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Minutes
Millennium Steering Committee
June 29, 1999 Meeting # 17
The meeting was convened at 7:14 PM in the Berger Room at Town Hall.
In attendance: Anna Carroll Foulds, Alan Foulds, Karen Sawyer, and Steve Crook.
Non-committee members: Karin Samatis, Joanne Secher, and Mary Hatfield
Business
1. Minutes
The minutes of June 2"d, 1999 were approved.
2. Correspondence
Anna (Ace) reported that she appeared on "Ask The Town Manager", on RCTV Channel 9,
hosted by Town Manager, Peter Hechenbleikner, and Karen Sawyer.
3. Sub-committee reports
Uptown 2000 - Karin Samatis provided a proposed outline showing the "decades" venues.
Although in the formative stages it included the following items:
Midnight on the Common
Under the Tent Music Street
Exhibit Hall Reading Photographic Society
Senior Center Reading Art Association
Reading Antiquarian Society
1920 Harold Bond/QP
1930
First Baptist Church Swing Dance Contest/lessons
(later day/evening) Movie of the building of Memorial Park
1940
Old South Church Fred Foy/Radio Show
Reading Community Singers
Colonial Chorus
1950
Masonic Hall
1960
First Congregational Church
1970
Knights of Columbus
1980
First Baptist Church
(earlier in the day)
Elvis impersonator contest
Fifties rock n' roll
50's television clips
1960's Coffee House
Eddie Dee 60's Rock n' Roll
"Not Fade Away" Steve Sommers
Poetry Slam
Disco Night/Dance Contest
Reading Academy Awards (Clotrudis)
Film Festival (Michael Colford)
Karin Samatis also said that the Reading Cultural Council may make its annual arts award
presentation during the evening.
Ace is looking into the possibility of having events kicked off by a 100-year-old woman from
Longwood.
Birch Meadow 2000 -(Commonly called "The Big Party at the Field House") Cindy Bolivar has
had to retract her offer to head up this committee. It was decided by the committee to drop plans
for this part of the celebration, instead concentrating on all other aspects of the party. It was felt
that a better job could be accomplished by directing the resources to events already in the works.
YMCA - Steve will discuss afternoon events with directors at the "Y".
Talent Co-ordinators - Karin has spent a lot of time with the Uptown 2000 committee. She is also
working with Jane McKenzie, preparing for the concert.
Electronic Communication - Karen will remove the Birch Meadow portion of the proposed
program from the web site. She will also contact Bell Atlantic about temporary Internet
connections.
Written Communication - Ace reported that articles calling for volunteers appeared in both
(Chronicle and Advocate) newspapers.
Industrial Expo - None.
Video - Writing is continuing. Phil Rushworth will begin taking pictures as soon as he has the
proper equipment.
Corporation - Ace met with the Board on Monday, when it was voted to give the Steering
Committee a $100 petty cash allowance. $40 was used to purchase a sign. Ace told the
committee that no new allotments would be made with a budget.
Budget -Steve presented a preliminary balance sheet:
Income:
Item Qty Price Subtotal
Initial Trust Money
$10,000
Celebration Trust grant - World Clock
$ 1,014
Cultural Council grant - Poster Contest
$ 500
Income from Poster Contest
Celebration Trust Loan
$15,000
Souvenir Sales (estimate)
$10,000
Button Sales (estimate) 2000 $8
$16,000
Sponsorships
$ 5,000
2K for 2K grant
$ 570
2K for 2K income
Button Donation (The Hot Spot)
$ 850
Other
$58,934
Expenses:
Item
Qty Price Subtotal
Souvenirs
5,000)
World Clock
1,014)
Poster Contest
500)
Buttons
850)
Programs
2,000)
Uptown 2000
Pancake Breakfasts
500)
Concert
200)
Industrial Expo
200)
Police Detail (man hours)
64 ($30) 2,000)
Emergencies
2,500)
Communications/Logistics
Lighting/Sound Rental
5,000)
Performer Fees
Waste Management/disposal
2K for 2K costs
570)
Repayment of Trust loan
($15,000)
Other
($35,334)
Total $23,600
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Other - None.
5. Fund Raising Activities
T-shirts - A number of shirts were sold at "Summerfest"
Poster - None.
Celebration Trust - A grant of $15,000 was made to the Millennium Celebration. It has not yet
arrived.
Sponsorship Marketing - It was suggested that we find a sponsor for the tent on the Common.
Other - None.
6. Open Discussion
By general agreement it was decided to instruct Darin Samatis to look for talent that will be paid.
A payment amount has not yet been determined.
The meeting was adjourned at 8:45 PM. to July 21st, 1999.
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