HomeMy WebLinkAbout1986-05-12 Council on Aging MinutesMINUTES BOARD MEETING MAY 12, 1986
Present: F. Richard Felone, Woody Baldwin, Aloyse Jellison, F. Frank
Lemaire, Betty Knox, John Montgomery, Jane Soule, Sebastian
Tine and Rheta McKinley.
Absent: Rosemary Gibbons, Lorna Knapp and Penny Richards.
The Board meeting opened at 7:34 p.m. A motion MADE, SECONDED and VOTED
to accept the minutes of the previous meeting with one correction. Page
one, second paragraph under "Administrative Secretary Report" regarding
using all of the $1763. in the Revolving Account for the Shopping
Assistance Program. Jane agrees that this program is very important but
suggested that we might need some of the money from the Revolving Account
for medical transportation as well since Mystic Valley has curtailed
medical transportation funding.
FINANCIAL REPORT: Jane Soule stated that "everything seemed fine". Motion
MADE, SECONDED and VOTED to accept the Financial Report.
ADMINISTRATIVE SECRETARY REPORT: Rheta's report was distributed and
discussed. All agreed that Rheta was doing a fine job soliciting donations
for the Shoppers Fund. Rheta stated there was enough money to carry the
program through October which included increasing the hours paid weekly to
.Enid. She is presently being paid for 12 hours per week and working between
16 and 18 hours. Kathy Robinson of Mystic Valley has agreed to rewrite this
portion of the grant to increase the hours to 16 per week.
OLD BUSINESS
Volunteer Dinner; Dick felt it was very well organized, had a good turnout
and the music was great.
Rheta Upgrading; Dick says that Betsy Ray Fuller of the Personnel Board
stated that her Board will be meeting in a week or so. She sees no problem
in the Personnel Board approving Rheta's upgrading.
Proposed By-Laws; Woody will check with the Town By-Law Committee regarding
two changes in our By-Laws...Section 3 (1) To ascertain needs of senior
citizens (insert "in the community 60 years of age and older".) Section 4
Membership "The Council shall consist of ten members, of whom at least two
should be 65 years of age or older"...proposed change to 60 years of age
or older. Motion MADE, SECONDED and VOTED "to accept the changes.we have
chosen to make and take it from there."
NEW BUSINESS
Personnel Committee: The various job descriptions were reviewed. Jane
discussed her recent telephone conversation with Marie Patterson. Apparently
Marie is not happy with her slotting and wanted to let Jane know why. Rheta
gave Jane a letter addressed to her from the Clerk. Rheta had a copy of
this letter as well and due to the sensitive nature of the material, Dick
suggested that the Board go into Executive Session. The Board suggested
Minutes - Board Meeting May 12, 1986 (continued)
that Jane speak to the Clerk and if she feels the Clerk's slotting should
be changed, Jane has their permission to do so without going through the
Board. The Board feels that the Personnel Committee has more experience
in these matters than they do. Rheta suggested that the Job Description
for the Outreach Worker include written reports of activities. A motion
MADE, SECONDED and VOTED to accept the various Job Descriptions as
prepared with the amendment as suggested by Rheta, asking for written
weekly reports of the Outreach Worker. Motion MADE, SECONDED and VOTED
to accept thb repbovt of the Personnel Committee.
Volunteer Coordinator: The Board says it is okay for Rheta to put an adver-
tisement in the newspaper to fill this position. It is for 10 hours per
week.
SUMMER EVENING PROGRAMS
Cookout scheduled for July 9. Aloyse will arrange for records to be played
at the cookout. It will be held at Frank Tanner Drive.
July 23 will be an Ice Cream Smorgasbord held at Peter Sanborn Place.
August 20 will be Bingo at Frank Tanner Drive.
August 6 will be at Cedar Glen. The program has not as yet been arranged.
Motion MADE, SECONDED and VOTED to accept the Summer Evening Programs.
OTHER BUSINESS
Rheta received a call from John Agnew stating that the Council would be
able to stay at the Community Center for another year. The offices would
be moved to the lower level. The mealsite would remain where it is. A
lengthy discussion ensued regarding the advisability of remaining in the
building during such extensive renovation work. The Board felt it would
be noisy, dusty and possibly dangerous,(asbestos dust, flying debris,
construction equipment blocking parking area, etc.) The question also
arose as to whether the Board of Health would permit the mealsite to
remain in the building during these renovations. It was suggested that
a letter go out to the Selectmen listing our concerns that the area be
livable and if it proves not to be inhabitable, we should have an alterna-
tive. Woody will work with Rheta on this letter for Dick's signature.
Rheta will also talk to Jane Gallahue regarding the situation.
Rheta mentioned that we will have two openings on the Board.
Meeting adjourned at 9:04 P.M.
Respectfully submitted,
Edna A. Gelman
Acting Tape Transcriber