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HomeMy WebLinkAbout1994-09-01 ad Hoc Haven Street Task Force Minutes1. 2 3 4 5 6 7 8 9 10 1 1 13 14 15 16 17 18 19 20 21 22 23 24 COMMONWEALTH OF MASSACHUSETTS TOWN OF READING 25 HAVEN STREET SALE TASK FORCE MEETING MINUTES Thursday, September 1, 1994 230 Ash Street Reading, Massachusetts Commence 6:40 p.m. Pages I to 70 Reporter: Tracy D. Helms DORIS M. JONES & ASSOCIATES, INC. Professional Shorthand Reporters 59 Temple Place' Boston, Massachusetts 02111 (61"7) 542-0039 D(I)RIS M. JONES & ASSOCIATES, INC. 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20. 21 22 23 24 APPEARANCES: NAME Philip Pacino, as Chairman William C. Brown Willard Burditt Fred Van Magness Len Rucker AFFILIATION Reading Municipal Light Department Citizen at Large Selectman FinCom RMLD DORIS M. JONES & ASSOCIATES, INC. 3 1. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 P R O C E E D I N G S MR. PACING: You want to start with the timetable? MR. RUCKER: Sure. Let me just get a copy of this. MR. PACINO: We really can't do anything with the minutes. The timetable why don't we take the timetable first. MR. RUCKER: This is your prior timetable, which I went back through my notes and tried to incorporate things that I could; and in some cases, to be quite candid with you, I was confused as to what you meant. So I took my own interpretation of it and gave it back to you only as a draft. I did add a column called responsible and the date which is "done by" date. That wasn't I assumed it meant the date that something had to be completed. There may be typos. I see one at the very bottom. MR. BURDITT: Written report to the selectman I think is 9/13 I think we discussed. MR. PACINO: Is it? Will it be here DORIS M. JONES & ASSOCIATES, INC. 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18- 19 20 21 22 23 24 or MR. BURDITT: We didn't decide. MR. PACINO: Okay. MR. BURDITT: I saw John Upton. MR. PACINO: Okay. MR. BURDITT: I mentioned maybe you can have your shot at MR. PACINO: I know we're going to get to it a little bit later on. MR. BURDITT: We never did address MR. PACINO: It affects how we do the slides with the video. We can have these animated as opposed to absent slides. MR. BURDITT: Len and Peter can get it squared away. MR. RUCKER: We just need to know. You can have it either place. It's just that somebody needs to decide. MR. BURDITT: Will you talk to Peter? MR. RUCKER: Sure. MR. BURDITT: If you would talk to Peter and explain why it might be good to have it here because of the animation. Nobody has any DORIS M. JONES & ASSOCIATES, INC. 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 heartache. The selectman doesn't have any problem. MR. RUCKER: This place is also now equipped for cable if you want to record it or MR. BURDITT: Yeah, I did see John Upton a week ago at a softball game and mentioned maybe you'll get your first shot at trying it out. MR. RUCKER: Yeah. MR. PACINO: Mm-hmm. MR. RUCKER: So I'll change the first item, written report to selectmen/commissioners from 9/15 to 9/13. MR. PACINO: Right. That's the only other one we added in last time. MR. RUCKER: There is one here that I don't know what the date is. MR. PACINO: Which one was that? MR. RUCKER: Decision by the selectmen/RMLB. MR. PACINO: That's a good question. MR. BURDITT: It's got to be the middle of February. I mean, if recommending the bids is 1/31, there should be a decision a couple weeks later. MR. VAN MAGNESS: I think the Board DORIS M. JONES & ASSOCIATES, INC. 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 of Selectmen and the light board can act in two weeks. Do you think? MR. BURDITT: Yeah. MR. PACINO: I think the light board can. I don't have any problem with that. MR. VAN MAGNESS: I'm not so sure the selectmen could. MR. BURDITT: They don't make any decision on anything anyways. MR. VAN MAGNESS: Who, the selectmen? MR. a bridge yet to de MR. MR. MR. MR. signs. BURDITT: Yeah, we haven't opened cide what kind of a bridge. BROWN: You can't stand the heat. BURDITT: Yeah. VAN MAGNESS: That's right. BURDITT: But we don't like MR. VAN MAGNESS: Not in my backyard. MR. PACINO: Is there somebody else in the parking lot out there? I just saw a car go by the window. MR. BURDITT: No, no. MR. VAN MAGNESS: I'm a little DORIS M. JONES & ASSOCIATES, INC. 7 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 concerned that the decision by the selectmen and the light board in this process does not have any this has no give in this schedule. MR. PACINO: Mm-hmm. MR. BURDITT: Well, I think it is a target schedule. MR. VAN MAGNESS: It is, but I guess what I'm suggesting is that I think we owe it to the boards to give them, for example, 30 days because if in fact we come up with our recommendation on the "done by" the 31st of January, I would assume that we would then want to go to a meeting of the joint boards. MR. PACINO: Right. Meeting around that time. MR. VAN MAGNESS: And present the information. MR. PACINO: Right. MR. VAN MAGNESS: So that says maybe the first week in February. This is also during the height of budget deliberations on the Board of Selectmen. MR. BURDITT: Yeah. Yeah. MR. PACINO: Mm-hmm. DORIS M. JONES & ASSOCIATES, INC. f 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 8 MR. VAN MAGNESS: So if you take the report in one week, you may want to schedule a hearing. You may want to get, you know, some additional input from conservation or from CPDC or from who knows who, and I think to just say that, you know, two weeks I mean, I'm more on the four to six week range. MR. PACING: Yeah. MR. VAN MAGNESS: I just don't think it's realistic, possible interviews should be '95, two lines above should be '95. MR. PACINO: That are contingent I assume_? MR. RUCKER: Continbent. MR. PACINO: Continbent. So what you know, I think if we go with the 30 days and go with the well, February 28. MR. VAN MAGNESS: I would like to say 3/15. MR. PACINO: Yeah, that would give more than enough time. MR. VAN MAGNESS: I think that's a reasonable time period. MR. BROWN: What's that for, purchase DORIS M. JONES & ASSOCIATES, INC. 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 and sale? MR. PACING: No. The decision. MR. BROWN: 3/15? MR. PACINO: Yeah. If we go with 3/15, that would give 45 days. MR. BURDITT: Yeah. MR. PACING: In case there is any other input that those board want to get from CPDC or anybody like that, that would give them the time. MR. BROWN: That's going to push back your purchase and sale. MR. PACINO: Right. That would push everyLhing back accordingly after that. MR. RUCKER: So the purchase and begin purchase and sale drafting would go to 3/16 I'm assuming? MR. BURDITT: No. MR. VAN MAGNESS: Yeah. MR. PACING: Yeah, the next day, yeah. MR. BURDITT: Could you MR. PACINO: Why couldn't it start the next day? There is no reason for it to start the next day. DORIS M. JONES & ASSOCIATES, INC. 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. VAN MAGNESS: At this time we're not dealing with start dates. So oh, this is a start date. It's a "done by" on a start date. Sorry. MR. BURDITT: Yeah. MR. PACINO: Yeah. MR. VAN MAGNESS: Sorry. MR. PACINO: Would that mean the execution of the purchase and sale, would that be pushed back at that point? MR. RUCKER: You can or not. I mean, what that's one of the points of confusion. A standard purchase and sale can be put together in two weeks. MR. PACINO: Right. MR. RUCKER: If you get a lot of clauses depending what's going to go in a whole series of other issues. It could be a very complicated purchase and sale and take far more than the original three months. So my suggestion would be I wouldn't you could change it; but if you change it, it doesn't really matter. It's going to be determined by the substance at the time. MR. PACINO: Yeah. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 11 MR. BURDITT: I think so much of this is dependent on whether we get one bid or 15 bids. I mean, that's the whole thing. MR. RUCKER: Who bids and what the conditions are. MR. PACINO: Exactly. MR. BROWN: We may get one bidder. MR. PACINO: Exactly. MR. VAN MAGNESS: I guess the dates thereafter are hard to speculate. I wouldn't fiddle with them. Just leave them where they are. MR. BURDITT: Yeah. MR. PACING: Mm-hmm. MR. RUCKER: The whole site plan review I wasn't here for the meeting in which you discussed that, and Jonathan Edwards was here; and I'm not familiar with it. It's not something we go through. And so I called up Peter and I said, Peter, how does this work; and as I understood from Peter when he got done is that technically he wasn't sure whether Jonathan was correct or not in this case. But he said it didn't really matter. As a practical matter, he thought that anybody who bought the property would make the purchase and sale DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 12 contingent upon having gotten they can actually use the property for what they are planning on doing. And so they will require that the actual closing not occur until after the site plan review. He gets to the same point but through a different pattern. MR. VAN MAGNESS: Yeah. The thing here with the execution of the P&S could in fact turn into be an execution of an option to purchase at that point in time with a, you know, basic skeleton framework, special terms and conditions that are of major substance. MR. RUCKER: Contingent upon certain subjects. MR. VAN MAGNESS: Contingent upon certain subjects that could probably be accomplished in 45 days and then a P&S executed somewhere downstream here once you know, and it could be pretty close to the closing at that point in time; but the option then would allow them and we take money on the option, you know, being an option with cash down. And then that will allow him to secure his financing pending, you know, all the rest of this stuff. DORIS M. JONES & ASSOCIATES, INC. 13 1 MR. BURDITT: I'm not sure there is 2 anything we can compare this to recently, certainly 3 not Bear Hill. You know, it can possible 4 contaminated municipal building, Pearl Street which 5 was an aged falling down unused not falling down 6 but an unused building. 7 MR. PACINO: In need of a lot of love 8 and care. 9 MR. BURDITT: In need of a lot of 10 repair. So I'm not sure this is in the same 11 situation. A lot of things are different in the 12 sal. of this building and the recent sale of 13 munriciRa3-=properties.-- 1:4 MR. BROWN: However, if we draw it 15 out too long, it could be. 16 MR. BURDITT: That's true, which is 17 why we don't intend to draw it out. 18 MR. BROWN: Short and sweet. 19 (Discussion off record) 20 MR. RUCKER: Can I tell you what 21 changes I'll make just to make sure I captured them 22 all. On the first line written report to 23 selectmen/commissioners I'm changing that to 9/13. 24 On the third one down, send sealed bid advertisement DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 14 in Central Register, instead of in Central Register it will say to Central Register. MR. PACING: Okay. MR. RUCKER: Down in the middle part of the document decision by selectmen/RMLB, I'll put in 3/15/95. I'll change the one after that on the begin P&S drafting to 3/16/95. MR. PACINO: Mm-hmm. MR. RUCKER: And I will change the typo in the italicized last line. Then the date under possible interviews of remaining bidders also. That was to be instead of 1994, 1995. MR. PACING: Right. MR. BURDITT: Yeah. MR. RUCKER: Okay. With those changes does this meet your needs? MR. BURDITT: Mm-hmm. MR. RUCKER: Do you want this incorporated in the presentation? MR. PACINO: Yes. Yes. Yes, we do. MR. VAN MAGNESS: Yeah. MR. PACINO: Okay. Let's take the draft appraisal next. MR. RUCKER: This is just a sample DORIS M. JONES & ASSOCIATES, INC. 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 one. 'here is I think a half a dozen people on the actual mailing list. I didn't bring them all to you. The letters are identical. It was a first cut. And I have a question of the task force. Something that confused me as to what Jim was trying to do and what you were trying to do, and I kept looking at it thinking it over and I couldn't understand it. So I left it off and thought I would come and ask you. MR. PACINO: Okay. Want to take a minute and read it first. Restrictions come from the chart? MR. RUCKER: Yes. MR. PACINO: Okay. MR. RUCKER: Those are the same restrictions that have been put into the presentation also. So if you change them here, I'll change them on the presentation. MR. VAN MAGNESS: I got two nits. In the second page the next to the last line and the last line, the dates are inconsistent now with the time line. Proposals should be received no later than I believe 9/30. DORIS M. JONES & ASSOCIATES, INC. 16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. RUCKER: 9/30, mm-hmm. MR. VAN MAGNESS: And award will be done by October 3. MR. RUCKER: Mm-hmm. MR. PACINO: Okay. You said you have something that was a question. MR. RUCKER: On the first page, the very last sentence. MR. PACINO: Mm-hmm. MR. RUCKER: When I went back through the various items that you had talked about and I saw Jim's strategy, he had put in based on your discussions a request for information on just the land, just the building, and the land without the building. I had assumed that came from MR. PACINO: Mm-hmm. MR. RUCKER: the meeting. When I kept thinking about it and looking at it, I said given the information and the decisions that are being made I couldn't understand where that information seemed to be needed. It seemed like what you wanted was a current land and building as is because if the building was removed, it wouldn't be removed by the RMLD or I'm assuming the town. It DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 15 16 17 18 19 20 21 22 23 24 17 would be removed by the bidder. They take that into account in their_ purchase price. MR. BURDITT: There seemed to be some consensus that maybe the land only would be more valuable than the land with the building on it. MR. VAN MAGNESS: Yeah, I never MR. BURDITT: I think that was the MR. RUCKER: And you had that discussion, that was in your notes here; but when I kept looking at it, Jim faithfully incorporated it, but then I thought about it and I said we're not going to r_emove_ the building beforehand. MR. PACING: You know MR. RUCKER: If we have the information, you can't do anything with it other than MR. BURDITT: Only if that was the highest price. Only if that was the highest price with the clear land value, but it doesn't make any sense now. MR. PACING: Right. MR. VAN MAGNESS: I think it's a wasted step. MR. BURDITT: I do too. DORIS M. JONES & ASSOCIATES, INC. 18 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 15 16 17 18 19 20 21 22 23 24 MR. RUCKER: I MR. VAN MAGNESS: The split between the land and building wasn't from his perspective. He said in the decision he wanted separate values because of the bookkeeping aspect since the building was depreciable and the land wasn't. MR. PACINO: That's right. MR. RUCKER: That's a that's a utility accounting issue. MR. VAN MAGNESS: Right. MR. RUCKER: Land is never depreciated. Buildings are. MR. BURDITT: Yeah. MR. RUCKER: I'll put that in. MR. PACING: Mollie wanted just the land only, but that was the idea the land was more valuable. I see what you're saying now. Nobody is going to knock that building down from this end. It would be the buyer that would knock that down. MR. RUCKER: And the buyer will make that assessment on whatever it is they are intending to do. MR. BURDITT: The only other question I have now, page two second to last paragraph, you DORIS M. JONES & ASSOCIATES, INC. 1. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 19 said you should allow one meeting held at night, and with the task force. Isn't that up to isn't that an option? Shouldn't we say you may be or you might want to or I don't know that we're going to require everybody to come into the building. I don't know we require anybody to come in for a meeting with us. They may request a meeting. MR. RUCKER: None of the proposals I'm sorry, I need to redraft this. I didn't mean that if you MR. VAN MAGNESS: There is a selectee MR. RUCKER: If you're a selected person, you have done it. I'm assuming someone will call, probably the task force, and say explain this appraisal record. MR. BURDITT: Okay. All right. MR. PACINO: Maybe you need to say MR. RUCKER: That's what I meant. MR. PACINO: the winner gets to have a meeting. MR. BURDITT: The winner might need to come in and explain how you are going to bid or something. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 20 MR. RUCKER: I'll correct that to the successful MR. BURDITT: It doesn't necessary need to be the successful. MR. RUCKER: You would only bring the person you chose, the selected one. MR. BURDITT: That's the only one we would want to bring in.. MR. VAN MAGNESS: That's the only one that's going to do the appraisal. MR. PACINO: That's the only one that's going to do the appraisal? You're going to have more than one appraisal, aren't you here? MR. RUCKER: No, just one. MR. PACINO: Just one appraisal? I thought we were going to have more than one. MR. RUCKER: You had talked about it. MR. PACINO: Mm-hmm. MR. RUCKER: You could require more. Under the Uniform Procurement Act you require a professional appraisal. MR. VAN MAGNESS: If they are all using the same comps and same appraisal techniques and they're a certified appraiser, I would think DORIS M. JONES & ASSOCIATES, INC. 21 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 you're going to end up with minuscule differences. So, you know, you end up with a $35,000 difference or a $10,000 difference, I mean, in a sounds like to me it's in within the realm. MR. RUCKER: Let's assume you hire two appraisers and their numbers don't come in the same, given the town meeting vote, what do you do? MR. PACINO: Yeah. MR. BURDITT: Yeah. MR. VAN MAGNESS: Take the highest one and run. Okay. MR. BROWN: I don't think you have to correct that, Len, because your first statement in your first paragraph on the first page it says something about the successful bidder. So I think he has to assume if he is the successful bidder, he is going to come in. MR. RUCKER: That's what I meant. MR. BROWN: Yeah. Yeah. MR. PACINO: Why don't you look at that. MR. RUCKER: I'll go back and play with the words a little bit. MR. PACING: I think you're DORIS M. JONES & ASSOCIATES, INC. 22 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 understanding where we're coming from. MR. RUCKER: I understand what happens, when this goes out they call. MR. PACING: They will call. MR. RUCKER: They want to make sure they understand and that's where we understand it. MR. PACINO: Okay. MR. BURDITT: Yeah. Right. MR. RUCKER: With those changes does this look to be sufficient? MR. BURDITT: Sure. MR. BROWN: Yeah. MR. PACING: Fine with me. MR. VAN MAGNESS: The Comprehensive General Liabilities provisions in here under section four professional liability, should the winning firm complete the appraisal and fail to live up to the confidentiality aspect of it. Is that the place where we would be able to sue for breach of contract and they would be liable for value of the MR. RUCKER: I don't believe so given that what the policies and terms and conditions normally mean. If anyplace I don't think it would come under the Comprehensive General Liability. It DORIS M. JONES & ASSOCIATES, INC. 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 may come under the general liability. MR. VAN MAGNESS: That's what I meant. MR. RUCKER: You started MR. VAN MAGNESS: B4 5, B4, professional liability. MR. RUCKER: It may be possible. That obviously would depend on the policy. We have not generally most of the professional liability policies have fairly standard language. We've never asked for specific language in a policy, and I don't know we could get it nor could a vendor get it because most insurance companies aren't willing to change language to satisfy individual companies, but I think given that it would be a professional licensed firm. MR. VAN MAGNESS: Should be. MR. RUCKER: First of all, most of these places are fairly large and well-known. I would be amazed they would do something like that. MR. PACINO: Which one did we use on the MR. VAN MAGNESS: Meredith & Grew. MR. PACINO: On the original. On the DORIS M. JONES & ASSOCIATES, INC. 24 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1.7 18 19 20 21 22 23 24 original. That's a fairly large firm. MR. RUCKER: Then you have 100 men which is a fairly large company in this area, I have them all. MR. VAN MAGNESS: No, no, don't bother. MR. PACINO: No. MR. BURDITT: That's fine. MR. VAN MAGNESS: Don't bother. MR. RUCKER: Okay. MR. PACINO: Okay. MR. BURDITT: That's fine. MR. PACINO: Bill? MR. BROWN: Fine and dandy. MR. PACINO: Fred? MR. VAN MAGNESS: Okay. MR. PACINO: Okay. MR. RUCKER: I'll make the changes and put that one away. MR. BURDITT: MR. RUCKER: standard purchase order ter MR. PACINO: Mr. Sweeney was here at the Yeah. These are just the ms and conditions. Can I ask a question. last meeting. I don't DORIS M. JONES & ASSOCIATES, INC. 1 1 1 1- 1 1 1 I 1 21 2. 2: 2: 24 25 1 think we ever formally have gotten back to him. I 2 know we kind of among the five of us last time 3 MR. BURDITT: Tonight we're not going 4 to formally get back to him. 5 MR. PACING: I know not tonight. Is 6 it an issue we want to discuss? I think we pretty 7 much discussed it the last time. 8 MR. BURDITT: I think you could bring 9 it up in your discussion with the selectmen and see J if the selectmen have any real strong intent they 1 would like to keep the building. 2 MR. PACINO: We said to Mr. Sweeney 3- we would get back to him. I MR. BURDITT: I think you could let 3 Mr. Sweeney know that will be addressed with the se Ie(t-men. 7 MR. PACING: Okay. And a 3 recommendation from what I drew from last week's official meeting it was a negative recommendation. )I MR. BURDITT: Yeah. MR. PACINO: All right. With that we move on to presentation. Len, you're doing fine. You get to do this one too. MR. RUCKER: Two things, one is this DORIS M. JONES & ASSOCIATES, INC. 26 1 1 1 1 1- 1 l 1 l 21 2. 2: 2: 2~ 1 is all draft. All I did was take what you had 2 put some labels on it and put it in. In some cases 3 I have no idea what you meant when I looked at it. 4 That doesn't mean you don't know what that means. I 5 don't know because I wasn't at some parts of the 6 those meetings. 7 The second thing it is on the computer in 8 my office displaying right now and we can change it 9 on the fly if you would like. It's right there. D It's very easy to change. Please don't hesitate in 1 the least. Anything you want changed, reworded, 2 modified, it's very easy to do. 3 MR. BROWN: Can you put me in the I- singular instead of the plural. MR. RUCKER: William C. Browns? i MR. BROWN: Yeah, you've got i1 citizens. 3 MR. MR. MR. L MR. got there, there w S MR. you've got two L's RUCKER: Oh, citizens. PACINO: Citizens. BROWN: I know I talk a lot. RUCKER: Well, you know how that as originally supposed to be two. PACINO: We've done it again, in my name. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 15 16 17 18 19 20 21 22 23 24 27 MR. RUCKER: I'm sorry, one L. You think by now I would know. MR. VAN MAGNESS: I think it would be nice next to Phil's name if we have chairman. MR. PACINO: That's fine. MR. BURDITT: Spelling Bill, they can spell mine. I get William. MR. RUCKER: You want it William? MR. BURDITT: I'm not William. I'm Willard. MR. PACINO: Do you want it Willard or Bill? MR. BURDITT: I get William and Willy. MR. RUCKER: Fred, I didn't know if the Van Magness is together. MR. VAN MAGNESS: No. Fine just the way it is, perfect. It comes in all kinds of garbled shapes and sizes, like Willard. You did it right. MR. PACINO: Are we going to move the calendar after the 13th, on the third slide up to the 13th? MR. RUCKER: Yes. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 28 MR. VAN MAGNESS: I'm a little concerned actually since we're in an unofficial mode, it would be nice if some of our appointed task force members could be here more frequently. MR. PACINO: I know. MR. BURDITT: Yeah. MR. PACING: I know. We'll have to call Dick. MR. BURDITT: I think Dick Howard has been to one. MR. PACING: Dick Howard has been to one, and Bill Kennedy has been to a couple. MR. BURDITT: Hartnell has been to Bart has been to one, two maybe. MR. PACINO: Yup. MR. BURDITT: And we have been the court. MR. VAN MAGNESS: It is a set approval, silence means MR. PACINO: I'll call. We'll call again for next week. Can you have Marguerite call everybody? MR. BURDITT: Next week, we're meeting again? I thought this was it. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 29 MR. PACINO: This could be it. MR. BURDITT: Should be it. MR. BROWN: Can't some people come tonight and say it. MR. VAN MAGNESS: You did a nice job with those slides. The third one particularly you might want to make the 15th the 13th. MR. RUCKER: That's what I'll do. I'll change it. MR. VAN MAGNESS: Okay. MR. BROWN: We already caught that one. MR. VAN MAGNESS: Sorry about that. MR. PACINO: That's okay. MR. VAN MAGNESS: I have a tendency when I do slides to read every word and then respell it. MR. PACINO: That's what you should do. MR. VAN MAGNESS: You have a spell checker I'm sure. MR. RUCKER: No, I didn't. So you may find some embarrassing errors. I'm saved by my incredibly slow typing. DORIS M. JONES & ASSOCIATES, INC. 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. BROWN: Hunt and peck. MR. RUCKER: Two fingers. MR. BURDITT: Me too. (Discussion off record) MR. RUCKER: If you would like I can walk you through where I made some small changes or interpretations or have some questions. MR. PACINO: Why don't we take each page. That would be the best way to do it. You're on the second page. Is there anything you interpreted on the second page? MR. RUCKER: No. MR. PACINO: Okay. MR. RUCKER: I do have a question though on the middle slide of the second page. I had no idea what you meant by dollar revenue only, the fourth item down. MR. PACINO: Sales, proceeds is what that means. MR. RUCKER: Should I modify it to say something like that or is it self-explanatory the way it is? I also asked some people who have no idea what was going on what did this say to them and they said nothing. They didn't know what it meant. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 31 MR. PACING: We should probably say MR. VAN MAGNESS: I don't either. MR. BURDITT: Well, I think what we were saying is that the how do we say it, the highest bid price isn't necessarily the winner. MR. PACING: Right. MR. BURDITT: That there are other things that need to be evaluated in who the winner should be. MR. RUCKER: So could I put the trying to paraphrase, not dependent on only dollar value of bid? Title was definition of a best acceptable bid. MR. BURDITT: MR. RUCKER: addition to money? MR. BURDITT: Yeah. Or depends on factors in Definition of best acceptable revenue amounts. MR. BROWN: I think this almost covers it. I think you can drop that out of here. MR. BURDITT: I almost think you're .right, Bill. I think these other things say what we tried to say on definition of best acceptable. DORIS M. JONES & ASSOCIATES, INC. 32 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. VAN MAGNESS: I guess I come back to you and say in our mission statement we said to maximize the proceeds, which was obviously the town meeting chart. MR. BURDITT: Yeah. MR. VAN MAGNESS: And if you drop that particular item, you have nothing there that deals with the proceeds. MR. RUCKER: How about if I say maximizes proceeds to the RMLD? MR. BURDITT: Well, I think with the chart above that says the mission statement is maximized and it explains all the reasons to maximize. MR. VAN MAGNESS: We need to be clear on this because this is a very important set of two charts. MR. BROWN: Right. MR. RUCKER: Nobody another possibility may be to say, once again, there is the I'm assuming I use your title definition of best acceptable bid. So perhaps we could put something in there to the effect of successful bid must, as a minimum, meet or exceed appraisal value. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1.6 17 18 19 20 21 22 23 24 33 That's established by town meeting. You can't accept one below and FinCom MR. BURDITT: I think that should be the first bullet. Take that out. MR. RUCKER: I'll remove that. MR. VAN MAGNESS: Meets slash exceeds appraised appraisal value. MR. PACING: Okay. MR. VAN MAGNESS: Excellent suggestion. (Discussion off record) MR. BURDITT: Take out that dollar revenue. MR. PACINO: Right. MR. RUCKER: So I'll pull out dollar revenue only and drafted statement and move this to the first bullet. MR. PACINO: Okay. MR. RUCKER: Minimum acceptable bid must meet, exceed minimum appraisal value. MR. PACING: That's good. MR. BURDITT: Just say meets/exceeds appraisal. value. I don't think you need to say minimum. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 34 MR. VAN MAGNESS: No. Meets/exceeds appraisal value, that's fine. On the second bullet down, the offsite impacts/improvements, should we also put another slash and put in mitigation? MR. PACINO: Which one are you saying, offsite impacts? MR. BROWN: Is there aoina to be anv indication there MR. VAN MAGNESS: I don't know. We could put it out in the RFP, that should be there, be offsite impacts or improvements we would look to the successful bidder to present options for mitigation of same so it doesn't cost the town any money. MR. BURDITT: I'm well aware of it costing the town money, but I don't think we need to say that. MR. BROWN: I don't foresee in that particular area for any your water is there. Everything a business would need is there and is sufficient, unless there is something you need, a railroad track down the middle of the street or something. MR. BURDITT: Yeah. Yeah. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 1. 3 14 15 16 17 18 19 20 21 22 23 24 35 MR. BROWN: It's a well-taken point. MR. PACINO: I think I would just leave it. One general thing. MR. VAN MAGNESS: Third slide down, what did you mean by town operational costs? MR. RUCKER: Actually, that would be my question to you because I didn't change anything. MR. VAN MAGNESS: I wasn't here that night. I was on vacation. MR. BURDITT: Well, if we need a daily trash pickup. MR. PACINO: Right. MR. VAN MAGNESS: We don't pick up from businesses. MR. BURDITT: I understand that, yeah. MR. PACINO: It's MR. BURDITT: Or you need an additional traffic cop because MR. PACINO: Or even if it becomes an apartment house, potential impact on schools. MR. VAN MAGNESS: Doesn't that become a town infrastructure. MR. RUCKER: Town operational costs DORIS M. JONES & ASSOCIATES, INC. 36 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 you have an astrict. MR. PACINO: Right. There was a discussion. MR. RUCKER: I went MR. BURDITT: At a new meeting, we discussed it at a previous meeting. MR. PACINO: The astrict came up at the second meeting. As you go farther on that chart, you will see one with two astricts at the third meeting. The operational cost was a discussion of what the impacts on the town would be. MR. RUCKER: How about if I insert impact impacts on town operational costs, does that do it? MR. BURDITT: Yeah. Yeah. MR. VAN MAGNESS: Impact on town budget. MR. BURDITT: Operational cost well, same thing. MR. PACINO: Budget, same thing. Let's stick with budget. That's more descriptive. People understand that better. That's a better thing. MR. VAN MAGNESS: Impact DORIS M. JONES & ASSOCIATES, INC. 37 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. RUCKER: On town budget. MR. VAN MAGNESS: on town budget. MR. PACINO: Right. MR. VAN MAGNESS: The second one under there, financial viability, I would just add after that of the bidder or of bidder. MR. PACINO: That's really what it was intended to be. MR. VAN MAGNESS: I think if you have a few more words, it will help to clarify it. I would put down after that to complete project. MR. PACINO: Okay. That's fine. MR. RUCKER: Could I suggest complete bid and project? MR. VAN MAGNESS: Sure. MR. BURDITT: No. Piece of cake to complete the bid. I mean, bid doesn't cost you anything. MR. RUCKER: That's true. Complete the project. MR. BURDITT: It's the budget we could be stuck with who gets the bid. MR. VAN MAGNESS: It would be something, for example, if you get Joe's Bulldozer DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 l1 7.2 13 14 15 16 17 18 19 20 21 22 23 24 38 Company that bid on it, and you get I won't use the word home, you get some other Vappy Construction, you might say wait a minute, is there a difference? Okay. Now MR. PACING: Third page, is there anything you have interpreted here? MR. RUCKER: Yes. On structural integrity of 25 Haven Street I assumed from the notes what it meant was no known structural impediments if used as is. MR. PACINO: Right. MR. RUCKER: That's what I assumed you meant. MR. BURDITT: Well, do we meet all of the handicap uses? MR. BROWN: I don't think the building has to meet all of those. A private building doesn't have to meet the handicap codes. MR. BURDITT: It's a conversion from a municipal use. I don't know. MR. RUCKER: I don't know about the handicap, but on the 80A, as I understand it, it is the party that owns it that is required to meet the requirements. DORIS M. JONES & ASSOCIATES, INC. 39 E` 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1.7 18 19 20 21 22 23 24 MR. BURDITT: Okay. MR. RUCKER: And I'm not sure if it applies. MR. PACINO: Interesting question. MR. RUCKER: It applies to the public access portion I believe of public business. MR. BURDITT: I think we were talking about here about if we sell it for municipal use to, you know, XYZ private company, you know, does it meet all the current codes that he would have to do or we would have to do to sell or MR. PACINO: I think the decision this is one of the early discussions. MR. BURDITT: Yeah, I know. MR. PACINO: This was the structural impediments. Is there anything in the building that would affect the value. MR. BURDITT: Mm-hmm. MR. PACINO: I don't think it was really intended to discuss the current codes. It's just is there a problem. MR. RUCKER: It says here need code improvements, yes. MR. PACING: Yes, needs code DORIS M. JONES & ASSOCIATES, INC. DORIS M. JONES & ASSOCIATES, INC. 41 1 2 3 4 5 6 7 8 9 10 1I 12 13 14 15 16 17 18 19 20 21 22 23 24 Great. MR. PACINO: That's fine. MR. VAN MAGNESS: On the third slide I know we discussed it, I'm a little concerned about specificity here in terms of things like Ginger Bread Bakery. MR. PACINO: Yes. MR. VAN MAGNESS: You know, if we were to say you know, I don't want to get into any potential liability that we designated them. MR. PACING: Right. MR. VAN MAGNESS: Winchester comes in and says why are they moving. Maybe we ought to say commercial - small commercial bakery or something. MR. RUCKER: Sure. MR. PACING: Right. Unless you can come up with a better name, and Arthur Rubin there. MR. BROWN: Can we go back to the second slide for a minute? MR. PACING: Sure. MR. BROWN: Insurance and maintenance of building, how about lost revenues to the town for taxes? MR. RUCKER: There is no there is DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 s i 14 15 16 17 18 19 20 21 22 23 24 DORIS M. JONES & ASSOCIATES, INC. 43 1 MR. VAN MAGNESS: Okay. So we got 2 small commercial bakery instead of Ginger Bread. 3 Then Arnold Rubin maybe we ought to say 4 MR. BURDITT: Take his name out. 5 MR. PACINO: Yeah. 6 MR. VAN MAGNESS: That's what we are 7 talking about. We are fixing these up here. 8 Expansion of local retail establishment. 9 MR. RUCKER: How about extension of 10 existing I don't know if it's existing. 11 MR. PACINO: Just say expansion of 12 retail establishment. 13 MR BURDITT: Yeah. Yeah. 14 MR. RUCKER: Okay. I'll put that 15 in. 16 MR. BURDITT: Expansion of local. 17 MR. PACINO: Local, yeah, okay. 18 MR. VAN MAGNESS: Local retail. 19 MR. RUCKER: I'll put that in and 20 remove Arnold Rubin. 21 MR. VAN MAGNESS: Yeah, I think 22 that's a good idea. So far the slides are great 23 though. 24 (Discussion off record) DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1.6 17 18 19 20 21 22 23 24 44 MR. PACINO: Can we go back to the first slide, no known structural impediments if used as is. I'm not sure that's a correct statement. Based upon, I agree with Bill, and handicap accessibility of that building maybe we should try to say nothing in that building that is going to fall down tomorrow, I think is what we're trying to state there. MR. RUCKER: Which is all that structural really is technically. MR. BURDITT: You're right. MR. RUCKER: That's all structural is. MR. BURDITT: That's right. The others are riot structural. MR. VAN MAGNESS: I think you would find that that building is handicap accessible, isn't it? MR. RUCKER: No. MR. PACINO: No. MR. VAN MAGNESS: It isn't? MR. RUCKER: It is because it's one story. MR. VAN MAGNESS: Right. DORIS M. JONES & ASSOCIATES, INC. 45 1 2 3 4 5 6 7 8 9 10 11 12 13 7.4 15 16 17 18 19 20 21 22 23 24 MR. RUCKER: But it isn't because of the measure on the doors for opening and closing is incorrect, the hallway widths and doorways are incorrect. The turning radius in some places are incorrect. And the bathrooms are cannot fit you can barely fit a person in there much less somebody in a wheelchair. MR. BROWN: How did one of your former employees get in and out with the wheelchair? MR. RUCKER: I didn't say you had an actual person couldn't use it. The codes say it doesn't MR. BROWN: Yeah, I know he was there long before the codes ever came into existence. MR. VAN MAGNESS: Which page are we all on? MR. PACINO: The third page I think we are set on. MR. BROWN: Yeah. MR. PACINO: Let's go to the fourth page. Did you interpret anything? MR. RUCKER: There is one I had a question on which is on the first slide which you DORIS M. JONES & ASSOCIATES, INC. 46 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 had on your notes what does the business community want. You said that Mr. Kennedy was going to send a letter to the business due back in mid August. I didn't know what to do with that. I said letter sent to business. MR. PACING: We have heard nothing back on that. MR. VAN MAGNESS: I was wondering if the letter ever went. Have we seen that? MR. RUCKER: I haven't. MR. BURDITT: Let's say letter to be to be sent. MR. PACINO: To be sent. MR. VAN MAGNESS: If it isn't sent very soon, like already gone, it's going to be irrelevant. MR. BURDITT: Not necessarily. I think that's something we could address with the selectmen. MR. PACING: Maybe we should do this, say what does the business community want, leave the next line out. MR. BURDITT: Yeah. Okay. MR. PACING: Let's leave that next DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 47 line out. Letter sent, then we can always in a presentation I can add this in. This is what he was going to send to the Chamber of Commerce. I don't know if that has happened or not. We're part of the Chamber of Commerce, aren't we? MR. RUCKER: Not Reading. MR. PACINO: Not Reading? MR. RUCKER: Wilmington. MR. VAN MAGNESS: Why aren't we? MR. BROWN: It goes a long ways back. MR. RUCKER: Well, I can explain it. There are two reasons. Quickly, the two reasons are, one, I looked for somebody--internal--that had the time 'to support the meetings and did not find anyone. In the case of Wilmington the reason for joining their Chamber of Commerce is it was their Chamber of Commerce that lead the 1988 DPU action by joining the Regional and joining it makes it substantially more difficult for them to bring a suit. MR. VAN MAGNESS: Okay. MR. RUCKER: It's a practical political matter. MR. PACINO: You do have people in DORIS M. JONES & ASSOCIATES, INC. 48 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 the Rotary. MR. RUCKER: We are involved with Rotary, yes, that's because somebody has a very strong interest as an employee to also take on the activities of the Rotary. We hadn't been able to find anybody that lives in Reading that has a strong interest in the Reading business community. (Discussion off record) MR. VAN MAGNESS: I'd like on the last line of that first slide where it says what does Land Bank Committee know about property, I would like to insert a or something that says Ben Nichols contacted, no known issues. MR. PACINO: Yes. No known issues or no known data. MR. BURDITT: Data. MR. BROWN: No issues whatsoever. MR. PACING: No known issues, okay. (Discussion off record) MR. VAN MAGNESS: Ben was thrilled we contacted him. MR, BROWN: Yes, he was. MR. RUCKER: So remove the dash no known and in its place put Ben Nichols, no known DORIS M. JONES & ASSOCIATES, INC. 49 1 I issues. 2 MR. PACING: Right. 3 MR. RUCKER: Okay. On the second 4 slide I put some editorial notes as an example, the 5 tank passes state tests, that the underground 6 electric duc ts can be removed as an example. That 7 the :asbestos floor tiles and insulation jackets were 8 only on the boiler, just little things like that to 9 just kind of let you know. 10 MR. BURDITT: Mm-hmm. 11 MR. RUCKER: And I interpreted on the 12 third slide on that page second bullet it says 13 rezoning and underneath says what are options, 14 that's preci sely what you had. 15 MR. VAN MAGNESS: Right. 16 MR. RUCKER: I didn't know what your 17 answer was. When I went through it, it looked like 18 the answer w as none. So that's what I put in. 19 MR. VAN MAGNESS: That's right. 20 MR. PACINO: That is the case. 21 MR. BURDITT: Then I would put that 22 not as a par enthesis there but as an indented 23 underneath. 24 MR. PACINO: Right. DORIS M. JONES & ASSOCIATES, INC. 50 1 2 3 4 5 6 7 8 9 10 11 12 1.3 14 15 16 17 18 19 20 21 22 23 24 MR. RUCKER: Sure. MR. PACING: Exactly. MR. RUCKER: I just wanted to make sure I interpreted it correctly. MR. VAN MAGNESS: If we are going to put the word none in there, let's call it unknown, identified MR. PACINO: Okay. MR. VAN MAGNESS: I don't like the word identified, I'd say none desired. MR. BURDITT: None recommended. MR. VAN MAGNESS: None recommended. MR. PACINO: None recommended. MR. VAN MAGNESS: Yeah. Good. MR. BURDITT: Yeah. Mm-hmm. MR. PACING: Okay. Next page. MR. RUCKER: The first slide you had the question what are the implications on Master Plan. I had no idea what you meant. I couldn't tell anything from the notes. So I just put question marks. MR. PACING: I think it was meant MR. RUCKER: What implications regarding Master Plan, nothing besides DORIS M. JONES & ASSOCIATES, INC. 51 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. PACING: Character of the area, they just wanted to the impact of the Master Plan was changed to character the area. MR. VAN MAGNESS: What do you want to put in there? MR. BURDITT: Maintain character of the area. MR. PACINO: Yeah. Right. MR. VAN MAGNESS: Okay. MR. PACINO: Was it because you couldn't read the word area? MR. RUCKER: No, I didn't know what it meant. I didn't Master Plan, I didn't know they were subjective words of character of area. After that I don't believe I made any MR. PACING: Interpretations? MR. RUCKER: interpretations at all. MR. BURDITT: Next page, top one, do you want to say continued, potential use idea discussed, have we had two charts before? MR. VAN MAGNESS: Yes, we have. I agree with you where we had two, we'll come back to those, but you want the last chart on this page to DORIS M. JONES & ASSOCIATES, INC. 52 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 say after the title there where it says discussed you want continued. MR. RUCKER: Well, can I suggest something to you? MR. BURDITT: No, not on that page, on the next one. MR. VAN MAGNESS: It's going to be there too. MR. BURDITT: Right. There were three charts. MR. RUCKER: Can we defer that for a moment. Depends where you do it and depends how you do it, you may not even have the title change. In other words, the slide if we do it here and you do it animated MR. BURDITT: You can roll it. MR. RUCKER: it will roll through. In other words, you don't have to put continued because you don't have a separate piece of paper. It's all electronic. On the other hand, if you do it overhead, you need to put continued. My suggestion if you could wait until the decision is made and I'll go back and change all those. MR. VAN MAGNESS: As soon as we go to DORIS M. JONES & ASSOCIATES, INC. 53 1 2 3 4 5 6 7 8 9 10 11 1.2 13 1-4 15 16 17 18 19 20 21 22 23 24 cinema one. (Discussion off record) MR. VAN MAGNESS: Actually, this is the acid test of this equipment. It's been set up and that's one of the things we spent the money on instead of having anybody put in money, it's all it's all there. VCR, you press that button, that comes on. It says on off, press on, another button comes on says play, record. So it should be you should be able to walk in hit the lights, it says lights. MR. MR. MR. great. It could b 13th, I think it's MR. BURDITT: RUCKER: BURDITT: e a great great. VAN MAGN Have you used it yet? No. So this could be first showing and on the ESS: And the selectmen MR. BURDITT: I think John Upton should make sure he comes down first prior to the 13th. I gave him a head up on one of the softball games and said he might have a shot. MR. VAN MAGNESS: I think on the last chart there I mean, I think we you know, what DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 54 you've got here is super, absolutely super job. I think we ought to have a chart on the timetable. MR. PACINO: Yes, the timetable. MR. VAN MAGNESS: I think somewhere in this slide show. whole thing? What I'll do arrangement, next if we ai make it look MR. BURDITT: Would you want the That's too big for a chart. MR. RUCKER: I'll do a pictorial. is put some sort of calendar certain dates will highlight; and the iimate it, you don't have to we'll great. MR. BURDITT: Excellent. MR. VAN MAGNESS: The other thing that would be helpful in the front- end of this presentation, you know, maybe it's on like the three like the fourth slide we can think about the arrangement of these things. They may come out differently. I think we may need the master slide. You have the thing with the graph of all the processes, the process graph. And I think we need a slide that has I didn't bring it tonight. The charge, the thing from the selectmen that lists out here are the five things we asked you guys to do, DORIS M. JONES & ASSOCIATES, INC. 55 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 you know. MR. RUCKER: I don't have that. MR. PACING: Yes, I do. I have that. MR. VAN MAGNESS: The charge to the 25 Haven Street Task Force. I wish I brought mine. MR. RUCKER: If somebody has one, I'll just make a copy and incorporate it. MR. VAN MAGNESS: That's it. (Document passed) MR. BURDITT: That's extra. I think that's an extra. MR. PACING: Okay. MR. VAN MAGNESS: Yeah, it's kind of like, you know MR. PACING: The five charges as to what we were charged with. MR. VAN MAGNESS: Right. MR. PACINO: Yes. Do we put that toward the front? MR. VAN MAGNESS: Yeah, I think here's who we are, this is the final report. MR. PACINO: Right. MR. VAN MAGNESS: You know, just to familiarize everybody, here was the process, here DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 56 was the charge you gave us, and now let us take you through the final report. Here was our mission statement, blab, blah, blah, and go down through all the things. And then at the end you might want to bring that slide back in, you know, then you get your timetable, then at the end you might bring that charge slide back with a check marks down through one through five and say we completed all of it. This is it, okay. MR. PACINO: Okay. That sounds great. MR. VAN MAGNESS: a next a last slide that says which then that last that nex would be the process slide with, highlighted in terms of what the make sense? Then maybe we need next step. Okay, t.slide, again, you know, the block next step is. That MR. RUCKER: Mm-hmm. MR. VAN MAGNESS: This is great. This is great stuff. MR. BURDITT: Mm-hmm. MR. VAN MAGNESS: Never has a committee moved so fast and got so far so quickly. (Discussion off record) DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1.5 16 17 18 19 20 21 22 23 24 57 MR. VAN MAGNESS: This is great. You did a beautiful job on this one. MR. RUCKER: It's the software. MR. VAN MAGNESS: Yeah, the software is great. That looks great. MR. PACINO: Yeah, I don't I think it looks fine. MR. RUCKER: There is the color scheme. If you want to see it, it's playing. I put it on video player. You can actually go see it. I haven't obviously made your changes yet. (Discussion off record) (Recess taken) MR. VAN MAGNESS: Okay. This I think is super. MR. PACINO: Right. MR. RUCKER: Super. The products that I was responsible for getting to you I think are done. I'll make the changes. MR. VAN MAGNESS: Home run. Home run. MR. BURDITT: Excellent. MR. VAN MAGNESS: We are making huge progress, right. DORIS M. JONES & ASSOCIATES, INC. 58 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. PACINO: Right. At this point MR. VAN MAGNESS: Pitch is done. MR. PACINO: Mm-hmm. MR. VAN MAGNESS: We probably will need a couple of page written thing probably from you, Phil, that would transmit the final report, but that would would highlight basically against the mission statement that we have seen. Basically no need for requested zone or action by town meeting, right? MR. PACINO: Right. MR. VAN MAGNESS: And the fact that we've only selected I think it was five, but it might have been six restrictions on use to go out with the RFP. MR. PACINO: Mm-hmm. MR. BROWN: Minimum amount of restrictions. MR. VAN MAGNESS: Yeah, that we MR. PACING: Right. MR. VAN MAGNESS: We really basically said it's wide open as zoned except for five enhanced restrictions. MR. PACING: Mm-hmm. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 59 MR. VAN MAGNESS: And I think that's about it. MR. PACINO: That's about it. MR. BURDITT: Yeah. MR. VAN MAGNESS: Say here's a copy of the presentation. MR. PACING: Right. The slides would go as backup. MR. BURDITT: Yeah. MR. VAN MAGNESS: The committee has copies of the minutes of all meetings should anybody want to review them. Okay. MR. BROWN: I think to go along with that, Freddie, in the best interest of the town, we felt they were in the best interest of the town, the restrictions were in the best interest of the town. MR. VAN MAGNESS: Right. We probably all ought to sign the whole thing as a submittal from the whole committee. MR. PACINO: Right. MR. VAN MAGNESS: And that's done. MR. BROWN: We're done until MR. PACINO: We're done until January. DORIS M. JONES & ASSOCIATES, INC. sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1-7 18 19 20 21 22 23 24 60 MR. VAN MAGNESS: The next thing we have to think about, though, weren't we going to try to go with an RFP thing? Didn't we run around the building last time? MR. RUCKER: RMLD was going to do that. MR. VAN MAGNESS: Right. Were you going to do that and we were going to send in a cursory copy of that at the time? MR. PACINO: Exactly. MR. RUCKER: All we're going to do is take one of our sealed bid processes modified appropriate to obviously the building, the _property. MR. VAN MAGNESS: Yeah. MR. RUCKER: And add in a section restrictions. Take exactly the words you have given us and put them in. MR. VAN MAGNESS: So as I'm thinking about where we are, if we meet next week, we should, we would have the final slide show. MR. RUCKER: Mm-hmm. MR. PACINO: Mm-hmm. MR. VAN MAGNESS: You should have the final letter. We ought to try and hit that on DORIS M. JONES & ASSOCIATES, INC. 61 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 I'm just thinking out loud. MR. PACING: Sure. MR. VAN MAGNESS: We should probably try and get that what do you use for software? You got Mac stuff? MR. PACINO: No, I'm IBM. MR. VAN MAGNESS: Can you convert IBM to Mac? MR. RUCKER: Sure. MR. VAN MAGNESS: Have you got IBM in the building? MR. RUCKER: We have either one. What-- is it you want to convert? MR. VAN MAGNESS: I was thinking if he brings his draft report. MR. PACING: I can bring a disc. MR. RUCKER: What package do you use? MR. PACINO: I've got my software. MR. RUCKER: Great. MR. PACING: I think it's the same system. MR. RUCKER: Either IBM or Mac. Actually Marguerite has IBM. The new technology is DORIS M. JONES & ASSOCIATES, INC. 62 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 15 16 1.7 18 19 20 21 22 23 24 such it doesn't matter which computer you have. She has IBM, I have Mac. MR. PACINO: Does she have floppy or disc? MR. RUCKER: Both. MR. PACING: Both, okay. MR. VAN MAGNESS: Maybe it doesn't matter, I was thinking if we got it done, we could all sign it, at least everybody that is here then when it comes time. If that's the last meeting before we go see the board unless we plug in an extra one, that's really the last one, right? MR. BURDITT: We've only got two weeks. MR. VAN MAGNESS: Next week whatever we decide then we go see the selectmen on the 13th. MR. PACINO: 13th. MR. RUCKER: To surmise in my mind assuming you have a meeting next week, what you really want there is a prototype finals of everything. MR. VAN MAGNESS: Including the RFP. MR. RUCKER: The RFP, I doubt if I can have it ready by then to be honest with you. DORIS M. JONES & ASSOCIATES, INC. 63 r' 1 2 3 4 5 6 7 8 9 10 1 1 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. VAN MAGNESS: So it's going it will be ready the 13th though? MR. RUCKER: If that's when you want it, yeah. MR. VAN MAGNESS: I guess all I was when we have the meeting with the commissioners and with the selectmen, I guess I wanted to give them a draft copy of the RFP that night. MR. PACINO: Similar to this. MR. RUCKER: I understand. MR. VAN MAGNESS: Because then MR. RUCKER: It's not required under the process. MR. VAN MAGNESS: We understand, yeah. MR. RUCKER: And my only reason for hesitation just simply has to do with in this case it's not something I can delegate because other people haven't been at the meetings. I've got to do it myself and I've got ten other major things going. MR. BURDITT: This is the appraisal. MR. PACINO Not RFP, the final RFP. MR. VAN MAGNESS: No. No. What I DORIS M. JONES & ASSOCIATES, INC. 64 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 was thinking in this package was the package that we would present that night would start off with a transmittal letter. MR. RUCKER: That's Phil. MR. VAN MAGNESS: From the committee. MR. PACING: Right. MR. RUCKER: Is Phil doing that? MR. PACING: Yes. MR. VAN MAGNESS: Phil, yeah. There is the copies of the slide show. MR. PACINO: Of the slides. MR. VAN MAGNESS: This would be like what the package has, and within there would be the timetables. So we don't have to give a separate copy of that. There would be the draft MR. RUCKER: RFP for the appraisals. MR. VAN MAGNESS: Yeah, RFQ for appraisals. MR. RUCKER: MR. VAN MAG RFP for appraisal. Right. draft RFP for bids. MR. RUCKER: last one that is let me RFP for appraisal. NESS: I'm sorry, yeah, And it would be the That's it's that explain to you some of DORIS M. JONES & ASSOCIATES, INC. 65 the complications of it. One just has to do with time. Two has to do with just our process. The RMLD board has always told us no gray areas when it comes to bids. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 So a couple things will happen in order to make sure there are no gray areas. One, it will be drafted, then it will be reviewed by an independent person within purchasing. Purchasing will review it also. They have a separate process. They have to add to it. Then I would send it to an attorney that has some knowledge of the sale of real estate and get all that incorporated, turn that around so there is it takes there is a few steps before finally I can say here's the one and it's not going to change. It's not as simple as going to the computer and spitting one out. MR. PACINO: Is there a way to draft a section on just restrictions which I think is really the big MR. RUCKER: Yes, because all we're going to do as a matter of fact, you have it in the slides. We're going to call it restrictions and we're going to take exactly what your words are and DORIS M. JONES & ASSOCIATES, INC. 66 1 2 3 4 5 6 7 8 9 10 1. 1 12 13 14 15 16 17 18 19 20 21 22 23 24 put it in a new section called restrictions. MR. VAN MAGNESS: So the RFP for bids is MR. RUCKER: If you want it, we'll do it. I'm not sure if it will take a substantial amount of MR. BURDITT: Is it a requirement for the selectmen? If the selectmen that night decide they really need something before it, something else happens, then so be it, and we discuss it that night. From the selectmen's point I don't see MR. RUCKER: I have to change all the priorities. This is not one I can say here, you do it. I've got to do this one myself. MR. VAN MAGNESS: What I was saying when I saw it so we can scratch that one off. MR. RUCKER: Thank you. You made my work life a little bit easier. MR. VAN MAGNESS: Well, no, I wanted to have as complete a package as we could to say we are now in sleep mode. MR. PACINO: Right. MR. BROWN: Freddie, I think you could accomplish that in the last slide, DORIS M. JONES & ASSOCIATES, INC. 67 I restrictions to be 2 MR. 3 MR. 4 That covers what y 5 MR. included, in the RFP. PACINO: Restrictions BROWN: Does that make sense? ou're trying to do? VAN MAGNESS: That's what they 6 1 are. 7 MR. BROWN: But I'm saying put the 8 words to be included in RFP. I don't know if that 9 makes any sense or kind of 10 MR. RUCKER: What I will do probably 11 because of space I will create a whole new slide and -12 -put very emphatically in large letters these 13 instructions will be included in a separate section 14 of t h e._ r e_q_u.e s t f :ox s.e a 1 e_d bids. 15 MR. VAN MAGNESS: Fine. Fine. Then 16 you've got the timetable, then you've got the next 17 steps and say what the process is, then you also 18 then have a slide here that says the charge to 19 'you're going to have that charge to the committee, 20 right? 21 MR. RUCKER: Yes. 22 MR. VAN MAGNESS: Then you'll do the 23 animated checks, boom, boom, boom, boom. We did all 24 those things, right? DORIS M. JONES & ASSOCIATES, INC. 68 MR. RUCKER: Mm-hmm. y E 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. VAN MAGNESS: Yeah. Just one last thing since you've got it right there, did we do all the things we said we were going to do or we said we had to do? Review current zone and other restrictions on use, we did. We got a slide on it, right? MR. PACINO: Right. MR. VAN MAGNESS: Determine acceptable reuse for the property. We did it. We got slides on it. Determine proposed changes and other proposed restrictions, did it. None. Recommend conditions of sale to be included in the RFP, did it, done. After bids received, that's the next step. So we have four checks, boom, boom, boom, boom, and then pending would be five. Kind of say pending. So say boom, boom, boom, boom, we got all these things done. Slides covered, mission complete. MR. RUCKER: We'll make it look good. MR. VAN MAGNESS: I'm trying to think of my own process where is somebody going to puncha hole in the barrel? They can't. MR. PACINO: I think we covered all DORIS M. JONES & ASSOCIATES, INC. 69 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 the bases. MR. BROWN: You',ve got the barrel punchers here. MR. VAN MAGNESS: Transmittal letter for the committee, copy of the slide show, draft RFP for appraisal, and in the transmittal letter you talk about the minutes of the meetings are available. MR. PACINO: Right. I got that. I got the basic skeleton. I'll flush it out. MR. VAN MAGNESS: What else is there? Anything else you can even think of? MR. PACINO: No. MR. BROWN: Yeah, next meeting. MR. VAN MAGNESS: When are we going to have a next meeting? MR. PACING: What's a good date for everybody next week? Do we want to go either Wednesday is the 7th or the 8th? MR. RUCKER: I can't the Wednesday. MR. PACINO: You can't the Wednesday, so that puts it the 8th. MR. BURDITT: Thursday, the 8th. MR. PACING: 6:30 here? Bill? DORIS M. JONES & ASSOCIATES, INC. 70 1 MR. BROWN: Yeah. 2 MR. VAN MAGNESS: Yeah. 3 MR. PACINO: Len, will you have 4 Marguerite call everybody, have her call Monday 5 not Monday, Tuesday? 6 MR. RUCKER: Yeah. 7 MR. PACING: Okay. This is an 8 official discussion so that's it. 9 (Whereupon the meeting was adjourned 10 at 7:58 p.m.) 11 12 13 14 15 16 17 18 19 20 21 22 23 24 DORIS M. JONES & ASSOCIATES, INC.