HomeMy WebLinkAbout1999-09-27 Millennium Steering Committee Minutest .
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Deccarber 31, 1999
Minutes
Millennium Steering Committee
September 27, 1999 Meeting # 20
The meeting was convened at 7:08 PM in the Berger Room at Town Hall.
In attendance: Anna Carroll Foulds, Alan Foulds, Mary Hatfield, Karen Sawyer, and Steve Crook.
Non-committee members: Karin Samatis, Linda Russo
Business
1. Minutes
The minutes of September 8th, 1999 were approved.
2. Correspondence
None
3. Sub-committee reports
Uptown 2000 -Joanne Secher has come up with potential children's events.
One possibility is a "bucket band" which the committee felt was asking too much money.
The schools have confirmed their involvement and decades have been assigned to various schools
Big Tent on the Common - Karen Sawyer gave the findings of her search for tent and sound
prices:
Ultimate Party Rental of Providence gave an estimate of $1,850.00 to include: 60 x 40 pole tent;
arched window sides; propane heaters and tanks and a dance floor. Karen later reported that
Ultimate does not really want to travel this far on New Year's Eve.
Tents for Rent: $3,000.00
World Clock - Mary Williams reported that the schools will not be able to build the map/clock.
However, she has contacted the Boy Scouts. Anna (Ace) and Alan met with Steve Trites of
Furniture Restoration who expressed a willingness to help with both his carpentry skills and his
work space.
Karen Sawyer and Mary Hatfield will obtain written estimates on company letterhead, to be
submitted to the Reading Co-operative bank. To be consistent, all estimates will include a 40' by
80' tent with sides, heat, light, and full flooring.
Midnight - Steve Crook spoke with Ann Marie Brennick at RMLD who told him that separate
colors on the trees may be a logistics problem. Steve said he will be the contact from the Steering
Committee with any further dealings with the RMLD. The RMLD will look into the possibility of
lighting the clock. The Fire Department will also be contacted. Steve will talk to Charlie
Peacock about the possible use of a cannon or cannons during the 1812 overture. Linda Russo
will check a potential contact with the National Guard for use of their howitzers. Steve brought
up the possibility of building a silk hat with confetti. Christine St. Jean will be our contact at
Media One.
YMCA - Nothing new.
Talent Co-ordinators - The following is the tentative assignments of venues:
Tent/Common "Music Street" (confirmed $500)
Reading Antiquarian Society play
Ex. Hall Sr. Center Reading Photographic Society (confirmed)
Reading Art Assoc. (confirmed)
Reading Society of Craftsmen (confirmed)
Background Music, Bay State Bells (con£$400)
Film Festival
Baptist Church
Michael Colford (confirmed)
He needs 4 televisions and 4 VCR's
History of cinema, promo of Ind. Film Fest
1920's
Baptist Church
Harold Bond Play - Karin will check with him.
1930's
Masonic Hall
Swing Dance Lessons
Movie - Building of Memorial Park
Radio Parlor
1940's
Old South
Fred Foy/Colonial Chorus Radio Show
Reading Community Singers
Radio Parlor
1950's
Good Shepherd
Rex Trailer Karin will check.
Fifties Rock & Roll
TV Clips
1960's
First Cong.
1960's Coffee House - Eddie Dee (confirmed)
"Not Fade Away" Steve Sommers (confirmed )
Possible Folk Singer
1970's
K of C
Jerry Pothier Trio (committed)
Disco DJ
80's/90's A.L HallRock - Jason O'Hare, Scott Collins (conf. $250)
Techno-mix - Sean Cochran is checking.
Karin reported that Joanne Secher contacted two children's acts and obtained prices. "Bucket
Brigade" wants $475/hour. "Suspenders", a juggling act offered prices as follows: 2 people,
$250, 3 people $350. This is for 2 45 minute acts. It was unclear as to whether the price included
both shows.
Downeast Revival is currently looking for a sponsor. If successful, they would like to perform in
the tent.
Electronic Communication - Karen reported that the web site has been updated.
Written Communication - In future press releases the Millennium Chorus will not be mentioned.
It now looks doubtful that the event will happen.
Mary reported that there were 2 articles in the Advocate and 1 in the Chronicle.
Industrial Expo - Dick Stosez reported the following:
RMLD - Dick will meet next week with Ann Marie Brennick.
REI - Committed.
Corporex - Dick will speak with Assistant Town Manager Russ Dean to obtain
a contact name.
Post Office - Committed.
Library - Committed.
RCTV - Will not participate.
Media One - No report.
Video - Alan reported that the taping is complete, but the script is still not completed. It was
suggested that it be used in the "00" venue. Names suggested for possible narrators were Kevin
Vendt, Fred Foy, Mark Sawyer, Gary LaPierre, and Diane Lind.
Corporation - Linda Russo was given direction for allocating funds by the board: T-shirts, map
wallpaper, and ice sculptures.
Budget - None.
Other - None.
4. Fund Raising Activities
T-shirts - Reading Trophy has put a display of the Millennium shirts in the front window. Shirts
are now being sold there.
It was voted 4-0-1 to reimburse Alan $150 for the map wallpaper purchase.
On a motion by Steve it was voted to purchase two ice sculptures from Brookline Ice at $285 a
piece, for a total of $570.
5. Open Discussion
None.
The meeting was adjourned at 9:38 PM. to October, 1999. Ace will inform the committee when a date has
been set.