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Home My WebLink About1994-11-02 Celebration Trust Committee MinutesI O 4 4 6 C O p 1 6 1644 ~ 1994 350thANNIVERSARY Minutes of the 65th Meeting of Readings 350th Anniversary Celebration Steering Committee November 2, 1994 8:00 P.M. Employees Lounge, Reading Town Hall Committee Members in Attendance: Alan Foulds, Shirley Buzderewicz, Paul Sweeney, Nancy Smethurst, Susan Theophanis, Everett Blodgett, and Cathy Quimby Also Attending: Anna Carroll (350th Inc.), Virginia Blodgett, Virginia Adams, Edward Palmer, Roberta Sullivan and Ted Smethurst who arrived later I. CALL TO ORDER Alan Foulds called the meeting to order at 8:10 p.m. II. MINUTES OF PREVIOUS MEETINGS The minutes of October 25 were approved as read. III. COMMUNICATIONS A bill for the post office box has been received. Jamesway has promised that the pictures of the ball will be available soon. Gene Richey will be contacted regarding the leftover wood from the Summerfest booth. Bill McLaughlin is owed $84.40 for photography supplies and will submit his receipts for verification and reimbursement. IV. OTHER BUSINESS On motion of Cathy Quimby, it was voted to allocate $500 to the Historical Commission for preservation of the 350th photographs. Si ns Cathy met with Batten Brothers and received an estimate of $800 - $1200 per sign. On motion of Cathy Quimby, it was voted to allocate $5,000 to the Department of Public Works for new signs at the Main Street and 129 gateways to Reading and either a new or refurbished sign on the Common. On motion of Paul Sweeney, the wording for the sign was voted as Reading's 350th 1644 - 1994. (continued) READING'S 350th ANNIVERSARY CELEBRATION STEERING COMMITTEE TOWN HAIL ~ 16 LOWELL ST'REE'T' 01 READING, MA 01867 Page 2 Reading's 350th Steering Committee November 2, 1994 Trust Fund Shirley Buzderewicz reported current balances of approximately $54,000 in the main account and $21,000 in the book account. The total of voted expenditures is $8,000. Cathy Quimby moved to direct Reading's 350th Inc. that $45,000 and 1/2 of any remaining balances after the voted expenditures be deposited to the Celebration Trust Fund; and $21,000 and 1/2 of the remaining balances after expenditures plus any future revenue from the sale of At Wood End be deposited to the Historical Preservation Trust Fund. Nancy Smethurst offered an amendment to Cathy's motion whereby $50,000 would be deposited to the Celebration Trust and all remaining balances and future revenues would be deposited to the Historical Preservation Trust on the rationale that splitting voted expenditures evenly between the two accounts would take $4,000 from each, leaving a balance of $50,000 for the Celebration Trust. The amendment was defeated, but the motion by Cathy Quimby was voted in the affirmative. A short recess was called at 9:05 in order to convene Reading's 350th Inc. The Steering Committee Meeting reconvened at 9:35 p.m. Cathy Quimby moved to allow Chairman Alan Foulds to approve the minutes of this final meeting. On motion of Everett Blodgett, it was voted to give working copies of At Wood End to the Reading Historical Commission. On motion of Everett Blodgett, it was voted to give one copy of At Wood End to the New England Historic Genealogical Society and one to the Town Clerk's Vault. On motion of Paul Sweeney, it was unanimously voted to adjourn, closing the activities of the 350th Anniversary Steering Committee and to adjourn the celebration until 2044. V. ADJOURNMENT - The meeting was adjourned at 10:00 p.m. sine die. Respectfully submitted, Nancy L. Smethurst, Secretary Pro Tem Town of Reading 16 Lowell Street Reading, MA 01867-2685 Town Cleric (617) 942-9050 FAX: (617) 942-9070 SUBSEQUENT TOWN MEETING November 14, 1994 ARTICLE 4 On motion of Alan Foulds, Precinct 2, it was voted to accept the sum of Twenty-One Thousand Dollars ($21,000) from Reading's 350th Inc. to be held by the Commissioners of Trust Funds and known as Reading's 350th Anniversary Historical Preservation Fund (the Historical Preservation Fund) and to be used for funding, lending or providing seed money for projects organized by an individual or group for perpetuating the recorded history of the Town of Reading. However, Five Thousand Dollars ($5,000) plus interest earned thereon shall be unexpendable until the celebration of the 400th anniversary of the founding of the Town of Reading. The remainder of Sixteen Thousand Dollars ($16,000) plus interest earned thereon, monies from future sales of AT WOOD END, and any additional funds which may be given to the Historical Preservation Fund by Reading's 350th Inc., or any other committee, agency, or individual shall be expendable for the purposes aforesaid in any given year. Any expenditure of the Historical Preservation Fund must be authorized by Reading's Celebration Committee consisting of 5 members, each with three year terms, one of whom shall be appointed by the board of Selectmen, one by the Town Moderator, one by the Historical Commission, one by the School Committee, and one by the Board of Library Trustees; and in the event any of the aforesaid bodies should cease to exist, the Board of Selectmen shall choose an appropriate replacement appointing authority for future appointments. All funds in the Historical Preservation Fund may be expended and the Trust herein established may be terminated, or its provisions rewritten by the Town of Reading's official 400th anniversary committee, or in the absence of any such official committee, by Town Meeting. A true copy. Attest: Catherine A. Quimby Town Clerk 1 Town of Reading 16 Lowell Street Reading, MA 01867-2685 Town Clerk (617) 942-9050 FAX: (617) 942-9070 SUBSEQUENT TOWN MEETING November 14, 1994 ARTICLE 4 On motion of Alan Foulds, Precinct 2, it was voted to accept the sum of $45,000 from Reading's 350th Inc. to be held by the Commissioners of Trust Funds and to be known as Reading's 350th Anniversary Celebration Fund (the Celebration Fund) and to be used for funding, lending or providing seed money for general audience projects organized and run by volunteers , representing a cross-section of the community for celebrations, commemorations, or observations relating to the Town of Reading. However, Five Thousand Dollars ($5,000) plus interest earned thereon shall be unexpendable until the celebration of the 400th anniversary of the founding of the Town of Reading. Additionally, Ten Thousand Dollars ($10,000) shall be unexpendable until January 1999 at which time the Celebration Committee shall authorize the expenditure of Ten Thousand Dollars ($10,000) for a Millennium Party to celebrate the end of the century and the millennium. Any profit from such celebration shall be added to the Celebration Fund under the jurisdiction of the Town of Reading Trust Fund Commissioners. The remainder of Thirty Thousand Dollars ($30,000) plus interest earned thereon and any additional funds which may be given to the Celebration Fund by Reading's 350th Inc., or any other committee, agency, or individual shall be expendable for the purposes aforesaid in any given year. Any expenditure of the Celebration Fund must be authorized by Reading's Celebration Committee consisting of 5 members, each with three year terms, one of whom shall be appointed by the Board of Selectmen, one by the Town Moderator, one by the Historical Commission, one by the School Committee, and one by the Board of Library Trustees; and in the event any of the aforesaid bodies should cease to exist, the Board of Selectmen shall choose an appropriate replacement appointing authority for future appointments. All funds in the Celebration Fund may be expended and the Trust herein established may be terminated, or its provisions rewritten by the Town of Reading's official 400th anniversary committee, or in the absence of any such official committee, by Town Meeting. A true copy. Attest: Catherine A. Quimby Town Clerk