HomeMy WebLinkAbout1982-02-02 Council on Aging MinutesCouncil on Aging
Regular Meeting
February 1G82
The regular meeting of the Council on Aging was held on Tuesday, February 2, 1982
at 8:00 p.m. in the Community Center.
The meeting was called to order at 8:00. The minutes were accepted after a
correction was made on item 5.
Election of offices
VOTED: Vice Chairman Lee Winslow
nominated by Donna Ruth
Seconded by Anthony Barasso
vote carried
MOTION WAS MADE IN FAVOR OF RETAINING RHETA MCKINLEY AS RECORDIN SECRETARY
TO THE, BOARD BY ARTHUR POLYCHROMES, SECONDED BY MARY OTTINO. Rheta declined.
VOTED: Recording Secretary Donna Ruth
nominated by Lee Winslow
Seconded by Andy Mulhinch
vote carried
Responsibilities of Recording Secretary;
1. record minutes
2. compile agenda from all members of-board and COA Secretary
3. post meetings 48 hours prior to next meeting
4. person ;o be notified if unable to attend meetings
5. Each bcard member's name will be placed on the ages:de so that
each person can bring any information pertaining to the COA
by the sub-committees.
VOTED: Treasurer, Anthony Barrasso
nominated by Lee Winslow
seconded by Arthur Polychrones
vote carried
Responsibilities of Board Treasurer:
1. monthly treasurer's report to be given at each meeting.
2. include the monthly print out of expenditure and any other
money that has come in or gone out of the council in the past
month.
3. Information to be made available to anyone, at anytime.
#2 Evaluations
,,MOTION: A committee, Betty Knox, Andy Mulhinch and Anthony Barrasso be
'appointed to complete the personnel, evaluation.
A discussion on who would draw up the evaluations of personnel to the COA.
A MOTION BY ARTHUR POLYCHROMES WAS MADE TO APPOINT A SUB-COMMITTEE TO COMPLETE
THIS EVALUATION, SECO 3DF:D BY MARX OTTIIv0.
COA Secretary's Report Page
VOTED: To table the evaluation until the next meeting where, if necessary,
we would vote to adjourn to an executive session to complete the evaluation.
r; ~
Budget Revier.
Note; the financial committee has approved $5,000 for an expense account to be
allocated as the council chooses.
1. agreed on $1,000 for office supplies because postage is up.
2. ?Maintenance $500 was. approved.
3. Educational supplies X500 was approved.
4. Recreation and Annual Dinner $2,5O0J approved.
Decision was made to try to prepay Dinner before July 1.
5. Other Contract Services $400 approved
b. Health Programs $200 approved.
7. Training and Travel $500 approved.
u. Gasoline cancelled,
Outreach Idorker position.
A discussion concerning how wages and grants provided and money available.
It was decided to apply for a. recommendation for a_ new position from the
Personnel Board for an Outreach Worker position and Means on Wheels Coordinator.
MOTION: WE AS A BOARD WANT TO DO EVERYTHING POSSIBLE TO HAVE THIS POSITION
FUNDED. MOTION MADE BY LEE WINSLOW, SECONDED BY DONNA RUTH.
Motion carried»
MOTION; AADE BY ARTHUR POLYCHRONE,S, SECONDED BY BETTY KNOX, to establish and
fund the position of ideals on Wheels Coordinator.
Motion carried.
r5 Sub-Committee
A by-law committee was formed by volunteers, George Cashman, Betty Knox,
and. Donna Ruth to present rules of order for meetings.
A committee for recreation and transportation, naming Anthony Barrasso, Andy
ilulhinch, and nrthur Polychrones to plan programs, speakers and educational
information.
Arthur Polychrones was appointed. to Publicity all news items will go to him.
ACCEPTED: The Evaluation of Van Driver, Van appearance and safety; and
Budget allowance, presented by Arthur Polychrones.
VOTED: The authorization of three members Andy ,lulhinch, Lee Winslow and
Arthur Polychrones--- to sign Bills and Payroll pertaining to the COA and
any two out oq the three would be sufficient to authorize payment of the
aforesaid expenses or warrants.
MOTION FOR THE ABOVE WAS MADE BY ANTHONY BA.RRASSO, SECONDED BY ARTHUR POLYCHRO JES.
A copy of this motion was sent'to Ray MacDonald to inform him of our signature
authorizations.
COA Recording Secretary's Report Page 3
#6 NEW BUSINESS
A question about insurance coverage for workers under the COA for liability and
accidents for volunteers was raised. This will be researched by the Selectmen.
AGREED: A year of study will be spent to determine the need for a full-time
-position for Secretary-Director-
After much discussion about Compensatory Time, George Cashman and Mary Ottino
moved to authorize the Chairman and Vice-Chairman to review all Compensatory
Time with Rheta and work out a scheduled payback. It was agreed on by members.
Rheta McKinley reported that the money donated to be used for the Hypothermia
Project has been turned over to the Town Treasurer.
Health Fair Health Day will be held at the Arthur W. Coolidge Junior High
School on March 17.
Congressman Markey is having a Health Workshop for the Elderly during the
April Vacation a hearing clinic will be held.
It was suggested that the 5200 from our health item be used to transport
citizens to and from the health workshop.
It was agreed to allow Y.A.I. Prints to be hung in the Senior Center for the
month of larch.
It was decided that a Lo` be formulated, with space provided,to show destina-
tions, time-in and time-out and in-office hours. These would be turned in
> at the Board Meetin,s so as to justify all hours worked.
Our new meeting date was decided. It is to be on the second Tuesday of the
month. March 9th will be our next meeting.
MOTIOrd MADE BY I,FJE WINSLOW, SECONDED BY ANDY IMULHINCH, that the Meals-on-Wheeels
Driver's pay be raised to 53.00 per hour beginning February 1, 1982, using the
Grant from the Department of Elder Affairs.
Vote carried.
The meeting adjourned at 10:34 p.m.
Respectfully submitted,
Donna H. Ruth
Recording Secretary
Members present:
rc-e Cash
rnrrew I.lylhinch Geo ID :,an
ee ~,I' '7.`',now Priscilla. Poehler
n k,
Donna .i awn T ~ z zre$ P. 4
Also Present:
Maureen O'Brien
Carol Ryan
Ruth Tu nQui st