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HomeMy WebLinkAbout1982-05-25 Planning Board MinutesMinutes of the Meeting of May 25, 1982. Chairman Mitchel called the meeting to order at 7:10 P.M. with Board members M. Rich, A. Burne and K. Messina present. Minutes Minutes of the meeting of May 5, 1982 were approved with corrections. Minutes of the Meeting of May 13, 1982 were approved with corrections. Minutes of the meeting of May 19, 1982 were reviewed and deferred,u-=1at*-,r- in the Eng. Mr. Mitchel excused himself at 7:35 P.M. to attend a Law Committee meeting scheduled for 7:30 P.M. He would return in time to meet.with the Highland School Building Committee to discuss their plans for the proposed library on that site. Correspondence Board reviewed the legal notices from the City of Woburn regarding variances, special permits and zoning changes. The Board reviewed the information regarding the improvements to the Center, Depot and Union Street area of Town. The Public Hearing will be on Thursday, May 27, 1982 in the Community Center Auditorium. The Board noted that this Board had not been contacted or consulted regarding any of the proposed changes although many of the studies in these areas were performed under the direction of the Planning Board. The Board deferred taking any action until further consultation with the Chairman. Highland School Building Committee At 8:05 P.M. the Board, with Chairman Mitchel presiding, welcomed Beverly Seavey, Chairman of the Committee, Barbara Nelson, Library Director and Virginia Adams, iaeiarier of Highland Committee and also d- I of the Historical Commission to discuss their plans for the pro- posed library on this site. Among the highlights of the discussion were: - the only outside change will be. to the rear of the building, where they will construct a ramp for handicapped access, with plantings and landscaping. This will be the main entrance to the library building; current round staircases will function primarily as emergency exits, will be rebuilt of steel and will be the primary exit from the meeting rooms; present library staff will be able to run the proposed new library building. There will be an increase of 1 - 1 1/2 staff persons for custodial services an overview of the functions of each area was presented. Proposed site will be able to house over 100,000 volumes; seat 120; meeting room will seat an additional 122 persons. Areas will be divided, providing browsing, quiet areas and total quiet study areas for patrons. - Schedule proposed is: Page 2 5/25/82 1982: July-August working drawings September-November prepare bid specs December-January bid process 1983 February-July construction July-August finish interior September move-in date Breakdown on the costs of construction are: Structural $ 44,800.00 Exterior, 16,000.00 Interior 111,700.00 Electrical/Mechanical 288,000.00 Insulation/Storm Windows 25,000.00 Furniture/accessories 148,000.00 Admin./Fees C ti i 200,000.00 on ngenc es 109,000.00 TOTAL $ 990,000.00 The effect to the tax rate will be 35~/per $1000 of valuation for the first year, assuming a 10 year bond at current 10.75% interest rate. The actual motion on Town Meeting floor will include the bonding period of 10 years. With the present library functioning with 69 seats and an overall capacity of 75,000 volumes, not all accessible to the public, and the proposed capacity of 100,000 volumes and 120 seats plus the meeting room, the new library will prove to be a more efficient, serviceable building that will meet the Town's needs and has the capacity of growth potential also. The building will have 53 parking paces, off-street. There are no plans for the portable classrooms, but if the building is moved the library trustees may consider this area as a tot lot playground. The cost increase including the increase in, custodial staff will be approximately $20,000 per year with an overall budget of $300,000; thus a 6-7% increase for budgeting the new building will be needed. The current architect is still i4i 4d-ing for the construction process as these are preliminary plans a-nd~--n^~ ~a -=1 ~ p The cost of these Hans "&~p., uxlmately $20,000 and this committee had a budget of $30,000 and will be returning the a +t-i ~ $10,000 back to the Town. Upon a motion duly made and seconded, the Board unanimously voted to support Article 24 which calls for the conversion of the Highland School to the. Town's main library building.