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HomeMy WebLinkAbout1982-03-09 Council on Aging MinutesCouncil on Aging Regular Meeting March 9, 193? The regular r!eeti.ng of the Council on Aging was held on Tuesday, March 9, 1932 at 3:00 p, m. i.n the Community Center, 8:05, The meeting was called to order at r:1 The minutes were accec>ted with 3 corrections. 1. Delete Rhetp declined on first motion #1 Page ?a committee for recreation. and transportation naming Andy Mulhinch and Arthur Polychrones 3. Bottom of page 2 "is being sent" Letter to Ray McDonald was passed rind all signatures were obtained but George Cashman and Priscilla Poehler. Clarification All information for news articles will be collected by Arthur Polychrones and those Given to Rheta and she will type them up for the newspaper. Arthur made motion to accept minutes and Lee seconded - Passed #'2 Highland School Committee Report Barbara. Nelson, Cheryl Dubois and Marvin Rosenthal came to inform the Council of their intentions and get input for the Highland School for the future use of the building. They have proposed a library for Reading, to include the elderly by providing a reading and visitor meeting place room. Also to provide some programs such as book reviews and others. They report it is easily accessible by a handicap ramp and easy to get to and to ;get around, V!e agree with their idea. They welcome our ideas and further information. r3 .r--valuations Decided to hold and continue =4 , Annual Report Was passed around for review, anyone can read it at their convenience. /_'5 Compensation of time There is no town policy on this matter so it is up to our Board to set the policy. MOTION - by Arthur Polychrones Appoint Anthony to check the payroll account to see if there is any money in the account to pay off the comp-time. Seconded by Donna Ruth Passed COA Secretary's Report Page MOTION - by Lee Winslow When comp-time is taken by any COA staff the Chairman and Vice-chairman are to be notified of any overtime. Seconded by Arthur Polychrones - Passed #6 Warrant Articles Motion - by Anthony Barrasso Lee-Winslow will go to Town Meeting to present the articles. Seoonded by Arthur Polychrones - Parsed #7 Mutual Responsibilities Sheets were passed for all members to review and use as a tool for organization and structure. They were read and explained. Policies that are recorded in minutes, will be dated and taken out of minutes and recorded separately for r special "policy reference file". The letter to the Town Accountant was signed by seven members of the Board and delivered. Treasurer's Report The Treasurer found that the books did not balance for the checking account. Fie read the letter from the accountant. The mention was made of the uses of the money in the account and its purpose. It was recommended to close out the existing and open a new account with two signatures on every check. A meeting has been requested with the Town Accountant and the COA Board for Tuesday, March 16, 1982 at 7:30 p.m. MOTION - by Mary Ottino New signature cards will be issued and Andrew 1•9ulhinch and Lee Winslow's name with Rheta McKinley's. out of 3 signatures should appear on each check. Seconded by Arthur Polychrones - Passed 9 Sub-Committees It was requested,that the fly-law committee should meet, by the next meeting and give a report. #10 Frank Lemaire Reported on the MVEHC meal situation, in case the Grant is revoked, we have to be prepared to have a preparation alternative. k COA Secretary's Report Page 3 `11 Insurance Not feasable for the Town of Reading; to pick up insurance for the volunteers. There was no suggestion for a way to handle this. x'12 Rheta's report ",10TION Lee Winslow A trust fund for COA be set up for any money donated to the COA, and a letter to be sent to the Town Treasurer with Rheta and Andy Mulhinch's signatures, Seconded by Mary Ottino and Betty Knox_ Passed There has been a. desire to obtain transportation between 3:00 and 9:00 for Coolidge Health Workshop. The van will be available to transport in addition to the Jr. .^;omen's Club, to be published in the paper. MOTION - by Arthur Polychrones To provide transportation to the Healthworks, March 17th and the' Health Fair, April 12th. Seconded by Anthony Bar.ra.sso - Passed. MOTION - by Anthony Barrasso To send a. letter concerning the hypothermia articles. Prices and dates authorizing payment for them to the Town Treasurer. Seconded by Arthur Po l_ychrones - Passed MOTION - by Betty Knox To have the van washed and waxed for a. free picture Seconded by Donna Ruth - Passed The keys to the office were issued and signed out by several members. Next meeting of the Board is Tuesday, March 23, 1982 at 7:30 P.M. Selectman are planning a special town meeting - open warrant meeting -'to be held within the regular Town Meeting will be held open from March 18 - March 23. To be discussed at the all Boards meeting, The meeting was adjourned at 10:15, There will be a meeting of the Council on Aging on Tuesdayr, March 23, 1982, COA Secretary's Report Page 4 at the Community Center at 7:30 p-m- The purpose of the meeting will be General Business to complete the Agenda of March 9, 1932. Again, there is a possibility that .re would move into Executive Session for an Evaluation. If you are unable to attend this extra meeting, please call Rheta Gonna Ruth is on vacation.) Respectfully Donna Ruth PecordinS Secretary fs