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HomeMy WebLinkAbout1984-06-11 Council on Aging MinutesREADING COUNCIL ON AGING Secretary's Report June 11, 1984 Present: Lorna Knapp, Chairperson; Betty Knox, Marcia E. McFarland, John MacDonnell, Dick Felone, Sebastian Tine, S. Lester Ralph, Frank Lemaire, Associate Member; Rheta McKinley, COA Staff; Bill Hughes, Finance Committee Liaison. Absent: Corinne Pecoraro. The meeting was called to order at 7:35 p.m. SECRETARY'S REPORT The minutes of the previous meeting were approved as,presented by a vote of the Board. TREASURER'S REPORT Treasurer Sebastian Tine reported that as of 5/31/84 the Council on Aging had expended 85/ of its budget ($46,465.80) leaving a balance in the general fund of $8,113.20. The line items for the hot lunch program ($4,000) and Home Care ($1,460.73) will remain unexpended. It was noted that upcoming repairs to the van and the purchase of two typewriters for the GOA office will utilize most of the $1,428 unexpended in the expenses account. ADMINISTRATIVE SECRETARY'S REPORT In addition to a written report passed out to Board members, Rheta commented on the following: * The COA received a certificate of recognition for its volunteer friendly visitor program from the United Way's Voluntary Action Center. * A new manager of the Cable TV company will be coming on board soon, and efforts to plan a monthly program on the COA's services will be renewed. * An application for a Title III Older Americans Act grant was submitted to Mystic Valley Elder Services. The COA's proposal requested funds for the purchase of a new van. * Mystic Valley Elder Services will be sponsoring a chicken barbecue outdoors at the Center in August. 2 MYSTIC VALLEY ELDERLY SERVICES, INC. Frank Lemaire presented a brief report on the most recent meeting of the MVES Board of Directors. Topics discussed at that May 29 meeting included: * Renewal of various provider contacts * Title III proposals will be received at MVES by the end of June. * The Home Care contract for FY185 had not yet been received at MVES. * A 9/ increase in the number of home delivered meals areawide was reported (404 HDM daily, 500 congregate). * A marketing survey will be conducted regarding the feasibility of private pay Home Care services for middle and upper income persons. * The next meeting of the Mystic Valley Board will be held in Reading at Frank Tanner Drive on June 26, 10:00 a.m. OTHER BUSINESS There was discussion about the issue of upgrading the Administrative Secretary's position as well as remunerating her for uncompensated hours worked. A motion was made, seconded and approved by unanimous vote that Rheta be reimbursed for the extra 5 hours/week she worked for 22 weeks since 1/1/84 at her regular hourly rate of pay. It was noted that there were sufficient funds in the salary account to support this action. Lorna will include the hours when she signs this week's payroll. A motion was also made, seconded and unanimously approved to empower the COA Board to apply to have Rheta's position upgraded to "Executive Director" at a suggested salary of $9.00/hour. Lorna will write a letter to the Town Personnel Board informing them of the COA Board's vote, and to begin facilitating the process of having the recommended change enacted. The summer program dates were reviewed. There is a possible scheduling problem with the musicians for the block dance on 7/25 at Cedar Glen: Sebastian Tine will check on it and let Rheta know so that other arrangements can be made, if necessary. The high school's summer music school group was suggested as alternative entertainment. _3_ A summer Board meeting was scheduled for after the picnic at Frank Tanner Drive on July 11. Election of officers for the coming year will take place then. The COA will submit a warrant article for the balance needed on the van purchase for the fall Town Meeting. It was suggested that the COA explore with the Town's public works department the possibility of getting a communications system to have in the new van. A minimum enrollment will be established for COA classes in the fall. More courses through North Shore Community College will also be offered to the town's elder residents. The suggestion was made that the COA advertise for volunteer teachers for some of the fall classes. Rheta is starting to work on the Elderberries publication. She will get a price quotation from a printer, to compare with how it was done last year by COA staff and the school department. The COA may also approach the Patrons for Older Adults to pay the printing costs. Rheta welcomes any suggestions on content of the Elderberries. Boston Gas will again be sponsoring free harbor cruises for senior citizens. It was decided that Rheta would arrange.a cruise for Reading residents. The meeting was adjourned-,,at 9;00 p.m. Respectfully submitted, A Marcia E. McFarland Recording Secretary Pro Tem READING COUNCIL ON AGING Secretary's Report July 11, 1984 Present: Lorna Knapp, Chairperson; Dick Felone; Betty Knox; John MacDonnell; Corinne Pecoraro; Marcia E. McFarland; Rheta McKinley, COA staff; and Bill Hughes, Fin Com representative Absent: Sebastian Tine, Mary Ottino, S. Lester Ralph, E. F. Lemaire The meeting was called to order at Frank Tanner Drive at 8:00 p.m. after the summer evening-;picnic SELECTMEN'S MEETING The Selectmen had requested a special meeting with the COA Board last week, however, it was cancelled. It was the concensus of the members present that the Selectmen should provide the Board with an agenda for the meeting before it is rescheduled. MCOA DUES There was brief discussion regarding the new dues structure for MCOA. On motion by Corinne Pecoraro, seconded by Dick Felone, the Board unanimously voted to approve the expenditure of $95 for dues to continue the Reading COA's membership in MCOA. ELDERBERRIES On a motion by Betty Knox, seconded by Corinne Pecoraro, the Board unanimously voted to approve having the publication of the Elderberries printed this year. SENIOR PROM Rheta informed the Board that a "Senior Prom" is being planned for September, with in-kind contributions from several organizations. ELECTION OF OFFICERS The following slate of officers were nominated: Chairperson Vice Chairperson Secretary Treasurer Lorna Knapp Betty Knox Marcia E. McFarland. John MacDonnell The officers were approved by unanimous vote, pending the reappointment of John MacDonnell to the Board by the Selectmen. The vote will be ratified at the Board's next meeting in August. Council on Aging -2- July 11, 1984 BOARD MEMBERSHIP Applications from several persons interested in serving on the COA Board are pending with the Selectmen. Mary Ottino will not be seeking reappointment to the Board. On a motion by Dick Felone, seconded by Betty Knox, the Board unanimously voted to send 'Mary flowers and a letter of appreciation to acknowledge her dedicated service to the Reading COA. NEXT COA Board. Meeting The next meeting of the COA Board will take place immediately following the summer evening program which will be held at Peter Sanborn Place on August 22, 1984. Res ectfull submitted P Y r t ` L Marcia E. McFarland Recording Secretary Pro Tem