HomeMy WebLinkAbout1994-04-26 Celebration Trust Committee MinutesU
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Minutes of the 53rd Meeting of
Reading's 350th Anniversary Celebration Steering Committee
April 26, 1994
7:30 P.M.
Berger Room, Reading Town Hall
Committee Members in Attendance:
Alan Foulds, Everett Blodgett, Mary Williams, Ellen Stanton,
Shirley Buzderewicz, Catherine Quimby and Nancy Smethurst.
Also Attending:
Anna Carroll (350th Inc.)
I. CALL TO ORDER
Alan Foulds called the meeting to order at 7:40 p.m.
II. MINUTES OF PREVIOUS MEETINGS
The minutes of the April 5th meeting were approved as read. The
minutes of the April 11th were approved as read.
III. COMMUNICATIONS
Mary reported that unless funding is forthcoming, the special
train will not be available.
Shirley had spoken with Ann Tisdell about the stamp cachets. The
cost of printing envelopes is more than $150.
IV. OTHER BUSINESS
Vending & Public Safety Issues
Cathy will type a memo for Selectmen's meeting this evening once
the Steering Committee has developed their proposed vendor
regulations for each event. Following discussion of each
scheduled event, the consensus was to not allow any vendors along
the Parade Route and to not allow mobile food vendors at
Jubileve. The YMCA would like to offer drinks, hot dogs and ice
cream on Field Day, but through a single vendor (perhaps the
Boosters) at a reasonable cost. Reading Day should be restricted
to only those vendors approved by the Committee such as the
Lions, who would like to have the exclusive rights to sausage and
slush.
Cathy reported on her discussion with public safety officials.
The Senior Center will be required as a command/information
center because of communications equipment, but Jubileve has
already made plans for the Senior Center, based on an earlier
(continued)
READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE
TOWN HALL 16 LOWELL S'T'REET d READING, Mfg 01867
Page 2 Reading's 350th Steering Committee
April 26, 1994
report that the Town Hall would be the command center. Cathy
will ask Public Safety officials if an alternative command center
could be used. The Committee felt that all non-350th sports
events on Field Day in that area should be canceled by the Town
Manager. Haven Street will be closed for the afternoon and
evening of June 4.
Budget Review
We are about $700 in the red, but more revenue is expected so
this is a comfortable position for now.
Souvenirs
Sir Speedy's bill is $4628.79 for 5000 programs, but programs
will not be available for May 1. They will be ready for the
Symphony Concert, however, on May 7.
The re-ordering of sweatshirts and other merchandise will be
discussed at next week's meeting.
"How Reading Grew Up" will be available for sale on Sunday.
Identification Badges
Ed Palmer will have printed name badges for committee members and
invited guests for Opening Ceremonies. Mary reported on cost
estimates from Russell Badge for having committee badges made for
volunteers for other events.
Schools
Coolidge will sell tickets for their musical. Killam School will
do four original plays as part of the Lecture Series. Barrows is
having the "Petticoat Patriot" make an appearance, and open
houses are planned at a number of the schools. Mary reported a
possible opportunity for Coolidge to exhibit student work at the
American Music Concert. Cathy offered an opportunity to exhibit
this work at the September Primary Election. Barrows plant sale
distribution will be May 13.
Ball
Two costume vendors have been contacted for Ball wear: one from
Stoneham and one from Templeton (the Stoneham vendor cannot
attend May Day).
Jubileve
Volunteers will be recruited to fill any holes in the program,
but some performers may be hired after an evaluation of the
variety of act available.
Book
Everett had the Wakefield Item contract in hand, but it needed a
signature from the 350th. The book might be available as early
as May 21. On motion of Everett Blodgett, the book order was
amended from 2500 to 2600 by a 4-3 vote.
Page 3
Reading's 350th Steering Committee
April 26, 1994
Cachet
In further discussion (see "Communications"), Shirley reported
that Ann Tisdell would charge $7.50 per set for a 4-piece cachet
set and had offered to return 20% to the 350th. On motion of
Mary Williams, it was voted to direct the 350th Chairman to set
the percentage of profit to be returned to the Committee at 50%.
May Day
Mary requested an addition to her budget for printing expenses.
On motion of Everett Blodgett, it was voted to add $100 to the
previously approved budget of $50 (total $150) for May Day.
V. NEXT MEETING(S) - 7:30 p.m., May 3, 1994
VI. ADJOURNMENT - Alan Foulds adjourned meeting at 11:15 p.m.
Respectfully submitted,
Nancy L. Smethurst, Secretary Pro Tem