HomeMy WebLinkAbout1999-05-26 Celebration Trust Committee MinutesMINUTES MAY 26th, 1999
350th Celebration Trust Committee
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The meeting convened at 7:10 p.m. in the employee's louna Anal:
In attendance: Mark Cardono, William McLaughlin., Mary Williams, and
Patricia Lippitt.
MINUTES: Minutes of April 28'h meeting were reviewed. Mark Cardono
requested that the minutes be amended to reflect the original request amount
and that the word peripherals be added to item 9.
INTERVIEWS: Invitations were issued to the organizations granting them
10-15 minutes for an oral presentation regarding their request from the
Preservation Trust. The committee listened to the following formal
presentation:
Sally McDonald - Representing the Reading Public Library, which was
requesting $228 for the following:
(1) PHOTOS to be put on display in the library that needed to be matted and
framed
(2) MAPS local history maps need to be preserved
Mary Williams moved to approve funding of $228 for framing and matting
of pictures. Seconded by Bill McLaughlin VOTE 4-0-0
Discussion followed that the Library should discuss with the Historical
Commission what maps and/or other resource materials are available for
reproduction to be used by the citizenry for research and review. The
Committee would be happy to help facilitate this process and fund
reproduction if necessary. Committee members also suggested that it may
be cheaper to laminate research materials through the school system and
they could be reimbursed for materials. Ms. McDonald said that she would
look into this and get back to us.
Ed Palmer made a presentation for the production of a book he is writing
called Reading Then & Now. He was seeking monies to print 2,000 copies.
Ed described the deal with two potential publishers and the possibility of a
third that he was still in preliminary discussion phase with. He provided a
sheet, which described who could sell the books for what profit and where
he intended to donate other profits. None of his discussion or paperwork
suggested that he would donate the profits back to the Preservation Trust or
what the repayment plan would or could be for the loan.
Mr. Palmer was asked to get additional information including providing us
with the material requested in our original letter inviting him to the meeting,
i.e., budget, loan agreement. This material would be necessary before a
decision could be made.
Anna Foulds representing the Millennium Committee made a presentation
based on a request that had been submitted and approved at a prior meeting.
She was requesting that the board reconsider its early vote to loan the group
money but consider the following proposal:
Alan Foulds presented information regarding Millennium budget, historical
information concerning 350th button sales and how most of the funds were
generated once the event began. He requested prior loan proposal be a grant
and that all profits from button sales after bills were paid would be returned
to the Celebration Trust Fund by April 2000. He said that funds were
needed by October 1 but was willing to accept the total payment spread over
3 months in equal amounts.
After discussion of the Committee it was decided to grant the request and
amend our prior vote.
Bill McLaughlin moved to amend the vote of April 28, 1999, to change the
wording to reflect that " grant of $15,000 be awarded to Reading
Celebrations, Inc...." Seconded by Mark Cardono.
VOTE 3-0-1 (Mary Williams abstaining)
Bill McLaughlin moved to accept the proposal from Reading Celebrations,
Inc. the repayment of the grant in that Reading Celebrations, Inc. will turn
over all money in excess of expenses in April of 2000 when the books are
closed. Seconded by Mark Cardono. VOTE 3-0-1 Williams abstaining
Bill McLaughlin moved to establish payments to be in three equal portions
to be distributed on October 1, 1999; November 1, 1999 and December 1,
1999. Seconded by Mark Cardono. VOTE 3-0-1 (Williams abstaining)
Mary Williams moved that as allowed by the 350th Trust Committee
guidelines that an open season for Celebration grant requests be held in
September and October. Seconded by Bill McLaughlin. VOTE 4-0-0
Bill McLaughlin moved for adjournment at 9;25 until a future date to be
determined. Mary Williams Seconded VOTE 4-0-1
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