HomeMy WebLinkAbout1987-01-13 Council on Aging MinutesCOUNCIL ON AGING
BOARD MEETING, JANUARY 13, 1987 BOARD OF SELECTMEN
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PRESENT: Gladys Cail, Barbara Doucette, Rosemary Gibbons, AJ o); son,
Ruth Montague, Sebastian Tine; Associate Member., Le t'aL
Spaulding, Rheta McKinley, Administrative Secretary
ABSENT: Woodrow Baldwin, Dick Felone, John Mont gomer
The meeting was called to order by Vice Chairperson, Aloyse Jellison, at
7:30 p.m.
The Minutes of the previous meeting were reviewed and the motion made,
seconded and voted for acceptance.
FINANCIAL REPORT. Treasurer Barbara Doucette reported finances were on target
with 34.97% expended. Motion was made, seconded and voted to accept the
Financial Report.
REPORT OF ADMINISTRATIVE SECRETARY. The report of the Administrative
Secretary was reviewed and commented on. It was agreed that the Holiday
Festival was a huge success.
It was noted that there has been a 10% increase in volunteers since the
position of Volunteer Coordinator was cre ated on July 1, 1986. A $4400
grant has been submitted requesting funds to continue this program.
There was a brief discussion regardingthe termination of Edna Gelman, Clerk.
It'is not known if this job opening has been posted.
Rheta reported that the substitute van driver has requested -a pay raise from'
$4.00 to $5.00 per hour. Town Manager Heckenbleikner suggested $4.47 an
hour- Consideration might be given to the additional money upon submissihon
of documentation as to the duties performed and the level of responsibility
required. The motion was made, seconded and voted to write a letter to the
Town Manager outlining the duties and responsibilities of the substitute
van driver as recorded.in the job description.
BUDGET. The Board discussed the necessity for the regular van driver to
work overtime. The workload has increased and it is impossible for her to
- serve the additional load in 35 hours weekly. Following a lengthy discussion,
the motion was made, seconded and voted to increase the hours of the van
driver 22 additional hours per week, making a total of 372 hrs. weekly.
Noting that there has been no permanent clerk in the COA office for several
- months, the motion was made, seconded and voted to hire one full-time clerk,
or possibly two part-time clerks, to assist in conducting the duties of
the office.
COA Board Meeting Minutes -2-. January'13, 1987
- NEW BUSINESS. Aloyse brought up a problem situation existing for the
Tea Dance Committee. Tea dances are-held monthly on a rotating basis with
the Senior Center being the location every three months. Following the daily
luncheon in the dining room, it is necessary to fold the eight tables and
move the chairs for the tea dance. It is an easy matter to rearrange the
chairs, but the tables are too heavy for the two gentlemen on the committee
to move. These committee members are 76 and 82 respectively and have health
problems. A person of average strength could complete the job in 15 minutes.
Rheta stated that janitorial services were also needed in her office and the
hall adjacent to it. There was.a general discussion regarding possible
solutions to the problems. Finally, the motion was made, seconded and voted
to draft a letter to the Town Manager requesting the assignment of a person
to take down the tables, wash the "dance" floor, and clean the COA office
and the access to it. (The dates for the next two dances at the Senior
Center are February 19 and May 21.)
VOLUNTEER DINNER. April has been designated as Volunteer Recognition Month.
It has been the custom for the Council on Aging to honor the volunteers with
a dinner where certificates of acknowledgement are presented. A tentative
date was set for April 28, subject to the availability of a hall and other
r~rr.inent details. A committee was appointed to assist the Administrative
Secretary; they are Aloyse Jellison.Gladys Cail and Loretta Spaulding. It
was suggested that the Patrons for Older Adults be aproached to help finance
the affair, approximately around $800. In the absence of Woodie Baldwin,
liaison between the Patrons and the Council on Aging, Aloyse Jellison, (a
nirao_tor of the Patrons' Board), agreed to request a donation at the Patrons'
,arr'-meeting scheduled for the following day. Rheta agreedto contact the
Cegarding the use of their hall on April 28.
;10tion was made, seconded and voted to adjourn at 8:45 p.m.
:ctfull submitted,
r
Esther Jo sen, Clerk