HomeMy WebLinkAbout1999-06-02 Millennium Steering Committee Minutes'
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Minutes
Millennium Steering Committee
June 2, 1999 Meeting # 16
The meeting was convened at 7:05 PM in the Berger Room at Town Hall.
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In attendance: Anna Carroll Foulds, Alan Foulds, Mary Williams, Dick Stosez, and Steve Crook.
Non-committee members: Owen MacDonald
Business
1. Minutes
The minutes of April 7th were approved.
2. Correspondence
Anna (Ace) reported that she sent answers to the questions posed by Town Manager, Peter
Hechenbleikner. Alan read e-mails received from a student in Germany (Birgit Janka) who is
interested in coming over here to help. Alan also reported that Dianne Foulds has sent letters to
web-based radio stations around the world asking that they send Reading a message, near their
"midnight" on Dec. 31', and we will do the same in return.
3. Sub-committee reports
Uptown 2000 - Ace reported that the Uptown 2000 committee has started to meet under the
chairmanship of Joanne Secher.
Birch Meadow 2000 -(Commonly called "The Big Party at the Field House") Cindy Bolivar has
offered to head up the sub-committee, while Steve Crook will act as liaison to the Steering
Committee.
YMCA - Mary suggested that we offer to pay the van drivers.
Talent Co-ordinators - Karin has spent a lot of time with the Uptown 2000 committee. She is
also working with Jane McKenzie, preparing for the concert.
Electronic Communication - Alan e-mailed a chart to Karen, showing all of our planned events.
It is hoped that we will use it on the web site. Ace (Anna) has been asked to appear on "Ask the
Town Manager" on RCTV Channel 9.
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' Written Communication - None.
Industrial Expo - The U.S. Postal Service has signed up for the Expo. They request a letter from
the committee.
Video - Writing is continuing. Alan said that he might ask RCTV to take it on as a project. The
committee agreed.
Corporation - The board has not met, although they were informed of the Trust Fund grant.
Budget - Alan and Steve will try to meet before June 12th.
Other - Ken Latham, Jr. has officially offered the Masonic Hall for use during the celebration.
5. Fund Raising Activities
T-shirts - Dick reported on the current inventory. We have a total of 400 pieces: 150
sweatshirts, 250 t-shirts. He sold 15, going door-to-door. Dick will check with The Hitching
Post on a weekly basis.
Dick researched the prices of alternative souvenirs, available from Hartnett. Travel mugs with
our logo are $2 for an order of 288, $2.35 each for 12 dozen. Hats are $4 and 5.25, depending on
printing. The consensus of the committee is that we do not want to expand our souvenir
inventory at this time.
Dick moved that we spend $40 for a new sign, which could be strapped to the top of his car. It
was pointed out that Alan had already built a new sign in the shape of a t-shirt. Dick felt that it
was not adequate. Mary moved that we ask the Board to authorize $100 for a petty cash account,
to cover costs such as this. Dick withdrew his motion and Mary's motion carried. No motion
was made to spend any money from this proposed fund for a sign, but Ace polled the committee
after the meeting and found a majority would agree to the new sign.
Poster - We are still searching for a person to head up this project. The Jr. Women's group was
suggested as a possibility, as was Diane Slezak.
Celebration Trust - A grant of $15,000 was made to the Millennium Celebration. It is the
intention of the Steering Committee to earmark button sales to replenish the trust fund.
Sponsorship Marketing - Mary has left messages with Kathryn Whitenack. She will also draft a
letter to corporations, asking for donations.
Other - Alan announced that the Summerfest Committee has agreed to sponsor a children's
event for $1,000.
6. Open Discussion
General discussion ensued concerning the payment of talent. Karin will be asked to attend the
next meeting to discuss the possibility.
The meeting was adjourned at 9:40 PM. to June 30th, 1999. (Because of Town Meeting, the date of our
next meeting had to be changed to Tuesday, June 29th, 1999).