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Minutes
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Millennium Steering Committee
January 15, 2000 Meeting # 30
The meeting was convened at 1:20 PM in the Masonic Hall.
In attendance: Anna Carroll Foulds, Alan Foulds, Mary Williams, Mary Hatfield, Karen Sawyer, Dick
Stosez, and Steve Crook.
Non-committee members: Karin Samatis
Business
1. Minutes
The minutes of December 29th, 1999 were approved as amended.
2. Correspondence
"Thank You" letters were received from Sally Hoyt, Alice & Mike Modica, and Virginia Adams.
Letters appeared in both the Advocate and Chronicle, as well as the St. Agnes bulletin.
3. Post Mortem
Committee members reviewed photographs taken by the reading Photographic Society.
4. Budget and Balance review
Alan reported that the total revenue for all aspects of the Millennium Party was $76,785. The
current balance in the savings account is $42,683 and the balance in the checking account is
$3,005.02. From this, $15,000 will be returned to the Celebration Trust. Approximately
$10,000 is still to be paid out in outstanding expenses.
5. Future Events
Mary Williams suggested that we leave the balance (after expenses and donations) with Reading
Celebrations, Inc. to be used for a potential New Year's Eve party at the end of 2000. She gave a
brief outline of her plans, which call for a celebration at the high School on December 30d. It
could possible include fireworks. A new committee would be called for, sometime after the
March 31' ending date of this committee. It was suggested that Ace (Anna) mention this
possibility when she makes her final report to the Board of Selectmen.
6. Balance Distribution Discussion
Dick Stosez made a motion (and seconded by Alan) that we adopt Ace's suggestion and make a
donation in excess of $1,000 to the Thermal Imaging Fund, in the name of all of the individual
performers who donated their time on New Year's Eve. The particular fund was chosen because
it is the charity that was sponsored by the Reading Co-operative Bank during the celebration.
The motion carried 7-0. A final amount will be decided at a later meeting, after a final balance
is determined.
On a motion by Mary (and seconded by Steve) the committee voted 7-0 to reimburse Mrs. Litterio
and Mrs. Hodgkins an additional $50 each for the accompanist that they hired to play along with
Paul Litterio and Christina Hodgkins. The committee previously voted to pay them $50 each.
Mary will ask them to send bills to Brenda Smith.
The committee voted to make donations to the following non-profit organizations who made
great contributions to the celebration:
Old South Methodist Church
$150
First Congregational Church
$150
First Baptist Church
$150
Church of the Good Shepherd
$150
Masonic Hall
$150
Knights of Columbus
$150
Creative Arts
$500
RCTV
$250
Colonial Chorus
$500
Reading Symphony Orchestra
$100
Reading Community Singers
$250
First Composite Group,
$250
451` Squadron
MMAD
$100
Reading Art Association
$100
Reading Society of Craftsmen
$100
Reading Photographic Society
$100
Killam PTO
$100
Birch Meadow PTO
$100
Barrows PTO
$100
Parker PTO
$100
Coolidge PTO
$100
On a motion by Alan, and amended by Mary (seconded by Ace) it was voted 7-0 to pay Greg
Hanawalt an additional $1,700 in recognition of his tremendous support, beyond what we had
hired him for.
7. Outstanding Issues
See attached Outstanding Issues page.
8. Adjourn
The meeting was adjourned to February 29`.