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Home My WebLink About1985-10-07 Council on Aging Minutes' COUNCIL ON AGING BOARD MEETING, OCTOBER 7, 1985 MEETING MINUTES Members present: Dick Felone, Penny Richards, Betty Knox, Aloyse Jellison, Frank Lemaire, Woody Baldwin, Rheta McKinley Dick, using his "official gavel" opened the meeting at 7:32 p.m. Minutes of the previous meeting were discussed, and after several minor corrections were made, the minutes were approved. There was no financial report. Rheta's Report Rheta's report was distributed, read and portions were discussed. Rheta answered questions from Boaard members on the Board of Health's recent grant, and on the home maintenance program being offered by the Northeast Metropolitan Vocational School. Unfortunately, the town of Reading was not selected for inclusion in this program for this year, but Rheta expressed hope that in future years, Reading might be selected. Old Business Relocation of office: Frank stated that his sub-committee has not had the opportunity to work on this, due to time constraints and because the Selectmen have not worked on the matter. He asked if the Board had further instructions or directions for the sub-committee. Job upgrading: Aloyse listed some of the Council on Aging office structures in neighboring towns. Dick again expressed his frustration over the Council on Aging's only having a clerk in charge of the office. It was suggested that the Board write again to the Personnel Board, asking that Rheta's position be upgraded to Administrative Assistant. Penny related the conversation she had had with Molly Zeigler of the Selectmen's office, concerning changes being discussed in the job classifications. Betty moved that Dick send the letter discussed to both the Personnel Board and the Selectmen, this was seconded and approved. Woody suggested following up the letters with periodic phone calls, until we have received communications back from both boards. New Business Annual Dinner: Rheta reports that she is pretty much all set with plans for the dinner. She is still working on getting entertainment. She needs to provide John Doherty with a check for $325 to purchase the necessary paper goods, this request was put into a motion, moved and accepted. She will contact the art departments at the schools and ask that placemats be made. She asked if the Board would like to give out door prizes. A list of VIP's for suggested inclusion on the invitation list were mentioned.. - Dick briefly discussed the upcoming Winchester Hospital Health Fair, Woody is set and ready to man the Council's booth. Rheta suggested that in addition to making Council literature available at our booth, we also pass out the Vial of Life containers she has in the office. A staff member from Creative Arts for Kids dropped in to see Rheta, they are still interested in doing intergenerational arts with the Council, perhaps in the spring of 1986. New board members: we are still down two board members, and again, have not heard from the Selectmen regarding new appointments. It was suggested that we correspond with the Selectmen and follow up with phone calls until we have a repsonse from them. Dick read a letter from the Finance Committee, asking for answers to several questions concerning the FY 1987 budget requirements of our Board. Dick read the questions, and each was briefly discussed. It was decided that Dick and Rheta, with assistance from Aloyse and Woody (and any other Board menber that could attend), would meet and draw up our responses to the questions. Because of the close due date of our response, Dick hoped that this method of repsonse would be acceptable to the Board membership, rather than having to call a special Board meeting to handle the matter. Rheta discussed a discretionary grant that is available from the State Department of Elder affairs, and stated that she would like to have the Board apply for consideration. She said that the grant could be used to bring an afternoon clerk in to help with typing, filing and answering phones. She said that an afternoon clerk would be better, because the office is so small that another person coming in during the morning would only add to the crowded conditions. It was moved and accepted that we look into this grant. Dick gavelled the meeting to a close at 9:04 p.m. Respectfully submitted, Penny Richards Acting Tape Transcriber