Loading...
HomeMy WebLinkAbout1993-11-30 Celebration Trust Committee Minutes11 h 6 d 6 A h h h 6 h ~ J 0 O 1644 1994 READIN&MASSACHTUSETTS 350 t N E A Minutes of the 44th Meeting of Readings 350th Anniversary Celebration Steering Committee November 30, 1993, Tuesday 7:30 P.M. Berger Room, Reading Town Hall Committee Members in Attendance: Alan Foulds, Chairman, Susan Theophanis, Mary Williams, Nancy Smethurst, Shirley Buzderewicz, Paul Sweeney, Cathy Quimby and Everett Blodgett. Also Attending: Anna Carroll (350th Inc.), Reading Clergy Association (Rev. Jean Russo-Parks, Rev. Dr. David Reid, George Wallett); John Shaw of the Parade Committee and Selectmen Liaison Sally Hoyt arrived later I. CALL TO ORDER Alan Foulds called the meeting to order at 7:35 p.m. II. MINUTES OF PREVIOUS MEETINGS The minutes of October 5 were accepted as amended with three abstentions. The minutes of the November 16, 1993 meeting were accepted as read. III. COMMUNICATIONS More Walk-a-Thon money was received, bringing the total collected to over $8935. Susan Theophanis received a copy of the letter Jane McKenzie sent to all the other choir directors regarding the 350th concert to be held on May 30th at 7 p.m. Everett has filed the paperwork with the School Department for use of the high school auditorium on that date. Paul reported a photo opportunity last week with Doyon's TV and this photo will be used to publicize the raffle. Susan and Alan had a photo opportunity with Thomas McKinley and this photo will be used to publicize his 350th composition for the Symphony concert. A letter was received from the Reading Historical commission confirming the trolley tour plans for June 5. READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HALL d 16 LOWELL STREET d READING, MA 01867 Page 2 Reading's 350th Steering Committee November 30, 1993 IV. OTHER BUSINESS Ecumenical service The Reading Clergy Association presented an idea for a January ecumenical event to begin the 350th Anniversary year: Yesterday, Today and Tomorrow--a Celebration of God's faithfulness. The event would be held at Reading High School auditorium in the late afternoon and would be held in place of the usual twelfth night celebration. According to Mr. Wallett, the underlying theme of this event would be to uplift the community in the spirit of the founding of the country. On motion of Susan Theophanis, it was voted to accept the Reading Clergy Association's proposal to conduct their ecumenical 350th celebration in January. Quannapowitt Players Alan reported that the Quannapowitt Players will not be performing "Reading Yesterdays," but that they want to perform during Jubileve. Harold Bond, speaking for the Players, offered to put on "Love Letters" in January as a fund raiser for the 350th. On motion of Shirley Buzderewicz, it was voted to accept the offer of the Quannapowitt Players. Alan will contact Harold Bond for further details. Lecture Series Frank Kyle, a lecturer, in conjunction with several other speakers, would like to present a daytime program on a volunteer basis. On motion of Shirley Buzderewicz it was voted to accept Mr. Kyle's offer. `Y Data File Setting up a data file to keep track of all volunteers has become a necessity. A volunteer application form would also be useful. Committee liaisons will bring a list of their donors and volunteers to the next meeting for inclusion in a data base. Information to be included in the data base will be decided at that time. Lions Club Paul and Alan visited with the Lions Club. The Lions plan to donate up to $2,000 in total to the 350th, $1000 of which was raised at Summerfest 193 and $1000 which is expected to be raised on Reading Day, 1994. The Lions inquired as to the feasibility of being the exclusive vendor for sausage and slush on Reading Day. Alan and Paul offered to bring this before the Steering Committee and report back to the Lions. The Selectmen will discuss vendor issues at their meeting on January 18, 1994. John Shaw reported that the first $1000 was voted under his term as Lions President, and that the Lions will vote at their next meeting and make definite sponsorship commitments by the first of the year so that the Parade Committee can hire bands, etc. Budget Alan asked all liaisons to come up with their estimated total budgets by the January 25th meeting. Any revenues expected to be generated by scheduled events should also be included in the budget projections. Also, Shirley was asked to prepared an analysis of pledges and receipts to date and their specified allocations. She was also asked to analyze the book budget by January 11 when the number of books to be ordered will be discussed. Page 3 Reading's 350th Steering Committee November 30, 1993 T-Shirts Paul will contact the owner of Wayside Bazaar and explain about our official merchandise and logo design and ask if he is interested in helping the Committee by selling our merchandise, etc. A. Sub-Committee Reports Parade Cathy Quimby presented a page of general information and parade float rules which were adopted at the last meeting, pending approval of the Steering Committee. On motion of Cathy Quimby, it was voted to approve of the float rules. Ball Susan Theophanis reported that the subcommittee will meet Thursday night and Bob Batchelder will attend. The Garden Club and a caterer have been contacted for input as well. A wooden dance floor will be required, but a canopy to lower the ceiling might not be affordable. Laurie Hillyard is the current chairman of the Ball Committee. Book Everett Blodgett read the modified letter to the book buyers and reported that the Christmas gift card is being worked on. A space for book distribution and storage has been offered by the Library. Jubileve Anna reported that her subcommittee met and discussed the need for obtaining talent. Paul Geoffrion and Judy O'Hare will work together on procuring talent and especially on getting agreements from performers who will perform gratis. Reading Day Shirley reported that BayBank will sponsor Reading Day in the amount of $5000. Paul will obtain information on sound systems. opening ceremonies Alyssa Doughty will sing at the opening ceremonies. Alan and Ed Palmer are working together on arranging the program. The School Department would like something in writing concerning school involvement. Alan will talk to Susan Horn about the program booklet and bring the information to the next meeting. V. NEXT MEETINGS - 7:30 p.m., January 11 & 25, 1994 VI. ADJOURNMENT - Alan Foulds adjourned meeting at 10:20 P.M. Respectfully submitted, Nancy L. methurst, Secretary Pro Tem. 6 ~ 4 O ~ _ ~ 6 G 6 6 d G a G , G X44 1994 READIN&MASSACHUSETTS cb-ANNIVERSARY 350th INC. Tuesday, November 30, 1993 - Berger Room, Town Hall Directors in Attendance: Paul Sweeney, President; Susan Theophanis, Vice President, Shirley Buzderewicz, Treasurer Other Directors: Alan Foulds, Anna Carroll, Nancy Smethurst, Everett Blodgett, Mary Williams Also Attending: Ted Smethurst, Co-Chairman of the Historical Commission I. CALL TO ORDER Paul Sweeney called the meeting to order at 10:20 p.m. II. MINUTES OF PREVIOUS MEETINGS No minutes were read or approved. The Treasurer reported a cash balance of $26,351.09. The book account has a balance over $40,000. The Treasurer's report was accepted as presented. III. OTHER BUSINESS A. Fund Raisina On motion of Everett Blodgett, it was voted that the set of 10 McCaffrey notes with envelopes will be offered for sale at $3.50. Paul will check our inventory for purple t-shirts in youth sizes. Paul reported that we are low on hats and mugs, and he felt we should order the minimum amount of hats and no mugs. The drawing for the TV set donated by Doyon's TV will be on December 18. IV. NEXT MEETING - Tuesday, January 11, 1994 V. ADJOURNMENT - The meeting was adjourned at 10:35 p.m. Respectfully submitted, r-V, Smethurst, Clerk Pro Tem PLEADING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HALL 4 16 LOWELL STREET 1 READING, TEA 01867