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Minutes
Millennium Steering Committee
September 8, 1999 Meeting # 19
The meeting was convened at 7:06 PM in the Employee Lounge at Town Hall.
In attendance: Anna Carroll Foulds, Alan Foulds, Dick Stosez, Mary Williams, Mary Hatfield, Karen
Sawyer, and Steve Crook.
Non-committee members: Karin Samatis.
Business
1. Minutes
The minutes of July 21'% 1999 were approved.
2. Correspondence
Anna (Ace) reported that she received a letter from Priscilla Carter, formerly of Reading, who has
agreed to be a "greeter" in the big tent.
Ace reported that she sent a letter to most town organizations to inform them of upcoming events,
and to ask for volunteers.
Ace and Alan Foulds met with the Reading Antiquarian Society to give the Board of that
organization, ideas for their involvement. Favorite among the ideas presented is the presentation
of an interactive play about a witch trial involving a Reading woman.
Ace presented the plans to the Board of Directors of the Chamber of Commerce and asked for
support from chamber Board members either financially; through in-kind services or by making
their places available for performances. One corporation offered financial support for the tent
pending cost estimates. One business offered shop space. Ace was asked to prepare input to the
next full chamber newsletter to solicit general members' involvement.
3. Sub-committee reports
Uptown 2000 - The American Legion has offered its building as a venue. Ace told the
committee about an offer of radio tapes from the 30's and 40's, to be used in "parlors' in the
respective venues. The schools will be involved in projects that will be placed in the venues.
Initially, the High School has been assigned the "00's" to the "40's". The Middle Schools will
take the "50's", and the Elementary Schools will take the "60's" to "90's". Tom O'Connor has
tentatively offered his store front (Reading Trophy and Shirt) as a venue.
Big Tent on the Common Ace announced that a local business is considering a sponsorship of the
tent. If it happens, the name of the business will be contained in the venue name.
YMCA - Steve was not able to reach Lorraine Dennis. He may have more luck after the new
building has opened, and the staff has more time to spend with him.
Talent Co-ordinators - The following is the tentative assignments of venues:
Tent/Common "Music Street"
Reading Antiquarian Society play
Ex. Hall Sr. Center Reading Photographic Society
Reading Art Assoc.
Reading Society of Craftsmen
Background Music, Bay State Bells
Film Festival
Michael Colford
1920's
Baptist Church Harold Bond Play
1930's
Masonic Hall Swing Dance Lessons
Movie - Building of Memorial Park
Radio Parlor
1940's
Old South Fred Foy/Colonial Chorus Radio Show
Reading Community Singers
Radio Parlor
1950's Good Shepherd Rex Trailer
Fifties Rock & Roll
TV Clips
1960's First Cong. 1960's Coffee House - Eddie Dee
"Not Fade Away" Steve Sommers
Possible Folk Singer
1970's K of C Jerry Pothier Trio
Disco DJ
80's/90's A.L HallRock Group - Jason O'Hare, Scott Collins
Electronic Communication - Karen will remove the Birch Meadow portion of the proposed
program from the web site.
Written Communication - Mary Williams reported that the Advocate will publish a story next
week, the Chronicle will print a rundown of events, and Reading Notes will run a story in the next
edition.
Industrial Expo - None.
Video - Alan Foulds and Phil Rushworth took pictures of photographs in the Historical
Commission collection. Phil will create a tape of all pictures and Alan will complete a script.
Virginia Adams has also joined the video committee. It is possible that the video can be used in
the "00's" venue.
Corporation - None.
Budget None.
Other - None.
4. Fund Raising Activities
T-shirts - Dick reported that he deposited $290 in August. He has $285 that will be given to
Brenda Smith.
We currently have 170 t-shirts, 80 sweat shirts, and 10 hooded sweat shirts on hand.
On a motion by Dick, and seconded by Steve, it was voted to direct the Board to allocate $1,300
for 144 sweat shirts. The vote was 6-0-1
Dick will set up a display during the holiday Common lighting on November 28'. He will also
look into setting up a table at the Atlantic Supermarket.
Poster - None.
Celebration Trust - Mary reported that the first installment of the Celebration Trust $15,000 grant
is due to us on October I".
Sponsorship Marketing - Mary Williams will eliminate the cost of the tent from the sponsorship
letter that she is sending out.
Other - None.
5. Open Discussion
Tent - Mary Hatfield and Karen Sawyer have taken on the responsibility of arranging for the tent
on the Common. They will report their at the next meeting.
World Clock - Mary Williams will try to arrange for the school to take on the building of the map,
as a project. She will see if she can recruit Alan Smith to help. Alan Foulds announced that he
purchased a 13' by 8' world map for use in the project.
Midnight Celebration - Steve Crook is heading up the implementation of the midnight plans.
Dick presented the prices for the glow stick, that may be used to illuminate the Common near
midnight.
6" sticks (red, yellow, or green) 100 @ $1.35 ea.
500 @ $1.25 ea.
Glow Disks 100 @ $1.75 ea.
(with logo) $1.95 ea.
Other Ace agreed to check with the Burbank Ice Arena Administration to determine how to be
sure we are not interfering with their New Year's traditions and to see if they would fit into our
program announcements.
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