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HomeMy WebLinkAbout1994-05-17 Celebration Trust Committee Minutesp ~ U p 0 p 6 ~ p p p Y 16 199 REFADiNG-MASSACHUSETTS 350 th ANNIVERSARY Minutes of the 56th Meeting of Reading's 350th Anniversary Celebration Steering Committee May 17, 1994 7:30 P.M. Berger Room, Reading Town Hall Committee Members in Attendance: Alan Foulds, Mary Williams, Everett Blodgett, Ellen Stanton, Shirley Buzderewicz, Paul Sweeney, Susan Theophanis, Cathy Quimby, and Nancy Smethurst. Also Attending: Anna Carroll (350th Inc.) I. CALL TO ORDER Alan Foulds called the meeting to order at 7:40 p.m. II. MINUTES OF PREVIOUS MEETINGS The minutes of May 3 were approved as read. III. COMMUNICATIONS Paul Sweeney reported that Bob McCaffrey's barbershop group will be available for Reading Day. Susan reported that no tickets will be distributed for the Opening Ceremonies, but that cable tv will try to broadcast the program live. It was suggested that we explore ways to accommodate a larger crowd, perhaps with outside amplification for those who can't be seated inside. Cathy brought a donation from the Young Women's League spelling bee. A letter was received from the College Club who had donated a 350th Scholarship in memory of Eleanor Skahill. The Jr. Women's Club donated $300 to cover the cost of the band which will be synchronized to the light show. IV. OTHER BUSINESS Budget Review Shirley reported that we have paid the printer for the Souvenir Programs. Reading Day The Northshoremen (Barbershoppers) will perform. Suggestions for the emcee were discussed. Insurance requirements for the sound system provider were also discussed. There is a problem of (continued) READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HALL 4 16 LOWELL STREET 4 READING, MA 01867 Page 2 Reading's 350th Steering Committee May 17, 1994 timing in setting up because work cannot be performed after 10 p.m. on Thursday. The Town Manager will be asked to review the timetable and restrictions. Volunteer stage hands would be helpful for that evening. Officials' Ribbons Mary must order these ribbons by tomorrow morning for pickup on May 27. On motion of Alan Foulds, it was voted to order 200 badges. Trolley Tours The cost of adding another run for each trolley would be $100 each or $200. On motion of Shirley Buzderewicz, it was voted to add two more trolley runs at $100 each. Accommodations for Visitors from England Ed Palmer needs to find host homes for visitors. On motion of Mary Williams, it was voted that the 350th Committee fax a letter to the Evening Post of Reading, England, explaining that although we appreciate their generous offer, the Committee is unable to officially take on this project only a few weeks before the celebration period; but they are certainly welcome to continue their contact with Ed Palmer and perhaps he can privately arrange for host families for contest winners. Handicapped Accessibility A question has been raised a; handicapped, or if there is with public safety officials spaces which are available. was voted to rope off a 15 viewing stands for wheelchair a to what events are accessible for special parking. Cathy will check to determine a list of handicapped On motion of Everett Blodgett, it square foot area near the parade accessibility. Souvenir Outlet Ellen reported on the various sales outlets including the Post Office. Posters have been made and are on display in the shop windows. The oversize birthday card looks great and Barbara Crosby is willing to keep it in front of her shop, but we can move it to the various public events. Alan's parents will have the honor of officially closing the shop on May 28. American Music Concert The program is being prepared for the printer. Reading Quest The winner can ride in an official car in the parade. Parade The printed parade line-up was distributed to the Committee. Float judging is at 12 noon and participants should arrive at 1 p.m. Page 3 Reading's 350th Steering Committee May 17, 1994 Jubileve Donations were received from the Jr. Women's Club and MassBank. There are 56 acts in 16 indoor places. The trolleys could come into the Town Hall parking lot. The use of walkie-talkies will be evaluated. Field Day Use of the field and track and the timing of repairs to the track were discussed. Re-Max will be asked for a certificate of insurance for the balloon rides. Book Last Thursday, the book went to the binder in Concord, NH. It will probably arrive back in Reading at the end of next week (May 27th?). The Library has voted to permit a one-time sale in addition to the book distribution previously authorized. The Suburban News will hold a front page spot for the notice of the books distribution on May 28 if that date becomes certain. Paving of Washington & Main Streets will be completed by the celebration dates. A letter will be sent to the Selectmen expressing our strong concerns about the number of police available. V. NEXT MEETING(S) - 7:30 p.m., May 24, 1994 VI. ADJOURNMENT - Alan Foulds adjourned meeting at 10:30 p.m. Respectfully submitted, Nancy L. Smethurst, Secretary Pro Tem.