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HomeMy WebLinkAbout1994-09-08 ad Hoc Haven Street Task Force MinutesT_ 2 J 4 5 6 7 8 9 10 1. 1 12 13 .1. 4 15 16 17 18 1.9 20 21 22 23 24 COMMONWEALTH OF MASSACHUSETTS TOWN OF READING 25 HAVEN STREET SALE TASK FORCE MEETING MINUTES Thursday, September 8, 1994 230 Ash Street Reading, Massachusetts Commence: 6:36 p.m. Pages: 1 to 92 Reporter: Tracy D. Helms DORIS M. JONES & ASSOCIATES, INC. Professional Shorthand Reporters 59 Temple Place Boston, Massachusetts 02111 (617) 542-0039 DORIS M. JONES & ASSOCIATES, INC. 2 APPEARANCES: 2 3 4 5 6 7 8 9 10 11 1.2 13 14 15 16 17 18 19 20 21 22 23 24 NAME Philip Pacino, as Chairman. William C. Brown Willard Burditt Fred Van Magness James H. Blomley Len. Rucker Hartness Bartlett William Kerinedy AFFILIATION Reading Municipal Light Department Citizen at Large Selectman FinCom RMLD Assistant to General Manager RMLD RMLD CAB Business DORIS M. JONES & ASSOCIATES, INC. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 C E E D I N G S MR. BURDITT: I'll call this meeting because we do have a quorum meeting being in session, I will move that Fred Van Magness I nominate Fred Van Magness to be vice-chair of this committee. MR. BROWN: MR. BURDITT: MR. KENNEDY: MR. RUCKER: There you go. Is there a second? Second. I'm sorry, I diverted from you. MR. BURDITT: I just called the meeting to order and I made a motion and it's been seconded that Fred Van Magness be appointed as vice-chair so we can have a meeting. And Fred can call it. Is there any further discussion? MR. BROWN: No. MR. BURDITT: Hearing none I close nominations. All those in favor of Fred Van Magness being vice-chair of this committee signify by raising your hand. (All members in favor) MR. VAN MAGNESS: Thanks, Bill. DORIS M. JONES & ASSOCIATES, INC. 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 (Discussion off record) MR. VAN MADNESS: This meeting being called to order we have a number of items on the agenda. Let's just familiarize everybody. We have minutes to approve, and we have lots of minutes to approve; and you may or may not want to approve those tonight. There's going to be quite a bit of reading. I think I may want to take them home and study them. We have the official timeline as its been drafted. This is the timeline that we discussed last- week. It's dated September 8, 1994. I think we ought to take a moment and just go down through this. Len, do you want to walk through anything in particular here? MR. RUCKER: No. Just to let you know all we did is take and we changed the date at the top, obviously, and we took all the changes you asked us to make at the last meeting and incorporated those, double checked for typos, and printed it out. One other point I guess, Jim and I today walked through a couple of the items just to do internal sanity checks with what the dates were. Is DORIS M. JONES & ASSOCIA'T'ES, INC. 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 it logical is it in conflict w.itki any laws or regulations, that sort of thing, can it all be done, and we came to the conclusion that it fits. MR. BROWN: Very good. MR. VAN MAGNESS: Are there any omissions or corrections that anybody would like to make at this point? No comments. Okay. Let's assume that that's approved. Do we have a specific time on the agenda yet for the selectmen's meeting? MR. BURDITT: It's 20 minutes to 30 minutes, and I don't I talked to Peter today and I. didn't ask him for the time. MR. RUCKER: We have a I mentioned to you folks here, I talked to Peter Hechenbleikner sometime last week. We have a routine monthly meeting where we get together and one of the issues came up about the task force; two things carne up. One is where are the minutes and. I said they have them, they just haven't approved them yet. When they do they will I'll urge them to get them done. The second thing was on the meeting. I told him the task force would prefer to have the DORIS M. JONES & ASSOCIATES, INC. 6 1 2 3 4 5 6 7 8 9 10 11 1.2 13 14 15 16 17 18 19 20 21 22 23 24 meeting down here so that the presentation can be done through our conference room. And he said that he didn't think that would work, and the key reason being that the 13th would be a formal business meeting night for the selectmen and that for the selectmen to break down and come here with this item and then break down and go back would really add to the length of the meeting. Then he raised a second issue, which I said I don't think that's really an issue, in which the sel.ecLmen's meeting is filmed by cable. I said our new facility is set up for that also, so that shouldn't be a problem. And he asked me just to take back his concerns to the task force. Now, I also called up Dave Sweeter, the chairman, and asked him do you have any issues from the RMLD's point of view that you want to make and .I'll bring it back to the task force. He asked me a bunch of questions. I told him what Peter_ said, and he finally said no, we can pretty much defer to Phil. You know, so when Phil, chairman of this, when you guys all of you deal with it here, come to a conclusion and Phil will work through the RMLD at our formal September 12 meeting, and Dave says he DORIS M. JONES & ASSOCIATES, INC. 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 thinks we can pretty much go along either way. So I need to find out from you. MR. VAN MAGNESS: But there will be a meeting on the 13th? MR. BURDITT: If the 13th is posted by RMLD. MR. RUCKER: If that's what you want. MR. VAN MAGNESS: I thought that it was our responsibility to issue this report jointly to the RMLD, Board of Commissioners, and selectmen. MR. RUCKER: Yeah, it is. MR. VAN MAGNESS: It is. So it would be nice to have a joint meeting that both could attend . MR. RUCKER: If you're going to have a joint meeting, if I take Peter's remarks at face value, you will have to do the presentation in the selectmen's room. If you. do, it's no problem. I will convert the presentation to either 35 millimeter slides or overhead, whichever you feel more comfortable with. So you can still do it. We can't do the full multimedia computerized presentation. It becomes a much simpler sort of presentation but DORIS M. JONES & ASSOCIATES, INC. 8 1 2 3 4 5 6 7 8 9 10 II 12 1.3 1.4 1.5 16 17 18 19 20 21 22 23 24 MR.. VAN MAGNESS: Go ahead, Bill. MR. BURDITT: I talked to Peter today to find out before we came tonight, we do have a full plate. I haven't seen the full agenda. I have seen the what's on our agenda for Tuesday night, big time agenda, and we do for the next few weeks. So Peter felt it was best to have it where everybody was familiar. Everybody will be coming in for a lot of things not just this event. So we should have it in the selectmen's meeting room. I also did see John Upton, who's boss at Continental Cable for Reading, and gave him a head up. I think it. was a week ago when I _left here I went down and he was televising a game, softball game. He told me last night that I believe there is another government meeting, joint meeting with FinCom's school committee. MR. VAN MAGNESS: That's coming up. MR. BURDITT: Something and I think that is going to be here. So I think there will be a test of the cable from this meeting room. So maybe, you know, it's best we're not a test case next Tuesday night. MR. RUCKER: Well, we would make sure DORIS M. JONES & ASSOCIATES, INC. 9 1 2 3 4 5 6 7 8 9 10 I1 12 13 14 15 16 17 18 19 20 21 22 23 24 it worked before. MR. BURDITT: I understand. I'm not sure Continental does. I'm sure from your point it could, but whether Continental will get down in time and do it all; but there were an awful lot of things that are on the selectmen's agenda for the Tuesday night, and this is one of which is scheduled for 20 to maybe 30 minutes out of the four-hour session we'll probably have. So Peter felt it was best to have it at the normal meeting place. MR. VAN MAGNESS: Any other opinions? MR. BROWN: Defer to them then. MR. VAN MAGNESS: Since we are actually a committee of the selectmen we have been appointed by (Phil Pacino enters meeting) MR. VAN MAGNESS: We started 20 minutes ago. We now have a vice-chairman. MR. BURDITT: Who is running this meeting. MR. PACINO: I got stuck in traffic. MR. VAN MAGNESS: No problem. We're at the point where feel free to take right over, DORIS M. JONES & ASSOCIATES, INC. 10 i 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1.5 1.6 17 1.8 1.9 20 21 22 23 24 right now we did go through the timetable. MR. PACINO: Okay. MR. VAN MAGNESS: And everybody concurred with the timetable. The subject of the discussion right now is the venue for the meeting next Tuesday night, and the town manager has indicated that expressed the desire to have the meeting at the town hall in the selectmen's meeting room because of a very full, agenda and other_ issues. So MR. PACINO: Mm-hmm. MR. VAN MAGNESS: we were just discussing that. MR. PACINO: Okay. MR. VAN MAGNESS: Bill was reiterating what Len had just indicated to us on that same subject. MR. PACINO: Okay. MR. VAN MAGNESS: I was just about ready to test the group to see if there was any conflicting opinions with that. MR. PACINO: Why don't you continue on., then I'll pick it up with the next topic. MR. VAN MAGNESS: Okay. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11, 12 7.3 14 15 16 17 18 1-9 20 21 22 23 24 11 MR. BROWN: I don't see any problem with it, Freddie. MR. VAN MAGNESS: Is there consensus then. that we have this meeting on Tuesday night in the Board of Selectmen's meeting room of the town hall? MR. BROWN: Any idea what time rough]. y? MR. VAN MAGNESS: I just asked Bill that in terms of the schedule time. I think it would be helpful if Peter could get us an approximate time so that we don't have to go down there at 7:30 and wait until 11:00. MR. RUCKER: Also you'll have another selected board there. MR. BROWN: Shall we bring in our signs? MR. VAN MAGNESS: I guess I would recommend that we try and have it somewhere around 8:00, but I don't know whether you have any hearings or not. MR. PACINO: 7:30 originally? MR. BURDITT: Aren't we scheduled for To be honest I don't DORIS M. JONES & ASSOCIATES, INC. 12 1 1 2 3 4 5 6 7 8 9 1. 0 11 12 13 1.4 15 16 17 18 19 20 21 22 23 24 know. I haven't seen the agenda. It seems to me it was up near the top of the list that I saw on the things that were coming up for the selectmen's meeting. MR. PACINO: My only thought I wanted to have it here because the graphics will work here as opposed to working with what is down. there. What we talked about last time I felt would work much better down here. It's wired for cable down here and everything. They could hold their meeting down here I felt. MR. BURDITT: The selectmen's meeting next Tuesday is the selectmen's meeting MR. PACINO: The 13th. MR. BURDITT: The 13th. MR. PACINO: But, I mean, we've got the audiovisual equipment down here. MR. BURDITT: I understand., but the meeting on the 13th, selectmen's meeting on the 13th is at the town hall. MR. VAN MAGNESS: I guess the only option to that I MR. BURDITT: Because there is so much more on the agenda. If this was a stand-alone DORIS M. JONES & ASSOCIATES, INC. 13 1 2 3 4 5 6 7 8 9 10 11 12 13 .1. 4 15 16 17 18 19 20 21 22 23 24 presentation - I'm sorry, Fred, if this was a stand-alone presentation, then that would be somethings but this is one agenda item on a whole series of agenda. items. MR. PACINO: I don't see the problem having the selectmen's meeting down here. MR. BURDITT: I don't either if this was the only agenda item. MR. PACINO: The whole meeting, I don't see a problem with that to be honest with you to move it down here. I mean, clearly I think at this point we've got no choice from what it sounds like to me. MR. VAN MAGNESS: Let me explore a choice. There is maybe a potential choice. MR. PACINO: I prefer to have it down here. We've got the graphics down here. I don't see a problem with the selectmen moving it down here, actually moving a meeting down here. I really don't see a problem to be honest with you. You know, the graphics are better down here. I'd rather make the presentation down here. MR. VAN MAGNESS: Is there an option we haven't explored in asking the selectmen and the DORIS M. JONES & ASSOCIATES, INC. 14 I 2 3 4 5 6 7 8 9 1.0 11 12 13 14 1.5 16 17 18 19 20 21 22 23 24 Board of Commissioners to post a meeting for the 1.4th"? MR. RUCKER: Make it another date and have this as a stand-alone, one-subject meeting here where we have their undivided attention, where it's the only issue on the table. MR. BURDITT: We've got such a full plate coming up. MR. PACINO: Is there you've got to coordinate with three different boards. MR. BURDITT: I think my recommendation is we go with the 13th with what we have. If it's unsatisfactory we do a follow-up someplace else at a different point in time. The charge is to come in by the 15th. I think the 13th is by the 15th of September, and we make a presentation as best we can. And part of the presentation can say we thought it would be better_ presented someplace else. I mean, that can be stated, but there is such a full plate for the next few weeks for the selectmen that they you know, it was felt that it would best be carried out in their normal meeting place. MR. PACINO: Well, what's the census DORIS M. JONES & ASSOCIATES, INC. 15 1 2 3 4 5 6 7 8 9 10 11 12 13 1-4 15 16 17 18 19 20 21 22 23 24 of the committee at this point? You heard my line. The board was meeting on Monday. They have agreed to meet on the Tuesday. They're going to come in specifically for this item. That's they said they agreed to from what I've talked with the board on. that. If it's got to be up there in the town hall, it will be up there in the town hall. We'll take the slides up and make the presentation up there. I don't think that's a major problem. I'd just prefer to have it down here. We can deliver the graphics will be better down here. It's what we saw last time but you have heard my sample. MR. VAN MAGNESS: I guess I would have preferred to have it down here, but I think the graphics of what Len presented was outstanding, you know, I really wanted to capitalize on the effort that he put into it. So, you know, that's MR. BURDITT: We'll have the same slides, they just won't be as dramatic; but we'll have the same slides. But, again, if this was the only order of business of the selectmen's meeting, that would be one thing. It is not. It is 20 minutes of a three-hour meeting. MR. PACINO: This presentation will DORIS M. JONES & ASSOCIATES, INC. 16 1 2 3 4 5 6 7 8 9 10 1. 1 12 13 14 15 1-6 17 18 19 20 21 22 23 24 take more than 20 minutes. MR. BURDITT: It's scheduled for 20 minutes to 30 minutes. MR. PACINO: I know there is no way we are going to be through it in. 20 minutes. That's a problem. At least a half hour. MR. BURDITT: We do a 20--minute presentation and follow it up at another point in time, that's something that fulfills and that can be what we have here. MR. PACING: That's too difficult. We should have a point we're able to give the whole report at one time. I hate to break it up and come back and update everybody on where we stand at this point, MR. VAN MAGNESS: We met our objectives, we need to carry it out. MR. PACINO: I'm getting inquiries from people who want to know when this meeting is. I got a call from Brad La.them's office today which I'll bring up later on, but they want to know when this meeting is. I told them on Tuesday there will be a report. I think there is some interest from the public ouL there. DORIS M. JONES & ASSOCIATES, INC. i 2 J 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 17 MR. BURDITT: I'm sure there is. Do we want to go to another night, the 14th or 15th? MR. VAN MAGNESS: I'm open with that and MR. BROWN: I set my schedule for the 13th, so I don't want to end up with a six to three in the morning. MR. PACINO: Unfortunately, I've got another meeting to go to on the 14th. MR. BURDITT: I've got something on the 14th. The 15th MR. PACINO: The 15th would be a 'T'hursday, a week from tonight. MR. BROWN: I can make it on the 15th. MR. BURDITT: I can make it late on the 15th. MR. VAN MAGNESS: If we're not able to reach a decision MR. BURDITT: I think we need to do something on the 13th. MR. VAN MAGNESS: Should you have a discussion with Peter tomorrow? MR. PACING: That's why I think the DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 1.0 11 12 13 14 15 1.6 17 18 19 20 21 22 23 24 18 general manager is there a way we can talk to Peter? He's getting his address book and number book. Is there a way to talk to Peter if we're going to move this meeting to either Wednesday or Thursday? MR. RUCKER: The way Peter and I left it is I told him that I had to talk with you and I was assuming you would be talking with the task force and the subject would come up tonight, and I needed to check with Dave Sweeter from the RMLD board. Once I understood all the options and got some direction from the task force that I would get back to him. So Peter's point of view and my point of view it's still an open issue. He may look at it as scheduled for the selectmen's meeting. I looked at it as just an open issue because there was still two more bodies that we brought in. With two more selected bodies I'm not the least bit able to predict what the outcome might be. MR. BURDITT: I think the reason for the 13th was the charge to the committee was to have the report by the 15th. DORIS M. JONES & ASSOCIATES, INC. 19 f - 1 2 3 4 5 6 .7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. PACING: Right. MR. BROWN: The 15th is the close of the warrant. MR. PACING: Right. MR. MR. closed. I think t MR. MR. MR. subsequent. BROWN: Is it not? BURDITT: The warrant has been he special PACINO: No, no, for the VAN MAGNESS: Annual. PACINO: subsequent, the MR. KENNEDY: Subsequent. MR. BROWN: That was if they wanted to put any articles into the warrant. MR. BURDITT: I think it was later than that. MR. PACINO: I think it was later than that too; but if there needed to be an article drawn up, it would give everybody enough time to get all the logistics worked out. That's why the deadline was when it was. MR. BROWN: As much as I hate to, I think we should go to the 13th even if we have to go down there. DORIS M. JONES & ASSOCIATES, INC. 20 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. PACINO: be limited to 20 minutes? I mean, are we going to MR. VAN MAGNESS: There has never been a time limit on the selectmen on anything. MR. BURDIT'T': That's right. It's scheduled for 20 minutes. MR. VAN MAGNESS: The schedule is just something to go by. MR. BURDITT: Whatever it takes. MR. VAN MAGNESS: Breeze by. MR. BURDITT: It's a target. MR. PACINO: Stick with the 13th.. MR. BROWN: I agree with you, Phil. I want to get done in one shot. If we have to go up there, fine. If it takes a half hour, three quarters of an hour, let's do it. MR. BURDITT: Yeah. MR. PACINO: All right. I wa.s looking forward to doing the graphics too. MR. RUCKER: I still need to confirm with the RMLD board formally. MR.. PACINO: I think keeping on the 13Lh personally I don't think is a problem. MR. RUCKER: Should be fine. DORIS M. JONES & ASSOCIATES, INC. 21 MR. PACINO: I informed them a couple times when this is when we scheduled the meeting for . MR. RUCKER: I'll defer to you and 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ask. your judgment. MR. PACINO: There has been no one that said no, we can't do it or there is a problem. MR. RUCKER: So do you need or I guess we were providing support to the task force. Our actual role was done a while ago. I'm going to be there anyway, bu.t in my wearing my hat as the general manager. Support to the task force, do you need any additional support? We'll have the slides ready and give them to you MR. PACING: No, I think I will be making the presentation over the slides on that. MR. RUCKER: Should Jim be there? MR. PACINO: Yeah, for some support. MR. RUCKER: Jim, are you available? MR. BLOMLEY: Yeah. MR. PACINO: In case I mess up. MR. RUCKER: We'll be there. MR. BROWN: You have a very persuasive way. DORIS M. JONES & ASSOCIATES, INC. t~ 1 2 3 4 5 6 7 8 9 14 1j 1-2 13 14 1-5 16 17 18 19 20 21 22 23 24 22 MR. RUCKER: Just to mention the presentation we can not knowing which way this would go, I went back to the presentation, and it's currently still set up as though it would run here, but I have created another copy that can be converted to slides. So now knowing your decision, tomorrow we'll do slides; one will be the one produced and the other one will be put away. We have both put away. retain. MR.. VAN MAGNESS: Retained. MR. RUCKER: It's easy enough to MR. BURDITT: I have a question, something that has bothered me for years and has nothing to do with this facility; but when we talk slides and cable, is there a way for 'them to get slides that they can show within their television system? So they're not trying to photograph something up on a screen. MR. RUCKER: The answer here is yes. MR. PACINO: Yes. MR. BURDITT: Yes. MR. RUCKER: The answer anyplace else in town is no. Here they can take a direct feed. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1.9 20 21 22 23 24 23 MR. BURDITT: They can also which is what I went forward in the budget discussions for years and tried to talk to cable not knowing all the right things to say. MR. VAN MAGNESS: Time to talk to cable is during franchise fee discussions. MR. BURDITT: Yeah, you're right. MR. RUCKER: This facility will have all those capabilities. MR. BURDITT: Something so that when we go to town meeting and everyone is sitting in the audience trying to look at what's going on and everybody at home obviously can't read the charts that will up there on all the different budget items, and I know I had talked to them when I was sitting up on the stage and I had here's my package, I'll_ give you a package. Can you do something with this to make it easier to look at this or not and they couldn't and MR. RUCKER: This is dangerous territory for me, but as a comment strictly on format not content is the -town generally does atrocious on slides having nothing to do with technology. You -try to put too much on the slide DORIS M. JONES & ASSOCIATES, INC. 24 1. 2 3 4 5 6 7 8 9 10 1. 1. 12 1.3 14 15 16 17 18 19 20 21 22 23 24 and there isn't any technology in the world. MR. BURDITT: Yeah. MR. RUCKER: Unless you're going to go to Foxborough stadium into a huge mega screen. that can take the data and present it to a group. MR. BURDITT: But if you're looking at a view graph, any kind. of a view graph that is being shown up on the stage, and people at home are trying to watch it, isn't there a way to feed all these view graphs? MR. RUCKER: There is. MR. BURDITT: Not to have MR. BLOMLEY: They are putting in I don't believe, it's complete yet. We have here an institutional link that links all the towns and facilities together so the view here will make that presentation here and you would be able to see it up there as an example; but that link I don't believe that link is complete. MR. VAN MAGNESS: We're not going to solve that technology issue tonight. MR. RUCKER: Not by the 13th. MR. VAN MAGNESS: Not by the 13th for sure. I guess, Mr. Chairman, the consensus is to do DORIS M. JONES & ASSOCIATES, INC. 25 it on the 13th, and with that I turn the meeting back over to you. MR. PAC,INO: Yeah, I think we'll turn the stand on the 13th. Thank you. I apologize for being late. MR. BARTLETT: That's at 7:30, 7 8 9 10 1I 12 13 14 15 16 17 18 19 20 21 22 23 24 right? MR. PACINO: 7:30. Will you double check with Peter for 7:30 and confirm that; and if there is any change, let us know? Do we have copies of the slides? MR. RUCKER: No, I didn't want to produce a dozen copies of slides just to throw them away. So I thought it would be easier to take you through it in there. We can edit things on the fly if you want. When you're happy, then I'll save it and assure you that the thing you receive Tuesday night will be exactly the same except it will appear on 35 millimeter slides. MR. VAN MAGNESS: Do you want to go over the report of two pages? MR. PACINO: Yes. I noticed there wasn't slides. Now I wrote the report, tried to summarize what we have done here. DORIS M. JONES & ASSOCIATES, INC. 1. 2 3 4 5 6 7 8 9 10 1 1 12 13 1.4 15 16 17 18 19 20 21 22 23 24 26 MR. VAN MAGNESS: Just as we're going through this thing MR. PACINO: Sure. MR. VAN MAGNESS: in the second line second sentence, it says that at present the property is used by the RMLD for its operations. MR. PACINO: Mm-hmm. MR. VAN MAGNESS: Is that accurate or should it say at present the property has been vacated by the RMLD? MR. RUC.;KER: Technically the answer is its ours from two points of view. One, we're still `using it. I mean, we could I mean, we hiiven't but we could. It's like the building next door to us. It belongs to us. There's no one physically in there, but we're using it; but the commissioners have not yet taken the formal vote to formally turn. it over. So .it's still RMLD's use technically until- that move is taken. MR. PACINO: And there's still stuff in the building. MR. RUCKER: Not only that, but it's full of stuff. MR. BURDITT: As Pearl Street was for DORIS M. JONES & ASSOCIATES, INC. 27 1 a number of years until the schools turned it over 2 to the selectmen. 3 MR. RUCKER: So technically I would 4 say the statement is correct. 5 MR. BURDITT: Yeah. 6 MR. PACINO: Now, we can add 7 language, I mean, it is 8 MR. RUCKER: You could say, however, 9 it is not being ac tively used. 10 MR. PACINO: Fully utilized. 11 MR.. RUCKER: Or fully utilized. 12 MR. BROWN: I think the selectmen 13 understand what we 're saying. 14 MR. VAN MAGNESS: I'm concerned not 15 about the selectme n. I'm concerned about this as 16 it's put up on the archives of the records of the 17 town. 18 MR. PACINO: Mm--hmm. 19 MR. RUCKER: Well, technically, until 20 the RMLD board takes its vote, right now if the 21 board Monday night said move the computer_ operations 22 over there, the computer operations would be moved 23 back over there. It's still RMLD's facility. 24 MR. VAN MAGNESS: It's under your DORIS M. JONES & ASSOCIA'T'ES, INC. 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1-7 18 19 20 21 22 23 24 control. MR. RUCKER: It's under_ our control, we're responsible. MR. VAN MAGNESS: I guess I would say at present the property is under the control of the Reading Municipal Light Department for its operations? MR. PACINO: MR. BARTLETT: been vacated totally. MR. RUCKER: MR. PACINO: MR. BARTLETT: under their control. MR. PACINO: MR. BARTLETT: Yes. But it really hasn't No. Right. So it's more than Well It's kind of a case of semantics . MR. BURDITT: But it is also under their control whether used or unused. It's under their control, and that's a true statement. MR. PACINO: Why don't we say at present the property is under the control of the Reading Municipal Light Department, period, end of sentence, for its operations. DORIS M. JONES & ASSOCIATES, INC. 29 1 2 3 4 5 6 7 8 9 1 0 1.. 1 12 13 14 1.5 16 17 18 19 20 21 22 23 24 MR. KENNEDY: That's good.. MR. VAN MAGNESS: You want to leave for its operations in? MR. PACINO: Leave it out. MR. BROWN: That's nice and simple. MR. VAN MAGNESS: Leave it out. MR. BROWN: Yeah, that's nice and simple. Next one is 25 Haven Street may be surplus or should it be is surplus? MR. BURDITT: May be. MR. PACINO: May be, should be. I wasn't sure how to put that. MR. BURDITT: Like Len just said if you don't have enough computer operation space in this building, you may need it but MR. KENNEDY: Isn't it surplus yet? MR. RUCKER: We haven't voted surplus yet. There is still stuff in the building. MR. BARTLETT: I think the present wording is correct. MR. RUCKER: The other practical problem if the board takes its vote, the RMLD board, and said okay, surplus storage, now the town has a problem because they've got to pay for the insurance DORIS M. JONES & ASSOCIATES, INC. i 1 2 3 4 5 6 7 8 9 10 1 1 12 1 3 14 15 16 17 18 19 20 21 22 23 24 30 and a variety of other things. So that's also one of the reasons that MR. BURDITT: Yeah. MR. BROWN: May is acceptable then. MR. KENNEDY: When they say its surplus, it instantly reverts to the Town of Reading. MS. RUCKER: To the town, RMLD and it's now the town's. MR. KENNEDY: There is no limbo time? MR. RUCKER: No. It's an instant transition is what it amounts to. MR. BROWN: We've got enough surplus property. MR. PACINO: word may in there? MR. BROWN: MR. PACINO: Do we want to leave the May, yes. Should we change that to should be? MR. BURDITT: No. MR. VAN MAGNESS: At the risk of being too wordy, I was going to take out the word may and insert is anticipated so it would read, due DORIS M. JONES & ASSOCIATES, INC. 31 re I 2 3 4 5 6 7 8 9 10 11 12 13 14 1J ,16 17 18 19 20 21 22 23 24 to the relocation the property at 25 Haven Street is anticipated to be surplus to the needs of the Department at a future time. It says the same thing, so I don't care. MR. PACINO: Yeah. MR. BARTLETT: Replace it. MR. PACINO: I like that better too. MR. RUCKER: I was trying to write, but I have no idea what you decided. MR. PACINO: Well, we took out the word may and we're going to put is anticipated to in its place. So it would read, due to the relocation of the Department operations to 130 Ash Street the property at 25 Haven Street is anticipated to be surplus to the needs of the Department at a future time. Five items or five tasks that's the policy word-for--word. MR. RUCKER: I have just an observation of paragraph three with regard to, you have also met the September 15 meeting. MR. PACINO: Yeah, September. MR. VAN MAGNESS: Did we want to insert at the end of that sentence a new sentence that says minutes will be provided of all meetings DORIS M. JONES & ASSOCIATES, INC. 32 1 2 3 4 5 6 7 8 9 10 1 1 12 13 J4 1.5 16 1.7 18 19 20 21 22 23 24 or MR. BROWN: They have to be. MR. BARTLETT: That's a given. MR. RUCKER: We have no choice. MR. PACINO: But MR. BURDITT: Formal or informal. MR. VAN MAGNESS: Are we going to submit? MR. RUCKER: That's your choice. MR. BURDITT: Because we had a number of meetings where we only had four members, so it was an informal_ discussion. MR. PACINO: We had some discussions. MR. BURDITT: We had discussions. It's not just meetings but MR. PACING: Actually, we should put that in. Minutes of meetings are included with this report. Probably should have it in. there. MR. RUCKER: If you're presenting on the 13th and it takes two weeks to get these back, you can't fulfill that statement:.. MR. BURDITT: Minutes will be. Did you talk to Peter at all? MR. RUCKER: Not on this issue. DORIS M. JONES & ASSOCIATES, INC. 33 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 15 16 17 18 19 20 21 22 23 24 MR. BURDITT: I think Peter would like something first thing in the morning to get into sometime tomorrow morning to get into the packets. MR. RUCKER: Peter mentioned that to me at my meeting with him. MR. BURDIT`.t': Yeah. MR. RUCKER: I'll pass it on. I don't see the logistics will work out. MR. BURDITT: We can say unapproved minutes. We could provide minutes. MR. RUCKER: I have responded to him. Whether it be unapproved minutes have not been MR. BURDITT: The draft. MR. RUCKER: I just was responding to Peter from the direction I have from the RMLD board. That's not you. That's why I responded to Peter. If you want to give him unapproved minutes, I will be happy to provide it to him. MR. BROWN: What is the concern, the minutes, Bill? MR. BURDITT: No. No. What Peter was looking for just to give the selectmen every DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 1.0 II 1.2 1. 3 14 15 16 1.7 18 19 20 21 22 23 24 34 Friday night, we get a packet of all kinds of information. and briefing to brief us on what will be coming up at the Tuesday meeting. Whatever we can give for any kind of information, it may be just this two-page thing. It could be MR. PACINO: That's what I would do, release this. MR. RUCKER: Maybe I misunderstood something. If I could double check, from the last meeting you told me what the final package looked like, and so I was going to be giving to Peter tomorrow a copy of this. MR. BURDITT: Yeah. MR. RUCKER: Assuming if you approve this a copy of whatever there is. MR. BURDITT: Yeah. MR. RUCKER: Copy of this. MR. BURDITT: Okay. MR. RUCKER: A sample copy of the appraisal letter and a copy of the presentation slides. MR. BURDITT: That's fine. MR. PACING: That's fine. MR. VAN MAGNESS: Home run. DORIS M. JONES & ASSOCIATES, INC. 35 w~ r 1 2 3 4 5 6 7 8 9 10 1 1 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. BURDITT: That's fine. MR. RUCKER: I think that satisfies the purpose of what Peter had requested. MR. BURDITT: No problem with that. My only comments were because somebody said they think they should be turning in a copy of all the minutes. That was where I was coming from. They're not approved, they won't be approved tonight. If you want to give any copy of the minutes to the selectmen to read over the weekend, it should be a draft or preliminary or some kind of thing. I don't have a problem with riot giving any of them. MR. BARTLETT: I wouldn't think they would want that detail. MR. PACINO: The question is if we make a reference in the report here to copies of minutes, we're going to have to include them with the report.. MR. VAN MAGNESS: Let's leave it out. MR. BURDITT: Just say will be provided or something. MR. PACINO: Want to say will be provided? MR. BARTLETT: I'm wondering if you DORIS M. JONES & ASSOCIATES, INC. I 2 3 4 5 6 7 8 9 10 II 1.2 13 1.4 15 16 17 18 19 20 21 22 23 24 36 want to refer to it here by statute. They will be filed with the town clerk. We have no choice but to file them at some point. MR. PACINO: Let me reiterate. I got a call from Brad Lathem's office this afternoon. They are looking for a copy of the draft report. I said let me check with the committee whether or not we can get that in advance. I talked with Len this afternoon. Len said legally, no. MR. RUCKER: I strongly urge you not to. MR. VAN MAGNESS: No way. MR. BUR.DI`I'T: I don't think so. MR. PACINO: That's what I would like the commission to tell me, that no. MR. BURDITT: No. MR. BARTLETT: We're fine to record with the selectmen which then becomes a matter of public record. Until that point the only public record is the minutes. MR. RUCKER: The other reason I would concur with what you're talking about, the other reason is the sealed bid situation. You don't want anybody to later say some potential bidder had DORIS M. JUNES & ASSOCIATES, INC. 37 1 2 3 4 5 6 7 8 9 10 1. 1. 1.2 13 14 15 1.6 17 1.3 19 20 21 22 23 24 advance notice or some advantage over other bidders. So once it becomes part of public record then frankly anybody who walked in and asked for it, we would give them a copy. It wouldn't matter what they wanted to do with it. MR. PACINO: Once this goes out, the package to the selectmen, does it- become public information? MR. RUCKER: Yes. Once you present .it to the RMLD board. MR. BURDITT: No, no, no. MR. PACINO: The package MR. BURDITT: Tomorrow night they will get a package that is not public information, not until it's presented. MR. BARTLETT: What's presented :o the board is public information? MR. BURDITT: Yeah. MR. RUCKER: On the evening of the 13th it becomes public .information. MR. BARTLETT: What has been discussed here is public information. If anybody chose to be here or review the minutes once they are filed. DORIS M. JONES & ASSOCIATES, INC. 38 1 2 3 4 5 6 7 8 9 10 1 1 12 13 14 1.5 1.6 17 18 19 20 21 22 23 24 MR. BURDITT: When does Peter give it to the Chronicle, I don't know. MR. PACING: I think it should be stated, we should be careful with the dissemination of this information. MR. RUCKER: Well., should Peter a.n.d. I don't know what the town process is, but should Peter through some process already approved by the selectmen give it out at some time then it goes out to a public access to information. MR. BURDITT: It will go out and I. think it's MR. RUCKER: Sealed bid process, no one has a disadvantage, no one has an advantage. It went out through the recognized process. If you give it to the paper beforehand in the recognized process, I don't think there is a problem with the sealed bid then you you are only dealing with the relationship between the task force and the selectmen. MR. BARTLE`I'T: Not only that I think you've talking technical issues, but I think professionally we're charged with recording to the selectmen and I think out of professional courtesy DORIS M. JONES & ASSOCIATES, INC. 39 1 2 3 4 5 6 7 8 9 10 11 12 .13 14 15 16 17 18 19 20 21 22 23 24 they get the first whack at it. MR. BUR.DITT: Yeah. MR. BARTLETT: If anyone wants to be there and witness whatever, that's fine. MR. PACINO: I'm afraid any information that would get out to anybody else in the process, that's what I'm concerned about. MR. RUCKER: Sealed bid you don't MR. BURDITT: No. MR. VAN MAGNESS: I guess the question I have is whether it's required or necessary to provide a copy of the presentation and the report in advance to the selectmen. MR. BURDITT: If it's available, it would be appreciated. MR. VAN MAGNESS: Yeah, but I sometimes like to make the presentation and make sure I have the audience with me and not having, you know, tried to formulate opinions based on information that's on a piece of paper that they may not have the proper spin on. MR. RUCKER: Can I MR. PACINO: Go ahead. MR. RUCKER: Being a veteran at many DORIS M. JONES & ASSOCIATES, INC. 40 1 2 3 4 5 6 7 8 9 10 1 1 1. 2 13 14 15 16 17 18 19 20 21. 22 23 24 many presentations, it's not even in my job description., but it seems to always happen, in any audience I don't give a presentation out beforehand; anal. the reason for that has to do with as you're t.r.y.rng to put everything in connection and explaining to people suddenly somebody asks you a question on page 13 which, one, gets very confusing in some cases and it just causes problems of the presentation. The second thing is the presentations by their nature are set up so that they flow in a certain way. Arid they don't always have the information that puts everything in context, so something can be very much misunderstood if all you do is look at the presentation beforehand. So I have always strongly believed bring copies with you to the presentation and then you hand it out so people don't have to take notes. They have fu:l_l copies and it gives you a chance to explain it. That's just being a veteran of doing a lot of presentations, I would not give it out. However, there are times at which I have have been directed to. MR. BURDITT: I agree. MR. PACINO: What's the feeling of DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 1 3 14 15 16 17 1.8 19 20 21 22 23 24 41 the committee? Do we want to release anything? MR. BURDITT: This and this but not maybe not the view graphs. MR. BARTLET`.P: I think we are charged with the selectmen we provide them with an appropriate packet. MR. BURDITT: At the appropriate point in time. MR. BARTLETT: Maybe the appropriate point in time may not be tomorrow night. The appropriate point in time may be when the presentation is given out. When it's being made, yeah. MR. BURDITT: I thank maybe all these other things but maybe the view graphs are Tuesday night . MR. RUCKER: Occasionally takes me longer to produce presentations. MR. VAN MAGNESS: I think so. There might be a lot of editorial changes, I would like to see this go out with a stamped draft on it, both of them stamped draft. They get the final one when we go to the meeting. MR. BURDITT: But there is no more DORIS M. JONES & ASSOCIATES, INC. 42 1 2 3 4 5 6 7 8 9 10 II 2 13 14 .15 16 17 18 19 20 21 22 23 24 meetings between now and then. This report, this I think we can you know, I certainly don't have a problem with giving the view graphs, yeah. You know, have a surprise. MR. BROWN: What you're saying, Bill, the two pieces of paper? MR. BURDITT: Yeah. Yeah. MR. PACINO: Well, give them the chart too. I mean, it's already out there. MR. BURDITT: That and MR. PACINO: The chart is out there also, MR. BURDITT: If you want to have a sample, this sample, fine. Len. said the presentation and the presentation is all the view graphs. MR. BARTLETT: Isn't your intent on the packet to get enough information to know what the agenda item is about? MR. BURDITT: Yes. MR. BART LETT: Not to make a decision . on it. MR. BURDITT: Absolutely, and I think reading the report is apt to provoke some questions DORIS M. JONES & ASSOCIATES, INC. 43 1 2 3 4 5 6 7 8 9 10 11, 12 13 14 .1.5 16 17 18 19 20 21 22 23 24 which. I think are MR. BARTLETT : Yeah. MR. BURDITT: important enough and listen. to the presentation. MR. BARTLETT: I know in our packets if we were having a presenter come in, this is what we would expect. Now we know what you're coming in about, we're prepared. MR. BURDITT: That's right. MR. BARTLETT: Fine. Go from there. MR. BURDITT: Yeah. MR. BARTLETT: And this is fine too, the schedule. MR. PACINO: Okay. Are we in agreement, it be the report, the timetable, and the chart? MR. BURDI`:T: And I don't know whether you want to do the draft RFP but MR. PACINO: I think I would. hold that back for the presentation. MR. BURDITT: Fine. MR. PACINO: I think I would hold that back for the presentation along with the slides. DORIS M. JONES & ASSOCIATES, INC. 44 1 MR. BURDITT: That's fine. Okay. 2 MR. PACINO: All on the same page, 3 Bill? 4 MR. BROWN: Yeah. 5 MR. PACINO: Bill? 6 MR. KENNEDY: Yeah. 7 MR. PACING: Fred? 8 MR. VAN MAGNESS: Yeah. I'm okay 9 with that part. W e haven't finished the letter yet, 0 right? 1 MR. PACINO: Yes. Okay. So I think 2 we're down to the third paragraph. We're going to 3 add the wards afte r August and September, we'll take out the word and b efore that. We're set with that paragraph. The ne xt paragraph. MR. VAN MAGNESS: Was this done on word processing? 3 MR. PACINO: Yes. 1 MR. VAN MAGNESS: I would capitalize f mission statement. It's a specific activity. MR. PACINO: You know, I wasn't sure ' if that should be capitalized or not when I wrote this. The first version had it capitalized I must tell you. Again, that is what basically right 1 1 1 1 J_ l1' 1! 2( 2_ 2, 2; 24 DORIS M. JONES & ASSOCIATES, INC. 45 1 2 3 4 5 6 7 8 9 1-0 11 .1. 2 13 14 1.5 16 1.7 18 19 20 21 22 23 24 off the chart again what we had stated there. The next paragraph went into who we gathered information from, mentioned the different parties. I wasn't sure if it was community planning and development department. I wasn't sure if that was Jonathan's official department title. MR. VAN MAGNESS: where are you now? MR. KENNEDY: Going back a paragraph. MR. VAN MAGNESS: I'm not .finished. MR. PACINO: Inquiries or inquire? Hold on. Fred. MR. VAN MAGNESS: No. Go ahead. He can go first. MR. KENNEDY: Inquiry what was it the paragraph after the one with the months. MR. PACINO: Right. MR. VAN MAGNESS: Mission statement is that supposed to be inquiries? M.R. BARTLETT: Inquiries, yeah.. MR. PACINO: I have got it spelled wrong are you saying? MR. KENNEDY: Yeah. MR. BARTLETT: I think there is an "i" missing. DORIS M. JONES & ASSOCIATES, INC. 1. 2 3 4 5 6 7 8 9 1 0 11 12 1.3 14 15 1.6 17 18 1.9 20 21 22 23 24 46 MR. RUCKER: We have it spelled correct, just the wrong version of the wrong word. You mean inquiry instead of inquiries? MR. BARTLETT: You want people to inquire. MR. PACINO: Okay. MR. VAN MAGNESS: In that same paragraph the very first line first sentence says, the task force mission statement as fully refined was that the task force should maximize proceeds or should it be the sale? I'm not sure we're maximizing the proceeds. The process should maximize the proceeds, the sale process. MR. PACINO: Sale process or disposition process? MR. VAN MAGNESS: Any of those are fine. MR. PACINO: Use the word disposition process. MIS.. VAN MAGNESS: Using the word process twice in the same sentence doesn't grammatically work either. So maybe you just want to use the word sale or disposition.. MR. PACINO: Yeah. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11, 12 13 14 1-5 16 17 1.8 19 20 21 22 23 24 47 MR. VAN MAGNESS: You're talking about a sale. We are talking disposition, could be something other than sale, could be a gift, a. donation. MR. PACINO: Right. Use the word sale, I agree. MR. VAN MAGNESS: Then I think grammatically it reads okay too. MR. PACINO: Yeah. MR. PACINO: Inquiries, I got to get the right word. MR. RUCKER: We've got it on the word processor anyways. (Discussion off record) MR. PACINO: Are we set with that sentence on the mission statement? The next paragraph what I did is I related who we gathered information from. Again, I'm not sure I got community planning and development department right. I'm not sure it's Jonathan's we actually gathered from the department, the light department, but I don't know what Jonathan's official department title is. MR. BLOMLEY: He's the director of DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 -I.O 11 12 1.3 14 15 1-6 17 18 19 20 21 22 23 24 48 the community planning and development commission. MR. PACINO: So community planning and development department is the right terminology there? MR. BURDITT: MR. PACINO: MR. RUCKER: department or not? Yes. Yes. Okay. Are you leaving MR. PACING: Yeah, we are. We are. MR. RUCKER: I'm trying to keep track here so I can list them on here. MR. VAN MAGNESS: Are you on the last p.a_r_ag-r h,..,now MR. PACINO: Are we set with that last paragraph? MR. VAN MAGNESS: I'm a comma person. The first sentience, relating to the zoning restriction uses comma was concerned about the meaning of, and then I think the word the is redundant, it should be taken out. Then the next sen.t.e.n.ce, the task force expressed the concern that some of the restricted uses may be outmoded in view of changes in I think it's technology. MR. PACINO: Yeah. DORIS M. JONES & ASSOCIATES, INC. 49 `r. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1.6 1.7 18 19 20 21 22 23 24 MR. BROWN: Phil, could I jump in there? MR. PACINO: Sure. MR. BROWN: I think one of the concerns we raised, and I don't think we ever got an answer to, was the definition of the 300 foot parking lot. I don't know if that's a place to put that in or there is no definition on the 300 foot anyplace in the bylaws or that was a concern in the amount of property. I don't know if that's the place to you know, we talk about restricted and the community planning and development reviewing the situation, zoning bylaws, but maybe one of those zoning bylaws should be what is the 300 feet, from where__ - MR. PACING: Do we want to state that? MR. BROWN: Is that an issue or is that something that MR. PACINO: I must say when I wrote this paragraph, this paragraph, I jumped back in. I wasn't even sure we even should talk about this in the report or not. I had a concern. But it was something we did discuss and I put it in, and then I DORIS M. JONES & ASSOCIATES, INC. 50 I 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 thought I would leave it up to you all whether you feel it's appropriate or not. MR. BURDITT: I think MR. PACINO: This is really kind of an issue beyond what we were charged with. MR. BURDITT: What this task force has done to review some of these areas we want to bring forth, and I think this is the mode to bring it forth. If it isn't here, it isn't anyplace. We have raised these questions. MR. BROWN: And the purpose was to get it onthe fall ballet, if there is any. MR. PACINO: Or at a future time. MR. BROWN: Yeah, not that it affects us, but the 300 feet may affect somebody else down the road. Is the depot parking lot 300 feet? Is the central parking lot 300 feet? You know, where is that we went through that, what, eight, nine years ago, Phil, at the town meeting and never it went off to never--never land and never came back and nobody ever_ picked up the ball and said gee, we found it. MR. BARTLETT: Put the specifics in here or leave it in the detailed, but questions I DORIS M. JONES & ASSOCIATES, INC. 51 r- 1 2 3 4 5 6 7 S 9 10 1 1 12 13 14 1.5 16 17 18 19 20 21 22 23 24 should say not problems. MR. BURDITT: You might generalize MR. BARTLETT: Just leave it as a generalization. MR. PACINO: When I wrote it, I tried to generalize. MR. BARTLETT: Please ask us what the questions are about. MR. PACINO: I would hope at som.e point CPDC would come back and invite us to a meeting. MR.. BURDITT: Combination of CPDC and your bylaw committee. MR. PACINO: It's more CPDC than the bylaw. MR. VAN MAGNESS: Could I recommend some changes in that sentence? MR. BARTLETT: Maybe an addendum report reviewing the data relating to this is MR. VAN MAGNESS: The underlying Business B relating to zoning restrictions, hold on. The task force in reviewing the data relating to the potential or desired zoning restrictions, take out the word uses, was concerned about the DORIS M. JONES & ASSOCIATES, INC. I 2 3 4 5 6 7 8 9 10 1. 1 1.2. 13 1.4 1.5 16 17 1.8 19 20 21 22 23 24 52 meaning of several of the specific restrictions in the underlying Business B district zoning because that's what it was. MR. PACINO: I think we MR. BARTLETT: Potential or whatever if they are in the zoning, they are they are not potential. MR. VAN MAGNESS: What I said we were reviewing the data relating to potential. or desired. MR. BARTLETT: Okay. MR. PACINO: Can you read that again, Fred, please. MR. VAN MAGNESS: The task force MR. PACINO: Can you. read the whole sentence as to what MR. VAN MAGNESS: The task force comma in reviewing the data relating to potential or desired zoning restrictions comma. was concerned about the meaning of several of the specific restrictions in the underlying Business B district zoning. MR. PACINO: Business B district zoning? MR. VAN MAGNESS: Right. The next DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 7. 12 13 14 15 16 17 18 19 20 21 22 23 24 53 sentence would stay as .it's written, then the last sentence, the task force recommends the community planning and development commission review this situation. relating to allowed uses in Business B districts. MR. KENNEDY: My feeling if you're go:i.ng t1o mention specific things that we're concerned about, maybe we should list those specific things. MR. BURDITT: are on the view graphs. MR. KENNEDY: MR. BURDITT: MR. KENNEDY: something that CPDC will ev know. I think those probably okay. That will be presented. So this will be entually get and will MR. BURDITT: I think it will be reflected in. the view graphs, will it not? MR. VAN MAGNESS: Yeah. And Jonathan had MR. PACINO: Go ahead. MR. VAN MAGNESS: in his presentation to us one night there kind of indicated that there was a. need for a repeat at some of the DORIS M. JONES & ASSOCIATES, INC. 54 items that a-r.e in there. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MR. KENNEDY: All of the zoning. MR. PACINO: I mean and I think MR. KENNEDY: We also spoke specifically about the parking situation and I got the impression that they were working hard to try to find a way to keep those parking spaces because they feel they are well over 100 parking spaces short for what the downtown area needs. MR. BROWN: Yeah. Bill, that's why I think 300 feet because we're where is the parking lot? As it stands now, they don't have t> provide any additional parking if you take 300 feet from High. Street. MR. KENNEDY: Right. He attempted to state that the High Street parking was on-street parking, but on the right on the other ,:ide of the tracks is a legitimate parking lot. MR. BROWN: Mm-- hmm . MR. KENNEDY: That he would have to measure from and I think that would include the building in the 300 foot line, which isn't to say we don't need the parking space. MR. BROWN: I'm not saying that, DORIS M. JONES & ASSOCIATES, INC. 55 I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ' 21. 22 23 24 someplace we should define that 300 feet whether it's our process or CPDC's process, they should define that 300 feet. MR. BURDITT: That's a CPDC issue. MR. BROWN: Yeah. MR. BURDITT: It needs to be addressed. MR. BROWN: I'll write them a letter, Bill. MR. BURDITT: Thanks, yes. MR. BROWN: Thank you.. MR. RUCKER: I lost total, track. MR. PACINO: Let me read the sentence. In the first sentence what we did the task force that's a good point, you should be on the bylaw committee, we argue about commas and punctuation all the time. The task force, in reviewing the data relating to the word the is now out, in its place is potential or desired then it goes zoning and then instead of restriction it's now restrictions, taking out the word uses. MR. VAN MAGNESS: Comma. MR. PACINO: Then we have added a comma there, was concerned about the meaning of the DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 1.0 11 12 13 14 1-5 16 17 18 1.9 20 21 22 23 24 56 word before the before several is now out. So of several of the then inserting at that point is the word specific. Specific restrictions, then at the end of that sentence we added the word in the underlying Business B district zoning at the end of that sentence. MR. RUCKER: Just a second. You're reading faster than I am writing. Underlying Business B zoning restrictions. MR. VAN MAGNESS: We should just go into your office and call this up. MR. PACINO: Business B district zoning, period, end of sentence. MR. KENNEDY: Business B district. MR. PACINO: Zoning. Then basically the next sentence stayed pretty much intact, except where I've got the word technically it should be the word technology. See where it says in view of changes in technically it should be the word technology instead. Then at the final sentence, the task force recomyrrends the community planning and development commission review the situation and we added relating to allowed uses in Business B district districts. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 1 0 1 12 13 14 15 16 17 10 19 20 21 22 23 24 MR. RUCKER: MR. PACINO: MR. RUCKER: MR. PACINO: Bill, are you set with that? MR. BURDITT: that.. 57 Business B districts. Districts. Okay. Any other problem? I have no problem with MR. PACINO: Bill? MR. KENNEDY: Pine. MR. PACINO: Bill? MR. BROWN: Fine. MR. PACING: Three Bills on this side of the table. (Discussion off record) MR. BURDITT: I've got to run. I'm all. set with the rest of this. I've got no problem with the rest of this. I'm running out. If you get to the minutes, the only thing my first name is misspelled. (Discussion off record) MR. VAN MAGNESS: The first sentence, the second page, second line, information in its relationship instead of the word at maybe to is better, then take out the after the word meeting DORIS M. JONES & ASSOCIATES, INC. I 2 3 4 5 6 7 8 9 10 1I 1.2 13 1..4 15 16 17 18 19 20 27. 22 23 24 58 take out its and take out its at the end. So it reads to gain a full understanding of information in its relationship to meeting assigned tasks and mission. MR. PACINO: But the its refers to the task force. What the task force assigned were anc], the task force missions. That's what I'm referring to there. MR. VAN MAGNESS: Maybe use the word our . MR. PACINO: Okay. (Willard Burditt left meeting) (Discussion off record) MR. PACINO: I don't have a problem with the word our. You got that change. MR. RUCKER: I got the changes as Fred suggested. them, yes. MR. PACINO: So we're going to have in relationship to meeting then our assigned tasks. MR. RUCKER: Meeting our? MR. PACINO: Our. MR. RUCKER: Instead of its you have our? MR. PACINO: Our. DORIS M. JONES & ASSOCIATES, INC. 59 1 2 3 4 5 6 7 8 9 10 1. 1 12 13 1.4 15 16 17 18 19 20 2 1. 22 23 24 MR. MR. MR. MR. MR. tasks and mission. really talking abo the specifics. RUCKER: Both places. PACINO: Mm--hmm. BARTLETT: Our assigned. VAN MAGNESS: Right. PACINO: Right. Our assigned Okay. The next sentence is ut the restrictions that we put, MR. VAN MAGNESS: I'm being terrible at this. The task force recommends that no changes be made in the present zoning of the property. Fine. MR. PACINO: Third sentence now. It .f=urther_ determines that the following should be restrictions. MR. BARTLETT: Should that be determines or determined that the present Business B restrictions should be retained.? MR. RUCKER: I think it would be past tense . MR. BARTLETT: I would think it would be past tense. MR. PACINO: Determined, should be E D. DORIS M. JONES & ASSOCIATES, INC. 60 l 2 3 4 5 6 7 0 9 i0 11 12 13 14 15 16 17 18 19 20 21 22. 23 24 MR. KENNEDY: It further determined. MR. PACINO: No. MR. BARTLETT: In the one before that. It determined the present Business B restrictions should be .retained. MR. KENNEDY: Oh. MR. BARTLETT: Instead of determines I guess further determined that the following MR. VAN MAGNESS: Just a recommendation after that first sentence starts out it., scratch the word it, just start out by saying while we determined that the present Business B restrictions should be retained, we MR.. BARTLETT: It was further determined that the following restrictions should be included. MR. VAN MAGNESS: We strongly recommend. that the following specific restrictions should be included in the RFP that goes out to the public. MR. PACINO: Can. you read the whole sentence again. MR. VAN MAGNESS: Yeah. While we determined, so insert the word while, we make DORIS M. JONES & ASSOCIA'T'ES, INC. 61 1 2 3 4 J 6 7 8 9 10 11 12 13 14 15 16 1-7 18 19 20 21 22 23 24 determines a D, that the present Business B restrictions should be .retained, we take out it further determines, we strongly recommend that the following specific restrictions should be included. Insert the word in the RFP request for proposal that goes out to the public. MR. PACINO: That's fine. Makes sense. MR. BROWN: Because that's what we were asked to do. MR. VAN MAGNESS: Right. MR. BROWN: It's up to the joint beards whether they _decide to or not. Okay. MR. RUCKER: I'm sorry, I just lost track of one thing, the third line down, did you assert additional or specific in the words between following and restrictions? MR. VAN MAGNESS: I had just inserted the word specific. MR. RUCKER: Okay. MR. VAN MAGNESS: But I'm okay with the word additional if you want to put it in there. MR. RUCKER: No. I heard both of them. I didn't know what had survived. DORIS M. JONES & ASSOCIA'T'ES, INC. 1 2 3 4 5 6 7 8 9 10 1 1 12 13 14 15 16 17 1-8 1.9 20 21 22 23 24 62 MR. PACING: Should it be additional or spec::i.:f__i.c, which one? MR. VAN MAGNESS: I think you can put both words in there if you want, but specific is enough. MR. PACINO: Okay. MR. KENNEDY: I think following and additional are kind of redundant. MR. PACINO: Okay. MR. BARTLETT: The following sentence isn't that a requirement anyway? MR. PACINO: You notice that sentence kind of saysbye and drops off there. MR. BARTLETT: I'm wondering if it even - the task force states that since the property when it is disposed of will be a change in use, isn't that a requirement anyhow? MR.. VAN MAGNESS: I think you're right. MR. PACINO: You want to scratch it? MR. BROWN: Strike it all together. MR. PACINO: Okay. That's fine. MR. KENNEDY: Going back, you have quotation marks over adult entertainment around DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 1 1 1 2 13 14 1.5 16 17 1.8 19 20 21 22 23 24 63 adult entertainment and also around automotive uses. Do you need it around. automotive uses? MR. VAN MAGNESS: I don't think you need it around any of them. MR. PACINO: Actually, you don't. MR. KENNEDY: No. MR. PACINO: I think, though, on the slide we do have quotes on, them. MR. RUCKER: They can be eliminated. MR. VAN MAGNESS: That's why we can't give them out tomorrow. Those quotes will get you every time. R. PACINO: Okay. So the way that MR. BROWN: Very good. MR. VAN MAGNESS: With the Business B restriction and the additional restrictions, I would sa.y with the Business B zoning. MR. PAC:.INO: Okay. All right. M.R. VAN MAGNESS: And the additional and the above additional restrictions the task force feels that proposals received and insert in response to the RFP should satisfy its mission s Latement and provide a new use of the property. All right. DORIS M. JONES & ASSOCIATES, INC. 64 1 2 3 4 5 6 7 8 9 10 1 1. 12 13 1.4 15 16 17 1.8 19 20 21 22 23 24 sentence should paragraph should read now with the zoning with the Business B zoning you said the word restrictions and the above restrictions the task: force feels that instead of the word the, that. MR. VAN MADNESS: Yeah. MR. PACINO: Proposals received then we're adding in in response to the RFP. And then should satisfy its mission statement and the rest of that sentence stays the same. MR. RUCKER: I'm sorry, have MR. KENNEDY: Put an. S on the end of .interests, best interests of the Town of Reading and Reading Municipal Light Department? M.R. PACINO: Yeah. MR. BARTLETT: Did you have that? MR. PACINO: After proposals received we're adding in the word. in response to the RFP. MR. BARTLETT: Okay. MR. VAN MADNESS: You might want to capitalize mission statement again. MR. PACING: Yeah. MR. RUCKER: Can I suggest instead of its in. response to the RFP, it's in response to the sealed bids at that point? DORIS M. JONES & ASSOCIATES, INC. 65 1 2 3 4 5 6 7 8 9 10 11, 12 1.3 14 15 16 1.7 18 19 20 21 22 23 24 MR. VAN MAGNESS: Fine. MR. RUCKER: Can I double check it. The new sentence reads, with the Business B zoning and the above restrictions the task force feels the proposals received in response. MR. PACINO: Feels that instead of the word the. MR. RUCKER: Feels that. MR. KENNEDY: Feels that. MR. RUCKER: Sealed bids should satisfy its mission statement and provide a new use so and so forth, adding interests instead of interest. MR. PACINO: Right. MR. VAN MAGNESS: That is in the best interests of the Town of Reading, take out the word an.d. So it reads Town of Reading, the Reading Municipal Light Department, do you want to put in ratepayers? MR. PACINO: I think: I kind of covered that in the best interest of the Reading Municipal Light Department, that included the ratepayers, unless you want to add MR. VAN MAGNESS: No. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 0 9 10 11 12 13 14 15 16 1-7 18 19 20 21 22 23 24 66 MR. PACING: That's how I kind of covered it. MR. VAN MAGNESS: Okay. Leave it the way it is. MR. mission statement. MR. the sentence - if the same thing, th quick summary; and the same thing. PACINO: We have it in the BARTLETT: I'm wondering if in you wouldn't want to kind of say is last paragraph is really a I wonder if we would want to say MR. PACINO: MR. BARTLETT: out words there. I agree. MR. PACINO: word ratepayers after that. MR. BARTLETT: Light and ratepayers. MR. PACINO: MR. R.UCKER: ratepayer is customer. MR. BARTLETT: customer-. So instead we can say Normally I would take Maybe we should add the Reading Municipal Okay. In the new PC language Everybody is a MR. PACINO: Do you want to use the DORIS M. JONES & ASSOCIATES, INC. 1. 2 3 4 5 6 7 8 9 1-0 11 1. 2 13 14 15 16 17 18 19 20 21 22 23 24 67 word customer? MR. RUCKER: No. I'm sorry. Ratepayers is what everybody is used to seeing, but we are just trying to switch our internal language to customer rather than ratepayer. MR. PACINO: Let's just stick with this. The only question I have on the last part if you want to use our formal names or is Bart more appropriate probably? MR. VAN MAGNESS: Do I get one more chance? MR. PACINO: Sure. You get as many chances as you like. MR. VAN MAGNESS: On. the top of page two . MR.. PACINO: Yeah. MR. VAN MAGNESS: That very first sentence, I would take out of there and I would insert it as a continuation of the next to last paragraph on the first page. Because in the and the reason for that is the last paragraph on the first page deals with zoning, then you go back to information, then you go back to zoning and zoning, and I was trying to get all the zoning discussion in DORIS M. JONES & ASSOCIATES, INC. 68 l 2 3 4 J 6 7 8 9 10 II 12 13 14 1.5 16 17 18 19 20 2 1. 22 23 24 one place. MR. KENNEDY: Really. MR. PACINO: So where do you MR. VAN MAGNESS: I would take the first sentence. MR. PACINO: Right. MR. VAN MAGNESS: On the top of the second. page. MR. PACINO: Right. MR. VAN MAGNESS: And it really is a cont_i_nuation of -the next to last paragraph. It doesn't need to be a separate stand-alone paragraph because you're talking in the last next to last paragraph about gathering information and what the information consisted of. Then it would continue the task force reviewed and discussed the data gathered blah, blab, blab, bl.ah. I mean, it's a perfect continuation, there. MR. PACINO: So it would go MR. VAN MAGNESS: Right after_ the word Land Sank Committee then continue it right along as just an additional sentence in the paragraph. See how that reads just to yourself just read it through there. DORIS M. JONES & ASSOCIATES, INC. 69 1 2 3 4 5 6 7 8 9 10 11 12 1.3 7.4 15 16 17 18 19 20 21 22 23 24 MR. PACINO: I don't have a problem with that to be honest with you, I really don't. MR. VAN MAGNESS: Yeah. We're just introducing a couple of thoughts back and forth. MR. KENNEDY: Fine. MR. BROWN: No problem. MR. VAN MAGNESS: The other thing we talked about, I don't know whether you want to make any mention of it here, is the fact that we did hear a presentation on the potential 350th Committee on retaining the shack. And there was the opinion of the committee that that not be retained. I mean, I don't know whether you. want to put one sentence in that discusses that so they at least know we heard it. MR. PACING: We should. We should be putting that in, I agree. I don't think we have that anywhere to be honest with you. I don't think we have it in the slides or anywhere. We haven't clot it anywhere. Why don't we do this, can talking out loud here, should it be after the restrictions where we detail the five restrictions, then we state or maybe it should be in front of that? DORIS M. JONES & ASSOCIATES, INC. 70 I MR. KENNEDY: What do we want to 2 say? 'T'hen fi gure out where we want to put it. 3 MR. PACINO: The task force heard a 4 presentation of re taining t he present 350th 5 building. 6 MR. KENNEDY: Why don't we call it 7 the old cab s tand. 8 MR. PACINO: The old cab stand, 9 fine. That's fine . Pertai ning to the old cab 10 stand, it was the it is the recommendation of the 71 committee or the t ask force that the old taxi stand 1.2 not be. c7on;ti_n u+-~d, mayhe may not be the right 13 w or, d i n g-. 14 MR. VAN MAGN ESS- I've got a sentence 15 ( coming. 16 I MR. PACINO: Not be retained might be 1.7 a better word. 1.8 MR. BARTLETT: Is it still there? 19 MR. RUCKER: Yes. 20 MR. PACINO: Yes. 21 (Discussion off .record) 22 MR. PACINO: I think Fred's got an 23 interesting point. We may get asked a question 24 because: it was :referred I think t he issue came up DORIS M, ,;CONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 71 it was referred to the selectmen to have it changed in the MR. RUCKER: The selectmen referred to the task force. MR. PACINO: The selectmen referred to the task force. We have to I feel like Fred, you. know, is right. We should mention that we did hear it and do recommend MR. VAN MAGNESS: I've got a sentence here. Input was received let me read it then we can input was received from the 350th Committee relative to allowing continued use of the old cab stand for community activities. The committee conc1,ud_ed____tha._t this. would riot be consist€-nt with task force objectives and elected not to accept this proposal. MR. MR. MR. MR. becaLt.,.-;e basically MR. MR. MR. BROWN: Yeah. PACINO: Or elected not to. VAN MAGNESS: Elected not to. PACINO: Retain the taxi stand BROWN: Not to endorse this. PACINO: Not to accept. BARTLETT: I would just throw out DORIS M. JONES & ASSOCIATES, INC. 72 1 2 3 4 5 6 7 8 9 10 11 1.2 1.: i ]4 15 16 17 18 19 20 21 22 23 24 as an alternate rattler than be that specific, do you want to be, or say after reviewing potential uses it was determined that the present taxi cab stand should be .removed. Do we really want to get into the specifics in this report? I don't know. MR. KENNEDY: Don't you want to say the property, no, that that stand is on is also part of the sale. MR. BAR`i'LETT: Yeah, and get rid of it. M.R. KENNEDY: We don't get rid of it, but wboever buys the thing buys the place where the. building is. So say- discussion topic of the bi.,.iad_:ing_ known as the taxi stand was discussed by the taste force, and we felt that the land that that building was on should be included in the sale. MR. PACING: All right. But the problem we have - that I had with that is the commission., in. essence, had a deal, quote, or agreement with the 350th Committee that they were allowed to use that building; and when it was done, they were going to take it away. MR. KENNEDY: We're talking about the :land. in itself. DORIS M. JONES & ASSOCIATES, INC. 73 1 2 3 4 5 6 7 8 9 10 11 12 1.3 14 15 16 17 18 1.9 20 21, 22 23 24 MR. PACING: I think what I would like to see in the report is that the task force recommends that the property not be retained. Because once this report is accepted the commission is now going to have to I for one would have the commission, you know MR. RUCKER: You want to retain the property not but not the building. MR. PACING: Instruct the general manager_ to enforce the agreement. M.R. KENNEDY: To get rid of the building. MR. PAC.INO: Yes. MR. KENNEDY: The 350th Committee. MR. PACINO: Right. MR. KENNEDY: Evidently MR. BARTLETT: What you're saying is fine. I think the 350th Committee should be told its going to be removed by a certain date or we're going to, by the board itself. MR. PACING: I don't want to be ambiguous. The 350th can come back and say the task force MR. VAN MAGNESS: Here it is. Input DORIS M. JONES & ASSOCIATES, INC. 74 1 was received from the 350th Committee relative to 2 allowing continued use of the old cab stand for 3 community activities. 4 MR. PACINO: Right. 5 MR. VAN MAGNESS: Boy Scouts, Cub 6 Scouts, anything goes. The committee or the task 7 force concluded that this I've got to go back. The committee concluded that this would not be 9 consistent with task force objectives and elected 10 not to further this request. 11 MR. PACINO: I have no problem with 12 1 that.. 13 MR.. BROWN: No, that sounds . good 14 MR.. A(-'INO: 1think that's specific. 1.5 MR.. VAN MAGN ESS: We listened. 16 MR. PACINO: Right. 17 MR. KENNEDY: Do you want to make 1-8 mention, of the preexisting agreement? 19 MR. PACINO: No. 20 MR.. BROWN: No. 21 MR. KENNEDY: With the board, no. 22 MR. BROWN: I think that is between 23 them and 24 MR. PACINO: Right. DORIS M. JONES & ASSOCIATES, INC:. 75 I 2 3 4 5 6 7 S 9 1.0 1. 1. 1.2 1.3 1.4 15 16 17 1.8 1-9 20 21 22 23 2 MR. BROWN: 350th. MR. RUCKER: Can you if that's what you're agreeing to, can. somebody read it back. I stopped writing after about the third version. I figured I would just wait. (Document passed) MR. PACTNO: I think that would be very clear_ to the commission at this point that this task force does not recommend that be done. The commissioners would have to instruct the department o have that agreement enforced. MR. RUCKER: So that isthenew paragraph at the eno of I -lie first page? MR. PACINO: Where are we going with that., that's the question? MR. KENNEDY: Now where is it? MR. VAN MAGNESS: I think it goes right after that whole thing in gathering information, that paragraph on gathering .information.. MR. PACINO: Yes. MR. KENNEDY: Yeah. MR. PACINO: I would agree. So it will be on the first page. DORIS M. IJONES & ASSOCIATES, INC. 76 1 MR.. RUCKER: So .it's now an 2 additional. new sentence at the end. of the last 3 paragraph on. the first page? 4 MR. PACINO: It's an entirely new 5 paragraph. 6 MR. KENNEDY: A paragraph of its own. 7 MR. BARTLETT: Going in between the 8 last two paragraphs on the first page. 9 MR. PACINO: Right. 10 MR. VAN MAGNESS: Have you got this 11 on the machine? 12 MR. RUCKER: It's on Marguerite's 1.3 machine 14 (Discussion. off record) 15 MR. VAN MAGNESS: This should be 16 signed by you as chairman. 17 MR. PACINO: Right. Does the 18 committee all want to sign this report or just me as 1_9 chairman? 20 MR. BROWN: You're adequate. 21 MR. PACING: Okay. I have no problem 22 witl'). either one. 23 MR. VAN MAGNESS: To try to get all 24 the committee to sign this may be a problem since a r DORIS M. JONES & ASSOCIATES, INC. 77 1. 2 3 4 5 6 7 8 9 10 11 1 2 1-3 1.4 15 16 17 18 19 20 21, 22 23 24 loin of them never show. MR. PACING: Okay. MR. RUCKER: Only the chairman will sign? MR. PACINO: Only the chairman will sign. (Discussion off record) MR. PACINO: All right. Do we want to move on to the slides at this point? (Members viewed slides on computer screen) MR. VAN MAGNESS: Are these going to be in color? MR. RUCKER: Yes. Actually, do you want 35 millimeter slides or overheads? MR. VAN MAGNESS: Do you do them both in house? MR. RUCKER: No. MR. VAN MAGNESS: Which do you do in house? MR. RUCKER: Neither. In case of color neither. MR. BROWN: Which can the MR. RUCKER: Either. MR. BROWN: channel 3 pick up of DORIS M. JONES & ASSOCIATES, INC. 78 % 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 15 1.6 17 18 19 20 21 22 23 24 the boards Peter has? MR. KENNEDY: Neither just MR., VAN MAGNESS: Can I ask this question, leave it indefinitely, given the fact we may be presenting this at town meeting. MR. RUCKER: Sure. MR. VAN MAGNESS: Which would you use at town meeting? MR. RUCKER: I tend if it were me with. the constraints, I would use 35 millimeter slides. MR. PACINO: Do the slides. M.R. RUCKER: Color overheads it simply doesn't wear over the course of time and depending on the quality of the overhead projector sometimes it's not good on a large screen. 35 millimeter you get the original color. From a cost point of view it would be the same. MR. VAN MAGNESS: If we're going to anticipate we might do it at town meeting as a matter of fact, I would think we would want to have this as a. report of progress maybe at town meeting anyway. MR. RUCKER: Do 35 millimeter, same DORIS M. JONES & ASSOCIATES, INC. 79 1. cost., same shot ` 2 MR. VAN MAGNESS: Why do it twice 3 though? 4 MR. RUCKER: Yeah. 5 MR. BROWN: Are we charged to go to 6 town meeting? 7 MR. VAN MAGNESS: we're only charged 8 to go to the Board of Selectmen. 9 MR, PA,CINO: That's a question 10 MR. VAN MAGNESS: They can decide if 11 they want to do it or they want us to do it as a 12 subcommittee of them. 13 MR. PACINO: Whatever. 14 MR. VAN MAGNESS: I think it needs to 15 go to town meeting. 1.6 MR, PAC,INO: Me too. 17 MR. VAN MAGNESS: That will give us 18 another audience through the town. 19 MR. PACING: I think just from the 20 standpoint of information the town meeting is the 21 best way to go. The question is there is going to 22 be a town meeting in September on the 22nd. The 23 topic has been brought up. I was going to ask if we 24 wanted to go to that town meeting or go in November, DORIS M. JONES & ASSOCIATES, INC. 80 F 7 8 9 10 11 1.2 13 14 15 16 17 18 19 20 21 22 23 24 I_ wait until November. We're set to go. MR. VAN MAGNESS: That's a good point because it can go on that agenda because they have got article whatever two or three. It's on there. MR. BROWN: It's on there automatically. MR. PACINO: Right. MR. BAR`1'LETT: I'm confused. Why is it going back to town meeting? MR. PACINO: Just information into the purposes to be represented. MR. BARTLETT: What you said the town mef~tinq voted and the Board of Selectmen. was we wet=e charged.. with reporting to the Board of Selectmen. Is it necessary? Isn't that a little MR. BROWN: I feel it's the Board of Selectmen's job purview to either report to town meeting or not. We've done our job. MR. BARTLETT: The town has given the task to the selectmen and RMLD board with the task force - - MR. BROWN: If the light commissioner has your report, it might want to do that. I have no problem with that. As I said, I don't think this DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 1.6 17 18 19 20 21 22 23 24 81 task force should. I think we've accomplished our mAssion. MR. VAN MAGNESS: I say _let the selectmen decide what they want us to do. MR. PACINO: I'll discuss it with the commissioners. Good point, it is a report. MR. BARTLETT: Initially on the original committee that drafted this up it was my understanding that it would go to town meeting one time and the vote was such that MR. PACINO: Right. MR. BARTLETT: With the expressed purpose of not having togo back to town meeting for .ery obvious reasons. MR. PACINO: Right. I think we ought to leave it up to I'll discuss it with the commissioner next week and see what they want to do. MR. BROWN: Give the selectmen if they want to pick up the ball or the commissioners want: to pick up the ball, so be it. We have done our job. I don't know if the board feels that way. MR. VAN MAGNESS: I'm okay either way. MR. PACINO: But I think Bart makes DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 1-5 1.6 1-7 18 19 20 21 22 23 24 DORIS M. JONES & ASSOCIATES, INC. 83 1 MR. BLOMLEY: 25 Haven Street Sale E - 2 Task Force. 3 MR. PACINO: I just saw something on 4 the report. The address here is 230 Ash Street. 5 MR. BLOMLEY: I already got that. 6 MR, PACINO: Not 130, you've got that 7 one, 8 MR. VAN MAGNESS: The other issue and 9 I just want to make sure that it doesn't present any 10 cornfticts o:E interest, but one of our assessor's is 1.1 listed here as a specific addressee. 1-2 MR. PACINO: Mr. Norstrand. 13 MR. BLOMLEY: I had Marguerite call 14 for the cont act people or the firms and 15 MR. VAN MAGNESS: I guess the concern 16 I have where it goes to him specifically since he is 17 an assessor of the town is it a conflict of 18 interest? 1.9 MR. PACINO: This is going to be run 20 by legal cou nsel before it goes out? 21 MR. BLOMLEY: I wasn't instructed to 22 do that. 23 MR. PACINO: Okay. Well, can you 24 specifically run that by legal counsel as to the F- 2 DORIS M. JONES & ASSOCIATES, INC. 84 I proper person to address on R.M. Bradley who to 2 address this l etter to? 3 MR. BLOMLEY: Do we use our legal 4 counsel? 5 MR. PACINO: Yeah, we can use our 6 legal counsel. 7 MR. BARTLETT: Even if he is not the 8 one addressed to, it could still be a problem. 9 MR. PACINO: I don't want to taint 10 the process. 1.1 MR. VAN MAGNESS: That's all I was 12 addressing. 13 MR. PACINO: Commissioners always say 14 we operate in black and white, no gray, that's 15 policy. Let's make sure we're not in a gray area. 1,6 (Dis cussion off record) 1.7 MR. PACINO: Are we set? 18 MR. BROWN: Yeah. 19 MR. PACINO: We're set with that. 20 Next thing in the pile was the input on the Haven 21 Street in the business community. That just went 22 out, Bill? 23 MR. KENNEDY: Yes, it just went out 24 last week. DORIS M. JONES & ASSOCIATES, INC. 85 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1.9 20 21 22 23 24 MR. PACINO: Have you heard anyth.ing? MR. KENNEDY: I haven't heard anything back on it as yet. I don't expect to hear much about it. In fact, I won't even be there at the meeting. My wife will be there and she'll let me know what they have to say. I don't see much happening beyond what we discussed ourselves in terms of a funeral parlor or, you know, no adult sort: of things. MR. PACINO: Right. The only thing on one of the slides we do have what does business community want and we kind of left that open d(q)ending if you hear anything from comments here. MR. KENNEDY: We'll bring back what we get from that. MR. BARTLETT: There really hasn't been any real excitement to this point or concern. MR. KENNEDY: No. And I think if somebody in the business community has something to say, they will say it. So somewhere along the line they won't feel that the opportunity to speak has passed them by, nor wi.]_1 anybody else feel that either. DORIS M. JONES & ASSOCIATES, INC. I 2 3 4 5 6 7 8 9 10 II 1.2 1. 3 1.4 15 1.6 17 18 19 20 21 22 23 24 86 MR. PACING: Okay. All right. So if you do hear anything before the meeting, will you let Len know or let myself_ know so we can ~ I MR. KENNEDY: Certainly . MR. PACINO: have it at the presentation. and bring it in in the input? Okay. Any questions on that or anything? I: think we are up to the minutes. (Discussion off record) MR. PACINO: I don't know which minutes we have accepted and which we haven't. Where the minutes of August 10 were, let's see, were just a discussion That was a discussion, that's not a formal meeting. MR. BROWN: They were not really minutes, MR. PACINO: Right. That's not really minutes. So if we need to accept minutes, we need to accept the 17th and 24th. MR. BROWN: If we accept them with the ful.ure amendments, is that admissible? MR. PACINO: That's fine. We can. MR. BROWN: Just so they can pass along. DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 S 6 7 8 9 1.0 11 12 1.3 % 14 1J 1.6 17 18 1.9 20 21 22 23 24 DORIS M. JONES & ASSOCIATES, INC. 88 I approve the minutes of August 17 and August 24. Any 2 further discussion? Reading the previous ones in my 3 opinion they were pretty accurate. I don't have any 4 problem with the ones we have accepted previously. 5 MR. VAN MAGNESS: Right. 6 MR. PACINO: All those in. favor sa.y 7 I. Opposed? 8 (All members in favor) 9 MR. BARTLETT: I wasn't present. 10 MR. PACINO: So the vote was four in ].l favor, no opposed, one abstention. I move that the ].2 motion be accepted. The only thing left is just 1_3 MR. BARTLETT: Were you voting both 14 of them at once? 15 MR. PACINO: Yes. 16 MR. BARTLETT: Can you record my 1.7 abstenti on only is as to the 17th which I was not 18 present at. 19 MR. PACINO: Okay. Now, our next 20 meeting would be the 13th. Are you going to be 21 1 here, Bill,? 22 MR. BROWN: I will be here. 23 MR. PACINO: Bill, are you going to 24 be there at the selectmen's presentation? DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 1.2_ 13 1.4 1-5 1-6 17 18 1.9 20 21 22 23 24 MR. KENNEDY: MR. PACINO: MR. KENNEDY: MR. PACINO: on being there? 89 What day is that? That's Tuesday. Yes. Fred, are you planning MR. VAN MAGNESS: Yeah. MR. PACINO: Bart? MR. BARTLETT: Should be no problem. MR. PACINO: Bill I'm sure will be there. MR. BROWN: You won't need us to I_ _talk. MR. PACINO: No. MR. VAN MAGNESS: Just one question, have we had posted notices of our meetings at the towel hall? MR. PACINO: Yes, we have. MR. VAN MAGNESS: Are we supposed to post for Tuesday? MR. PACINO: We should. MR. BLOMLEY: I'll check. MR. PACINO: Will you check into that and make sure the task force is posted for the meeting. That's the commission the commission DORIS M. JONES & ASSOCIATES, INC. 90 1 2 3 4 5 6 7 8 9 10 11 12 -1.3 14 15 16 17 18 19 20 21 22 23 24 should be posted for that meeting also. I assume that's been taken. care of, but it also should be this task force that should be there should. be a formal posting that we're meeting. MR. VAN MAGNESS: Right. MR. PACING: Any time there is more than five of us it always should be posted. MR. VAN MAGNESS: That way if we need to transact anything, we can continue after the selectmen's meeting. MR. PACINO: Mm--hmm. MR. BROWN: Can. we bring our signs? MR KENNEDY: Are we going to go in there and convene in the middle of their meeting? MR. BAR`1'LETT: The fact is under the open meeting laws if you have a quorum present whether or not you discuss of anything you have to have a posted meeting. MR. PACINO: For example, if somebody if one of the questions comes up in the selectmen's meeting, the light board says what about this arid, you know, I turn to some of you and say what do you guys think, you all go, yup, yup, sounds wonderful, if we're not posted, that could be a DORIS M. JONES & ASSOCIATES, INC. 8 9 10 1 1 2 13 14 15 16 17 18 19 20 21 22 23 24 f DORIS M. JONES & ASSOCIATES, INC. 1 2 3 4 5 6 7 8 9 10 11 1.2 13 14 1-5 16 17 18 19 20 21 22 23 24 92 MR. KENNEDY: Move we adjourn. MR. BARTLETT: Second that. MR. PACINO: All those in favor say z. . (All members in favor) MR. PACINO: Opposed. We're adjourned. (Whereupon the meeting was adjourned at 8:43 p.m.) DORIS M. JONES & ASSOCIATES, INC.