HomeMy WebLinkAbout1999-12-27 Millennium Steering Committee Minutesa
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December 31, 1999
Minutes
Millennium Steering Committee
December 27, 1999 Meeting # 28
The meeting was convened at 7:01 PM in the Berger Room at Town Hall.
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In attendance: Anna Carroll Foulds, Alan Foulds, Mary Williams, Dick Stosez, Mary Hatfield, and
Steve Crook.
Non-committee members: Karin Samatis, Charlie Peacock, Craig Gallant, and Gerald
Gallant.
Business
1. Minutes
The minutes of December 20th, 1999 were approved as amended.
2. Correspondence
Anna (Ace) reported that she had been contacted by potential volunteers. They were told to call
Karin Samatis for assignment.
3. Tent Issues
According to both Mary Hatfield and Ace, the town government informed us that we do not need
to call "dig-safe". We have since been informed that we do. Ace reported that Ted McIntire of
the DPW will take care of it.
Mary Williams reported that the school electrician is not available to us. Harry Harutunian gave
her the name of Bob LaBonte of Lynnfield. She contacted him and he is willing to pull the
electrical permit needed and will bill the corporation. Mary will meet with the electrical inspector
and the electrician tomorrow (Dec. 28) at 7:30 AM.
Mike Scouten's name was passed on to Linda Cottone by Dick, for help with hanging the bank's
banner on the tent.
4. Button, Torch, and Shirt Update
Buttons: About 1,900 have been sold. 1,000 more are being made.
All outlets are currently stocked.
Torches: Approximately 480 have been sold. A Plus Printing has agreed to carry them for this
week. Sasse is closed until Thursday.
Shirts: Dick reported that he is ready to turn in $374.
5. Midnight Update
Craig Gallant reported that the Midnight celebration will be scheduled as follows, beginning
approximately 10 minutes before Midnight:
1.
Dramatic reading from 100 years ago.
2.
Music Street plays something appropriate, such as "1999".
3.
Fog machine and strobes will begin.
4.
Sally Hoyt will speak.
5.
Big screen TV will turn on with logo, followed by countdown.
6.
Sally will start countdown.
7.
Midnight. Confetti cannons, clock lights, balcony, strobes, lighting.
8.
Music Street plays "Auld Lang Syne".
6. Venues, Talent Update
With the help of Ruth Gosselin, we have added a storyteller to the Town Hall venue. Sumner
McLain will perform from 7:30 to 8:30.
Karin Samatis verified that all other talent was still in place as scheduled.
This week Karin and other members of the Entertainment Committee will be checking all venues
for final details.
The committee discussed the need for special placards for cars used by performers to get to
venues.
The Entertainment Committee is finalizing rental equipment needed in different venues. Two
large screen TV's will be needed - one for the Baptist Church venue, and one for the Midnight
Celebration. Karin will follow up.
7. Program
The Chronicle asked how many special edition copies we required. The committee directed Mary
Williams to ask for 3,500.
Alan will give Mary a final copy of the program tomorrow morning, and she will have the school
print several thousand copies.
8. Video, Map, Expo Updates
Alan reported that the video and map projects are on target.
Dick reported that the Expo is under way. Three participants have exhibits in place - The Library,
the Post Office, and the RMLD.
9. Town Issues
Ace reported that extra insurance has been purchased to protect the churches and other
organizations hosting our events.
10. Budget Review
See budget.
11. Review of Issues List
The Issues List was not reviewed.
12. Other
Karin reported that we have had 30 people volunteer their services on New Year's Eve.
The meeting was adjourned to December 296 at 7 PM. Following adjournment, committee members
witnessed an impressive demonstration of the confetti cannons.