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HomeMy WebLinkAbout1999-04-07 Millennium Steering Committee Minutesa ~ti r yr 4~ 3 r The AdVinhOn Part ,sue. Rif(titH`, .liti55fi{I7NSC'l 6i: Minutes Millennium Steering Committee April 7, 1999 Meeting # 15 The meeting was convened at 7:05 PM in the Berger Room at Town Hall. L , u~- 1 2. 21 In attendance: Anna Carroll Foulds, Alan Foulds, Alan Smith, Mary Williams, Dick Stosez, and Steve Crook. Non-committee members: Phil Vaccaro Business 1. Minutes The minutes of March 3rd were approved. 2. Correspondence Ed Palmer asked to be put on the agenda to talk about his book plan; Reading. Then and Now. Gladys Jones has asked to be put on some future agenda to talk about her plans for Lob's Pound Mill. 3. Sub-committee reports Uptown 2000 - Ace reported that the Uptown 2000 committee has a chairman - Joanne Secher. Joanne has experience from her work on Reading's 350`h "Jubileve" event, where she served as Event Co-ordinator. The sub-committee has adopted a "decades" theme, initially prompted several weeks ago by an offer from Eddie Dee, who would like to establish a 1960's coffee house at one of the venues. He has offered to do all the decorating as well. Fred Foy, of The Lone Ranger radio show fame, has offered to take part as well, prompting plans for a 1940's style radio show re-creation. Music Street will play under a tent on the Common, and may serve as masters of ceremony for the midnight celebration. Birch Meadow 2000 Alan Smith and Steve Crook met with Jody Roff'i, who has offered to help in the planning and decorating. She has also considered a "decades" theme for the Birch Meadow celebrations. Steve talked to Lorraine Dennis of the YMCA with respect to her staff. She feels that the sieepover may not work. Steve will follow up on finding space for the world map. Talent Co-ordinators - The talent co-ordinators have received commitments from a band called "Not Fade Away", Fred Foy, Harold Bond of the Quannapowitt Players, and the Bell Ringers from the Old South Church. Electronic Communication - None. Written Communication - Both newspapers contained press releases concerning our talent search. Industrial Expo - Dick met with the Light department. The RMLD will be on the first floor. To date, we have six "entities" committed to the expo. Video - Writing is continuing. Corporation -The $10,000 check from the 350th Celebration Trust Fund has been received. Steve will create a photo-op check. Mary will arrange for the photo-op. 5. Fund Raising Activities T-shirts - All vendor bills are paid. Ace is still owed the $600 that she loaned the corporation to pay Hartnett. Dick turned in $4,625 to the treasury. Dick has offered to sell t-shirts at Community Day. Dick researched the prices of alternative souvenirs, available from Hartnett. Hats are $4 each. If we want the picture on the front, and date on the back, the price is $5.25 each. Travel mugs are $2 each for 288 pieces ($2.35 for 144). Glass coffee mugs with 3 colors are $4.88 for 144. - Champagne glasses with "2000" written in the stem are $5.57 each for 144 pieces. Poster - Nothing to report. Celebration Trust -Mary has suggested that the Steering Committee inform the Chamber of Commerce that we will be looking for more lights this year. They may want this information when approaching the Celebration Committee (350th Celebration Trust) for Common Lighting funding. Ace will contact Ann Marie Brennick. Ace will contact the Corporation Board about applying for a loan from the trust fund. Dick Moved that we ask for $25,000, and it carried 5-0-1. An application to the Cultural Council was also discussed, but no vote was taken. The committee wants to discuss the philosophy of paid performers and reach consensus before taking such action. Sponsorship Marketing - No update. Other - No business. 6. Open Discussion Phil Vaccaro was present at the meeting to discuss the use of facilities at the school. He agreed to work with the committee to make available any space that we need. He will also advise us on space that he feels is not practical. He requested Alan Smith's presence at a meeting with the Boosters, and has offered to tour the facilities with him. The meeting was adjourned at 9:40 PM. to May 12th, 1999.