-
formation.
Old South Methodist - Float, offer of all their facilities.
Friends of Library - Float
Letter of resignation from Susan Horn.
Summerfest - notice of organization meeting- after the fact.
IV. OTHER BUSINESS
A. Members discussed the pros and cons of placing an article on
the Annual Warrant to cover the estimated cost of police detail
for the entire celebration. Chief Marchand's estimate
-$3,000.00. After considerable discussion it was unanimously
voted not to pursue this possibility.
READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE
TOWN HALL C, 16 LO TELL STREET READING MA €31967-2550
B. Sub-Committee Reports
Everett reported that the Book Committee had received a bid of
$20,000 for 1500 books from Courier of Wellesley. This bid in-
cludes substantial changes ie: black and white (no color); reduc-
tion in number of copies. They are awaiting one final quote from
this publisher as well as a quote from the Wakefield Item Press
which will bring the total quotes/bids to five. To date, Courier
is the most favorable. Cathy to confirm her understanding that
Inc. does not have to go out to bid using Town process.
Cathy reported that Parade Committee was beginning to get
response from the community with regard to participation - floats
and marching units. Contacts are still being pursued to acquire
units that would be free or of minimal expense. Due to the cost
of police detail use of State Police is being looked into. Fire
Chief has confirmed complete coverage for emergency medical serv-
ice as well as back up for his equipment which will be marching.
Competition of High School Bands needs clarification of cost and
process. Hopefully, this issue will be resolved at next meeting.
B. Fund Raising
Alan presented draft letter to go to businesses seeking sponsor-
ship of various aspects of the celebration. It was unanimously
voted to accept the concept and approach of letter. Final ap-
proval of letter including specific dollars, etc. to be made at
next meeting.
Paul advised that Charlie Peacock, Reading Minutemen and member
of the Parade Committee, presented "Inc." with a check of $200
from bottle returns just prior to tonight's meeting.
Cathy to secure cost of obtaining decals, number plates for next
meeting.
Paul/Cathy to inquire if we can use new Senior Center for another
Mug and Muffins Morning. Also seek presentation by Bruce Morang
as a form of entertainment.
350 Inc. did not hold their Annual Meeting due to lack of quorum.
They will call meeting for February 23. 1993 at 7:30 p.m.
V. NEXT MEETING -Tuesday, March 16, 1993, Conference Room, Town
Hall, 7:30 P.M.
VI. ADJOURNMENT - Alan Foulds adjourned the meeting at 9:45 p.m.
Respectfully submitted,
N
therine A. Quimby, Secre ry Pro Tem