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HomeMy WebLinkAbout1993-07-13 Celebration Trust Committee Minutes0 0 d b O ~ e 9 1644 199:_ READIN&MASSACHUSET1 TS 3350,hANNIVERSA-RY Minutes of the 39th Meeting of Reading's 350th Anniversary Celebration Steering Committee July 13, 1993, Tuesday 7:30 P.M. Conference Room, Reading Town Hall Committee Members in Attendance Alan Foulds, Chairman, Paul Sweeney, Ellen Stanton, Shirley Buz- derewica, Everett Blodgett and Cathy Quimby. Also Attending: Anna Carroll, -Director of 350th, Inc., Steven Intonti and Sandy Trainor. I. CALL TO Alan Foulds II. MINUTES The minutes time it was ORDER called the meeting to order at 7:30 p.m. OF PREVIOUS MEETINGS of June 15th were distributed but in the interest of agreed to vote acceptance at next meeting. III. OTHER BUSINESS Alan presented his outline for meeting with the Board of Selectmen. Liaisons to major events would report also. Selectmen would be asked to vote a general approval of use of the Town Seal to be used by the Steering Committee. In addition, Cathy indicated that she would ask for a vote of approval of the Parade Route which the Steering Committee has already approved. Members agreed that discussion with the Selectmen should include "finances" in general and specific! We should advise them that 150 letters have gone out to date to local businesses and more would be going during the next few weeks. Cathy advised the Committee that she had communicated with Steven Sullivan who is on staff for fundraising for UMASS. He agreed to assist our financial endeavor by generating a list of principals and/or officers of major corporations who reside in Reading. 8:00 P.M. Steering Committee adjourned to the Board of Selectmen's Meeting. Returned at 8:45 P.M. having reviewed the proposed program for 1994 with the Board of Selectmen. The above two votes requested were unanimously voted by Selectmen. READING'S 350€h ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HALL Q, 16 LOWELL STREET a READING, MA 01867 Page 2 FUNDRAISING; Reading's 350th Steering Committee July 13, 1993 Sandy Trainor was present at this time to present proposal for fundraising. Her proposal 1124 Hour Walk-a-thon" was received most enthusiastically by the Committee. Her presentation presented on a flip chart consisted of the following: 1. Townwide participation - as will be the Celebration! 2. Goal - $50,000 in one shot with little overhead. 36 teams with 20 members per team each team member getting twenty sponsors at $3.50 each! ($50,400) 3. Participation - Businesses, Churches, Town Government, Clubs and Organizations, Neighborhoods; basically the entire TOWN. 4. Low Overhead: Fieldhouse; track - Birchmeadow. Secure a tent from Camp Curtis Guild. The 24 hour period would be billed as a "big party" with enter- tainment; barbeques; picnics and a sleep-over for some. The concerns raised were a possible conflict with the Y's Pride- Stride efforts and availability of the track and fieldhouse. Everett agreed to obtain availability of track while Shirley agreed to communicate with the Y with regard to PrideStride ac- tivities. On motion by Cathy, seconded by Shirley it was unanimously voted that Sandy Trainor proceed with the planning of a 1124 Hour Walk-A-Thon" for October 16, 2, 23, 30th - preference in that or- der. This vote to be subject to availability of school facilities and "no-conflict" with PrideStride. Chair to advise Sandy of confirmation by Friday, July 16, 1993. IV. NEW BUSINESS; Cathy advised that she had met with Girl Scout representatives and indicated their desire to create a "PATCH" in honor of the 350th Celebration. Mrs. Valentine had indicated that the Girl Scouts would be interested in participating/assisting with: Jublieve; Field Day; Hunt and perhaps have a Float in Parade. On motion by Cathy, seconded by Shirley it was unanimously voted to grant permission to the Reading Girl Scouts the use of the 350th Logo for use in their planned "PATCH". Girl Scout representa- tives will be invited to the next meeting to discuss their fur- ther participation. Page 3 Reading's 350th Steering Committee July 13, 1993 V.. ADJOURNMENT The meeting was adjourned at 10:00 p.m. until TUESDAY, SEPTEMBER 21, 1993. (no August meeting) Respectfully submitted, ' Catherine A. Quimby, Clerk P em r U 164, '_94 RED INJ A3SAC USEFTTS 350th SA READING'S 350TH INC. Tuesday, July 13, 199 Town Hall Conference Room Directors in Attendance: Paul Sweeney, President; Other Directors: Anna Carroll, Everett Blodgett, Ellen Stanton, Shirley Buzderewicz, Alan Foulds & Cathy Quimby. Also Attending Steven Intonti I. CALL TO ORDER Paul Sweeney called the meeting to order at 10:00 p.m. II. TREASURER'S Report - Total cash balance of $15,333.36. See attached for complete report. Shirley advised that a separate account had been opened at Read- ing Cooperative Bank for the BOOK. On motion of Alan, second by Everett it was voted that "Inc." be reimbursed for all Book expenses from this account. III. OTHER BUSINESS A. Fundraising: Paul advised that his endeavor to obtain Very Fine Juice Products as a sponsor have not been successful. Cathy advised that Chamber of Commerce list and Businesses listed in the Clerk's Office have been compared and hopefully additional letters will be mailed during the next week. List of those com- panies already contacted was given to Ellen & Anna for follow-up. Cathy advised she would follow-up on Continental Cable and at- tempt to set-up appointment to meet with them. Discussion ensued with regard to producing note paper with McCaf- frey Designs for sale. 350th Logo would be on backside of note paper. Cathy indicated that the Garden Club had contacted her in this regard as they had done this as a fundraiser five years ago and were also interested. Bob McCaffrey has indicated that his first choice would be to provide the art work for the 350th in keeping with his poster. READING'S 350th, INC. 4 P.O. BOX 1994 0 READING, Mk 01867 350th INC. 2. July 13, 1993 Motion by Cathy, seconded by Shirley and unanimously voted to ask Bob McCaffrey to proceed with the production of note paper - 500 sets of 12 each to be sold in plastic baggies. Baggies were agreed upon inlieu of box to cut cost. Summerfest is July 14-17th. Paul asked for members committment of time to "man" the 350th Booth each day. IV. NEXT MEETING SEPTEMBER 21, 1993 V. ADJOURNMENT The meeting was adjourned at 10:45 p.m. Respectfully submitted, Catherine A. Quimby, Clerk Pr- m